232 Iss Facility Services jobs in Singapore

Key Responsibilities

1. Facility Operations

· Oversee and manage all aspects of building operations, including M&E systems, housekeeping, security, landscaping, and pest control.

· Monitor and ensure performance of contractors and service providers according to contractual obligations and KPIs.

· Conduct regular building inspections and audits to ensure cleanliness, safety, and operational efficiency.

2. Regulatory Compliance

· Ensure all building operations comply with Singapore's Building and Construction Authority (BCA), Singapore Civil Defence Force (SCDF), National Environment Agency (NEA), and other regulatory requirements.

· Prepare and manage documentation for mandatory inspections, such as Fire Safety Certificate, Periodic Structural Inspections, Lift and Escalator Maintenance, and Green Mark Certification.

· Stay updated on changes in relevant laws and regulations, including Workplace Safety and Health (WSH) guidelines.

3. Maintenance Management

· Plan and oversee preventive and corrective maintenance schedules for building systems (e.g., HVAC, plumbing, electrical).

· Manage asset registers and ensure all equipment is maintained and functioning optimally.

4. Budgeting and Cost Control

· Assist in the preparation of annual OPEX and CAPEX budgets.

· Monitor and control operating expenses within approved budgets.

5. Stakeholder & Tenant Management

· Serve as the point of contact for residents regarding facilities issues.

· Handle feedback and complaints professionally and coordinate resolution in a timely manner.

6. Emergency Preparedness

· Supports FSM on regular fire drills and provide necessary document as and when required.

Overview

The Office of Campus Housing (OCH) serves to make NTU, the university with the best-in-class campus for learning, working, and living. OCH has a mission to provide optimal on-campus living environment for students and faculty to excel in learning, research, teaching and other NTU related work. It is responsible for student and faculty housing on campus, the sports and recreational facilities, and its related services.

We are looking for individuals who have a strong passion for delivering exceptional service to residents of the University’s student and faculty housing, and athletes and users of sports & recreation facilities on campus.

The role provides the successful candidate with the opportunity to develop, contribute and grow oneself holistically across areas of excellence in customer relationship management and/or facilities & contracts management within the department. If you have more than 2 years of relevant working experience in residential management/services, customer service/relationship managements, or facilities/property management, you may be the one whom we are looking for. Having an experience in student hostels, staff housing or hospitality services would be advantageous for this role.

The Incumbent Is Required To

• Coordinate, schedule and conduct daily inspection of OCH managed spaces / rooms to ensure a safe, secure, and conducive living environment. This includes monitoring facilities turnover and addressing issues identified.
• Manage and resolve residents’ requests/ feedback /complaints received via prevailing avenues; ServiceNow, over the counter, emails, phone calls etc. This includes collaborating with internal and external stakeholders for resolution in our provision of quality customer service to residents in accordance with OCH’s SLA.
• Prepare work requisitions and purchase orders for maintenance and improvement works and ensure that works are completed well.
• Plan and prepare advisories for residents on scheduled maintenance and unscheduled works. Serves as the main point of contact for repairs, maintenance, cleaning, and oversee and manage renovations and projects within OCH facilities.
• Adhere to the preventive maintenance schedules and ensure that corrective actions are taken promptly.
• Oversee service delivery and ensure compliance with contractual obligations by vendors.
• Formulate specifications and requirements for procuring necessary goods and services for the housing operations, which includes assessing quotations/tenders and making recommendations for business awards.
• Oversee and manage the key system including performing monthly key audits to ensure accurate record of keys assigned to residents.
• Maintain and contribute to the establishment of a repository of best-practice templates for effective communication with residents so as to enhance the effectiveness and efficiency of such communications by OCH staff.
• Conduct regular inventory audits and manage the disposal of inventory and assets as needed.
• Update and maintain detailed records to fulfill administrative and operational requirements.

