4,193 Management Assistant jobs in Singapore

Location: Jurong East

• Coordinate and manage calendar, including scheduling meetings, appointments, and travel.
• Assist with corporate tasks, such as preparing presentations, organizing board meetings, and managing confidential documents.
• Track and follow up on action items assigned by the Director, ensuring deadlines are met.
• Maintain the highest level of confidentiality regarding the Director’s professional and personal matters.
• Coordinate HR functions including recruitment, payroll, and compliance.
• Conduct basic research or assist in compiling relevant information upon request.
• Perform other ad-hoc administrative and office support duties as assigned by the Director.

Overview

Our client is seeking for someone with strong organizational skills, hands-on experience in managing and planning for events, and you will play a vital role in coordinating logistics, communicating with vendors and attendees, and ensuring all aspects of an event run smoothly.

• Assist in the planning and execution of events, including conferences, corporate functions, exhibitions, and promotional activities.
• Support the team with logistics such as venue setup, equipment rentals, catering, signage, and transportation.
• Liaise with vendors, suppliers, and service providers to ensure timely and accurate delivery of event needs.
• Coordinate registration, guest lists, RSVPs, and on-site check-ins.
• Handle administrative tasks such as preparing event materials, managing schedules, and tracking expenses.
• Provide on-site support during events to ensure everything runs smoothly and resolve issues as they arise.
• Assist in post-event evaluation, including gathering feedback and preparing reports.
• Maintain inventory of event supplies and promotional materials.
• Ensure compliance with health, safety, and event regulations.

• Diploma or a degree in Event Management, Hospitality, Marketing, or a related field (a plus, not a must).
• Previous experience in events, hospitality, or admin support preferred — but we welcome fresh talent.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Ability to multitask and work under pressure.

We are seeking a Project Management intern to manage campaigns and proposals. We are looking at individuals who are strong in communication, meticulous, and have an interest in the media industry.

You will gain hands-on experience in campaign management and influencer coordination processes.

You must be able to commit to a minimum of 20 weeks (5 months) internship.

• Collaborate with cross-functional teams (such as Sales, Creative, and Editorial) to ensure campaigns are delivered on time to the highest quality standards.
• Support Project Managers with timeline development and management.
• Compile data and gather insights from content teams to provide preliminary insights for campaign renewals.
• Ensure that performance data captured on IRN (reporting tool) is accurate and work with Tech to troubleshoot issues/challenges if any.
• Support in campaign briefs that understand the business challenge clearly and provide sufficient background information for teams to work with.
• Assist in the preparation of marketing campaigns, proposals, presentations, and coordination of events.

• Possess or currently studying for a Diploma/Degree in Business/Mass Communications or equivalent.
• Excellent understanding of new media, digital publishing, content, and social media industry.
• Outstanding verbal and written communication skills.
• Team spirit and ease in building strong professional relationships.
• Great people skills and strong analytical and problem-solving abilities.
• Pleasant and professional disposition, to represent the company professionally at all times.
• Meticulous and good eye for content/trending topics.
• Able to commit for a minimum of 20 weeks (5 months) internship.

• Opportunity to set foot into the media industry through a leading, homegrown media company.
• Practical experience in Project Management.
• Exposure to influencer selection, campaign management, content oversight, and post-campaign analysis.
• Potential for future employment opportunities based on performance.

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

Job Description

To perform general data processing and administration for the Singapore Population Health Studies (SPHS) unit.

Duties & Responsibilities

1) Mailroom printing and sorting

2) Conduct reviews on the quality of the data on the Site Visit reports

3) Inspect quality of data in recording devices and document the quality observed in a

computer system.

4) Download, relocate data from the recorders and update the status in the system

5) Data entry & scanning

6) Any other administrative assignments as required by future projects

Qualifications

1. Diploma in any discipline and minimum 3 years of any work experience, or 'O' levels
   
   with minimum 5 years of working experience
2. Proficient in basic computer operations
3. Responsible, team player and able to work on tight deadlines

More Information

Location: Kent Ridge Campus

Organization: National University of Singapore

Department : Saw Swee Hock School of Public Health

Job requisition ID : 29942

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

Job Description

The Management Assistant Officer (MAO) - Finance and Administration is responsible for providing comprehensive support to the finance and administrative functions of the Hall. This role ensures the efficient execution of financial processes, accurate record-keeping, and the smooth operation of day-to-day administrative tasks. The officer will assist in financial reporting, procurement, asset management, financial aid and general office coordination to support organizational objectives, ensure compliance with policies and procedures, and maintain operation efficiency.

