253 Office Support jobs in Singapore

This role will report to the main Executive Assistant (EA) who supports 4 top Executives in the International Business Office.

Monday - Friday | 830am - 6pm

Changi Business Park

Resposibilities:

• Assist in booking travel arrangements, including flights, accommodation and transportation
• Support application process for Visas, liaise with travel agencies, embassies and other companies to confirm Visa requirements for travel designation
• Assist the main EA in planning and organising both internal and external meetings and events, ensure timely communication and preparation with all relevant parties
• Assist in simplified calendar management for Directors under the EA’s instructions
• Assist in reconciling and verifying IBO team’s travel and entertainment claims per the Company’s business expense policy, including travel requisitions and submission of claims
• Organise and maintain records, files and documents relating to IBO administration
• Ensure confidentiality and accuracy in handling sensitive information
• Administrative duties and any other duties assigned by the Executive Assistant

Requirements:

• Minimum Diploma in business administration, Office Management or equivalent with 1 to 3 years relevant work experience
• Strong proficiency in English,Chinese and/or Japanese as the job involves communication with stakeholders in China and Hong Kong
• Good communication and interpersonal skills
• Detailed and meticulous in administration
• Flexible to work across time zones
• Good listening skills, take EA’s instructions and work as a strong team player

For quicker response, please contact me directly at:

Whatsapp: Nine247221Six
Telegram: @SmoothOctomater
Email:

Berry Lim (R23117685) | Octomate Staffing (23C1980)

⦁ Answer and direct phone calls

⦁ Organize and schedule appointments

⦁ Receive, sort and distribute the mail

⦁ Maintain contact lists

⦁ Reply to email, telephone

⦁ Maintain computer and manual filing systems

⦁ Carry out administrative duties such as filing, typing, copying, binding, Scanning etc.

⦁ Prepare and monitor invoices

⦁ Ad hoc job duties as assigned

Requirements

⦁ Preferred candidate with minimum 3 years working experience in related field

⦁ Knowledge of office management systems and procedures

⦁ Working knowledge of office equipment, like printers and fax machines

⦁ Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

⦁ Excellent time management skills and the ability to prioritize work

⦁ Attention to detail and problem solving skills
⦁ Excellent written and verbal communication skills

⦁ Strong organizational skills with the ability to multi-task

⦁ High School degree; additional qualification as an Administrative assistant

⦁ Required to speak English and Mandarin to liaise with Mandarin-speaking customers for mandarin order purposes.

⦁ Salary will be commensurate base on qualification and experience

Monday - Friday 8:30am-5:30pm
Saturday 8:30am-12:30pm （alternate）

At **Citi** , we get to connect millions of people across hundreds of cities and countries every day. And we've been doing it for more than 200 years. We do this through our unparalleled global network. We provide a broad range of financial services and products to our clients - whether they be consumers, corporations, governments or institutions - to help them meet their biggest opportunities and face the world's toughest challenges.
**Shape your Career with Citi**
Citi's **Markets** business provides world-class solutions and an unmatched global presence. We serve corporates, institutional investors and governments from trading floors in almost 80 countries. The strength of our underwriting, sales and trading and distribution capabilities span asset classes and currencies, providing us with an unmatched ability to meet the needs of our clients.
We're currently looking for a high caliber professional to join our team as **Officer** **,** **Equity Derivative Middle Office Support** **-** **Hybrid** (Internal Job Title: Securities & Derivatives Intmd Analyst - C11) based in Singapore. Being part of our team means that we'll provide you with the resources to meet your unique needs, empower you to make healthy decision and manage your financial well-being to help plan for your future. For instance:
+ Citi provides programs and services for your physical and mental well-being including access to telehealth options, health advocates, confidential counseling and more. Coverage varies by country.
+ We believe all parents deserve time to adjust to parenthood and bond with the newest members of their families. That's why in early 2020 we began rolling out our expanded Paid Parental Leave Policy to include Citi employees around the world.
+ We empower our employees to manage their financial well-being and help them plan for the future.
+ Citi provides access to an array of learning and development resources to help broaden and deepen your skills and knowledge as your career progresses.
+ We have a variety of programs that help employees balance their work and life, including generous paid time off packages.
+ We offer our employees resources and tools to volunteer in the communities in which they live and work. In 2019, Citi employee volunteers contributed more than 1 million volunteer hours around the world.
**In this role, you're expected to:**
+ Provide analytical and administrative support to Front Office Sales and Trading specifically around derivatives and securities transactions
+ Maintain position records in coordination with the traditional trading desk assistant and / or trade processing functions
+ Support trade capture management, Front to Back reconciliation, identifying operational risk, trade confirmation and settlement forecasts
+ Utilize data analysis tools and methodologies to make recommendations to senior management to support process improvement
+ Design and analyze complex reports to support/control activities and make recommendations based on identified trends and facts
+ Interpret data and recommend the launch of new products/ services or upgraded platforms that support pre-settlement processes and transaction capture functions
+ Minimize bank risk, and provide solutions to reduce errors, and ensure adherence to audit and control policies
+ Manage, escalate and resolve all requests / inquiries / issues / errors and identify policy gaps and formulate policies to streamline processes
+ Provide informal guidance and/or on-the-job-training to new team members
+ Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
**As a successful candidate, you'd ideally have the following skills and exposure:**
+ 3-6 years of experience in a related role
+ Relevant Degree or equivalent industry experience preferred
+ Demonstrated project management skills
+ Ability to work under pressure and manage to deadlines
+ Ability to work in a fast-paced environment
+ Consistently demonstrates clear and concise written and verbal communication
+ Attention to detail and intermediate problem solving skills
+ Bachelor's degree/University degree or equivalent experience preferred
Working at Citi is far more than just a job. A career with us means joining a family of more than 230,000 dedicated people from around the globe. At Citi, you'll have the opportunity to grow your career, give back to your community and make a real impact.
**Take the next step in your career, apply for this role at Citi today**
_ Family Group:**
Operations - Transaction Services
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**Job Family:**
Securities and Derivatives Processing
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**Time Type:**
Full time
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**Most Relevant Skills**
Please see the requirements listed above.
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**Other Relevant Skills**
For complementary skills, please see above and/or contact the recruiter.
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_Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law._
_If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review_ _Accessibility at Citi ( _._
_View Citi's_ _EEO Policy Statement ( _and the_ _Know Your Rights ( _poster._
Citi is an equal opportunity and affirmative action employer.
Minority/Female/Veteran/Individuals with Disabilities/Sexual Orientation/Gender Identity.

