913 Office Assistant jobs in Singapore

Job Title: Office Support Assistant

• Job Description:
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We are seeking an organized and detail-oriented individual to oversee daily operations, maintain accurate records, and support the logistics team.

The ideal candidate will ensure smooth functions, improve efficiency, effective communication and provide excellent support.

Key Responsibilities:

• Logistics Coordination
  • Monitoring raw materials and or inventory levels within the warehouse.
  • Coordinate with different internal departments to ensure timely and efficient issuing and receiving of goods.
  • Manage and handle warehouse related inquiries and provide smooth communication between internal and external parties.
  • Monitor material issuing status.
• Administrative Responsibilities:
• Provide administrative support, including data entry, filing and maintaining and preparing and process documents.
• Prepare and submit reports and other related documentation.
• Maintain and file documents in an organized and accessible manner.
• General Responsibilities:
• Perform other duties as assigned by Manager.
• Build strong teamwork and communication across internal departments and external parties.
• Managing equipment and tools used within the warehouse.
• Ensuring practices adhere to health and safety regulations.

Requirements:

• Qualifications:
• GCE 'O' Level or higher, Diploma in Supply Chain Management, Business Administration or related field.
• Minimum of 1 year of experience in related supply chain role or warehouse processes and shipping documentation will be an advantage.
• Skills:
• Proficient in MS office - Excel/ Outlook.
• Detail oriented and good time management.
• Strong team player with good communication and interpersonal skills.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.

• Working Location: Toa Payoh
• Working Schedule: 5.5 work week with varying shifts, including weekdays and Saturdays

• Coordinate patient appointments and follow up on scheduling as needed.
• Provide exceptional customer service to patients and medical staff.
• Manage phone calls, respond to customer inquiries via other channels, and process payments.

• Minimum O Levels qualification
• Prior healthcare or nursing experience is advantageous
• Strong interpersonal skills and a pleasant personality
• Able to work independently with minimal supervision
• Detailed-oriented and effective in following up with patients

• A supportive work environment
• Ongoing training and development opportunities

The primary role of this position involves offering first-line assistance to the school community, encompassing telephone support and in-person queries. The ideal candidate will be responsible for providing logistical backing for events and functions, performing general administrative duties, and maintaining the office environment's cleanliness.

• Telephone and walk-in enquiry handling
• Logistical support for school events and functions
• General administrative tasks, including document preparation, verification, and filing
• Dissemination of information to staff and students as needed
• Assisting with CRM data entry and other administrative matters
• Maintaining the office environment's cleanliness
• Attending to goods deliveries and informing the Goods Receipt Officer or Admin Staff
• Assisting students who require early departure
• Providing basic first-aid and contacting parents when necessary

Required Skills: Customer Relationships Management (CRM), Automobile, Microsoft Office, Arranging, Customer Relationships, Hotel Booking, Vehicles, Data Entry, Cashiering, Administrative Support, Customer Service

This role demands a blend of technical, organisational, and interpersonal skills. Key competencies include effective communication, problem-solving, adaptability, and teamwork. Strong attention to detail, time management, and prioritisation skills are also essential.

As a valued member of our team, you will enjoy a dynamic work environment, opportunities for growth and development, and competitive remuneration packages.

• Oversee day-to-day administrative and office operations, ensuring an efficient and organized workplace.

• Manage office supplies inventory, procurement, and vendor coordination to ensure timely replenishment.

• Serve as the main point of contact for internal teams, vendors, and service providers to ensure smooth office operations.

• Coordinate meeting room bookings, set up, and logistics for internal and external meetings.

• Handle general correspondence, document filing (physical and electronic), and record-keeping.

• Support teams in administrative matters such as onboarding, timesheet tracking, claims submission, and invoice processing.

• Prepare and manage administrative documents, reports, and correspondence with accuracy and confidentiality.

• Create and format PowerPoint presentations for internal reports, meetings, and company events.

• Ensure compliance with office health and safety standards and support basic facility maintenance coordination.

• Liaise with building management, courier services, and office service providers to resolve issues and improve service delivery.

Provide full spectrum of secretarial and administrative support to the Sales Dept. Handle emails and enquiries. Prepare PO, SO and Quotation. Assist in coordinate with customer and supplier. Schedule appointments with clients requirement. Engage and liaise closely with other departments/teams to ensure the operation flows effectively. Maintain proper filing system, including data management and file sharing. Perform any other ad-hoc administrative tasks. Strong knowledge in using Microsoft Office (Word, Excel, Power Point) Able to multi-task. 5.5 working days.

• Oversee day-to-day administrative and office operations, ensuring an efficient and organized workplace.
• Manage office supplies inventory, procurement, and vendor coordination to ensure timely replenishment.
• Serve as the main point of contact for internal teams, vendors, and service providers to ensure smooth office operations.
• Coordinate meeting room bookings, set up, and logistics for internal and external meetings.
• Handle general correspondence, document filing (physical and electronic), and record-keeping.
• Support teams in administrative matters such as onboarding, timesheet tracking, claims submission, and invoice processing.
• Prepare and manage administrative documents, reports, and correspondence with accuracy and confidentiality.
• Create and format PowerPoint presentations for internal reports, meetings, and company events.
• Ensure compliance with office health and safety standards and support basic facility maintenance coordination.
• Liaise with building management, courier services, and office service providers to resolve issues and improve service delivery.

• Support the Accounts Department with daily administrative tasks
• Operate scanners and photocopy machines to process and organize documents
• Perform filing of financial and office documents
• Handle accurate and timely data entry into systems or spreadsheets
• Provide general clerical support to other departments when required
• Carry out other ad-hoc duties assigned by supervisors or managers

• Basic experience with photocopy machines, scanners, and office equipment
• Basic understanding of office procedures and clerical tasks
• Familiarity with Microsoft Office (Excel, Word)
• Good attention to detail and time management skills
• Ability to follow instructions and work independently
• Reliable, organized, and willing to assist across departments
• Part-timer are welcome to apply

1. 5-day work week, 9 am to 6 pm (working hours may be discussed)
2. Durations: 2- 3 months, extendable based on performance and needs
3. Positive/friendly working environment

We are seeking a highly organized and detail-oriented Office Assistant to join our team. The successful candidate will be responsible for providing administrative support to ensure the smooth operation of our office.

• Main Responsibilities:
• Respond promptly to customer inquiries via phone and email, issuing orders efficiently.
• Perform data entry and filing of documents, as well as undertake other clerical duties assigned by the supervisor.
• Prepare quotations based on customer requirements and follow up on quotations in a timely manner.