Duties & Responsibilities

1. Financial advisory and management of student account - MAO is responsible to liaise closely with Manager, Domestic Bursar and JCRC Finance Director on the budget allocation and processing of claims and reimbursement for student committees.
2. Inventory procurement and management - MAO is responisble to conduct verification and maintenance of all inventory including physical and digital assets.
3. Financial aid / award / scholarship - support the hall's financial aid processes by processing financial aid applications, handling enquiries, coordinating the call for interviews, offer, disbursment and ensuring smooth administration.
4. Perform secretarial and general administrative duties for the Hall Office - MAO is responsible to coordinate hall and external meetings, provide administrative support in coordinating hall events and meeting logistics, etc.

Qualifications

• Polytechnic Diploma holder with at least 2 years of working experience in administrative and corporate support
• Meticulous and organised, with ability to plan, prioritise and coordinate a portfolio of activities to meet deadlines
• Strong initiative with passion to provide excellent customer service to students
• Team player who collaborates and communicates effectively with others, take responsibility for individual tasks and assignments while working to ensure the approach and time are aligned with the Hall and other stakeholders
• Proficient in Microsoft Word and Excel applications

More Information

Location: Kent Ridge Campus

Organization: Halls, Houses and Student Residences

Department : Eusoff Hall

Employee Referral Eligible:

Job requisition ID : 30144

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

Job Description

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Qualifications

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More Information

Location: Kent Ridge Campus

Organization: College of Design and Engineering

Department : Dean's Office (College of Design & Eng)

Employee Referral Eligible:

Job requisition ID : 28333

Job Summary

Our client is a leading provider of document solutions and digital imaging services, specializing in secure document management, archiving, and workflow processing. You will be responsible for document handling, scanning, indexing, and processing to ensure accurate and timely management of client records and applications.

Responsibilities

• Logistic handling, collection, unpacking of carton boxes
• Manual document preparation for scanning including removing of paper clips, staples, book bindings etc
• Operate high-speed production scanners equipment
• Scan and archive documents including archival of original hardcopy documents
• Document Quality Checking of Scanning and Indexing and final output
• Check if there are any double feeding between the rollers, remove paper jam and perform simple cleaning of rollers
• Document reassembly (including rebinding), Packing, labelling, delivery and return of carton boxes
• Arrange disposal of carton boxes as required
• Processing of hardcopy applications according to systems provided
• Processing of softcopy applications received from different internal channels & processing it into systems provided
• Giro forms processing (Hardcopy & Softcopy)
• CRM cases processing for renewal & letter notice to client's customer & client's agency partners
• Ensuring incoming cases are handled on time and accurately (via Email & inhouse system)

Requirements

• Good written and verbal communication (English)
• Basic computer and technical skills
• Data entry experience and strong admin background
• An understanding of priorities and the ability to meet services datelines
• Ability to assume responsibility for assigned daily + (Ad hoc) tasks and to achieve daily target
• Attention to detail
• Ability to work independently or in a team environment
• Able to work overtime during month end (if required)
• Prior relevant industrial experience is an added advantage

If you are interested in this role and would like to discuss the opportunity further please click apply now or email Chew Kai-Xinn at for more information.

Only shortlisted candidates will be responded to, therefore if you do not receive a reply within 14 days please accept this as notification that you have not been shortlisted.

Morgan McKinley Pte Ltd

Chew Kai-Xinn

EA Licence No: 11C5502

EAP Registration No: R

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

Job Purpose

The Centre Shared Services Team provides holistic administrative support to the Research Centres at NUS Faculty of Law. The candidate must enjoy working with various stakeholders in dynamic environment as he/she will be involved with event planning, managing of websites as well as social media platforms as well as onboarding of researchers and centre visitors.

Duties and Responsibilities

• Assists and supports the Centre Director and PIs in project activities and administrative matters;
• Supports the day-to-day operations of the Centre (responsibilities include processing of procurement, performing data collection, hiring of research staff, logistics, managing space/facilities and providing other administrative functions);
• Assist with website and social media updates;
• Collates budget and expenditure data, and monitors budget utilisation;
• Organises seminars and other events for the Centre;
• Assists researchers and PIs with their queries (e.g. submission of claims etc);
• Work closely with Office of Finance and HR on financial and HR matters relating to researchers.

Requirements

• Diploma (preferably in Business Administration/Media Communications, Web Media/Events Management).
• Strong working knowledge of Microsoft Office suite, Adobe Acrobat and Zoom hosting required.
• Working knowledge of Adobe Photoshop and/or other design applications such as Canva, Wordpress, video editing for Youtube, managing social media platforms such as Linkedin, Twitter, Facebook would be a strong advantage.
• A team player who is pro-active, has a positive attitude and good interpersonal skills.
• Enjoys working in a dynamic environment, with effective multitasking skills.

More Information

Location: Bukit Timah Campus

Organization: Law

Department : Dean's Office (Law)

Employee Referral Eligible:

Job requisition ID : 23924