24 Office Administration jobs in Singapore

Position Overview:

We are seeking a detail-oriented and proactive Administrative and Travel Coordinator to join our team. This role will be responsible for efficiently managing travel arrangements, providing general office administrative support, and assisting with travel desk operations and events management. The ideal candidate will possess strong organizational skills, excellent communication abilities, and the capability to multitask effectively in a fast-paced environment.

Key Responsibilities:

1. Executive Travel & Accommodation Management

• Manage end-to-end travel arrangements including visa applications, passport renewals, flight bookings, hotel reservations, SG arrival cards, airport transfers, and travel allowance claims.
• Coordinate travel and logistics for leaders and their guests, including letters of invitation and employment verification letters.
• Oversee home passage travel for designated leaders and their families as per entitlements.
• Liaise with travel agents and ensure compliance with the company’s travel policy.
• Ensure timely submission and reconciliation of corporate and personal claims.

2. Meeting & Calendar Coordination

• Manage meeting schedules, calendar appointments, and F&B arrangements for internal and external meetings.
• Provide on-the-ground support for meetings and engagements as required.

3. Accommodation Support

• Coordinate accommodation arrangements and related services such as furniture, relocation, cleaner support, and maintenance renewals.
• Provide support for employee relocation as needed.

4. Guest & Visitor Management

• Manage travel logistics and meeting coordination for guests of senior leaders.
• Coordinate issuance of letters of invitation and other documentation for guest visits.

5. Office & Facilities Administration

• Oversee pantry and stationery supplies for all TVSM entities, including fruit orders and printer renewals.
• Maintain gantry pass, season parking, and access card administration for employees.
• Liaise with landlord on facility-related notices and communicate with internal teams accordingly.
• Track and renew office plant and travel insurance contracts.

6. Travel Operations & Policy Compliance

• Maintain and update travel-related databases including hotel listings and insurance traveller lists.
• Coordinate with regional travel desks (India/Dubai) and external travel partners.
• Support travel platform maintenance and travel policy adherence.

7. Claims & Invoice Management

• Process and reconcile invoices across travel, accommodation, pantry, stationery, events, and administrative services.
• Ensure accurate tracking and timely processing of claims for senior leaders and other office functions.

8. Event Management Support

• Support end-to-end event planning including hotel bookings, F&B, gift preparation, material printing, and coordination with vendors.
• Provide logistical assistance during company events and internal meetings.

9. General Administrative Duties

• Maintain updated employee contact lists and workwear inventory.
• Support with office shifting and furniture logistics as needed.
• Provide coverage for other administrative staff during absences.
• Support any other ad-hoc tasks as required by the management team.
• Create EDMs for internal employee engagement initiatives

Requirements:

· Diploma in Business Administration, or related field.

· Min 3-4 years of proven experience in administrative support roles, preferably with travel coordination

· Strong organizational with the ability to prioritize tasks effectively

· Excellent communication and interpersonal skills.

· Proficiency in Microsoft Office suite (Word, Excel, Powerpoint)

· Ability to work independently and collaboratively in a team environment

· Flexibility to adapt to changing priorities and deadlines

· Attention to detail and problem- solving abilities

Equal Opportunity Employer:

TVS Motor Company Limited, Singapore Branch is an equal opportunity employer and does not discriminate on the basis of race, colour, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status. We are committed to creating an inclusive environment for all employees,

Job Summary:
We are seeking a highly organized and detail-oriented Project Manager Specialist to support departmental cost management, data analysis, and day-to-day operational activities. The ideal candidate will possess good analytical skills, excellent communication abilities, and a proactive mindset to ensure seamless team operations. This role requires collaboration across multiple levels of the organization to drive efficiency and support project success.
Key Responsibilities:
1. Cost Management & Data Analysis:
- Monitor and analyze departmental costs, identifying trends and opportunities for optimization.
- Prepare regular financial and operational reports to support decision-making.
- Maintain accurate records and ensure compliance with budgetary guidelines.
2. Operational Support:
- Provide ad-hoc support to the team based on business needs, ensuring smooth daily operations.
- Assist in project coordination, including timeline tracking, documentation, and stakeholder updates.
3. Reporting & Documentation:
- Develop and maintain dashboards, presentations, and reports using tools like Excel, Tableau, or other data visualization platforms.
- Prepare materials (e.g., reports, emails, presentations) as needed.
Qualifications & Requirements:
- Communication & Coordination:
- Excellent interpersonal skills with the ability to communicate effectively across all organizational levels.
- Proven experience in cross-functional collaboration and stakeholder management.
- Execution & Accountability:
- High level of responsibility and ability to deliver tasks efficiently under deadlines.
- Proactive problem-solving skills and a results-driven mindset.
- Technical Skills:
- Proficiency in Microsoft Office (Excel, PowerPoint, Word); advanced Excel skills (e.g., pivot tables, formulas) is a plus.
- Familiarity with data analysis tools (e.g., Tableau, Power BI) and programming (e.g., Python, SQL) is a plus.
- Experience with database management and automation tools is advantageous.

