2,091 Global Assistant jobs in Singapore

Global Operations Assistant

Singapore, Singapore beBeeTrade

Posted today

Job Viewed

Tap Again To Close

Job Description

Job Title

Trade Support Specialist

Helpers)

  • Monitor and resolve settlement discrepancies and issues.
  • Liaise with counter parties, custodians, internal teams to facilitate smooth operations.
  • Prepare review settlement reports for accuracy compliance.
  • Assist in resolving trade-related queries escalations.
  • Support process improvements to enhance settlement efficiency.
  • Maintain up-to-date knowledge of settlement regulations industry standards.
  • Provide support for ad-hoc projects within banking financial services department.
  • Requirements

    A successful Trade Support Specialist should have:

    • Experience in middle office trade support settlements within financial services.
    • Strong attention to detail problem-solving skills.
    • Familiarity with settlement systems processes.
    • Ability to work effectively in fast-paced deadline-driven environment.
    • Excellent communication stakeholder management skills.
    What's on Offer
    • Work with respected institution in highly visible role.
    • Exposure to complex dynamic client operations processes.
    • Supportive professional work environment.
    • Temporary position offering valuable industry experience.

    If this Trade Support Specialist role aligns with your skills career goals, we encourage you to apply today.

    This advertiser has chosen not to accept applicants from your region.

    Executive Secretary - Office Management

    Singapore, Singapore Hilton

    Posted 6 days ago

    Job Viewed

    Tap Again To Close

    Job Description

    Are you a highly organized professional who thrives on keeping operations smooth and efficient behind the scenes?
    As an Executive Secretary - Office Management, you will play a key role in supporting our Singapore Area Office (SAO) and the South East Asia (SEA) Regional Office. Reporting to the Personal Assistant to the President - Asia Pacific / Office Manager, you will be the primary contact for office coordination, vendor management, and team support.
    This is a fully office-based role, ideal for someone who enjoys being at the centre of activity and excels in a hands-on, fast-paced environment.
    **HOW YOU WILL MAKE AN IMPACT**
    Your role is important, and below are some of the fundamental job duties, including but not limited to:
    Office Operations & Coordination:
    + Liaise with building management on office and facility matters
    + Maintain fixed and hot desk allocation using the CollectiveView and Robin systems
    + Support weekly and monthly office attendance reporting
    + Coordinate the running of "The Social" with vendors like Conrad Singapore Marina Bay and King's Cart
    + Ensure office cleanliness and readiness with the reception team
    + Manage vendor relationships for contracts, maintenance, and supplies
    + Ensure the reception team maintains stationery and grocery stock levels, purchase orders, and invoices verification
    + Ensure the reception team completes the onboarding/offboarding of new joiners/leavers
    Administrative Support:
    + Ensure the reception team accurately updates the General Manager's database and the Regional Offices' contact lists
    + Maintain General Managers' email distribution lists in the Global Address Book
    + Ensure bookable offices are accurately booked/utilized
    + Provide receptionist coverage when needed
    + Assist with ad-hoc tasks assigned by the Office Manager
    Relationship Management:
    + Foster strong working relationships with internal teams and external vendors
    + Be a reliable point of contact for office-related queries and coordination
    **WHY YOU'LL BE A GREAT FIT**
    You have these minimum qualifications:
    + Minimum 10 years of experience in office management or secretarial roles, preferably in an MNC environment
    + Strong attention to detail and disciplined execution
    + Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
    + Excellent communication skills - both written and verbal
    + A proactive, positive attitude and a collaborative spirit
    **WHAT IT IS LIKE WORKING FOR HILTON**
    Hilton, the #1 World's Best Workplace, is a leading global hospitality company with a diverse portfolio of world-class brands. Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more-than 100-year history. Hilton is proud to have an award-winning workplace culture and we are consistently named among one of the World's Best Workplaces. Check out the Hilton Careers blog and Instagram to learn more about what it's like to be on Team Hilton!
    **Job:** _Administrative_
    **Title:** _Executive Secretary - Office Management_
    **Location:** _null_
    **Requisition ID:** _APA014R8_
    **EOE/AA/Disabled/Veterans**
    This advertiser has chosen not to accept applicants from your region.

