354 Office Assistant jobs in Singapore

About the role

Tee Yih Jia Food Manufacturing Pte Ltd is seeking a highly organised and efficient Office Assistant to join our team in the North Region. This full-time position will play a vital role in supporting the smooth day-to-day operations of our office.

What you'll be doing

• Providing exceptional front desk reception services, including greeting visitors and managing incoming calls
• Assisting with administrative tasks such as filing, data entry, and document management
• Coordinating meeting room bookings and providing support during meetings
• Ordering and maintaining office supplies and equipment
• Performing general clerical duties as needed to support the team

What we're looking for

• Previous experience as an Office Assistant or in a similar administrative role
• Strong organisational and time management skills with the ability to multitask
• Excellent communication and interpersonal skills to interact with a variety of stakeholders
• Proficiency in Microsoft Office suite (Word, Excel, Outlook)
• Attention to detail and a proactive, problem-solving attitude
• A team player with a positive and customer-focused approach

We are seeking a reliable and detail-oriented General Office Assistant to support the daily administrative and operational functions of our office. This role requires strong organizational skills and the ability to multitask effectively. The successful candidate will play a key role in managing office inventory, coordinating shipments, assisting with purchasing, and providing general administrative support to ensure smooth office operations.

• Maintain accurate records of office, pantry, and operational inventory.
• Conduct regular stock checks and update inventory databases.
• Replenish supplies proactively to avoid shortages.
• Monitor usage patterns and propose stock level adjustments where appropriate.

• Coordinate incoming and outgoing shipments, ensuring timely delivery and collection.
• Liaise with couriers, suppliers, and internal teams for shipment scheduling.
• Maintain accurate shipment records, delivery notes, and associated documentation.
• Track shipments and address delays or issues proactively.

• Source and procure office supplies, equipment, and materials as required.
• Obtain quotations and negotiate pricing and delivery terms with suppliers.
• Process purchase orders and maintain purchasing records.
• Work closely with the finance department for purchase requisition approvals and invoice processing.

• Provide day-to-day administrative support including filing, document management, and data entry.
• Answer and direct phone calls, and manage office email correspondence.
• Assist in organizing meetings, events, and internal office activities.
• Ensure the office environment is well-maintained, organized, and stocked with necessary supplies.
• Support other departments with administrative tasks as needed.

Qualifications:

• Minimum GCE O-Level / Diploma in Business Administration or relevant field.
• Prior experience in a similar administrative or operations support role is an advantage.

Advantages

• Prior experience in Logistics
• Prior experience in Stock and inventory management

Skills & Competencies:

• Strong organizational and time management skills.
• Good communication and interpersonal abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Detail-oriented with strong record-keeping capabilities.
• Ability to multitask and work independently with minimal supervision.
• Familiarity with basic purchasing and inventory systems will be an advantage.

Responsibilities:

• Provide full administrative/secretarial support (managing daily calendar & schedules, appointment scheduling, etc)
• Assist in business development tasks & follow-up closely
• Set priorities, monitor progress towards goals, and track details
• Others duties as assigned Skills & Requirements
• Good verbal & written communication skills
• Detail-oriented with strong organizational skills and teamwork
• Experience in the financial advisory industry is a bonus

Skills & Requirements:

• Twenty One and above
• Demonstrable experience in office management and executive
• secretarial roles is desirable under tight timeliness and exercising
• good judgement Excellent verbal & written communication skills
• Detail-oriented with strong organizational skills and teamwork
• Experience in the financial advisory industry is a bonus
• Proficiency in any data visualization tool will be an added advantage

Job Types: Permanent, Contract, Temporary, Internship

The Job

• Assist with office errands and other ad-hoc duties as required
• Provide chauffeur services to management and team
• Car maintenance
• Handy jobs

Requirements

• Minimum GCE ‘O’ Level qualification
• Efficient with MS Office
• Valid Class 3 driving license with minimum 2 years of clean driving records, preferably with experience as a personal chauffeur.
• Safe and legal driving practices are expected at all times

Please forward a detailed RESUME with a PHOTO to:

We regret that only shortlisted candidates will be notified by Email

By applying for this role, you hereby consent to ENEOS Ocean Shipmanagement Pte Ltd to collect and use the personal information that you submitted to process your application for the role.

