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Join to apply for the Executive/Senior Executive, Executive Assistant role at IMDA

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We are seeking a highly organized and proactive Executive Assistant to support the Cluster Directors/Directors (CD/Dir) in the Sectoral Transformation Group (STG). The ideal candidate will play a critical role in ensuring the smooth operation of the CD/Dir's offices, managing a variety of administrative responsibilities. This position requires a keen attention to detail, excellent inter-personal/communication skills, and the ability to manage multiple priorities across different groups in a fast-paced, technology-driven environment.

Job Responsibilities:

Administrative Support:

• Manage the calendars of the Directors from the Digital Transformation Cluster and SME Go Digital teams.
• Support in administrative work such as submission of claims, schedule meetings, coordinate travel arrangements, and support officers in handling divisional-wide budgetary matters like procurement.
• Organize and maintain confidential files, records, and documentation and assist in asset management of Cluster/Division.
• Maintaining and organizing digital and physical files for easy access and retrieval.
• Support the team in tracking programme activities, budgets and outcomes.
  
  
  

• Plan and coordinate, organise logistics for internal and external meetings, workshops, conferences, industry events and meetings.
• Prepare materials and manage event follow-up communications.
• Liaising with enterprises and partners in engagements such as sending invitations, monitoring RSVP, marketing initiatives/events and answering basic queries.
  
  
  

• Act as the primary point of contact for internal and external communications, including managing phone calls, emails, and correspondence.
• Serve as a liaison between the CD/Dirs and internal teams, external partners, and industry stakeholders.
  
  
  

• Assist in basic research work to support the divisions’ work, circulating information to staff for information Able to cover other Executive Assistants across the rest of STG when necessary
• Assist in any ad-hoc duties that may be assigned from time to time, including other group-wide or IMDA-wide initiatives.
  
  
  

• Related working experience with at least 4 years in office management and administrative support.
• Ability to organise and meet deadlines with minimal supervision.
• Flexibility and adaptability to a fast-paced environment.
• Good inter-personal skills. Good oral and written communication skills.
• Strong sense of teamwork and willingness to learn new things
• Knowledge of Microsoft Office software packages and the ability to learn company-specific software if required.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Other
• Industries Government Administration

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Executive/Senior Executive, Executive Assistant

Join to apply for the Executive/Senior Executive, Executive Assistant role at IMDA

Executive/Senior Executive, Executive Assistant

Join to apply for the Executive/Senior Executive, Executive Assistant role at IMDA

Get AI-powered advice on this job and more exclusive features.

We are seeking a highly organized and proactive Executive Assistant to support the Cluster Directors/Directors (CD/Dir) in the Sectoral Transformation Group (STG). The ideal candidate will play a critical role in ensuring the smooth operation of the CD/Dir's offices, managing a variety of administrative responsibilities. This position requires a keen attention to detail, excellent inter-personal/communication skills, and the ability to manage multiple priorities across different groups in a fast-paced, technology-driven environment.
Job Responsibilities:
Administrative Support:

• Manage the calendars of the Directors from the Digital Transformation Cluster and SME Go Digital teams.
• Support in administrative work such as submission of claims, schedule meetings, coordinate travel arrangements, and support officers in handling divisional-wide budgetary matters like procurement.
• Organize and maintain confidential files, records, and documentation and assist in asset management of Cluster/Division.
• Maintaining and organizing digital and physical files for easy access and retrieval.
• Support the team in tracking programme activities, budgets and outcomes.
  

• Plan and coordinate, organise logistics for internal and external meetings, workshops, conferences, industry events and meetings.
• Prepare materials and manage event follow-up communications.
• Liaising with enterprises and partners in engagements such as sending invitations, monitoring RSVP, marketing initiatives/events and answering basic queries.
  

• Act as the primary point of contact for internal and external communications, including managing phone calls, emails, and correspondence.
• Serve as a liaison between the CD/Dirs and internal teams, external partners, and industry stakeholders.
  

• Assist in basic research work to support the divisions’ work, circulating information to staff for information Able to cover other Executive Assistants across the rest of STG when necessary
• Assist in any ad-hoc duties that may be assigned from time to time, including other group-wide or IMDA-wide initiatives.
  

