2,091 Global Assistant jobs in Singapore

Overview
HR
Job description:
Responsibilities
Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
Training and course arrangement
Assist the manager in sorting, tabulating, and evaluating data.
Office tasks including printing, booking, and other tasks vary based on the work and the WFH setting.
Qualifications
Without prior experience.
Flexible hours or office hours.
good experience for learning.
High JOB PROGRESSION IS AVAILABLE!
Talented individuals WANTED!
INTERESTED CANDIDATES CAN EMAIL THEIR INTEREST TO :

#J-18808-Ljbffr

HR

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Training and course arrangement
• Assist the manager in sorting, tabulating, and evaluating data.
• Office tasks including printing, booking, and other tasks vary based on the work and the WFH setting.

Without prior experience.

Flexible hours or office hours.

good experience for learning.

High JOB PROGRESSION IS AVAILABLE!

Talented individuals WANTED!

INTERESTED CANDIDATES CAN EMAIL THEIR INTEREST TO :

Exciting Career Opportunities with a Leading Government Statutory Board in Communications & Cyber Security

Job Description

• Be the main point of contact for event requests
• To sit in for any pre-event discussions with internal stakeholders
• To source, shortlist and recommend suppliers/vendors according to budget given
• To support the procurement process for the events (e.g. catering, gifts, live stations)
• Preparing approvals and ensures that approvals are sought before arranging for any purchases
• To be proficient in Canva (doing up of EDMs)
• Coordinate booking of venues and internal stakeholders' calendars for the event arrangements
• To be able to plan out the program based on the purpose of the event and to seek the necessary approvals prior
• Manage RSVP via FormSg (e.g. collating dietary requirements/menu selection)/registrations, collate post-event feedback/after-action review (AAR)
• To do all the necessary building clearances, catering and visitors for events (if needed)
• Assist in purchasing food for VIP
• Manage queries related to event logistics and booking requests via email
• Assist in the preparation of daily event forecasts to be communicated to relevant departments
• Support on-site operations during events, ensuring smooth execution
• Liaise with the AV team for the setup of AV system when required
• Scheduling of meeting room equipment maintenance with vendor
• Train internal stakeholders on use of AV system
• Perform quality checks on digitized records against the physical copies to ensure readability on the digitized records
• Shift physical files between nearby office buildings
• Provide event management support e.g. coordination with all internal and external stakeholders (i.e. staff, vendors, speakers, and suppliers), preparation and printing of materials, event set up and logistical support for the event
• Assist with visitors/contractor clearance to event venue (if any)
• Any other ad hoc duties assigned

Job Requirement

• Min Diploma in any discipline with min 2 years of relevant working experience would be an added advantage
• Meticulous with details, good communication and interpersonal skills
• Able to work in a fast pace and challenging environment

Working Hours

• Mondays to Fridays, 8:30am – 6pm (1hr lunch break)
• City Hall MRT

We regret to inform, only shortlisted candidates shall be contacted.

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EA License No: 90C3494 | EA Personnel No: R | EA Personnel Name: Khadijah Abdul Rahman

Overview:

We are seeking a meticulous and resourceful Senior Executive to join our Project Office Management team. In this role, you will be instrumental in ensuring the smooth functioning of our business unit by managing day-to-day administrative operations, logistical coordination, and asset oversight. Your support will help drive operational efficiency and create a positive, well-organized workplace experience for the team.

• Coordinate staff onboarding and offboarding processes, including systems access and logistics.
• Manage calendars, meeting schedules, and conference room bookings for internal stakeholders.
• Assist in preparing reports, maintaining internal records, and executing administrative processes.

• Oversee daily mail distribution, courier scheduling, and related communication.
• Coordinate procurement and inventory of office supplies, marketing materials, and gifts (e.g., hampers, team kits).

• Maintain accurate records of office assets, including tagging, transfers, and disposal documentation.
• Work closely with Facilities and IT teams to resolve equipment-related issues and manage workspace upkeep.

• Support the planning and execution of internal events such as team bonding sessions, department townhalls, and seasonal celebrations.
• Provide hands-on logistical assistance before, during, and after events.

• Proficient in Microsoft Office tools (Excel, Word, PowerPoint).
• Experienced with office administrative processes and procurement coordination.
• Organized, detail-oriented, and capable of handling multiple tasks with efficiency.
• A strong communicator who works well with various stakeholders and teams.
• Self-motivated, dependable, and able to thrive in a dynamic work environment.

At the core of our culture are our AEIOU values:

Adventure , Excellence , Integrity , Ownership , and Unity .

We are committed to delivering impact through:

• Valuing our clients
• Growing our people
• Creating our future

We welcome individuals who are not just task-oriented, but purpose-driven.

