598 Mail Services jobs in Singapore

• Manage and respond to enquiries from public members and applicants via phone calls and emails
• Verify submitted documentation and ensure accuracy of information provided in applications
• Process and manage end-to-end administrative workflow of applications
• Perform accurate data entry and maintain updated records within the system
• Ensure confidentiality and compliance with data protection standards
• Provide general administrative and clerical support as required

Requirements:

• Minimum 1 year of administrative experience, preferably in a healthcare or related setting
• Administrative or data entry experience preferred
• Proficient with computer use and comfortable with data entry tasks
• Good communication (written and verbal) and customer service skills
• Meticulous, organized, and detail-oriented
• Ability to work independently and as part of a team

Responsibilities:

Mail & Dispatch Duties:

• Collect and record mails
• Distribute mails to senior management and departments
• Notify department contacts for mail collection.
• Retrieve and distribute periodicals/newspapers
• Receive outgoing mails, frank them, and manage the franking machine.
• Send and deliver registered mails to SingPost when needed.

Pantry & Utility Management:

• Ensure pantry/utility areas are stocked and meeting rooms are prepared with refreshments.
• Refill pantry and coffee machine supplies regularly; maintain cleanliness.
• Replenish stationery and paper at utility points.
• Perform light maintenance (e.g., descaling, filter changes).
• Track inventory of pantry items and office supplies; report low stock.
• Wash dishes and maintain hygiene of pantry areas and appliances.
• Conduct daily/weekly/monthly cleaning and stock checks.
• Receive and store delivered supplies properly.

Meeting Support:

• Set up professional meeting arrangements with cups/saucers.
• Serve hot meals/drinks for senior or board meetings; handle food purchases if needed.
• Reset rooms post-meetings; clean up and wash used items.
• Daily check of meeting rooms and pantry areas; report faulty equipment or missing items.
• Ensure end-of-day shutdown of lights/projectors; perform other assigned tasks.
• Assist with room setup (e.g., rearranging furniture or combining rooms).
• Report issues (e.g., leaks, spills, overflows) via designated channels.

VIP Event Assistance:

• Support official functions (e.g., luncheons, tea receptions) in formal attire.
• Set up collaboration/meeting spaces with refreshments.
• Prepare/serve food and drinks, including catered meals.
• Restore rooms post-event and clean all utensils used.

Requirements:

• Minimum GCE O Level qualification
• Ability to work independently with minimal supervision
• Attention to details
• Computer literacy
• Good customer service skills

Responsibilities:

Mail & Dispatch Duties:

• Collect and record mails
• Distribute mails to senior management and departments
• Notify department contacts for mail collection.
• Retrieve and distribute periodicals/newspapers
• Receive outgoing mails, frank them, and manage the franking machine.
• Send and deliver registered mails to SingPost when needed.

Pantry & Utility Management:

• Ensure pantry/utility areas are stocked and meeting rooms are prepared with refreshments.
• Refill pantry and coffee machine supplies regularly; maintain cleanliness.
• Replenish stationery and paper at utility points.
• Perform light maintenance (e.g., descaling, filter changes).
• Track inventory of pantry items and office supplies; report low stock.
• Wash dishes and maintain hygiene of pantry areas and appliances.
• Conduct daily/weekly/monthly cleaning and stock checks.
• Receive and store delivered supplies properly.

Meeting Support:

• Set up professional meeting arrangements with cups/saucers.
• Serve hot meals/drinks for senior or board meetings; handle food purchases if needed.
• Reset rooms post-meetings; clean up and wash used items.
• Daily check of meeting rooms and pantry areas; report faulty equipment or missing items.
• Ensure end-of-day shutdown of lights/projectors; perform other assigned tasks.
• Assist with room setup (e.g., rearranging furniture or combining rooms).
• Report issues (e.g., leaks, spills, overflows) via designated channels.

VIP Event Assistance:

• Support official functions (e.g., luncheons, tea receptions) in formal attire.
• Set up collaboration/meeting spaces with refreshments.
• Prepare/serve food and drinks, including catered meals.
• Restore rooms post-event and clean all utensils used.

