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Executive/Senior Executive, Executive Assistant

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Executive/Senior Executive, Executive Assistant

Join to apply for the Executive/Senior Executive, Executive Assistant role at IMDA

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We are seeking a highly organized and proactive Executive Assistant to support the Cluster Directors/Directors (CD/Dir) in the Sectoral Transformation Group (STG). The ideal candidate will play a critical role in ensuring the smooth operation of the CD/Dir's offices, managing a variety of administrative responsibilities. This position requires a keen attention to detail, excellent inter-personal/communication skills, and the ability to manage multiple priorities across different groups in a fast-paced, technology-driven environment.
Job Responsibilities:
Administrative Support:

• Manage the calendars of the Directors from the Digital Transformation Cluster and SME Go Digital teams.
• Support in administrative work such as submission of claims, schedule meetings, coordinate travel arrangements, and support officers in handling divisional-wide budgetary matters like procurement.
• Organize and maintain confidential files, records, and documentation and assist in asset management of Cluster/Division.
• Maintaining and organizing digital and physical files for easy access and retrieval.
• Support the team in tracking programme activities, budgets and outcomes.
  

• Plan and coordinate, organise logistics for internal and external meetings, workshops, conferences, industry events and meetings.
• Prepare materials and manage event follow-up communications.
• Liaising with enterprises and partners in engagements such as sending invitations, monitoring RSVP, marketing initiatives/events and answering basic queries.
  

• Act as the primary point of contact for internal and external communications, including managing phone calls, emails, and correspondence.
• Serve as a liaison between the CD/Dirs and internal teams, external partners, and industry stakeholders.
  

• Assist in basic research work to support the divisions’ work, circulating information to staff for information Able to cover other Executive Assistants across the rest of STG when necessary
• Assist in any ad-hoc duties that may be assigned from time to time, including other group-wide or IMDA-wide initiatives.
  

• Related working experience with at least 4 years in office management and administrative support.
• Ability to organise and meet deadlines with minimal supervision.
• Flexibility and adaptability to a fast-paced environment.
• Good inter-personal skills. Good oral and written communication skills.
• Strong sense of teamwork and willingness to learn new things
• Knowledge of Microsoft Office software packages and the ability to learn company-specific software if required.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Government Administration

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Company Introduction

Polymer Capital Management is a market-neutral, multi-manager investment platform based in and focused on Asia. Polymer combines established institutional support and deep knowledge of local financial markets with a dedication to discovering and developing the region's best investment talent. Polymer was established in conjunction with PAG, one of the world's largest Asia-focused alternative asset managers, in 2019.

Job Responsibilities / Job Brief

The incumbent will provide office administrative support and secretarial support to executives to ensure smooth operational efficiency and effective communication within the organization.

Office Administrative Support

• Office replenishment for stationeries, business cards and weekly ordering of pantry supplies.
• Implement and/or develop office procedures and record systems
• Receive visitors and direct them to the appropriate meeting room
• Manage the receipt and dispatch of mail and courier deliveries
• Perform monthly invoicing tasks
• Provide support in internal events for employees, e.g Year-end Team Dinner, Family Day, Pink Friday, CNY Team Dinner etc by preparing facilities, logistics coordination and arranging refreshments/food, sourcing of vendors etc as and when is needed.
• Prepare and issuance of office access cards for new hires and overseas guests

Executive Assistant Support

Why join us?

Prime Location: centrally located office space in the heart of Singapore

High-Growth: We have a team of highly ambitious professionals with a strong desire to learn and develop their skills.

Equal opportunity employer: We celebrate diversity and are committed to creating an inclusive environment for all employees.

Global exposure: With six offices and three affiliate offices around the region, Polymer teams work together to solve meaningful problems at scale.

Company Introduction

Polymer Capital Management is a market-neutral, multi-manager investment platform based in and focused on Asia. Polymer combines established institutional support and deep knowledge of local financial markets with a dedication to discovering and developing the region's best investment talent. Polymer was established in conjunction with PAG, one of the world's largest Asia-focused alternative asset managers, in 2019.

Job Responsibilities / Job Brief

The incumbent will provide office administrative support and secretarial support to executives to ensure smooth operational efficiency and effective communication within the organization.

