2,091 Global Assistant jobs in Singapore
Global Operations Assistant
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Trade Support Specialist
Helpers)A successful Trade Support Specialist should have:
- Experience in middle office trade support settlements within financial services.
- Strong attention to detail problem-solving skills.
- Familiarity with settlement systems processes.
- Ability to work effectively in fast-paced deadline-driven environment.
- Excellent communication stakeholder management skills.
- Work with respected institution in highly visible role.
- Exposure to complex dynamic client operations processes.
- Supportive professional work environment.
- Temporary position offering valuable industry experience.
If this Trade Support Specialist role aligns with your skills career goals, we encourage you to apply today.
Executive Secretary - Office Management
Posted 6 days ago
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As an Executive Secretary - Office Management, you will play a key role in supporting our Singapore Area Office (SAO) and the South East Asia (SEA) Regional Office. Reporting to the Personal Assistant to the President - Asia Pacific / Office Manager, you will be the primary contact for office coordination, vendor management, and team support.
This is a fully office-based role, ideal for someone who enjoys being at the centre of activity and excels in a hands-on, fast-paced environment.
**HOW YOU WILL MAKE AN IMPACT**
Your role is important, and below are some of the fundamental job duties, including but not limited to:
Office Operations & Coordination:
+ Liaise with building management on office and facility matters
+ Maintain fixed and hot desk allocation using the CollectiveView and Robin systems
+ Support weekly and monthly office attendance reporting
+ Coordinate the running of "The Social" with vendors like Conrad Singapore Marina Bay and King's Cart
+ Ensure office cleanliness and readiness with the reception team
+ Manage vendor relationships for contracts, maintenance, and supplies
+ Ensure the reception team maintains stationery and grocery stock levels, purchase orders, and invoices verification
+ Ensure the reception team completes the onboarding/offboarding of new joiners/leavers
Administrative Support:
+ Ensure the reception team accurately updates the General Manager's database and the Regional Offices' contact lists
+ Maintain General Managers' email distribution lists in the Global Address Book
+ Ensure bookable offices are accurately booked/utilized
+ Provide receptionist coverage when needed
+ Assist with ad-hoc tasks assigned by the Office Manager
Relationship Management:
+ Foster strong working relationships with internal teams and external vendors
+ Be a reliable point of contact for office-related queries and coordination
**WHY YOU'LL BE A GREAT FIT**
You have these minimum qualifications:
+ Minimum 10 years of experience in office management or secretarial roles, preferably in an MNC environment
+ Strong attention to detail and disciplined execution
+ Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
+ Excellent communication skills - both written and verbal
+ A proactive, positive attitude and a collaborative spirit
**WHAT IT IS LIKE WORKING FOR HILTON**
Hilton, the #1 World's Best Workplace, is a leading global hospitality company with a diverse portfolio of world-class brands. Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more-than 100-year history. Hilton is proud to have an award-winning workplace culture and we are consistently named among one of the World's Best Workplaces. Check out the Hilton Careers blog and Instagram to learn more about what it's like to be on Team Hilton!
**Job:** _Administrative_
**Title:** _Executive Secretary - Office Management_
**Location:** _null_
**Requisition ID:** _APA014R8_
**EOE/AA/Disabled/Veterans**
WFH OFFICE MANAGEMENT EXECUTIVE
Posted today
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Overview
HR
Job description:
Responsibilities
Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
Training and course arrangement
Assist the manager in sorting, tabulating, and evaluating data.
Office tasks including printing, booking, and other tasks vary based on the work and the WFH setting.
Qualifications
Without prior experience.
Flexible hours or office hours.
good experience for learning.
High JOB PROGRESSION IS AVAILABLE!
Talented individuals WANTED!
INTERESTED CANDIDATES CAN EMAIL THEIR INTEREST TO :
#J-18808-Ljbffr
WFH OFFICE MANAGEMENT EXECUTIVE
Posted 15 days ago
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Job Description
HR
Job description:
- Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
- Training and course arrangement
- Assist the manager in sorting, tabulating, and evaluating data.
- Office tasks including printing, booking, and other tasks vary based on the work and the WFH setting.
Without prior experience.
Flexible hours or office hours.
good experience for learning.
High JOB PROGRESSION IS AVAILABLE!
Talented individuals WANTED!