    WFH OFFICE MANAGEMENT EXECUTIVE

    Singapore, Singapore FINVENT

    Posted today

    Job Viewed

    Tap Again To Close

    Job Description

    Overview
    HR
    Job description:
    Responsibilities
    Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
    Training and course arrangement
    Assist the manager in sorting, tabulating, and evaluating data.
    Office tasks including printing, booking, and other tasks vary based on the work and the WFH setting.
    Qualifications
    Without prior experience.
    Flexible hours or office hours.
    good experience for learning.
    High JOB PROGRESSION IS AVAILABLE!
    Talented individuals WANTED!
    INTERESTED CANDIDATES CAN EMAIL THEIR INTEREST TO :

    #J-18808-Ljbffr

    This advertiser has chosen not to accept applicants from your region.

    WFH OFFICE MANAGEMENT EXECUTIVE

    $6000 Monthly FINVENT

    Posted 15 days ago

    Job Viewed

    Tap Again To Close

    Job Description

    HR

    Job description:

    • Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
    • Training and course arrangement
    • Assist the manager in sorting, tabulating, and evaluating data.
    • Office tasks including printing, booking, and other tasks vary based on the work and the WFH setting.

    Without prior experience.

    Flexible hours or office hours.

    good experience for learning.

    High JOB PROGRESSION IS AVAILABLE!

    Talented individuals WANTED!


    INTERESTED CANDIDATES CAN EMAIL THEIR INTEREST TO :

    This advertiser has chosen not to accept applicants from your region.

    Office Management Executive – Events Management

    $40000 - $80000 Y PERSOL

    Posted today

    Job Viewed

    Tap Again To Close

    Job Description

    Exciting Career Opportunities with a Leading Government Statutory Board in Communications & Cyber Security

    Job Description

    • Be the main point of contact for event requests
    • To sit in for any pre-event discussions with internal stakeholders
    • To source, shortlist and recommend suppliers/vendors according to budget given
    • To support the procurement process for the events (e.g. catering, gifts, live stations)
    • Preparing approvals and ensures that approvals are sought before arranging for any purchases
    • To be proficient in Canva (doing up of EDMs)
    • Coordinate booking of venues and internal stakeholders' calendars for the event arrangements
    • To be able to plan out the program based on the purpose of the event and to seek the necessary approvals prior
    • Manage RSVP via FormSg (e.g. collating dietary requirements/menu selection)/registrations, collate post-event feedback/after-action review (AAR)
    • To do all the necessary building clearances, catering and visitors for events (if needed)
    • Assist in purchasing food for VIP
    • Manage queries related to event logistics and booking requests via email
    • Assist in the preparation of daily event forecasts to be communicated to relevant departments
    • Support on-site operations during events, ensuring smooth execution
    • Liaise with the AV team for the setup of AV system when required
    • Scheduling of meeting room equipment maintenance with vendor
    • Train internal stakeholders on use of AV system
    • Perform quality checks on digitized records against the physical copies to ensure readability on the digitized records
    • Shift physical files between nearby office buildings
    • Provide event management support e.g. coordination with all internal and external stakeholders (i.e. staff, vendors, speakers, and suppliers), preparation and printing of materials, event set up and logistical support for the event
    • Assist with visitors/contractor clearance to event venue (if any)
    • Any other ad hoc duties assigned

    Job Requirement

    • Min Diploma in any discipline with min 2 years of relevant working experience would be an added advantage
    • Meticulous with details, good communication and interpersonal skills
    • Able to work in a fast pace and challenging environment

    Working Hours

    • Mondays to Fridays, 8:30am – 6pm (1hr lunch break)
    • City Hall MRT

    We regret to inform, only shortlisted candidates shall be contacted.

    By sending us your personal data and curriculum vitae (CV), you are deemed to consent to P-Serv Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at You acknowledge that you have read, understood, and agree with the Privacy Policy.

    EA License No: 90C3494 | EA Personnel No: R | EA Personnel Name: Khadijah Abdul Rahman

    This advertiser has chosen not to accept applicants from your region.

