999 Legal Administrator jobs in Singapore

Job Summary

We are seeking a detail-oriented Legal Administrator to manage and prepare legal documents, liaise with various parties, and provide administrative support.

• Filing and preparation of legal documents, ensuring accuracy and timeliness.
• Liaising with Agents, Brokers, clients, and related parties for verification and clarification, maintaining effective communication.
• Data Collection and administrative support in requesting and retrieving necessary documents, streamlining processes.
• Scheduling of appointments for client signature with Solicitor and monitoring deadlines, ensuring seamless coordination.

• Meticulous, well-organized time management, prioritizing tasks efficiently.
• Able to work long hours and independently as a team player, fostering collaboration.

Experience with negotiation, Microsoft Office, and Legal Documents is beneficial. A strong understanding of the legal field and ability to manage multiple tasks efficiently are essential for this role.

As a Legal Secretary, you will play a vital role in supporting our legal team with administrative tasks. Your primary responsibility will be to provide exceptional support to lawyers, ensuring seamless communication with clients and efficient document management.

• Provide full legal secretarial services and administrative support to lawyers, including liaising with clients, filing, calendar management & e-filing of documents
• Reporting directly to the Lawyers, you will ensure that all tasks are completed accurately and efficiently
• Other ad-hoc administrative duties as assigned

To succeed in this role, you will require:

• Relevant experience in law firms would be an advantage
• Ability to work under pressure and manage legal time-lines
• Ability to multi-task, meticulous and organised
• Has initiative and willing to learn
• Good inter-personal skills and team player
• Good command of spoken and written English
• Proficiency in Microsoft Office applications and Zoom application

The ideal candidate will have:

• Experience with E-Litigation software
• Excellent organizational and time management skills
• Able to work independently with minimal supervision

We are seeking a highly skilled Legal Administrator Assistant to join our team. This is a challenging and rewarding role that requires strong organizational skills, attention to detail, and the ability to work independently.

• Handle phone calls, emails, and client inquiries with professionalism
• Schedule meetings, court dates, and appointments with ease
• Maintain and organize legal documents and case files accurately
• Generate invoices and track payments using Xero software efficiently
• Assist in implementing improved administrative systems for maximum productivity
• Liaise with Mandarin-speaking clients and vendors as needed

• Fluency in English language
• Business proficiency in Mandarin
• Proficiency in Microsoft Office and Google Sheets
• Comfort using Apple products
• Strong organizational skills and attention to detail
• Ability to work independently and in a team
• Experience with Xero accounting software is advantageous

We offer a dynamic work environment with regular working hours from Monday to Friday, 9:30 AM – 6:30 PM, including a 1-hour lunch break from 12:00 PM – 1:00 PM. A 3-month probation period applies if applicable.

We are an equal opportunity employer who evaluates candidates based on merit and business needs without regard to age, race, gender, religion, marital status, family responsibilities, disability, or any other protected characteristic under Singapore law.

By submitting your application, you consent to the collection, use, and disclosure of your personal data for recruitment purposes in accordance with Singapore's Personal Data Protection Act (PDPA). Only shortlisted candidates will be notified.

• Outlook
• Microsoft PowerPoint
• Microsoft Office
• Legal Documents
• Microsoft Excel
• Strong Attention To Detail
• Litigation
• Attention to Detail
• Pressure
• Xero
• Administrative Support
• Apple Products

The ideal candidate will have a strong background in legal studies, business administration or another relevant field.

• Manage documents by filing emails, correspondence and records according to subject matter
• Process documents including proofreading, tagging, formatting and creating/editing PDF files
• Monitor and track deadlines to ensure timely completion of tasks
• Maintain and update records and databases accurately
• Provide personal assistance and administrative support to senior management
• Handle administrative and financial tasks such as verifying invoices and raising payment requests

• Minimum Diploma in Legal Studies, Business Administration or another relevant field
• Prior secretarial experience is preferred
• Must be a Singaporean citizen

Support lawyers with legal and administrative tasks. This may include conducting research, filing documents electronically, and preparing legal papers.

• A degree in Law or a related field is highly recommended.
• Possess strong English communication skills.
• Demonstrate proficiency in computer software, particularly Microsoft Office.
• Showcase excellent organizational, communication, and interpersonal skills.
• Demonstrate a positive work attitude and strong teamwork capabilities.
• Bilingual individuals preferred for client interactions.
• Previous experience in a law firm is advantageous but not essential.