• GCE 'O' Level or a Diploma in a relevant field. Minimum of 2-3 years of experience in Facilities Management or a related field.
• Working knowledge of facilities maintenance, operations, and customer service.
• Proficient in MS Office and able to adapt to new enterprise IT systems.
• Strong problem-solving, organizational, and time-management skills.
• Good awareness of safety, health, and environmental standards.
• Outstanding attention to detail and follow-up skills.
• Must present a professional front.

We regret that only shortlisted candidates will be notified.

Hiring Institution: NTU

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Business Development and Sales
• Industries: Higher Education

Referrals increase your chances of interviewing at Nanyang Technological University Singapore by 2x

Assistant Manager, Facilities Management, Tampines 1/Century Square

Assistant Facility Manager (West) - Expression of Interest

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Aggreko is the global leader in providing energy solutions that help businesses grow and communities thrive. We work as a team and we’re proud of the difference we make to customers, to local communities, and towards a sustainable future for the world.

We’re looking for a Facilities Executive for our business in Singapore. The main job function is to ensure all facilities installations, renovations and maintenance work are carried out properly and safely on site.

Why Aggreko?

• Competitive compensation package & annual bonus program
• Industry-leading benefit plans
• Continuous training and development with career growth opportunities
• Safety-focused culture

• Manage the day-to-day functioning of the facility, ensuring all systems, equipment, and infrastructure operate efficiently while performing minor repairs when needed.
• Regularly inspect equipment, identify potential risks, implement necessary safety measures, and promptly report any issues that may impact operations.
• Develop, implement, and oversee comprehensive preventive maintenance policies to ensure the longevity and reliability of critical systems such as HVAC, plumbing, and electrical.
• Ensure the facility adheres to health, safety, and environmental regulations, conducting risk assessments and implementing emergency preparedness procedures.
• Oversee contracts with external service providers, including maintenance, cleaning, security, and landscaping, ensuring services meet quality and compliance standards.
• Plan and optimize space usage, oversee office layouts and relocations, and manage building projects or renovations to enhance functionality and efficiency.
• Develop and monitor budgets for facility operations, maintenance, and upgrades while identifying cost-effective solutions to optimize resources and reduce expenses.
• Implement eco-friendly practices, promote energy-efficient solutions, and introduce sustainability programs to minimize the facility's environmental impact and operational costs.

• Min 8 years relevant working experience.
• Minimum Diploma in Electrical, Mechanical or Building Services
• Whole facility maintenance and line setup and machinery troubleshooting
• Has practical knowledge of common facilities operations e.g. air-conditioning system, compressors and electrical system, and able to perform simple trouble-shooting activities on breakdowns.
• Ability to work independently
• Ability to communicate with all functions and levels.
• Ability to plan and organize effectively and efficiently.
• Ability to take initiatives and propose improvements.

Find out more and apply now.

Bring your energy. Grow your career.

Equal employment opportunity

We welcome people from different backgrounds and cultures, and respect people’s unique skills, attitudes and experiences. We encourage everyone to be themselves at work because we know that’s how we do our best, for each other, for our customers, for the communities where we work, and for our careers.

We are an equal opportunity employer. If you apply for a role at Aggreko, we will consider your application based on your qualifications and experience, and not on your race, colour, ethnicity, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

• Mid-Senior level

• Full-time

• Business Development and Sales

• Utilities

Get notified about new Facilities Executive jobs in Singapore.