Office Administrative Support

• Office replenishment for stationeries, business cards and weekly ordering of pantry supplies.
• Implement and/or develop office procedures and record systems
• Receive visitors and direct them to the appropriate meeting room
• Manage the receipt and dispatch of mail and courier deliveries
• Perform monthly invoicing tasks
• Provide support in internal events for employees, e.g Year-end Team Dinner, Family Day, Pink Friday, CNY Team Dinner etc by preparing facilities, logistics coordination and arranging refreshments/food, sourcing of vendors etc as and when is needed.
• Prepare and issuance of office access cards for new hires and overseas guests

Executive Assistant Support

• EA support to a team of executives
• Coordinate executive communications, including taking calls, responding to emails, managing meeting rooms, provide logistical support for all meetings
• Facilitate, prioritize, and manage calendar/ schedule meetings and calls with external parties as well as inter-office to ensure smooth arrangements of appointments and activities.
• Provide travel support including VISA application, travel claims, maintaining travel records, preparing itineraries, and managing meeting schedules for overseas trips
• Assist the executives in expenses management using Concur system
• Arrange corporate events that takes place outside of the office, such as IR meeting, off-site meeting, and investors events
• Any other General Affairs related matters as needed and co-work with other EAs in the team

Requirements

• Possess min 5 years of relevant experience in Office Administration or EA experience, preferably from a financial institution
• Proficient MS Office skills (mainly for itineraries and business meetings)
• Highly self-motivated, proactive, organized, detailed, efficient, well-balanced, and capable of managing workload w/multiple tasks and prioritizing tasks in a fast-paced environment
• Flexible and willing to learn
• Team-worker with good communication and interpersonal skills, self-starter and quick-learner

Why join us?

Prime Location: centrally located office space in the heart of Singapore

High-Growth: We have a team of highly ambitious professionals with a strong desire to learn and develop their skills.

Equal opportunity employer: We celebrate diversity and are committed to creating an inclusive environment for all employees.

Global exposure: With six offices and three affiliate offices around the region, Polymer teams work together to solve meaningful problems at scale.

This role supports primarily the Partner and 2 to 3 other lawyers. The ideal incumbent will be a proactive problem solver with exceptional communication skills and meticulous attention for details.

What You'll Do

• Manage and coordinate scheduling for the Partner including managing flow of mails, email, phone calls, client management, and other company/department logistics
• Provide administrative and office support, such as maintenance of filing system and contacts database
• Answer and respond to phone calls, communicate messages and information to the Partner
• Manage Partner travel logistics and activities, including accommodations, transportation, and meals
• Coordinate internal and external resources to expedite workflows
• Maintain records, files, and documents for the Partner
• Manage and organize team communications and plan events, both internal and off-site
• Maintain professionalism and strict confidentiality in respect of communications, materials and all correspondences

About You

• At least 5 years of related administrative experience reporting directly to the upper management
• Excellent spoken and written English
• Excellent interpersonal, organizational and communication skills
• Strong time-management and organizational skills, and an ability to multi-task
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Ability to work well within a team environment, flexible, and willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
• Experience in a mid-sized international law firm or larger practices
• Experience in IP portfolio management and commercial/transactional matters will be an advantage
• Experience in developing internal processes, workflows and filing systems

Apply to the role by submitting a copy of your CV and cover letter to

• Seniority level Associate

• Employment type Full-time

• Job function Administrative, Customer Service, and Project Management
• Industries Legal Services and Law Practice

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Join to apply for the Executive Assistant role at IMDA

Join to apply for the Executive Assistant role at IMDA

Get AI-powered advice on this job and more exclusive features.

We are seeking a highly organized and proactive Executive Assistant to support the Cluster Director/Director (CD/Dir) in the cluster of Telecom, Networks, and Resource. The ideal candidate will play a critical role in ensuring the smooth operation of the CD/Dir's offices, managing a variety of administrative responsibilities. This position requires a keen attention to detail, excellent inter-personal/communication skills, and the ability to manage multiple priorities in a fast-paced, technology-driven environment.

Job Responsibilities:

Administrative Support

• Manage the CD/Dir’s calendar, schedule meetings, and coordinate travel arrangements.
• Act as the primary point of contact for internal and external communications, including managing phone calls, emails, and correspondence.
• Organize and maintain confidential files, records, and documentation.
  
