811 Meeting Planning jobs in Singapore

Job Scope :

1. Handle incoming emails and business queries ( Proficient in English )

2. Perform sales support operations, data entry and updating of sales reports

3. Filing and scanning of documents

4. Prepare invoices and follow up on payments

5. Occasional outstation for events (Overtime Pay )

6. Performing ad-hoc duties as assigned

Salary Range :

1. $2300 - $3400 ( 44 hrs per week )

2. Overtime pay and 13th-month AWS

Working Hours

1. Monday - Friday: 8.30 am to 4.30 pm

2. Saturday: 8.30 am to 2.30 pm

Working Location :

1. Joo Chiat

To apply, kindly WhatsApp your resume to:

WhatsApp Resume & Communicate with: + ( Darren Lim)

Email resume:

95C4463 R1105959

Notice:

Only shortlisted candidates will be notified. All applications will be treated with the highest level of confidentiality. By submitting your application or resume, you acknowledge that you have read and accepted our Privacy Policy, thereby granting consent for the collection, use, retention, and disclosure of your personal information to prospective employers for their consideration.

Position Overview: We are seeking a detail-oriented and proactive Administrative Assistant to support our daily operations. The ideal candidate will play a key role in ensuring efficient office workflow, handling administrative duties, supporting internal reporting, and assisting with vehicle allocation and invoicing processes.

Key Responsibilities:

• Manage front-desk operations, including answering calls and greeting visitors.
• Perform accurate data entry and maintain company records and databases.
• Generate sales invoices and credit notes using the accounting system.
• Handle sensitive and confidential information in a professional manner.
• Assist in planning and coordinating company events, meetings, and conferences.
• Manage incoming and outgoing mail and deliveries.
• Handle vehicle allocation tasks and related administrative duties.
• Assist Head of Aftersakes with generating reports and maintaining relevant data.
• Maintain accountability for invoices and ensure timely processing.
• Provide general support to managers and team members as needed.
• Perform any other ad-hoc duties as assigned.

What Makes You the Perfect Fit:

• Prior experience as an administrative assistant or in a related role preferred.
• Proficiency in Microsoft Office Suite.
• Entry-level candidates are welcome to apply.
• Attention to detail and ability to handle confidential information.
• Strong interpersonal skills and ability to work collaboratively.

Why Valor Auto:

• Competitive compensation and benefits package
• Dynamic and supportive work environment.
• Opportunities for professional growth and development.
• Be part of an innovative and fun team

• Attend to residents' feedbacks
• Handling and maintaining proper records of enquiries or complaints received from residents / tenants, petty cash management and booking of facilities
• Establish and maintain proper filing system
• Maintain inventory of office stationery and equipment maintenance record and perform general administrative duties

REQUIREMENTS

• Minimum GCE 'N'/'O' Level or relevant ITE certificate with minimum 1 year working experience
• Proficient in MS Office
• Pleasant personality and able to work independently
• Good telephone etiquette and communication skills

- Provide general administrative support to the sales team (attend to walk in customers/phone calls, respond to emails.)

- Assist in daily operations (prepare quotations, arrange delivery/collection, generate invoices & delivery orders, submitting e-invoices via email/portals.)

- Assist in resolving billing discrepancies

- Responsible for job registration, follow up job status with internal team/subcon/suppliers to ensure orders are fulfilled and delivered promptly

- Liaise with sub-con/suppliers (price negotiation, order fulfilment)

- Ensure all delivery orders are endorsed by the customer upon delivery/collection of goods

- Follow up and send calibration reminders (monthly)

- Filing of documents and maintaining proper record of document correspondence

- Other ad-hoc administrative duties assigned

Job Requirements

- Singaporean and Singapore Permanent Resident only

- At least 1-year relevant working experience as Admin Assistant

- Computer literacy (MS Word, Excel and Outlook)

- Good interpersonal & communication skills, positive working attitude, willing to learn, multi-tasking, team player

- Able to work independently under minimal supervision

- Good command of both written and spoken English and Chinese

Job Description & Requirements

• Perform daily administrative tasks such as answering phone calls, managing email correspondence, preparing documents, and organizing files to support office operations efficiently.
• Key in data information into computer databases and spreadsheets
• Update existing data in databases.
• Maintaining HR & Accounts system
• Organize and manage data for easy retrieval.
• Verify accuracy of entered data.
• May involve scanning documents and creating digital files.
• Assist in the preparation of regularly scheduled reports.
• Any other tasks assigned by Management