FACILITIES MANAGEMENT EXECUTIVE - Job Description & Requirements

a. Keep facilities and common areas clean and maintained.

b. Vacuum, sweep, and mop floors.

c. Clean up guest room.

d. Clean up spills with appropriate equipment.

e. Notify managers of necessary repairs.

f. Collect and dispose of trash.

g. Assist guests when necessary.

h. Keep linen room stocked.

i. Properly clean upholstered furniture.

j. To maintain effective communication within the Housekeeping Department.

k. To take on any other task or assignment that may from time to time be given or directed by Assistant Executive Housekeeper / Executive Housekeeper

l. Training Management.

a. Keep facilities and common areas clean and maintained.

b. Vacuum, sweep, and mop floors.

c. Clean up guest room.

d. Clean up spills with appropriate equipment.

e. Notify managers of necessary repairs.

f. Collect and dispose of trash.

g. Assist guests when necessary.

h. Keep linen room stocked.

i. Properly clean upholstered furniture.

j. To maintain effective communication within the Housekeeping Department.

k. To take on any other task or assignment that may from time to time be given or directed by Assistant Executive Housekeeper / Executive Housekeeper

l. Training Management.

1. Update or monitor the Master Schedule and Equipment Control Database for equipment-related activities to ensure that they are performed according to SOP.
2. Schedule, coordinate and supervise periodic maintenance, performed in-house or as arranged with external vendors for repair and calibration of equipment, and critical utilities at Charles River Singapore.
3. Manage facility maintenance activities and coordinate with external vendors for facility needs and requirements (For example, Pest Control programmes, biohazard and chemical waste management programmes, etc).
4. Maintain preventive maintenance contracts for equipment and facilities for the site and to ensure that contracts are kept in force.
5. Manage the installation, maintenance, operation, repair and adjustments made to all equipment and Facilities e.g. (HVAC, pumps, boilers, air handling units, air compressors, etc.).
6. Oversee daily operational activities in Facilities and Equipment Calibration. Ensure all reporting staff and/or Contractors understand their roles and responsibilities and their tasks are performed in accordance with site procedures.
7. Overall management of all external contractor services to include quotations/costs, risk assessments, method statements and work permits in advance of work being carried out.
8. Perform matrices reporting such as safety incident report, submit safety matrices and monthly utilities usage for tracking and monitoring.
9. Conducts periodic review, harmonisation of SOP for fitness-of-use, optimisation and compliance to appropriate regulations for equipment systems.
10. Able to conduct training for various equipment systems being deployed in Charles River Singapore.
11. Maintains proper records and documentation of activities that are compliant with good documentation practices, continuous compliance ISO/IEC 17025, cGMP, PIC/S, ISPE Guidelines, WHO Technical Reports, Company global SOPs and other data integrity principles for all activities.
12. To work closely with all departments to ensure the operation of a validated environment according to existing QMS and/or other regulatory requirements.
13. Performs all functions as tasked with high degree of accuracy and strict adherence to company's quality requirements.
14. Reviews aspects/areas for improvement within your own duties/responsibilities and make recommendations to your line manager for your own or team improvements.
15. Adheres to Company Policies and Procedures.
16. Undertakes any other duty or responsibility, at the request of your manager that may be required within reason within the remit of your role.

• Maintains confidentiality of all Client information according to internal SOPs, Quality Service Agreements, and regulatory requirements.
• Actively seeks improvement within area of responsibility and takes necessary action to implement such improvements.
• Adheres to Company Policies and Procedures, including Code of Ethics and to Health and Safety requirements.
• Performs all other related duties as assigned.

1. Education: Possesses at minimum, a degree in Engineering, Biomedical Sciences or any related field.
2. Experience:

• Minimum 1 year of relevant experience working in an ISO17025/GLP/GMP environment is preferred.
• Understanding of IT is expected, related to installation of software, interface of hardware and software and basic administrative controls of Windows (Such as adding user groups) is preferred.
• Understand concepts and rationale, and execute System Commissioning, Qualification and Validation for systems as per requirements stated in ISPE GAMP 5 and USP document is preferential.
• An equivalent combination of education and experience may be accepted as a satisfactory substitute for the specific education and experience listed above.
• Others:
• Effective communication and supervisory skills.
• Ability to organize and prioritize work to meet deadlines.
• Ability to read, write, speak and understand English.

The position of Operations and Facilities Manager is responsible for ensuring the efficient functioning of all building systems, including electrical, mechanical, and safety components.

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