73 Office Coordination jobs in Singapore

Operations Admin Executive

Salary: $2,300 – $2,800

Working Timing: 8.30am – 5.30pm (Mon – Fri).

Working Location: Tuas

Job description

• Handle administrative duties including proper organization of records/data keeping
• Generate invoices and service memos on a monthly basis
• Act as a liaison between drivers and customers and provide the necessary support to ensure smooth operations and good customer service
• Assist operations manager in planning and assigning delivery jobs to drivers
• Update drivers’ job orders, compute drivers’ incentives and keep proper records of orders

Job responsibilities

• Min 2 years of relevant work experience

Interested personnel kindly contact WhatsApp: 85630028 (Ethan)

Han Meng Zhuo | Reg No: R25138931

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Why Join Us?

We are seeking a General Associate (Office Management) to support the smooth running of our operations across real estate, hospitality, and healthcare businesses. This role offers fresh graduates the opportunity to develop practical business skills in office administration, documentation, and finance support.

Your Key Responsibilities

Manage general office administration (supplies, filing systems, scheduling support)

Perform data entry and upkeep of financial and operational records

Organise and maintain digital and physical documentation (contracts, invoices, reports)

Assist in preparing basic reports for management

Coordinate office activities, meetings, and internal communications

Support in vendor communications, procurement admin, and payment follow-up

Who We’re Looking For

Degree or diploma in Business, Admin, or related field

Fresh graduates welcome; 0-2 years’ admin experience an advantage

Strong attention to detail, organised and reliable

Good communication skills and a positive attitude

Proficient in MS Office / Google Workspace

What We Offer

Hands-on exposure to office and business operations

Mentorship and growth opportunities across departments

Overview:
We are seeking a meticulous and resourceful Senior Executive to join our Project Office Management team. In this role, you will be instrumental in ensuring the smooth functioning of our business unit by managing day-to-day administrative operations, logistical coordination, and asset oversight. Your support will help drive operational efficiency and create a positive, well-organized workplace experience for the team.

• Coordinate staff onboarding and offboarding processes, including systems access and logistics.
• Manage calendars, meeting schedules, and conference room bookings for internal stakeholders.
• Assist in preparing reports, maintaining internal records, and executing administrative processes.

• Oversee daily mail distribution, courier scheduling, and related communication.
• Coordinate procurement and inventory of office supplies, marketing materials, and gifts (e.g., hampers, team kits).

• Maintain accurate records of office assets, including tagging, transfers, and disposal documentation.
• Work closely with Facilities and IT teams to resolve equipment-related issues and manage workspace upkeep.

• Support the planning and execution of internal events such as team bonding sessions, department townhalls, and seasonal celebrations.
• Provide hands-on logistical assistance before, during, and after events.

• Proficient in Microsoft Office tools (Excel, Word, PowerPoint).
• Experienced with office administrative processes and procurement coordination.
• Organized, detail-oriented, and capable of handling multiple tasks with efficiency.
• A strong communicator who works well with various stakeholders and teams.
• Self-motivated, dependable, and able to thrive in a dynamic work environment.

At the core of our culture are our AEIOU values:
Adventure , Excellence , Integrity , Ownership , and Unity .
We are committed to delivering impact through:

• Valuing our clients
• Growing our people
• Creating our future

We welcome individuals who are not just task-oriented, but purpose-driven.