Project-Related Responsibilities:

• Project Documentation : Maintain accurate and organized project files, including drawings, specifications, and contracts.
• Schedule Management: Develop and track project schedules, monitor progress, and identify potential delays.
• Meeting Coordination: Schedule and coordinate project meetings, prepare agendas, and take minutes.
• Communication: Facilitate communication between project teams, clients, and vendors.
• Resource Management: Assist with procurement of materials, track expenses, and ensure timely delivery of resources.
• Issue Resolution: Identify and address potential project issues, escalating when necessary.
• Data Entry: Entering and managing project data in hardcopy / spreadsheets or databases.
• Document Control: Ensuring documents are properly filed, indexed, and archived.

General Office Support:

• Reception Duties: Answering phones, greeting visitors, and managing mail.
• Supply Management: Maintaining office supply inventory and ordering supplies.
• Equipment Maintenance: Photocopier maintenance and service.
• Vendor Coordination: Liaising with vendors and suppliers.
• General Office Tasks: Filing, photocopying, scanning, and other administrative duties.

We are hiring a reliable and proactive General Office Assistant to help maintain our daily office operations and ensure a smooth working environment. This role is perfect for someone who is organized, hands-on, and has good computer skills.

Responsibilities:

• Ensure the office is clean, tidy, and organized at all times
• Handle and organize physical paperwork and office files
• Operate and maintain office equipment such as printers, scanners, etc.
• Assist with basic IT/computer tasks (e.g., Microsoft Office, document formatting, online data entry)
• Support with any ad hoc office-related duties as needed

Requirements:

• Proficiency in basic computer applications (Word, Excel, Internet, Email)
• Good organizational and time-management skills
• Ability to work independently and take initiative
• Prior experience in a similar role is a plus
• Willingness to help wherever needed

• Friendly and supportive working environment
• Fixed working hours
• Opportunities to learn and grow with the company

Working location: Orchard

Working hours: 10am to 6pm (Monday to Friday)

JOB DESCRIPTION

• Keep the workspace organized, efficient, and welcoming
• Support daily operational needs of the office
• Handle mail, deliveries, and inventory management
• Coordinate with vendors and suppliers when needed
• Assist with document filing and data entry
• Help prepare for internal meetings and events
• Ensure cleanliness and orderliness of common areas
• Be the go-to person for small but important tasks
• Gain experience in operations and office management
• Work in a supportive environment with plenty of learning opportunities

JOB REQUIREMENTS

• Minimum Diploma and above
• Strong organizational and time management skills, with the ability to prioritize tasks effectively
• Attention to detail and accuracy in all tasks
• Ability to work independently and collaboratively in a team environment
• Entry level candidates are welcome to apply, training will be provided

EA License Number: 22C1278

Disclaimer:

By applying, you consent to being contacted for current or future job opportunities. All personal data will be managed in line with Singapore’s PDPA and used solely for recruitment purposes.

Admin Assistant

• Working Hours: Monday – Friday 9am- 6pm / Alternate Saturday 9 am -2pm
• Location: Jurong East
• Salary: $2600 to $3200
• Diploma or equivalent.
• Prior experience in an administrative role

Interested applicants can also send your resume to ( ) and allow our consultant to match you with our clients. No Charges will be incurred by Candidates for any service rendered.

WA ME 9735 4019 for more Admin role

Responsibilities:

• Filing and organizing records, invoices, and other important documentation
• Managing incoming and outgoing correspondence, including emails, faxes, mail and packages
• Monitoring and ordering inventory for office
• Answering phone calls, transferring callers as appropriate and provide requested information.
• Keying orders and data entry
• Generating delivery order, receipts and sales invoices
• Checking incoming payment and payment due
• Co-ordinating with customers on appointments
• Managing schedules for daily installation for operation team

POH LI WEN REG NO: R25136683

THE SUPREMEHR ADVISORY PTE LTD EA NO: 14C7279

Working location: Orchard

Working hours: 10am to 6pm (Monday to Friday)

JOB DESCRIPTION

• Keep the workspace organized, efficient, and welcoming
• Support daily operational needs of the office
• Handle mail, deliveries, and inventory management
• Coordinate with vendors and suppliers when needed
• Assist with document filing and data entry
• Help prepare for internal meetings and events
• Ensure cleanliness and orderliness of common areas
• Be the go-to person for small but important tasks
• Gain experience in operations and office management
• Work in a supportive environment with plenty of learning opportunities

JOB REQUIREMENTS

• Minimum Diploma and above
• Strong organizational and time management skills, with the ability to prioritize tasks effectively
• Attention to detail and accuracy in all tasks
• Ability to work independently and collaboratively in a team environment
• Entry level candidates are welcome to apply, training will be provided

EA License Number: 22C1278