1,110 Office Support jobs in Singapore

Job Title: Office Support Assistant

• Job Description:
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We are seeking an organized and detail-oriented individual to oversee daily operations, maintain accurate records, and support the logistics team.

The ideal candidate will ensure smooth functions, improve efficiency, effective communication and provide excellent support.

Key Responsibilities:

• Logistics Coordination
  • Monitoring raw materials and or inventory levels within the warehouse.
  • Coordinate with different internal departments to ensure timely and efficient issuing and receiving of goods.
  • Manage and handle warehouse related inquiries and provide smooth communication between internal and external parties.
  • Monitor material issuing status.
• Administrative Responsibilities:
• Provide administrative support, including data entry, filing and maintaining and preparing and process documents.
• Prepare and submit reports and other related documentation.
• Maintain and file documents in an organized and accessible manner.
• General Responsibilities:
• Perform other duties as assigned by Manager.
• Build strong teamwork and communication across internal departments and external parties.
• Managing equipment and tools used within the warehouse.
• Ensuring practices adhere to health and safety regulations.

Requirements:

• Qualifications:
• GCE 'O' Level or higher, Diploma in Supply Chain Management, Business Administration or related field.
• Minimum of 1 year of experience in related supply chain role or warehouse processes and shipping documentation will be an advantage.
• Skills:
• Proficient in MS office - Excel/ Outlook.
• Detail oriented and good time management.
• Strong team player with good communication and interpersonal skills.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.

• Working Location: Toa Payoh
• Working Schedule: 5.5 work week with varying shifts, including weekdays and Saturdays

• Coordinate patient appointments and follow up on scheduling as needed.
• Provide exceptional customer service to patients and medical staff.
• Manage phone calls, respond to customer inquiries via other channels, and process payments.

• Minimum O Levels qualification
• Prior healthcare or nursing experience is advantageous
• Strong interpersonal skills and a pleasant personality
• Able to work independently with minimal supervision
• Detailed-oriented and effective in following up with patients

• A supportive work environment
• Ongoing training and development opportunities

• Oversee day-to-day administrative and office operations, ensuring an efficient and organized workplace.

• Manage office supplies inventory, procurement, and vendor coordination to ensure timely replenishment.

• Serve as the main point of contact for internal teams, vendors, and service providers to ensure smooth office operations.

• Coordinate meeting room bookings, set up, and logistics for internal and external meetings.

• Handle general correspondence, document filing (physical and electronic), and record-keeping.

• Support teams in administrative matters such as onboarding, timesheet tracking, claims submission, and invoice processing.

• Prepare and manage administrative documents, reports, and correspondence with accuracy and confidentiality.

• Create and format PowerPoint presentations for internal reports, meetings, and company events.

• Ensure compliance with office health and safety standards and support basic facility maintenance coordination.

• Liaise with building management, courier services, and office service providers to resolve issues and improve service delivery.

The primary role of this position involves offering first-line assistance to the school community, encompassing telephone support and in-person queries. The ideal candidate will be responsible for providing logistical backing for events and functions, performing general administrative duties, and maintaining the office environment's cleanliness.

• Telephone and walk-in enquiry handling
• Logistical support for school events and functions
• General administrative tasks, including document preparation, verification, and filing
• Dissemination of information to staff and students as needed
• Assisting with CRM data entry and other administrative matters
• Maintaining the office environment's cleanliness
• Attending to goods deliveries and informing the Goods Receipt Officer or Admin Staff
• Assisting students who require early departure
• Providing basic first-aid and contacting parents when necessary

Required Skills: Customer Relationships Management (CRM), Automobile, Microsoft Office, Arranging, Customer Relationships, Hotel Booking, Vehicles, Data Entry, Cashiering, Administrative Support, Customer Service

This role demands a blend of technical, organisational, and interpersonal skills. Key competencies include effective communication, problem-solving, adaptability, and teamwork. Strong attention to detail, time management, and prioritisation skills are also essential.

