4,702 Office Support jobs in Singapore

Job Description & Requirements

Responsible for:-

Printing of approved notes, circulars, test/examination papers for teaching staff, office administration, parents support groups. It includes lamination and binding.

ecording of mails and timely distribution of mails, notices, circulars, etc. to school staff.

ecking the forms cabinet regularly and print copies to top up when the number of forms runs low.

nitoring and replenishing the general office consumables, tracking usage, maintaining and inventory and informing the supervisor when the stock runs low.

suring upkeep of the office Store Room

aising with stakeholders on enquires/requests on school events and general school-related questions.

rforming any other duties assigined by the Principal, Vice Principal and Administration Manager.

Job Type: Full-time

Pay: $1, $2,000.00 per month

Work Location: In person

Responsible for:-

Printing of approved notes, circulars, test/examination papers for teaching staff, office administration, parents support groups. It includes lamination and binding.

ecording of mails and timely distribution of mails, notices, circulars, etc. to school staff.

ecking the forms cabinet regularly and print copies to top up when the number of forms runs low.

nitoring and replenishing the general office consumables, tracking usage, maintaining and inventory and informing the supervisor when the stock runs low.

suring upkeep of the office Store Room

aising with stakeholders on enquires/requests on school events and general school-related questions.

rforming any other duties assigined by the Principal, Vice Principal and Administration Manager.

• Provide day-to-day administrative support , including filing, data entry, and document management for projects.
• Assist with preparing, reviewing, and tracking project documentation , such as work orders, permits, and invoices.
• Coordinate and schedule meetings, site visits, and travel arrangements for project teams and management.
• Maintain and update project files and databases to ensure accuracy and easy retrieval of information.
• Support the procurement team with purchase orders, material requests, and supplier coordination.
• Handle incoming and outgoing mail, deliveries, and communications with external stakeholders.
• Monitor and replenish office and site supplies , ensuring inventory is well-managed.
• Prepare basic reports, spreadsheets, and presentations for management review.
• Liaise with site supervisors and contractors to facilitate smooth communication between office and site operations .
• Assist the HR team with staff documentation, attendance records, and onboarding procedures.
• Ensure confidentiality and compliance with company policies and regulatory requirements.
• Proven experience as an Office Support Assistant, Administrative Assistant, or similar role, preferably in the construction industry .
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Good written and verbal communication skills in English (additional languages are a plus).
• Ability to work independently and as part of a team in a fast-paced environment .
• High attention to detail and accuracy in handling documentation.

Contract Period: From 1 Jan 2026 to 31 Dec 2027 with an option of one-year

Working hours:

· Mondays to Thursdays: 7:00am to 4.30pm, inclusive of 1hr lunch break

· Fridays: 7:00am to 4.00pm, inclusive of 1hr lunch break

· Service not required on Saturdays, Sundays and gazetted public holidays

Scope of Servces:

· Printing of approved notes, circulars, test/examination papers for teaching staff, office administration, parents support groups. It includes lamination and binding.

· Recording of mails and timely distribution of mails, notices, circulars, etc. to school staff.

· Checking the forms cabinet regularly and print copies to top up when the number of forms runs low.

· Monitoring and replenishing the general office consumables, tracking usage, maintaining and inventory and informing the supervisor when the stock runs low.

· Ensuring upkeep of the office Store Room

· Liaising with stakeholders on enquires/requests on school events and general school-related questions.

· Performing any other duties assigined by the Principal, Vice Principal and Administration Manager.

Qualifications, skills and experience

· A team player with good interpersonal, organisation and communication skills

· Possess the ability to work well in a dynamic environment

· Preferably 'N' certification or equivalent

· Shall have experience working in a School environment handling administrative jobs.

· Shall be competent in IT Skills such as Microsoft words, Excel or Powerpoint applications

· Shall have experience in handling stakeholders eg. Public, Staff, Parents and Students.

About SG EPAY
SG EPAY is a leading FinTech company licensed by the Monetary Authority of Singapore (MAS). We provide innovative digital payment and acquiring solutions to merchants across the region, with a commitment to compliance and excellent customer service.

Role Overview
We are seeking a reliable and detail-oriented Office Support Assistant to assist in daily administrative and operational tasks. This role ensures the smooth running of office functions while providing support to different teams. It is well-suited for individuals who are organised, proactive, and eager to learn.

Key Responsibilities

• Provide general clerical and administrative support, including filing, data entry, record-keeping, and document preparation.
• Handle incoming calls, emails, and correspondence; direct them to the appropriate staff efficiently.
• Support office operations, including monitoring supplies, coordinating with vendors, and assisting with logistics.
• Assist in scheduling meetings, preparing simple reports, and organising documents.
• Provide support to HR and Operations with onboarding processes, training arrangements, and staff record updates.
• Assist in basic finance-related tasks such as processing invoices or expense claims (with guidance).
• Help coordinate company activities and events.
• Perform other ad hoc duties as assigned by supervisors or management.

Requirements

• GCE ‘O’/‘A’ Levels, Diploma, or equivalent qualification.
• 0–2 years of administrative or office support experience (fresh graduates welcome).
• Proficiency in Mandarin and English required to handle communications and documentation.
• Good knowledge of Microsoft Office tools (Word, Excel, Outlook).
• Strong organisational, multitasking, and time management skills.
• Friendly, reliable, and a team player with a willingness to learn.