Please note this is a 5 months contract

As a Guru you will be accountable for:

• Ensuring that the company is positively represented in all interactions and promoting a positive impression to customers and visitors. Overseeing the management of guest and visitor inquiries at the reception counter.
• Managing all incoming or outgoing calls appropriately and courteously. Handling complex inquiries, transferring phone calls, and taking messages for related staff.
• Leading the liaison with vendors and suppliers for office management services, including couriers'/shipment arrangements. Negotiating contracts and managing relationships to ensure high-quality service delivery.
• Overseeing the office’s expenses and equipment, including stationery supplies and cleaning materials. Implementing cost-saving measures and ensuring efficient inventory management.
• Ensuring the overall safety, security, and cleanliness of the corporate office by supervising housekeeping activities.
• Performing and overseeing administrative duties such as data entry, photocopying, and filing of documents. Maintaining and updating seating charts and employee contact information lists.
• Maintain and update seating charts and employee contact information lists
• Liaise with building management and relevant vendors on mechanical and electrical faults
• Support onboarding and offboarding logistic (welcome pack, building or door access card etc.)
• Ensure continuous maintenance contracts for services for the office
• Analyze, direct, and report on all cost containment opportunities related to support services (invoicing, mail, supply/furniture ordering, space allocations, facility management, etc.)
• Management of meeting rooms: to ensure the environment of all meeting rooms are clean and tidy and to supply the meeting resources on time.
• Management of goods received: to take record and distribute all delivered goods from supplier through proper checking.
• Management on workplace: to ensure the environment is clean and all reading materials (newspaper, magazines etc.) are kept neatly and tidily.
• To submit all payment requests to Finance department on a timely basis for courier service, utility charges etc.
• Asset management: to manage the borrowing of projectors and terminals and ensure all assets are always in good condition.
• Prepare and generate administrative reports.
• Responsible for the distribution of company’s appreciation gifts, token and goodies for any function organized by the company.
• Ordering flowers for employees (hospitalization, maternity)
• Responsible for the distribution of company’s appreciation gifts, token and goodies for any function organised by the company.
• Provide general office support to staff in the office
• To undertake special assignments, ad-hoc functions and related duties as and when required.

We're looking for someone who has:

• Proven experience in a senior clerical and administrative capacity, preferably as an office admin or similar role. Candidates with significant experience in office moves are preferred.
• Advanced proficiency in MS Office, especially Excel, Word, and PowerPoint. Exceptional multi-tasking, prioritization skills, and the ability to work well under pressure. Excellent negotiating skills.
• A positive attitude and the ability to work independently with minimal supervision. Strong leadership and team management abilities.

Basic Salary: Up to $2,300

Working hours: 9am to 6pm (5.5 day work week - Eligible for OT pay)

Location: JTC Food Hub @ Senoko

Benefits: AWS & Variable Bonus

Scope:

• Provide administrative support to relevant departments
• Manage and oversee claim requests and tabluate production staff hours/ salary for OT calculation
• Ensure office is well stocked with necessary supplies

Requirements

• Meticulous with good attention to detail
• Proficient in Microsoft apps
• 1 year of Administrative experience (fresh graduates welcome)
• N/ O’levels min

Feel free to reach us with a copy of your CV and we will be happy to reach you for an exploratory call

Pte Ltd (21C0501)

Sankari Mogan (R24120729)

Job Description

• Assure fulfillment of GTP administrative requirements such as reports, supports and answering and attending requests from Enterprise Singapore and related organizations.
• Assure on time KYC registrations from ECPTA commercial, financial and administrative counterparts. Assure all documentation, due diligence and supports required for a complete registration and meeting all requirements. Provide all evidence and supports required by compliance controls and audit requirements.
• Support back-office operations such as payment processes, administrative procurement processes and payroll processes assuring proper segregation of duties in these key activities. Provide all evidence and supports required by compliance controls and audit requirements.
• Participate in administrative and Backoffice projects, activities and initiatives requited by the ECPTA Office.