Job Title: Career Opportunities in Office Administration

About the Role:

• We are seeking a highly skilled and organised individual to join our team as an Administrative Support Professional.

Key Responsibilities:

• Provide general administrative support, including filing, document management, data entry, and maintaining office supplies and inventory.
• Handle incoming calls, emails, and correspondence professionally and courteously.
• Support enrolment and withdrawals with parents.

Required Skills and Qualifications:

• Excellent organisational and time management skills, with the ability to prioritise tasks and work efficiently.
• Strong communication and interpersonal skills, with a professional and customer-focused approach.
• Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Attention to detail and a commitment to producing high-quality work.

Work Environment:

This role is ideal for individuals who thrive in fast-paced environments and are comfortable working in a dynamic setting. You will be part of a supportive team that values collaboration and teamwork.

What We Offer:

• A comprehensive training program to help you develop your skills and knowledge.
• Opportunities for growth and career advancement within the company.
• A competitive salary package that reflects your skills and experience.

1. Reporting to the Vice President, Human Resources, this generalist role will be responsible for managing the full spectrum of HR and end-to-end employee lifecycle processes.
2. Partner Business Units to advise stakeholders and support in HR matters, such as manpower planning and budgeting, recruitment, remuneration, performance and talent management, learning and development, disciplinary and grievances etc.
3. Support in developing, reviewing and updating of HR policies. Keep abreast of HR regulations and best market practices, to recommend enhancement of practices and streamlining of processes.
4. Plan and lead in driving employee engagement programs and events to promote a positive and inclusive workplace culture.
5. Oversee the assessment of learning and development needs, and administration of training budget and course registrations.
6. Lead in HR System and maintain accurate HR reports, records and documentation. Conduct data analysis to identify trends and insights to support decision making and reviews.
7. Lead and manage office administration, which includes office planning, employee travel management, procurement of office stationery, equipment and other supplies etc.
8. Support in other relevant duties as assigned.

· Degree in HR, Business or related discipline.

· Minimum 7 years of relevant experience. Prior experience from public sector will be an added advantage.

· Well-versed with Singapore Employment Act.

· A team player with strong stakeholder management, problem-solving and communication skills.

· Proactive, resourceful and ability to prioritise effectively.

Job Summary:
We are seeking a highly organized and detail-oriented Project Manager Specialist to support departmental cost management, data analysis, and day-to-day operational activities. The ideal candidate will possess good analytical skills, excellent communication abilities, and a proactive mindset to ensure seamless team operations. This role requires collaboration across multiple levels of the organization to drive efficiency and support project success.
Key Responsibilities:
1. Cost Management & Data Analysis:
- Monitor and analyze departmental costs, identifying trends and opportunities for optimization.
- Prepare regular financial and operational reports to support decision-making.
- Maintain accurate records and ensure compliance with budgetary guidelines.
2. Operational Support:
- Provide ad-hoc support to the team based on business needs, ensuring smooth daily operations.
- Assist in project coordination, including timeline tracking, documentation, and stakeholder updates.
3. Reporting & Documentation:
- Develop and maintain dashboards, presentations, and reports using tools like Excel, Tableau, or other data visualization platforms.
- Prepare materials (e.g., reports, emails, presentations) as needed.
Qualifications & Requirements:
- Communication & Coordination:
- Excellent interpersonal skills with the ability to communicate effectively across all organizational levels.
- Proven experience in cross-functional collaboration and stakeholder management.
- Execution & Accountability:
- High level of responsibility and ability to deliver tasks efficiently under deadlines.
- Proactive problem-solving skills and a results-driven mindset.
- Technical Skills:
- Proficiency in Microsoft Office (Excel, PowerPoint, Word); advanced Excel skills (e.g., pivot tables, formulas) is a plus.
- Familiarity with data analysis tools (e.g., Tableau, Power BI) and programming (e.g., Python, SQL) is a plus.
- Experience with database management and automation tools is advantageous.