Personal Attributes

• Positive, proactive, and responsible.
• Attentive to detail and accurate in completing tasks.
• Customer-oriented and able to communicate professionally.

Job Overview

The Office Support Specialist plays a vital role in ensuring the smooth day-to-day operations of the office. This position provides administrative, clerical, and operational support to various departments, helping the organization run efficiently and effectively. The ideal candidate is detail-oriented, organized, and able to handle multiple tasks in a fast-paced environment.

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Key Responsibilities

• Perform general administrative duties, including filing, data entry, scanning, and document management.

• Answer and direct phone calls and handle incoming correspondence

• Manage office supplies inventory; order and restock as necessary.

• Support scheduling of meetings, appointments, and travel arrangements.

• Assist with preparation of reports, spreadsheets, and presentations.

• Maintain and update company databases, records, and contact lists.

• Assist with invoice processing, expense tracking, and basic bookkeeping tasks.

• Ensure the office environment is organized, safe, and efficient.

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Qualifications

• Diploma or equivalent; additional administrative training or certification preferred.

• 1–3 years of experience in an office support or administrative role.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong organizational and time-management skills.

• Excellent verbal and written communication skills.

• Ability to work independently and collaboratively across teams.

• Attention to detail with a proactive problem-solving mindset.

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Preferred Skills

• Experience with office management software (e.g., ERP, CRM, or HRIS systems).

• Familiarity with basic accounting and invoicing processes.

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Working Conditions

• Standard office hours, Monday to Friday.

• Occasional overtime may be required during peak periods.

Key Responsibilities

• Preparation of presentation to senior management
• Provide administrative support, including calendar management, expenses and travel for Organization
• Partner with teams to coordinate activities and projects
• Plan and organize internal onsite and offsite meetings, ensuring timely preparation of agendas and meeting minutes
• Coordinate registrations for conferences, symposia and local / international congresses
• Set up meetings – liaise with attendees (in-house or externally) and arrange needed resources (e.g., teleconference, projection, meals)
• Maintain enterprise information, including but not limited to organizational charts, rosters, birthday list, distribution lists, territory maps, photo library, etc.
• Participate in team meetings to support coordination and delegation of tasks and projects
• Collect, record, monitor, verify, and consolidate relatively complex data and information from multiple sources, and often with short lead time
• Manage general inquiries and route questions to appropriate resources
• Perform other duties as assigned

Preferred Qualifications

• Ability to maintain a high level of integrity and discretion in handling confidential information
• Strong attention to detail and organized with a systematic approach
• Resilience under pressure
• Ability to prioritize information and meetings on behalf of team members / senior leadership
• Proven administration experience within a fast-paced international organization
• Experience with data management and MS Office (e.g., PowerPoint, SharePoint, OneNote, MS Teams, and Zoom)
• Willingness to help and learn with a team player mentality
• Ability to work in a field of uncertainty and ambiguity

Interested candidates may send resumes to or apply through the application system. Regret to inform that only shortlisted candidates will be notified.

PERSOLKELLY Singapore Pte Ltd
• RCB No E

EA License No. 01C4394
• EA Registration No. R Tay Khai Ven)

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Job Overview

We are seeking a highly organized and proactive Personal Assistant to support our Wealth Director in various administrative and operational tasks. The ideal candidate will possess strong communication skills and a keen attention to detail, ensuring that all tasks are completed efficiently and effectively. This role is essential in helping to streamline daily operations and enhance productivity.

Duties

• Manage calendars, including scheduling appointments, meetings, and events.
• Perform data entry tasks with accuracy and attention to detail.
• Assist with office management duties to maintain a well-organized workspace.
• Provide exceptional customer service by addressing inquiries and resolving issues promptly.
• Plan and coordinate events, ensuring all logistics are handled smoothly.
• Utilize AdobeSign for document management and electronic signatures.
• Conduct clerical tasks such as filing, organizing documents, and maintaining records.
• Demonstrate computer literacy by effectively using Google Workspace and other software tools.
• Support administrative functions as needed to facilitate daily operations.

Experience

Candidates should have experience in the following areas:

• Data entry and office management
• Customer service excellence
• Event planning and coordination
• Calendar management proficiency
• Familiarity with DocuSign for document processing
• Strong clerical skills with a focus on organization
• High level of computer literacy, particularly with Google Workspace
• Previous administrative experience is preferred but not require

Qualifications:

Full A-Levels, Local Poly Diploma and above.

We welcome applicants who are eager to contribute positively to our team while developing their skills in a dynamic work environment.

Job Description

We are seeking a highly skilled and detail-oriented Office Support Professional to join our team. In this dynamic role, you will be responsible for providing administrative support, managing external phone calls, and coordinating various tasks.

Responsibilities:

• Provide administrative support including data entry, document preparation, and record-keeping.
• Manage external phone calls, respond to customer enquiries, and provide excellent communication skills.
• Coordinate maintenance services, office facilities, and supply management.

Requirements:

To succeed in this role, you must have strong administrative and reception skills, excellent communication skills, and prior experience in customer service/sales roles. Proficiency in MS Office is required, with knowledge of WhatsApp and WeChat being an advantage.

Preferred Qualifications:

• Bilingual candidates with experience in handling Chinese speaking associates are highly preferred.

Benefits:

This role offers a challenging and rewarding work environment, with opportunities for professional growth and development. If you are a motivated and organized individual with excellent communication skills, we encourage you to apply.