As a valued member of our team, you will enjoy a dynamic work environment, opportunities for growth and development, and competitive remuneration packages.

Provide full spectrum of secretarial and administrative support to the Sales Dept. Handle emails and enquiries. Prepare PO, SO and Quotation. Assist in coordinate with customer and supplier. Schedule appointments with clients requirement. Engage and liaise closely with other departments/teams to ensure the operation flows effectively. Maintain proper filing system, including data management and file sharing. Perform any other ad-hoc administrative tasks. Strong knowledge in using Microsoft Office (Word, Excel, Power Point) Able to multi-task. 5.5 working days.

• Oversee day-to-day administrative and office operations, ensuring an efficient and organized workplace.
• Manage office supplies inventory, procurement, and vendor coordination to ensure timely replenishment.
• Serve as the main point of contact for internal teams, vendors, and service providers to ensure smooth office operations.
• Coordinate meeting room bookings, set up, and logistics for internal and external meetings.
• Handle general correspondence, document filing (physical and electronic), and record-keeping.
• Support teams in administrative matters such as onboarding, timesheet tracking, claims submission, and invoice processing.
• Prepare and manage administrative documents, reports, and correspondence with accuracy and confidentiality.
• Create and format PowerPoint presentations for internal reports, meetings, and company events.
• Ensure compliance with office health and safety standards and support basic facility maintenance coordination.
• Liaise with building management, courier services, and office service providers to resolve issues and improve service delivery.

Job Title: Office Support Specialist

The role of the Office Support Specialist is to provide administrative support to our team. This includes maintaining accurate customer records and fee payment status, organizing and maintaining files and databases in a confidential manner, managing communication including emails and phone calls, screening phone calls, redirecting calls, and taking messages, scheduling appointments, meetings, and reservations as needed, receiving deliveries, sorting and distributing incoming mail, maintaining and ordering office supplies, issuing invoices, reviewing Payment status, coordinating staff travel arrangements including transportation and accommodations, and preparing simple reports.

Requirements:

• Maintain accurate customer records and fee payment status
• Organize and maintain files and databases in a confidential manner
• Manage communication including emails and phone calls
• Screen phone calls, redirect calls, and take messages
• Schedule appointments, meetings, and reservations as needed
• Receive deliveries; sort and distribute incoming mail
• Maintain and order office supplies
• Issue invoices and review Payment status
• Coordinate staff travel arrangements including transportation and accommodations
• Prepare simple reports

Qualifications:

• 'Fresh A' level , diploma or university graduates can apply
• 1 year of clerical, secretarial, or office experience will be an added advantage
• Proficient computer skills, including Microsoft Office
• Bilingual in English and Mandarin
• Able to work independently

Work Hours and Location:

5.5 days work week (alternate Saturday off)

Working Hours: 9.00am - 6.00pm

Location: Alexandra(6/25 to 8/25), office will shift to Bugis Junction(9/25 onwards)

This is a great opportunity for individuals who are highly organized, have excellent communication skills, and are able to work well under pressure. If you are a motivated and detail-oriented individual who is looking for a challenging and rewarding role, please submit your application.

As an administrative assistant, you will provide key support to our team in Singapore.

This role offers the opportunity to work in a dynamic and fast-paced environment with an established team and processes.

• Assist with reception duties, including directing incoming calls and visitor arrival/departure
• Generate reports and send them to customers after review
• Use databases and other systems effectively to ensure maximum efficiency
• Work flexibly in a busy environment and maintain filing systems
• Organise deliveries and arrange correspondence for overseas shipments

• Minimum Diploma in Business Administration
• Relevant experience within an office environment would be advantageous
• Highly motivated and organised individual with a flexible approach to work
• Excellent attention to detail and ability to work independently
• Ability to work well under pressure and meet deadlines without compromising quality or safety

Our organisation offers a competitive salary package and opportunities for professional growth and development.

If you are a motivated and organised individual looking for a new challenge, please submit your application.