Duration: 11 months

Location: One North

Working Hours: Monday - Thursday 8.30am to 6pm; Friday 8.30am to 5.30pm

Responsibilities:

• Register and track new research grant calls.
• Assist in drafting grant call announcements and internal approval timelines.
• Review and verify grant proposals for compliance with funding terms and criteria.
• Coordinate internal reviews, approvals, and submissions of proposals and revisions.
• Maintain accurate records in internal portals and tracking systems.
• Support grant award administration and documentation filing.
• Assist in preparing regular and ad-hoc reports.
• Support automation and testing of grant administration processes.
• Help manage and maintain the central repository of research documentation.

Requirements:

• Meticulous, organized, and able to multitask independently.
• Strong communication skills and ability to work across teams.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Bonus: Experience with Visio, MS Forms, Power BI, or Power Automate.
• Prior experience in research administration is a plus.

To apply, simply click "APPLY" and submit your curriculum vitae (CV) through GO, the official PERSOLKELLY job application platform.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at . You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 20007268E • EA License No. 01C4394• Reg. R23114622 So Man Xin

Duration: 11 months

Location: One North

Working Hours: Monday - Thursday 8.30am to 6pm; Friday 8.30am to 5.30pm

Responsibilities:

• Register and track new research grant calls.
• Assist in drafting grant call announcements and internal approval timelines.
• Review and verify grant proposals for compliance with funding terms and criteria.
• Coordinate internal reviews, approvals, and submissions of proposals and revisions.
• Maintain accurate records in internal portals and tracking systems.
• Support grant award administration and documentation filing.
• Assist in preparing regular and ad-hoc reports.
• Support automation and testing of grant administration processes.
• Help manage and maintain the central repository of research documentation.

Requirements:

• Meticulous, organized, and able to multitask independently.
• Strong communication skills and ability to work across teams.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Bonus: Experience with Visio, MS Forms, Power BI, or Power Automate.
• Prior experience in research administration is a plus.

To apply, simply click "APPLY" and submit your curriculum vitae (CV) through GO, the official PERSOLKELLY job application platform.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at . You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 20007268E • EA License No. 01C4394• Reg. R23114622 So Man Xin

Responsibilities:

• Manage end-to-end HR processes, including recruitment, onboarding, employee relations, performance management, and offboarding.
• Work closely with hiring managers to identify staffing needs and conduct effective recruitment strategies.
• Coordinate and conduct interviews, assessments, and reference checks.
• Facilitate new hire onboarding and orientation processes.
• Handle employee relations matters, including grievance handling, disciplinary actions, and performance improvement plans.
• Support the performance management process, including goal setting, mid-year performance reviews, and annual performance assessments.
• Administer HR policies and procedures, ensuring compliance with labor laws and company regulations.
• Process payroll and maintain accurate HR records.
• Assist in the implementation of HR programs and initiatives, such as employee engagement activities and talent development programs.
• Handle general administrative tasks, including office supplies procurement, travel arrangements, and facilities management.
• Ensure a positive and conducive working environment for all employees.

• Diploma or degree in Human Resources, Business, or related field.
• Minimum 2 years of HR and admin experience.
• Knowledge of local labor laws and regulations.
• Experience in end-to-end recruitment and employment processes.
• Strong interpersonal and communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficient in MS Office applications.
• Excellent organizational and time management skills.
• Attention to detail and ability to multitask.
• Proactive and able to work independently as well as in a team environment.
• Positive attitude with a strong desire to create a good working environment.

Interested candidates who wish to apply for the advertised position, please click 'APPLY ' to send in your resume.

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Job Title:
Associate – Office Management / Administration

Why Join Us?

We are looking for a proactive and detail-oriented Office Management Associate to support the smooth operations of our growing businesses in real estate, hospitality, and healthcare . This is an excellent opportunity for fresh graduates to gain hands-on experience in office administration, documentation, and basic finance operations, while building a solid foundation in business support functions.

• Oversee day-to-day office administration, including managing office supplies, maintaining filing systems, and supporting scheduling needs
• Perform accurate data entry and assist with updating financial and operational records
• Organise and maintain both physical and digital documentation, such as contracts, invoices, and reports
• Support the preparation of basic reports for internal management reviews
• Coordinate office activities, assist in internal meetings, and facilitate internal communications
• Liaise with vendors and assist in procurement processes, administrative follow-ups, and payment tracking

• Diploma or Degree in Business Administration, Management, or a related field
• Fresh graduates are welcome; candidates with 0–2 years of relevant experience will have an advantage
• Detail-oriented, organised, and dependable with strong time management skills
• Strong written and verbal communication skills
• Comfortable with Microsoft Office and/or Google Workspace tools
• Positive, team-oriented attitude and willingness to learn
• Fresh graduates are welcome to apply

Interested candidates may wish to email your resume in a detailed Word format to : Recruitment Agency Private Ltd

EA License: 22C1187