• Related working experience with at least 4 years in office management and administrative support.
• Ability to organise and meet deadlines with minimal supervision.
• Flexibility and adaptability to a fast-paced environment.
• Good inter-personal skills. Good oral and written communication skills.
• Strong sense of teamwork and willingness to learn new things
• Knowledge of Microsoft Office software packages and the ability to learn company-specific software if required.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Government Administration

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Admin Associate, Office of President (Contract)

Operations Admin Executive (Coliving/Hotel/Serviced Apartment)

Executive Assistant | The Lo & Behold Group

Team Assistant, Store Planning & Construction

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Executive/Senior Executive, Executive Assistant
Join to apply for the
Executive/Senior Executive, Executive Assistant
role at
IMDA
Executive/Senior Executive, Executive Assistant
Join to apply for the
Executive/Senior Executive, Executive Assistant
role at
IMDA
Get AI-powered advice on this job and more exclusive features.
We are seeking a highly organized and proactive Executive Assistant to support the Cluster Directors/Directors (CD/Dir) in the Sectoral Transformation Group (STG). The ideal candidate will play a critical role in ensuring the smooth operation of the CD/Dir's offices, managing a variety of administrative responsibilities. This position requires a keen attention to detail, excellent inter-personal/communication skills, and the ability to manage multiple priorities across different groups in a fast-paced, technology-driven environment.
Job Responsibilities:
Administrative Support:
Manage the calendars of the Directors from the Digital Transformation Cluster and SME Go Digital teams.
Support in administrative work such as submission of claims, schedule meetings, coordinate travel arrangements, and support officers in handling divisional-wide budgetary matters like procurement.
Organize and maintain confidential files, records, and documentation and assist in asset management of Cluster/Division.
Maintaining and organizing digital and physical files for easy access and retrieval.
Support the team in tracking programme activities, budgets and outcomes.
Event Coordination:
Plan and coordinate, organise logistics for internal and external meetings, workshops, conferences, industry events and meetings.
Prepare materials and manage event follow-up communications.
Liaising with enterprises and partners in engagements such as sending invitations, monitoring RSVP, marketing initiatives/events and answering basic queries.
Communication and Liaison:
Act as the primary point of contact for internal and external communications, including managing phone calls, emails, and correspondence.
Serve as a liaison between the CD/Dirs and internal teams, external partners, and industry stakeholders.
Others:
Assist in basic research work to support the divisions’ work, circulating information to staff for information Able to cover other Executive Assistants across the rest of STG when necessary
Assist in any ad-hoc duties that may be assigned from time to time, including other group-wide or IMDA-wide initiatives.
Job Requirement:
Related working experience with at least 4 years in office management and administrative support.
Ability to organise and meet deadlines with minimal supervision.
Flexibility and adaptability to a fast-paced environment.
Good inter-personal skills. Good oral and written communication skills.
Strong sense of teamwork and willingness to learn new things
Knowledge of Microsoft Office software packages and the ability to learn company-specific software if required.
Seniority level
Seniority level Mid-Senior level
Employment type
Employment type Full-time
Job function
Job function Other
Industries Government Administration
Referrals increase your chances of interviewing at IMDA by 2x
Get notified about new Executive/Senior Executive, Executive Assistant jobs in
Singapore .
Admin Associate, Office of President (Contract)
Operations Admin Executive (Coliving/Hotel/Serviced Apartment)
Executive Assistant | The Lo & Behold Group
Team Assistant, Store Planning & Construction
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
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Job Overview

We are seeking a competent HR Executive & Executive Assistant to join our team and manage the full spectrum of HR activities (including payroll processing), office administration, and providing support to Managing Director.

Job Responsibilities:

Human Resources:

• Responsible for supporting the full spectrum of HR functions including onboarding/offboarding, benefits administration, compensation, recruitment, maintaining information in the HR systems.
• Responsible for payroll processing ensuring accuracy and compliance with company policies and legal requirements.
• Manage work pass applications/renewals/cancellations.
• Responsible for the full scope of training and development administration for employees.
• Implement and monitor HR policies and procedures to ensure compliance with local employment laws and regulations.
• Maintain accurate HR records and prepare reports as required.
• Implement employee engagement programs to improve employee satisfaction and retention.
• Provide advice and handle all employee inquiries on HR-related matters.
• Participate in HR projects and initiatives as required.