Requirements:

• Minimum GCE O Level qualification
• Ability to work independently with minimal supervision
• Attention to details
• Computer literacy
• Good customer service skills

Job Title: Operations Support Professional

The role of an Operations Support Professional involves providing administrative support to the team. This includes handling Air and Sea documentation, preparing Job Sheets, and Billing.

This position requires excellent communication skills and attention to detail. The candidate must be able to work independently and effectively prioritize tasks.

• Handling Air and Sea Permit & GST declaration
• Submission to CCN
• Booking and Preparation of AWB
• Preparing Job Sheet and Billing
• Other ad-hoc duties as required

Microsoft Office

Interpersonal Skills

Supply Chain

Freight

Transportation

Administrative Support

Customer Service

Scheduling

Shipping

Training Provided

Able to Work Independently

We are seeking a reliable and efficient support staff to provide administrative assistance to our organization. The successful candidate will be responsible for attending to customers, answering telephone calls, performing filing and sorting tasks, and providing first aid as needed.

The ideal candidate will have GCE 'N'/'O' level qualifications or its equivalent, at least one year of working experience in general administration, preferably in a school setting, and basic computer skills including Microsoft Office.

Key Responsibilities:

• Attending to customers at the counter
• Answering telephone calls and transferring calls
• Performing simple filing and sorting tasks
• Providing first aid as needed
• Distributing goods delivered to staff

Additional duties may be assigned by the Authority.

Preferred Skills:

• Microsoft Excel
• Housekeeping
• Administration
• Data Entry
• Customer Service
• Communication
• Directing

Why You'll Love This Job

This role offers an exciting opportunity to work in a dynamic environment where no two days are alike. As a support staff member, you will have the chance to develop your skills and knowledge while making a real difference in the lives of others.

What We're Looking For

We are looking for a highly motivated and organized individual who is able to work effectively in a team environment. If you are a team player with excellent communication skills and a passion for delivering exceptional customer service, we want to hear from you.

Opportunity to work with a leading public organisation driving environmental sustainability and enhancing community well-being.

You will assist the Records Management Department with record management tasks, including:

• Manage system access and user support
• Coordinate with IT department to fix technical issues
• Hardcopy file administration
• Handle file onboarding, RFID tagging, and system updates
• Conduct records appraisal
• Support digitisation and digital file management
• Maintain OneDrive folder structures
• Handle agreements, file transfers, and collection coordination

The role involves working independently with minimal supervision and requires proficiency in Microsoft Office, particularly Excel. Strong communication skills are essential for effective collaboration within the team.

Relevant experience is an advantage, but not required. The successful candidate will possess:

• Proficiency in Microsoft Office, especially Excel
• Ability to work independently
• Strong communication skills for effective collaboration

This is a contract position of 2.5 months, working Monday to Friday from 9:00 am to 6:00 pm. The location is Newton.

Please prepare your updated resume and send it to us for review. We look forward to hearing from you.

We are seeking a skilled and experienced support professional to assist in various roles at our educational institution.

• Maintain the cleanliness and organization of art rooms, science laboratories, and other designated areas.
• Ensure that hydroponics, Vegepods, and eco-garden facilities are well-maintained and functioning properly.
• Support teachers with setting up and conducting science experiments, as well as supervising Science Trails.
• Manage laboratory equipment, art supplies, and maths materials, ensuring they are adequately stocked.
• Prepare teaching resources by laminating and packaging them as needed.
• Perform additional tasks as assigned by the school to meet their needs.

• O Level certificate or equivalent qualification.
• Pleasant personality and excellent communication skills.
• Basic knowledge of science laboratory procedures, including chemical preparation and apparatus handling.
• Previous experience working in a school environment is preferred.
• Good interpersonal skills and ability to work effectively with others.
• Able to speak and write well in English.

Office Administrator Role

• Manage day-to-day office operations, ensuring seamless communication and collaboration among team members.
• Maintain accurate records and documentation, adhering to organizational standards and regulatory requirements.
• Handle customer inquiries and resolve issues efficiently, providing exceptional service and support.
• Prepare and submit reports as required, highlighting key performance indicators and trends.

• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office and accounting software.