576 IT Administration jobs in Singapore

Job responsibilities:

• Overall project planning, schedule and executing the delivery of projects within time, budget and Client’s expectations.

• Monitoring progress and identifying critical activities to expedite smooth progress of works on site to meet targets.

• Coordinate internal resources and third parties/vendors e.g. Consultants and Sub- Contractors/Suppliers for the flawless execution of all projects.

• Ensure that all projects are delivered on-time, within scope and within budget.

• Ensure that work are executed in accordance with approved plans/drawings, contract specifications and regulatory requirements.

• Ensure resource availability and allocation.

• Develop detailed project plan to monitor and track progress.

• Manage changes to projects’ scope, schedule and costs using appropriate verification techniques.

• Perform risk management to minimize project risks.

• Measure project performance using appropriate tools and techniques.

• Create and maintain comprehensive project documentation.

• Responsible for the overall project management, planning & control, and execution, including project budget evaluation and profitability.

entify and comply with all applicable statutory/regulatory requirements related to the project.

Lead a team of professional and technical staff in planning and execution of day-to-day operations to achieve all key project target.

Respond swiftly to work delays, emergencies, and other problems.

• Report and escalate to Management as needed.

• Any other duties that may be assigned.

Requirements:

• Proven at least 3 years of working experience in project management in the public and private residential, government and commercial building projects.

• Solid technical knowledge related to structural, architectural (finishing) or M&E works.

• Solid organizational skills including attention to detail and multi-tasking skills.

• Excellent written and verbal communication skills.

• Excellent team player with ability to meet tight deadlines.

1. General Administrative task & support

2. Prepare Invoices, PO, quotations. Delivery Orders and other paperwork

3. Basic Office tasks like filling, data entry, answering phone call

4. Prepare HR documents such as employment letter, contracts, warning letter, payslips,memos, etc

5. Write emails and reply emails

6. Other assignments as allocated by Manager/superior

The Administration Exec is to supervise daily support operations of our company and plan the most efficient administrative procedures. You will work with a team of professionals to complete a range of administrative duties in the company.

The Administrative Exec will develop, review, and improve policies, systems, and procedures; and generally ensure the office operates smoothly and efficiently.

Specific Responsibilities

Individual to be involved in:

1. Observe and improve company structure, and SOP

2. Serve as the lead point of contact for all customer account management matters.

3. Facilitating communication throughout with company and clients

4. Implement and execute company's policies.

5. Oversee and improvise on company's daily operations

Technical Skills and Competencies

1. Ability to manage relationships with suppliers, clients, negotiating contracts and resolving disputes.

2. Familiarity with inventory management software and tools for document management, scheduling, and project tracking.

3. Strong understanding of retail processes and terminolog to effectively support the operations.

Duration

Job Duties:

• Check and prepare sales related documents for submission
• Support sales team with customer enquiries and follow up
• Answer phone call and make arrangment
• Maintain records and prepare report for the management
• Drive company vehicle for client visitation and errands
• Any other ad-hoc duties that assigned by the management

Manage and supervise the administrative team to ensure smooth office operations.

Oversee office supplies, facility maintenance, and vendor coordination.

Ensure proper documentation, filing, and compliance with company policies.

Support HR tasks such as staff attendance, leave records, and onboarding paperwork.

Prepare reports, handle correspondence, and assist in budgeting for admin-related expenses.

Coordinate internal communications and maintain a well-organized work environment.

Willingness to work night shift and split shift.

Willingness to work extra hours or weekend if needed.

• Entering, updating, and maintaining accurate data in company systems, spreadsheets, or databases.
• Verifying information for accuracy and completeness before inputting.
• Generating simple reports or summaries from collected data.
• Supporting filing (digital and physical) and document management.
• Assisting with administrative tasks such as preparing correspondence, handling office records, and scheduling.
• Coordinating with other departments to ensure timely flow of information.
• Maintaining confidentiality of sensitive information.

Manage and supervise day-to-day administrative operations and project sites.Oversee office management,including mantenancem,Supplier and equipment.Develop and implement administrative systems,policies and procedures.Supervise and support administrative staff to ensure high performance.Prepare and manage administrative budgets and monitor expenses.Coordinate logistics,travel and accommodation for project staff and site teams.Maintain accurate records,reports and filing systems.Assist in HR and finance-related administrative tasks such as onboarding and payroll coordination.Act as a liaison between departments and senior management to ensure smooth communication and workflow.

• Basic accounting knowledge for payroll and invoicing
• Prepares and monitors invoices
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc
• Produces and distributes correspondence memos, letters, faxes, and forms
• Develops, organizes and maintain a filing system
• Organizes travel arrangements for managers
• Takes accurate minutes of meetings
• Replies to email, telephone or face to face enquiries
• Sorts and distributes the mail to support administrative and secretary work
• Oversees and supervises the work of junior staff & coordinates with them
• Responsible in other admin & accounting related works
• Performs any other ad-hoc duties as assigned

Our client is a well-established organization with a strong presence in the transport and infrastructure sector.

We're looking for an organised and hands-on Manager, Administration & Facilities, to support day-to-day operations combining facilities oversight with administrative support and coordination.

• Manage daily facilities operations, including maintenance scheduling, repair coordination, and infrastructure support;
• Liaise with service providers such as security and cleaning vendors to ensure consistent service delivery;
• Monitor safety and compliance, including access control systems and emergency procedures;
• Assist in office planning, workspace allocation, and minor renovation or improvement projects;
• Track and implement sustainability measures and maintain detailed records of facility usage, maintenance, and related activities;
• Provide administrative support for operational reporting, procurement documents, internal presentations, and coordination of facility-related requests.

• Diploma in Administration or Facility Management would be an advantage;
• Prior experience in managing facilities;
• Strong organisational and multi-tasking abilities with attention to operational details;
• Familiarity with building systems would be an advantage, with on-the-job training provided;
• Reliability and ability to work independently while supporting cross-functional teams;
• Good interpersonal and communication skills, working well with internal and external parties.

• This role is based in West Singapore, with transport allowance provided;
• Attractive benefits;
• Supportive work environment.

If you'd like to explore this opportunity, please reach out to Shawn Ho (Regn No. R ) at for a confidential discussion.

FCS CAREERS PTE LTD (EA 94C4359)

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