  
  

• Plan and coordinate internal and external meetings, workshops, and conferences.
• Support the NTR staff in tracking programme activities and outcomes.
• Organize logistics for industry events, standards meetings, and telecom-related engagements.
  
  
  

• Serve as a liaison between the CD/Dirs and internal teams, external partners, and industry stakeholders.
• Maintaining and organizing digital and physical files for easy access and retrieval.
• Prepare materials and manage event follow-up communications.
  
  
  

• Assist in asset management of Cluster/Division.
• Assist in any ad-hoc duties that may be assigned from time to time.
  
  
  

• Related working experience with at least 4 years in office management and administrative support.
• Ability to organise and meet deadlines with minimal supervision.
• Flexibility and adaptability to a fast-paced environment.
• Good inter-personal skills.
• Good oral and written communication skills.
• Knowledge of Microsoft Office software packages and the ability to learn company-specific software if required.

• Seniority level Mid-Senior level

• Employment type Full-time

• Job function Administrative
• Industries Government Administration

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Overview

Informa Festivals marks an exciting new chapter in B2B events, bringing some of the world's most influential creative, technology and business festivals together. We’re combining prestigious brands like Cannes Lions, Black Hat, Money20/20 and London Tech Week with cutting-edge marketing intelligence platforms and advisory services to deliver unmissable experiences and insights. Our festival-led approach reimagines traditional B2B events, creating powerful, immersive experiences that drive innovation and industry advancement. Building on decades of expertise and powered by Informa's international reach, we're shaping the next generation of business festivals.

This role is based in our Bugis Junction Towers office. We’re looking for an Executive Assistant to join our team in Singapore as part of our Operations function.

You’ll be the right hand, the gatekeeper, and the ultimate organiser for two key roles in the region: The SVP for Lions Division APAC and the SVP for Money2020 Asia.

• Problem-Solver Extraordinaire: Anticipate and address issues before they become roadblocks.
• Liaison Leader: Communicate with customers, suppliers, senior management, and employees with an approachable and can-do attitude, always coming from a professional and empathetic approach.
• Showtime Extraordinaire: On-site maestro during go-time. Manage schedules, emotions, and timings of our executive team as they power through long days, media interviews, customer interactions, and more.
• Calendar Mastery: Full calendar management with heavy scheduling of meetings and calls across multiple calendars and time zones.
• Keeper of Secrets: Handle confidential information with utmost discretion and integrity.
• Inbox Magician: Manage executive inboxes and emails with precision, ensuring leadership focuses on the most important messages.
• Communication Dynamo: Be the voice and ears of your executives, handling correspondence with air and professionalism.
• Presentation Pro: Assist in preparation of presentations, sheets, and documents for large group meetings.
• Minutes Maven: Take minutes and actions in meetings, provide agendas in advance, follow up on outstanding actions, and offer support where needed.
• Event Organiser: Coordinate company events in partnership with the operations team, including strategy days and social events.
• Travel Guru: Arrange complex worldwide travel via our booking agency.
• Admin Ace: Handle weekly admin tasks, such as booking desks and meeting rooms for onsite teams and other tasks as they arise.
• Expense Champion: Manage and complete expense claims promptly.

• Experience directly supporting executive-level leaders with executive-level expectations. Proven track record as an Executive Assistant or in an operations-related role.
• Strong organizational mastery, stellar communication, and proficiency in office systems (Google, MS Office, ERP).
• Professionalism, self-motivation, and the ability to juggle multiple tasks without breaking a sweat.

We believe great things happen when people connect face-to-face. We work in-person with each other, or with customers and partners, three days a week or more. When you’re not in the office or at an Informa event, you have the flexibility to work from home or remotely. We strive to make Life at Informa rewarding, supportive and enjoyable for everyone.

Our benefits include:

• Great community: a welcoming culture with in-person and online social events, Walk the World charity day, and diversity and inclusion networks
• Broader impact: volunteer up to four days per year with charity match funding
• Career opportunity: bespoke training and learning, mentoring, and access to thousands of courses on LinkedIn Learning; internal job moves encouraged
• Time out: annual leave plus a birthday leave day and the chance to work from almost anywhere for up to four weeks a year
• Personal benefits to choose from, plus company-funded private medical cover
• ShareMatch: become an Informa shareholder with free matching shares
• Strong wellbeing support through EAP, mental health resources, and more
• Recognition programmes and global awards
• Opportunity to collaborate with international teams

We’re looking for energetic, ambitious colleagues who will roll up their sleeves, join in and help make things happen. If you have most – but not all – of the skills and experience listed, we welcome your application.