Support to Managing Director:

• Assist to coordinate Managing Director's appointments and meetings.
• Assist with travel arrangements and accommodations as needed.
• Assist with submission of expenses claims.
• Provide general administrative support to ensure the efficient operation of the Managing Director's office.

General Office Administration:

• Manage office supplies inventory, office administration and facilities.

Requirements:

• Minimum diploma in Human Resources, Business Administration or a related field.
• At least 5 years of HR experience, including hands-on payroll processing required, preferably in a multinational company environment.
• Good knowledge of local employment laws and regulations especially around payroll.
• Excellent written and communication skills with the ability to relate well with people at all levels.
• Ability to multi-task, excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Great team player who is creative and resourceful, able to work with minimum supervision.
• Pays attention to details and accuracy.
• Proficiency in MS Office applications. Proficiency in EasyPay preferred and Workday will be a bonus.
• Great team player who is creative and resourceful, able to work with minimum supervision.
• Able to start work in short notice.

Company Introduction

Polymer Capital Management is a market-neutral, multi-manager investment platform based in and focused on Asia. Polymer combines established institutional support and deep knowledge of local financial markets with a dedication to discovering and developing the region's best investment talent. Polymer was established in conjunction with PAG, one of the world's largest Asia-focused alternative asset managers, in 2019.

Job Responsibilities / Job Brief

The incumbent will provide office administrative support and secretarial support to executives to ensure smooth operational efficiency and effective communication within the organization.

Office Administrative Support

• Office replenishment for stationeries, business cards and weekly ordering of pantry supplies.
• Implement and/or develop office procedures and record systems
• Receive visitors and direct them to the appropriate meeting room
• Manage the receipt and dispatch of mail and courier deliveries
• Perform monthly invoicing tasks
• Provide support in internal events for employees, e.g Year-end Team Dinner, Family Day, Pink Friday, CNY Team Dinner etc by preparing facilities, logistics coordination and arranging refreshments/food, sourcing of vendors etc as and when is needed.
• Prepare and issuance of office access cards for new hires and overseas guests

Executive Assistant Support

Why join us?

Prime Location: centrally located office space in the heart of Singapore

High-Growth: We have a team of highly ambitious professionals with a strong desire to learn and develop their skills.

Equal opportunity employer: We celebrate diversity and are committed to creating an inclusive environment for all employees.

Global exposure: With six offices and three affiliate offices around the region, Polymer teams work together to solve meaningful problems at scale.

Company Introduction

Polymer Capital Management is a market-neutral, multi-manager investment platform based in and focused on Asia. Polymer combines established institutional support and deep knowledge of local financial markets with a dedication to discovering and developing the region's best investment talent. Polymer was established in conjunction with PAG, one of the world's largest Asia-focused alternative asset managers, in 2019.

Job Responsibilities / Job Brief

The incumbent will provide office administrative support and secretarial support to executives to ensure smooth operational efficiency and effective communication within the organization.

Office Administrative Support

• Office replenishment for stationeries, business cards and weekly ordering of pantry supplies.
• Implement and/or develop office procedures and record systems
• Receive visitors and direct them to the appropriate meeting room
• Manage the receipt and dispatch of mail and courier deliveries
• Perform monthly invoicing tasks
• Provide support in internal events for employees, e.g Year-end Team Dinner, Family Day, Pink Friday, CNY Team Dinner etc by preparing facilities, logistics coordination and arranging refreshments/food, sourcing of vendors etc as and when is needed.
• Prepare and issuance of office access cards for new hires and overseas guests

Executive Assistant Support

• EA support to a team of executives
• Coordinate executive communications, including taking calls, responding to emails, managing meeting rooms, provide logistical support for all meetings
• Facilitate, prioritize, and manage calendar/ schedule meetings and calls with external parties as well as inter-office to ensure smooth arrangements of appointments and activities.
• Provide travel support including VISA application, travel claims, maintaining travel records, preparing itineraries, and managing meeting schedules for overseas trips
• Assist the executives in expenses management using Concur system
• Arrange corporate events that takes place outside of the office, such as IR meeting, off-site meeting, and investors events
• Any other General Affairs related matters as needed and co-work with other EAs in the team

Requirements

• Possess min 5 years of relevant experience in Office Administration or EA experience, preferably from a financial institution
• Proficient MS Office skills (mainly for itineraries and business meetings)
• Highly self-motivated, proactive, organized, detailed, efficient, well-balanced, and capable of managing workload w/multiple tasks and prioritizing tasks in a fast-paced environment
• Flexible and willing to learn
• Team-worker with good communication and interpersonal skills, self-starter and quick-learner

Why join us?