Key Responsibilities:

• Process Policy Payouts: Handle applications for surrenders, loans, withdrawals, maturities, and other policy payments.
• Handle Queries: Respond to questions from policyholders and internal teams.
• Liaise Internally: Coordinate with other departments on payment-related cases.
• Support Projects: Assist with workflow documentation and new initiatives (e.g., cheque-free program).
• Ensure Compliance: Follow all risk and fraud guidelines.

Interested applicants may email resume to

Chooi Kelly (CEI Registration No: R25136207)

Recruit Express Pte Ltd (EA: 99C4599)

Responsibilities

• Book FX trades into Wealth Management and Global Market systems
• Notify Front Office and Operations of new FX trades booked
• Manage lifecycle events for FX Accumulators/Structures: generate fixing notifications, notify Front Office of fixing outcomes, book fixing outcome to systems
• Generate and upload Money Market rates to systems
• Generate and export Fixed Income Pricing to Access Database for FO recommendations
• Respond to FO and Operations queries
• Assist with other ad-hoc duties as assigned

Requirements

• Diploma/Degree in relevant disciplines
• Proficient in MS Office, Excel
• 1 Year experience in the Banking & Finance sector

Interested applicants please email your resume to

Megan Ng Su Ting

CEI Registration No.: R23115059

Recruit Express Pte Ltd

EA Licence No: 99C4599

*** We regret that only shortlisted candidates will be contacted.

We are partnering with a leading global Private Bank in Singapore to hire an experienced Front Office Trading Support Engineer to join their dynamic trading technology team. This is a high-visibility, business-facing role embedded directly on the trading floor, working alongside Portfolio Managers and Traders. You'll play a pivotal part in supporting and delivering trading technology solutions that drive real-time decision-making and seamless front-office operations. What You’ll Do

• Provide real-time technical support for front-office trading systems

• Work closely with Portfolio Managers and Traders to troubleshoot and resolve issues

• Implement, maintain, and enhance trading platforms and applications

• Support multi-asset class environments with a wide range of systems

What We’re Looking For

• Strong understanding of FIX Protocol (essential)

• Proficient in SQL and Python

• Solid experience supporting trading systems in a financial institution

• Familiarity with trading platforms such as FIS FrontArena, Broadridge, Murex, ION, or Charles River is highly desirable

• Excellent communication skills and the ability to perform under pressure in a fast-paced environment

What's On Offer

• Salary up to SGD 180,000

• 25 days annual leave

• Work in a front-office aligned role with direct exposure to senior stakeholders

• Collaborate with top-tier trading professionals and technologists

• Comprehensive medical insurance and wellness benefits

Ready to elevate your career in trading technology? Apply now and send your cv to lewis @tenten-partners.com . Equal Opportunity Statement

T ENTEN Partners is an equal opportunity firm and is committed to providing equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected characteristic as outlined by applicable laws.

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We are partnering with a leading global Private Bank in Singapore to hire an experienced Front Office Trading Support Engineer to join their dynamic trading technology team.