• Microsoft Office Suite
• Litigation Support
• Document Management
• Interpersonal Communication
• Attention to Detail
• Administrative Support
• Team Collaboration
• Legal Research
• Proofreading

We are seeking a seasoned professional to manage conveyancing matters and provide administrative support in a legal environment.

• Handling of conveyancing and real estate tasks
• Performing secretarial duties
• Preparation of legal documents and electronic lodgement/stamping
• Maintenance of effective communication with clients, banks, and related parties
• Provision of administrative support in legal documentation and secretarial work

The ideal candidate must possess proficiency in Microsoft Office, Legal Documents, and Microsoft Excel, as well as excellent communication and organizational skills.

Location: Central

Employment: 3–5 Days per Week

Salary: $10.38/hour

Job Scope:

• Provide administrative support for motor accident claims, covering property damage and personal injury cases.
• Assist in the end-to-end claims process, including obtaining GI and medical reports, sending Letters of Demand, and collating supporting documents.
• Prepare settlement breakdowns, invoices, and calculations for case closure.
• Draft and format emails, letters, and internal memos per lawyer instructions.
• Maintain accurate filing and archiving of all case-related documentation.
• Support ad-hoc administrative tasks as required.

Requirements:

• Ability to follow instructions accurately and work independently.
• Comfortable in a fast-paced environment.
• Strong shorthand skills for transcribing oral instructions.
• Honest, receptive to feedback, and detail-oriented in proofreading and fact-checking.
• Good telephone and WhatsApp etiquette.
• IT-savvy; proficient in managing documents with tools like Adobe Pro.
• Comfortable with basic calculations related to claims.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

Should you be interested in this position, kindly directly contact/message (Cheryl) for a quicker response. - Spamming or inappropriate messages will not be entertained.

We regret to inform that only shortlisted candidates will be notified.

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PERSOLKELLY Singapore Pte Ltd
• RCB No E
• EA License No. 01C4394
• Reg No: R Foo May Cheng)

This role offers an exciting opportunity to work in a dynamic environment as a legal administrative support specialist. As a key member of our team, you will be responsible for providing exceptional support services to lawyers and other staff members.

Key Responsibilities:

• Provide full legal secretarial services including liaison with clients, filing, calendar management, and e-filing of documents.
• Assist lawyers in preparing court documents, bundles, and other materials for hearings.
• Perform administrative tasks such as opening files, billing, and data entry.
• E-file court documents using electronic litigation software.

Requirements:

• Minimum GCE 'O' Levels or Diploma in Law.
• Relevant experience in law firms is highly desirable.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office applications and Zoom.

What We Offer:

• A supportive and collaborative work environment.
• Opportunities for professional growth and development.
• A competitive salary package.

Location: Ghim Moh (Nearest MRT: Buona Vista)

Working Hours: Mon–Fri, 8:30am–6:00pm

Salary: $2580 - $2900

Start Date: Immediate

Duration: 12-Months Contract

Job Description:

This role executes the day-to-day administration of President's Challenge funds, ensuring proper governance and operational efficiency through fund management, budget tracking, and administrative support.

The position maintains operational standards while supporting broader PC governance and management processes.

Key Responsibilities & Activities:

1. Perform Secretariat duties, including maintaining document repository and organising impact reports.

2. Support in grant administration including tracking of fund disbursements, monitoring fund utilisation.

3. Managing enquiries through President's Challenge mailbox.

4. Assist the team in other administrative functions, where necessary.

Requirements:

• Some knowledge in project and stakeholder management.
• Meticulous and numerically inclined
• Self-motivated, proactive, responsible
• Able to work independently under tight deadlines
• Proficiency in Microsoft Office Applications

Interested candidates, please click "Apply Now".

We regret to inform that only shortlisted candidates will be notified.

By applying, you consent to BGC Group Pte Ltd collecting, using, and sharing your personal data for recruitment and job matching, including with our clients and partners. View our Privacy Policy for Job Applicants

MJ

BGC Group Pte Ltd

Outsourcing Team

EA License No.: 05C3053

Internal Reference: JO 27219