If you require reasonable adjustments or accommodations during the hiring process or in the role, please inform the Talent Acquisition Partner. We are an Equal Opportunities Employer and base decisions on qualifications and merit without discrimination.

See full information on how Informa handles your personal data when you apply for a job.

• Associate

• Full-time

• Administrative
• Industries: Events Services

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Summary

• Provide a full spectrum of secretarial and administrative support to the Chief Executive Officer

What you'll do

The holder of the position is mainly responsible for the following areas in coordination with his / her superior:

• Provide full spectrum of secretarial and administrative support to the Chief Executive Officer by managing on up-to-date schedules of appointments, business functions and travel arrangement

• Coordinate logistics needs for business meetings or conferences and prepare meeting agenda, minutes or related materials

• Handle internal and external business correspondences independently

• Handle confidential information and maintain proper filing system

• Manage to support other ad-hoc projects and duties

What you'll need

• Degree holder with minimum 5 years of relevant secretarial experience

• Good command of spoken and written English. Knowledge of German language is a plus for incumbent to effectively collaborate with Germany Headquarter counterparts and will need to understand and translate German language documents and communications.

• Experience in buying office / trading / manufacturing industry is a plus

• Excellent computer literacy and Microsoft Office skills

• Detail-oriented, fast learner, well organised with strong sense of responsibility

• Flexible, able to work independently under pressure and with ability to multi-task and prioritize

• With high level of personal integrity and good communication skills

What you'll receive

We are dedicated to fostering a family-friendly culture and work environment. We are an equal opportunities employer and welcome applications from all candidates with the required skills and experience. We enable fair pay within the company by creating non-discriminatory salary systems. Working at Lidl & Kaufland Asia is rewarding, in every sense, because we give you the training to succeed in your role and plenty of opportunities to progress your career here. We are accredited as a Fair and Progressive employer by the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP).

Market Leading Remuneration Package:

Completion Bonus

Life Insurance

Medical Insurance

Supportive Environment:

Out of Office leave for important appointments

In-house training courses

Training sponsorship scheme

Work-life Balance:

5-day week

Competitive Annual Leave

Charity, Community and Sporting Events

If you are not invited for an interview within 4 weeks, we regret that your application was not suited to this vacancy.

For more company information, please feel free to visit:

Personal data collected will be used for recruitment related purposes only and will be destroyed after 12 months

• Manage and coordinate market expansion projects. 管理和协调市场拓展项目。
• Assist the CEO in matters related to U.S. operations. 协助CEO处理美国业务事宜。
• Responsible for overseeing the CEO's daily schedule and meeting arrangements, drafting a variety of documents including correspondence, speeches, and reports as required. 负责CEO的日常行程及会议安排，起草交办的信函、演讲稿、报告等各类文件。
• Capable of driving, responsible for business reception and accompanying business visits, fully cooperating with the CEO in all authorized business activities. 会开车，负责商务接待、商务拜访随行，在授权范围内全面配合CEO的各项商务活动；

• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and meeting coordination.
• Prepare and organize documents, presentations, and reports for meetings and presentations.
• Maintain and manage filing systems, ensuring confidentiality and easy retrieval of information.
• Handle communication and correspondence with internal teams, clients, and stakeholders on behalf of executives.
• Assist in special projects and initiatives as directed by executives.
• Coordinate logistics for meetings, events, and conferences, both on-site and off-site.
• Manage expense reports, budgets, and financial documentation as required.
• Demonstrate exceptional organizational skills while managing multiple priorities and deadlines.
• Foster a positive working environment and build strong relationships with team members and stakeholders.

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5 years of experience as an executive assistant or in a similar administrative role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with other productivity tools.
• Excellent verbal and written communication skills in English and Chinese, including Mandarin.
• Strong interpersonal skills with the ability to interact effectively with various levels of management and external stakeholders.
• High level of discretion and confidentiality in handling sensitive information.
• Ability to handle high-pressure situations and prioritize tasks effectively.
• Detail-oriented, proactive, and able to work independently with minimal supervision.
• Strong problem-solving skills and adaptability to changing environments.
• Demonstrated ability to work collaboratively in a team-oriented environment.