This is a high-visibility, business-facing role embedded directly on the trading floor, working alongside Portfolio Managers and Traders. You'll play a pivotal part in supporting and delivering trading technology solutions that drive real-time decision-making and seamless front-office operations.

What You’ll Do

• Provide real-time technical support for front-office trading systems
• Work closely with Portfolio Managers and Traders to troubleshoot and resolve issues
• Implement, maintain, and enhance trading platforms and applications
• Support multi-asset class environments with a wide range of systems
• Strong understanding of FIX Protocol (essential)
• Proficient in SQL and Python
• Solid experience supporting trading systems in a financial institution
• Familiarity with trading platforms such as FIS FrontArena, Broadridge, Murex, ION, or Charles River is highly desirable
• Excellent communication skills and the ability to perform under pressure in a fast-paced environment

What's On Offer

• Salary up to SGD 180,000
• 25 days annual leave
• Work in a front-office aligned role with direct exposure to senior stakeholders
• Collaborate with top-tier trading professionals and technologists
• Comprehensive medical insurance and wellness benefits

Ready to elevate your career in trading technology? Apply now and send your cv to

Equal Opportunity Statement

T ENTEN Partners is an equal opportunity firm and is committed to providing equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected characteristic as outlined by applicable laws.

Seniority level

• Seniority level Mid-Senior level

Employment type

• Employment type Full-time

Job function

• Job function Finance and Information Technology
• Industries Banking, Financial Services, and Technology, Information and Media

Referrals increase your chances of interviewing at TENTEN Partners by 2x

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招聘：办公室文员（Office Clerk）

我们是一家专注于电梯及电梯配件的公司，因业务发展需要，现诚聘细心负责、工作踏实的办公室文员加入我们的团队！

岗位职责：

- 日常文书处理，包括文件整理、归档、打印与数据录入

- 协助经理处理内部行政事务和文案支持

- 接听电话、收发邮件、管理办公用品

- 协助接待客户，安排会议和接待流程

- 与其他部门协调，支持团队运作

岗位要求：

- 具备基本的办公软件操作能力（如 Word、Excel）

- 做事细致，有良好的时间管理能力

- 工作态度认真，责任心强，有良好的沟通协调能力

- 有相关文员或行政工作经验者优先

薪资待遇：

- 提供具有竞争力的底薪

- 完善的培训体系 + 晋升发展空间

- 社保 + 年终奖 + 节日福利

请将简历发送至：

Hiring: Office Clerk (Administrative Assistant)

We are a company specialising in elevators and elevator spare parts, currently seeking a meticulous and dependable Office Clerk to support our daily operations.

Key Responsibilities:

- Handle general clerical tasks such as filing, printing, data entry, and document organisation

- Provide administrative and clerical support to management

- Answer calls, manage emails, and maintain office supplies

- Assist in customer reception and meeting arrangements

- Coordinate with internal departments to ensure smooth operations

Requirements:

- Proficient in basic office software (e.g., Word, Excel)

- Detail-oriented with good time management skills

- Responsible, reliable, and able to work independently

- Prior administrative or clerical experience is a plus

Compensation & Benefits:

- Competitive base salary

- Comprehensive training and career advancement opportunities

- Social insurance + year-end bonus + festive benefits

Send your CV to:

Receptionist cum Administrative Officer

Working Location: Lavender Area

Working days: Mon-Fri 8am-5pm & Alt Sat 8am-12pm

Salary: $2400 to $2800

Requirements

At least Diploma/Degree in Business administration or equivalent

At least 2 years of experience in the related field is required for this position.

Job scope

Receptionist Duties:

Maintain proper record of incoming and outgoing mails

Manage visitor logbooks

Greet visitors, clients, and employees with a professional and friendly demeanour.

Answer and direct incoming phone calls, emails, and queries promptly and accurately

Maintain a clean and welcoming reception area

Schedule and coordinate appointments, meetings, and meeting room bookings

Administrative Duties:

Handle data entry, filing, and document management, document transmittal form

Keep track on birthday celebrations and send personalised email

Manage office supplies inventory and place orders when necessary

Support HR activities, such as maintaining employee records and coordinating onboarding activities

Handle staff house checks in and check out records and dormitory agreement

Arrange of cleaner’s schedule and ensure cleaner perform his duties

Ensure compliance with office procedures and company policies

Liaise with vendors and service providers for maintenance or repairs of our building

Arrange with Logistics department for drivers to run errands

Issuance of company items (pen, jacket, organizer, etc.)

Other Ad-Hoc Duties.

Interested personnel kindly contact WhatsApp: 88567364(Ethan)

Han Meng Zhuo | Reg No: R25138931

The Supreme HR Advisory Pte Ltd | EA No: 14C7279