INTERESTED CANDIDATES CAN EMAIL THEIR INTEREST TO :
Office Management Executive – Events Management
Posted today
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Exciting Career Opportunities with a Leading Government Statutory Board in Communications & Cyber Security
Job Description
- Be the main point of contact for event requests
- To sit in for any pre-event discussions with internal stakeholders
- To source, shortlist and recommend suppliers/vendors according to budget given
- To support the procurement process for the events (e.g. catering, gifts, live stations)
- Preparing approvals and ensures that approvals are sought before arranging for any purchases
- To be proficient in Canva (doing up of EDMs)
- Coordinate booking of venues and internal stakeholders' calendars for the event arrangements
- To be able to plan out the program based on the purpose of the event and to seek the necessary approvals prior
- Manage RSVP via FormSg (e.g. collating dietary requirements/menu selection)/registrations, collate post-event feedback/after-action review (AAR)
- To do all the necessary building clearances, catering and visitors for events (if needed)
- Assist in purchasing food for VIP
- Manage queries related to event logistics and booking requests via email
- Assist in the preparation of daily event forecasts to be communicated to relevant departments
- Support on-site operations during events, ensuring smooth execution
- Liaise with the AV team for the setup of AV system when required
- Scheduling of meeting room equipment maintenance with vendor
- Train internal stakeholders on use of AV system
- Perform quality checks on digitized records against the physical copies to ensure readability on the digitized records
- Shift physical files between nearby office buildings
- Provide event management support e.g. coordination with all internal and external stakeholders (i.e. staff, vendors, speakers, and suppliers), preparation and printing of materials, event set up and logistical support for the event
- Assist with visitors/contractor clearance to event venue (if any)
- Any other ad hoc duties assigned
Job Requirement
- Min Diploma in any discipline with min 2 years of relevant working experience would be an added advantage
- Meticulous with details, good communication and interpersonal skills
- Able to work in a fast pace and challenging environment
Working Hours
- Mondays to Fridays, 8:30am – 6pm (1hr lunch break)
- City Hall MRT
We regret to inform, only shortlisted candidates shall be contacted.
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EA License No: 90C3494 | EA Personnel No: R | EA Personnel Name: Khadijah Abdul Rahman
Senior Executive – Project Office Management
Posted today
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Overview:
We are seeking a meticulous and resourceful Senior Executive to join our Project Office Management team. In this role, you will be instrumental in ensuring the smooth functioning of our business unit by managing day-to-day administrative operations, logistical coordination, and asset oversight. Your support will help drive operational efficiency and create a positive, well-organized workplace experience for the team.
Administrative & Operational Support
- Coordinate staff onboarding and offboarding processes, including systems access and logistics.
- Manage calendars, meeting schedules, and conference room bookings for internal stakeholders.
- Assist in preparing reports, maintaining internal records, and executing administrative processes.
- Oversee daily mail distribution, courier scheduling, and related communication.
- Coordinate procurement and inventory of office supplies, marketing materials, and gifts (e.g., hampers, team kits).
- Maintain accurate records of office assets, including tagging, transfers, and disposal documentation.
- Work closely with Facilities and IT teams to resolve equipment-related issues and manage workspace upkeep.
- Support the planning and execution of internal events such as team bonding sessions, department townhalls, and seasonal celebrations.
- Provide hands-on logistical assistance before, during, and after events.
- Proficient in Microsoft Office tools (Excel, Word, PowerPoint).
- Experienced with office administrative processes and procurement coordination.
- Organized, detail-oriented, and capable of handling multiple tasks with efficiency.
- A strong communicator who works well with various stakeholders and teams.
- Self-motivated, dependable, and able to thrive in a dynamic work environment.
At the core of our culture are our AEIOU values:
Adventure , Excellence , Integrity , Ownership , and Unity .
We are committed to delivering impact through:
- Valuing our clients
- Growing our people
- Creating our future
We welcome individuals who are not just task-oriented, but purpose-driven.
Assistant Global Security Manager
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Job Description
- Assist Senior Global Security Manager to oversee day-to-day security operations.
- Assisting to develop, formulate and review security policies and procedures.
- Conduct risk assessments to identify vulnerabilities in the Group's assets.
- Propose improvements to strengthen existing security framework.
- Conduct security briefing and training.
- Plan, monitor, evaluate and improve performance of security teams.
- Stay informed about emerging security threats and trends to proactively address potential risks.
- Collaborate with cross-functional teams to ensure a holistic approach to security that aligns with business objectives.
- Continuously assess and update security protocols to adapt to evolving security landscapes.
- Foster a culture of security awareness and compliance.
- Act as a liaison with external security agencies and authorities to stay abreast of industry best practices and regulatory requirements.
- Develop and maintain relationships with key stakeholders to facilitate effective communication and coordination in security matters.
- Participate in regular exercises and simulations to test and enhance the organization's response to security incidents.
- Provide regular reports on the status of security operations, key performance indicators, and any notable incidents.
- Conduct investigations into security incidents and breaches, ensuring thorough analysis and documentation.
- Lead or contribute to security-related projects aimed at enhancing the overall security posture of the organization.