Requirements

• Strong typing skills and attention to detail
• Proficient in MS Office applications including Word, Excel, and PowerPoint
• Ability to work independently and meet deadlines
• Good organizational skills
• Willingness to learn and adapt to new tasks and responsibilities.
• Able to start work in short period
• Singaporean, SPR, internship is welcome
• Fresh graduate is welcome

Job Description:

• Answer phone calls, route callers, and respond to inquiries
• Sort and distribute incoming mail
• Receive goods delivered to the office
• Schedule servicing and maintenance of aircon/ water dispenser/ office equipment
• Ordering office (stationery & pantry) supplies and managing stocks
• Raise Purchase Requisitions & Goods Receiving Notice daily
• Filing of documentations including scanning
• Attend to any other admin office related matters
• Handling Company certifications (i.e. BCA, SLOTS, SCDF, ISO, BizSafe, etc.)
• Administer and update employees' database timely and accurately;
• Assist and support in the tracking of employees' appraisal, contract and work pass renewals;
• Handling full process and follow up employment applications for Work Permits, SPass and process NTS Workers' repatriations and air tickets;
• Arranging onboarding and offboarding for employees;
• Arranging courses for employees;
• Coordinate training and development programs to ensure all necessary certs and licences are obtained by the Company for audit and compliance to the various regulatory bodies;
• Handling matters relating to Workers' Dormitory arrangements, update residential address via MOM OFWAS, Coretrade, Levy Waivers and medical checkups;
• Verify and process all medical claims pertaining to Work Injury Compensation and Foreign Workers Medical Insurance;
• Maintain efficient filing system of internal, external and confidential documents;
• Keeping abreast of changes in statutory HR regulations and ensuring compliance;
• Other ad-hoc duties as assigned by the Management.

Job Requirements:

• At least GCE "N"/"O"/"ITE" qualifications
• Proven experience as an administrative assistant or office admin assistant
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills

• Organize, file, and maintain both physical and digital documents
• Prepare and process internal and external documentation (contracts, reports, etc.)
• Coordinate deliveries, shipments, and general logistics
• Manage schedules, meetings, and correspondence
• Support other departments with administrative tasks as needed

• Strong attention to detail and organizational skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Excellent time management and communication skills
• Previous experience in administrative or logistics roles preferred
• Ability to work independently and handle sensitive information with discretion

• A supportive, collaborative team environment
• Opportunities for growth and learning
• Competitive salary and benefits package

This position offers an opportunity to work as a key administrative assistant, supporting senior staff members in their daily duties. Key responsibilities include:

• Manage day-to-day office operations and functions.
• Submit claims for eligible clients and collect payments.
• Generate receipts and follow up on overdue payments.
• Claim MOH subvention, subsidies, and assistance schemes.
• Ensure accurate data entry for billing and payments.
• Perform data entry for refunds and billing adjustments.
• Generate and mail invoices in a timely manner.
• Attend to queries from family members and arrange transport for clients.

Requirements for this role include:

• A minimum GCE 'O' Level qualification.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong interpersonal, communication, and organizational skills.
• Good oral and written English language skills.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance with company policies.

• Supervise administrative staff and divide responsibilities to ensure performance.

• Manage phone calls.

• Distributing information to relevant parties within the organization.

• Accessing Government Portals.

• Assisting the Quantity Surveyor team

• Support budgeting and bookkeeping procedures.

• Maintaining accurate records of various transactions and activities.

• Reconciling invoices and receipts.

• Track stocks of office supplies and place orders when necessary

• Submit timely reports and prepare presentations/proposals as assigned.

• Assist colleagues whenever necessary.

Requirements and skills

• Proven experience as Administrative Assistant, office assistant, or relevant role

• Outstanding communication and interpersonal abilities

• Excellent organizational and leadership skills

• Familiarity with office management procedures and basic accounting principles

• Excellent knowledge of MS Office and office management software (ERP etc.)

• Qualifications in secretarial studies will be an advantage.

• High school diploma: BSc/BA in office administration or relevant field is preferred.