Job Description

• Assist Senior Global Security Manager to oversee day-to-day security operations.
• Assisting to develop, formulate and review security policies and procedures.
• Conduct risk assessments to identify vulnerabilities in the Group's assets.
• Propose improvements to strengthen existing security framework.
• Conduct security briefing and training.
• Plan, monitor, evaluate and improve performance of security teams.
• Stay informed about emerging security threats and trends to proactively address potential risks.
• Collaborate with cross-functional teams to ensure a holistic approach to security that aligns with business objectives.
• Continuously assess and update security protocols to adapt to evolving security landscapes.
• Foster a culture of security awareness and compliance.
• Act as a liaison with external security agencies and authorities to stay abreast of industry best practices and regulatory requirements.
• Develop and maintain relationships with key stakeholders to facilitate effective communication and coordination in security matters.
• Participate in regular exercises and simulations to test and enhance the organization's response to security incidents.
• Provide regular reports on the status of security operations, key performance indicators, and any notable incidents.
• Conduct investigations into security incidents and breaches, ensuring thorough analysis and documentation.
• Lead or contribute to security-related projects aimed at enhancing the overall security posture of the organization.
• Assist GS Security Executive to oversee the operations of Centurion's Global Security Operations Centre (GSOC).
• Provide support during special events and operationally critical periods.
• Support senior management during crises.
• Any other duties and responsibilities.

Requirements

• Recognized diploma or degree, preferably in a relevant field. (Candidates who do not meet this academic qualification but have extensive experience will be considered)
• Prior experience in security management is required.
• Conversant with manpower deployment planning and scheduling.
• Proficient with Microsoft Office applications.
• Able to generate reports/spreadsheets with computations and perform analysis of data to identify trends.
• Experience in conducting security audits and exercises is an advantage.
• Experience in conducting training and briefing is preferred.
• Self-motivated, with strong teamwork and collaboration skills.
• Able to exercise flexibility in working schedule.
• Preferably with own transport.

about the company

Our client is a preeminent global financial institution that offers a range of investment and asset management services. They are seeking an Executive Assistant in Singapore to support a team of C-suite stakeholders (3 to 5 members). This role is a vital component of a fast-paced, high-performance environment, where the successful candidate will directly contribute to the productivity and success of the investment group.

about the job

As the Executive Assistant, you will be responsible for managing complex support functions and ensuring smooth operations of the executive and team’s activities. Primary duties will encompass heavy calendar management, coordinating all aspects of domestic and international business travels and expense reimbursements. You will oversee meeting planning, preparation, and logistics, while also supporting and aligning your work with team goals.

skills and experience required

The ideal candidate should come with a Bachelor’s Degree, and have at least 10 years of relevant working experiences gained in the financial services sector such as private equity, investment, capital markets. You should also possess strong communication, attention to detail, professional and discreet demeanor. Proficiency in Microsoft Office Suite and familiarity with CRM and Concur is required. A positive attitude, independence, and a collaborative team spirit are key to thriving in this dynamic position.

If you believe you possess the skills, experience, and drive to excel in this role, we encourage you to apply. Alternatively, you may contact Rachel Foo (Recruitment Consultant in charge - Corporate Secretarial Services)

EA: 94C3609 / Reg: R

Mass Interview – 4 Oct 2025 (Sat) Shortlisted applicants will receive interview details directly.

Salary & Benefits

• Basic: $1,900 – $,650 (based on experience), Gross: Up to 3,500+
• 13th Month Bonus + Annual Increment
• 12 Days Annual Leave + Paid Sick Leave

Work Schedule (Choose Your Shift)

• Mon–Fri: 8:30am – 6:15pm
• Mon–Fri: 12:45pm – 10:30pm / 8:30pm – 6:15am
• 4-Day Work Week: 8:30pm – 8:30am

Locations Available

• Upper Changi (Tampines East MRT)
• Tampines Industrial Ave (near IKEA)
• Changi South (Expo MRT)
• Greenwich Drive (Hougang region)
• Alps Ave (Shuttle from AMK, Punggol, Tampines, Bedok, Sengkang, Tanah Merah, Pasir Ris, Jurong East)

Job Responsibilities

• Picking & packing of items
• Loading & unloading goods
• Stock take & inventory checks
• Simple data entry

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

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**We regret to inform that only shortlisted candidates would be notified.

Lee Hui Zhen ( Hazel )

Registration No: R

EA License No: 06C2859 (MCI Career Services Pte Ltd)

about the company

My client, a highly regarded global law firm with a significant global presence is seeking a dedicated Admin Assistant for their Singapore office. This is an excellent opportunity for a professional eager to advance their career in office support and administrative functions. You'll play a crucial role in a dynamic team, providing essential support that helps the firm maintain its reputation for excellence.

about the job

In this role, you will be providing administrative support to the Corporate team, working closely with Partners, lawyers and support staff. A key part of your role involves providing essential support to the team with daily admin and operations such as document handling, file management and assisting with expense claims in a timely manner. You will also work together with the wider secretarial team in handling and assisting both internal and external events and functions for the firm. A dynamic position where you'll be empowered to take ownership of these key functions and ensure smooth day-to-day operations.

skills and experience required
The ideal candidate should possess a Diploma or equivalent qualification and bring a minimum of 3 years of experience in administrative support. Experience gained within the professional services or legal sectors will be highly regarded. Fluency in both English and Mandarin is essential to effectively support the team, as the role requires communication with our Mandarin-speaking clients and external stakeholders across key markets.

If you believe you possess the skills, experience, and drive to excel in this role, we encourage you to apply.

EA: 94C3609 / Reg: R