- Assist GS Security Executive to oversee the operations of Centurion's Global Security Operations Centre (GSOC).
- Provide support during special events and operationally critical periods.
- Support senior management during crises.
- Any other duties and responsibilities.
Requirements
- Recognized diploma or degree, preferably in a relevant field. (Candidates who do not meet this academic qualification but have extensive experience will be considered)
- Prior experience in security management is required.
- Conversant with manpower deployment planning and scheduling.
- Proficient with Microsoft Office applications.
- Able to generate reports/spreadsheets with computations and perform analysis of data to identify trends.
- Experience in conducting security audits and exercises is an advantage.
- Experience in conducting training and briefing is preferred.
- Self-motivated, with strong teamwork and collaboration skills.
- Able to exercise flexibility in working schedule.
- Preferably with own transport.
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Executive Assistant (Global Investment Firm)
Posted 9 days ago
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about the company
Our client is a preeminent global financial institution that offers a range of investment and asset management services. They are seeking an Executive Assistant in Singapore to support a team of C-suite stakeholders (3 to 5 members). This role is a vital component of a fast-paced, high-performance environment, where the successful candidate will directly contribute to the productivity and success of the investment group.
about the job
As the Executive Assistant, you will be responsible for managing complex support functions and ensuring smooth operations of the executive and team’s activities. Primary duties will encompass heavy calendar management, coordinating all aspects of domestic and international business travels and expense reimbursements. You will oversee meeting planning, preparation, and logistics, while also supporting and aligning your work with team goals.
skills and experience required
The ideal candidate should come with a Bachelor’s Degree, and have at least 10 years of relevant working experiences gained in the financial services sector such as private equity, investment, capital markets. You should also possess strong communication, attention to detail, professional and discreet demeanor. Proficiency in Microsoft Office Suite and familiarity with CRM and Concur is required. A positive attitude, independence, and a collaborative team spirit are key to thriving in this dynamic position.
If you believe you possess the skills, experience, and drive to excel in this role, we encourage you to apply. Alternatively, you may contact Rachel Foo (Recruitment Consultant in charge - Corporate Secretarial Services)
EA: 94C3609 / Reg: R
Warehouse Assistant — Global Supply Chain
Posted today
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Mass Interview – 4 Oct 2025 (Sat) Shortlisted applicants will receive interview details directly.
Salary & Benefits
- Basic: $1,900 – $,650 (based on experience), Gross: Up to 3,500+
- 13th Month Bonus + Annual Increment
- 12 Days Annual Leave + Paid Sick Leave
Work Schedule (Choose Your Shift)
- Mon–Fri: 8:30am – 6:15pm
- Mon–Fri: 12:45pm – 10:30pm / 8:30pm – 6:15am
- 4-Day Work Week: 8:30pm – 8:30am
Locations Available
- Upper Changi (Tampines East MRT)
- Tampines Industrial Ave (near IKEA)
- Changi South (Expo MRT)
- Greenwich Drive (Hougang region)
- Alps Ave (Shuttle from AMK, Punggol, Tampines, Bedok, Sengkang, Tanah Merah, Pasir Ris, Jurong East)
Job Responsibilities
- Picking & packing of items
- Loading & unloading goods
- Stock take & inventory checks
- Simple data entry
Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.
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**We regret to inform that only shortlisted candidates would be notified.
Lee Hui Zhen ( Hazel )
Registration No: R
EA License No: 06C2859 (MCI Career Services Pte Ltd)
Admin Assistant (Global Law Firm)
Posted 9 days ago
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about the company
My client, a highly regarded global law firm with a significant global presence is seeking a dedicated Admin Assistant for their Singapore office. This is an excellent opportunity for a professional eager to advance their career in office support and administrative functions. You'll play a crucial role in a dynamic team, providing essential support that helps the firm maintain its reputation for excellence.
about the job
In this role, you will be providing administrative support to the Corporate team, working closely with Partners, lawyers and support staff. A key part of your role involves providing essential support to the team with daily admin and operations such as document handling, file management and assisting with expense claims in a timely manner. You will also work together with the wider secretarial team in handling and assisting both internal and external events and functions for the firm. A dynamic position where you'll be empowered to take ownership of these key functions and ensure smooth day-to-day operations.
skills and experience required
The ideal candidate should possess a Diploma or equivalent qualification and bring a minimum of 3 years of experience in administrative support. Experience gained within the professional services or legal sectors will be highly regarded. Fluency in both English and Mandarin is essential to effectively support the team, as the role requires communication with our Mandarin-speaking clients and external stakeholders across key markets.
If you believe you possess the skills, experience, and drive to excel in this role, we encourage you to apply.
EA: 94C3609 / Reg: R