Prime Location: centrally located office space in the heart of Singapore

High-Growth: We have a team of highly ambitious professionals with a strong desire to learn and develop their skills.

Equal opportunity employer: We celebrate diversity and are committed to creating an inclusive environment for all employees.

Global exposure: With six offices and three affiliate offices around the region, Polymer teams work together to solve meaningful problems at scale.

Job Overview

We are seeking a competent HR Executive & Executive Assistant to join our team and manage the full spectrum of HR activities (including payroll processing), office administration, and providing support to Managing Director.

Job Responsibilities:

Human Resources:

• Responsible for supporting the full spectrum of HR functions including onboarding/offboarding, benefits administration, compensation, recruitment, maintaining information in the HR systems.
• Responsible for payroll processing ensuring accuracy and compliance with company policies and legal requirements.
• Manage work pass applications/renewals/cancellations.
• Responsible for the full scope of training and development administration for employees.
• Implement and monitor HR policies and procedures to ensure compliance with local employment laws and regulations.
• Maintain accurate HR records and prepare reports as required.
• Implement employee engagement programs to improve employee satisfaction and retention.
• Provide advice and handle all employee inquiries on HR-related matters.
• Participate in HR projects and initiatives as required.

Support to Managing Director:

• Assist to coordinate Managing Director's appointments and meetings.
• Assist with travel arrangements and accommodations as needed.
• Assist with submission of expenses claims.
• Provide general administrative support to ensure the efficient operation of the Managing Director's office.

General Office Administration:

• Manage office supplies inventory, office administration and facilities.

Requirements:

• Minimum diploma in Human Resources, Business Administration or a related field.
• At least 5 years of HR experience, including hands-on payroll processing required, preferably in a multinational company environment.
• Good knowledge of local employment laws and regulations especially around payroll.
• Excellent written and communication skills with the ability to relate well with people at all levels.
• Ability to multi-task, excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Great team player who is creative and resourceful, able to work with minimum supervision.
• Pays attention to details and accuracy.
• Proficiency in MS Office applications. Proficiency in EasyPay preferred and Workday will be a bonus.
• Great team player who is creative and resourceful, able to work with minimum supervision.
• Able to start work in short notice.

About the Role

We are looking for a motivated and organised Executive Assistant to provide comprehensive support to C-suite leadership and help the office run efficiently. This role is ideal for someone who enjoys variety in daily tasks, and thrives in a fast-paced environment.

Responsibilities

• Manage calendars, coordinate meetings, and assist with travel arrangements of C-suite executives.
• Welcome and assist visitors, handle incoming calls, and maintain a professional reception experience.
• Support office operations such as inventory of supplies, meeting room scheduling, and vendor coordination.
• Maintain records, process expenses, and handle confidential information with care.
• Assist with ad-hoc projects and provide administrative support as needed.

Requirements

• 5+ years of experience in executive support, administration, or receptionist roles.
• Strong organisational and multitasking abilities, with excellent attention to detail.
• Friendly, professional, and effective communicator.
• Comfortable using Microsoft Office applications and common collaboration tools (e.g., Teams, Zoom).
• Able to work independently, prioritise tasks, and adapt to changing needs.

Reg. No. R22104718
BeathChapman Pte Ltd
Licence no. 16S8112

• Assist in drafting reports, presentations and papers for the board.
• Schedule and organise meetings, providing secretarial support.
• Manage volunteer database.
• Organise and maintain files and databases in a confidential manner.
• Prepare and mail outgoing correspondence.
• Manage communication including emails and phone calls.
• Organise and administrate events and programmes.

• Diploma from a recognised polytechnic.
• Meticulous and organised.
• Good interpersonal and communication skills.
• Able to work independently but also a team player working towards shared goals.
• Willing to put in extra time to work with volunteers on some evenings and Saturdays.
• Have an excellent command of English, both written and spoken.
• Have good knowledge of computer software such as Word, Excel and Powerpoint.

• a recent photograph,
  
• reasons for leaving past & present employment,
  
• all last drawn salaries,
  
• expected salary, and
  
• date of availability.