Job Requirements

Education

• Degree or equivalent in Business, Economics, Finance or related discipline

Professional Experience

• Minimum 3 years of relevant administrative (procurement, payments, payroll processes) experience, preferably in the Oil & Gas industry

Skills & Competencies

• Minimum 3 years of relevant administrative (procurement, payments, payroll processes) experience, preferably in the Oil & Gas industry
• Strong organizational skills, including multitasking and time-management. Strong innovative and problem solver, eager to work in a fast paced, changing environment and enjoying daily challenges.
• Effective team player with excellent oral and written communication skills and strong stakeholder management skills
• Proficient in MS Excel and MS PowerPoint
• Highly motivated and organized individual who exhibits strong integrity, work ethics and ability to perform under pressure
• Knowledge in Spanish language is desired.
• Experience with audits and compliance processes will be a plus

Chinmega Electric Pte Ltd has been operating in the B2B space for the past 30 years. We specialize in the wholesale of small appliances from leading brands and have been a reliable and committed partner to our business customers. Many of them have grown over the years due to our support in providing an accessible, wide variety of products at great value.

We are currently looking to hire administative support for our growing business.

Roles & Responsibilities

• General Administrative support.

• Assist in preparing customer orders for delivery.

• Assist in updating and maintaining e-commerce listings.

• Assist in tracking stock levels.

• Assist in scheduling of installations.

• Perform any other ad-hoc duties as assigned

• Comfortable with computers as navigating ecommerce platform functions required.

• Able to work independently

All ages and levels of experience are welcome as training will be provided.

This is a full time role.

Interested applicants please send your CV to

We are located at 61 Kaki Bukit Avenue 1, #04-23 Shun Li Industrial Park, Singapore 417943

About the Role:
As the Admin Executive at Cintra Consultancy, you’ll be the backbone of our day-to-day operations, ensuring our creative team runs smoothly behind the scenes. From handling vendor coordination and internal processes to supporting our team with logistics, your work will help free up brain space so we can stay focused on delivering scroll-stopping content.

• Maintain a well-organised, stocked, and functioning workspace for the team
• Handle office-related purchases, pantry inventory, and equipment servicing
• Coordinate courier arrangements, print jobs, and logistics for shoots or events

• Keep internal documents, invoices, and contracts well-filed and updated
• Prepare simple documents, reports, or templates for internal use
• Ensure timely submission and processing of claims, payments, and reimbursements

• Maintain an updated list of vendors, freelancers, and partner contacts
• Assist with outreach, quotation sourcing, and vendor communications
• Track project deliverables from freelancers and ensure timely invoicing/payment

• Assist with onboarding new hires – workspace setup, welcome kits, and access setup
• Maintain leave records and team directories
• Help plan and execute small-scale team activities or celebrations

• Provide logistical support for shoot days – transport, catering, petty cash, etc.
• Ensure smooth scheduling of meeting rooms, equipment use, and internal calendars
• Take notes during internal check-ins or ops meetings when required

• Support the CEO / COO and team leads on special projects or admin tasks
• Assist with basic research, data collection, or travel arrangements if needed
• Jump in to support wherever extra hands are needed – we’re a nimble team!

Responsibilities:

• Prepare new hire onboarding – SG namecards digital creation, staff season parking, office seating arrangement,update staff telephone listing.
• Staff welfare and CS Service Recovery management – baby gifts, wellness basket, wreath, pantrysupplies and corporate perks, and bookings.
• Be a representative for the office to attend relevant corporate meetings and discussions, eg, Fire Drill,and Safety.
• Maintain good filing systems (physical and digital) and ensure proper document retention, protection,and disposal.
• Vendor management for office cleanliness and equipment management, including office facilities formaintenance and repairs.
• Organize and manage the booking of meeting rooms.
• Manage and facilitate tea lady and office cleaners, cover and support reception and dispatch dutiesduring tea lady’s absence.
• Handle general procurement for the office – manage end-to-end requirements, includingapproval, paperwork, payment, and invoicing.
• Inventory management of office stationery and office consumables.
• Support and work on Office admin expense budgets.
• Other administrative duties as assigned by the Manager.

Requirements:

• GCE “O” level & above.
• Minimum 3 years of Office Administration experience.
• Meticulous, organized, with the ability to multi-task and take initiative in a fast-paced environment.
• Observant, a good team player, independent, and self-motivated.