    Senior Executive – Project Office Management

    Singapore, Singapore $60000 - $80000 Y Wow Staffing

    Posted today

    Job Viewed

    Tap Again To Close

    Job Description

    Overview:

    We are seeking a meticulous and resourceful Senior Executive to join our Project Office Management team. In this role, you will be instrumental in ensuring the smooth functioning of our business unit by managing day-to-day administrative operations, logistical coordination, and asset oversight. Your support will help drive operational efficiency and create a positive, well-organized workplace experience for the team.

    Key Responsibilities:
    Administrative & Operational Support
    • Coordinate staff onboarding and offboarding processes, including systems access and logistics.
    • Manage calendars, meeting schedules, and conference room bookings for internal stakeholders.
    • Assist in preparing reports, maintaining internal records, and executing administrative processes.
    Mail & Logistics Management
    • Oversee daily mail distribution, courier scheduling, and related communication.
    • Coordinate procurement and inventory of office supplies, marketing materials, and gifts (e.g., hampers, team kits).
    Asset & Facilities Oversight
    • Maintain accurate records of office assets, including tagging, transfers, and disposal documentation.
    • Work closely with Facilities and IT teams to resolve equipment-related issues and manage workspace upkeep.
    Event & Engagement Support
    • Support the planning and execution of internal events such as team bonding sessions, department townhalls, and seasonal celebrations.
    • Provide hands-on logistical assistance before, during, and after events.
    Who You Are:
    • Proficient in Microsoft Office tools (Excel, Word, PowerPoint).
    • Experienced with office administrative processes and procurement coordination.
    • Organized, detail-oriented, and capable of handling multiple tasks with efficiency.
    • A strong communicator who works well with various stakeholders and teams.
    • Self-motivated, dependable, and able to thrive in a dynamic work environment.
    What We Value:

    At the core of our culture are our AEIOU values:

    Adventure , Excellence , Integrity , Ownership , and Unity .

    We are committed to delivering impact through:

    • Valuing our clients
    • Growing our people
    • Creating our future

    We welcome individuals who are not just task-oriented, but purpose-driven.

    This advertiser has chosen not to accept applicants from your region.

    Assistant Global Security Manager

    $90000 - $120000 Y Centurion Corporation Limited

    Posted today

    Job Viewed

    Tap Again To Close

    Job Description

    Job Description

    • Assist Senior Global Security Manager to oversee day-to-day security operations.
    • Assisting to develop, formulate and review security policies and procedures.
    • Conduct risk assessments to identify vulnerabilities in the Group's assets.
    • Propose improvements to strengthen existing security framework.
    • Conduct security briefing and training.
    • Plan, monitor, evaluate and improve performance of security teams.
    • Stay informed about emerging security threats and trends to proactively address potential risks.
    • Collaborate with cross-functional teams to ensure a holistic approach to security that aligns with business objectives.
    • Continuously assess and update security protocols to adapt to evolving security landscapes.
    • Foster a culture of security awareness and compliance.
    • Act as a liaison with external security agencies and authorities to stay abreast of industry best practices and regulatory requirements.
    • Develop and maintain relationships with key stakeholders to facilitate effective communication and coordination in security matters.
    • Participate in regular exercises and simulations to test and enhance the organization's response to security incidents.
    • Provide regular reports on the status of security operations, key performance indicators, and any notable incidents.
    • Conduct investigations into security incidents and breaches, ensuring thorough analysis and documentation.
    • Lead or contribute to security-related projects aimed at enhancing the overall security posture of the organization.
    • Assist GS Security Executive to oversee the operations of Centurion's Global Security Operations Centre (GSOC).
    • Provide support during special events and operationally critical periods.
    • Support senior management during crises.
    • Any other duties and responsibilities.

    Requirements

    • Recognized diploma or degree, preferably in a relevant field. (Candidates who do not meet this academic qualification but have extensive experience will be considered)
    • Prior experience in security management is required.
    • Conversant with manpower deployment planning and scheduling.
    • Proficient with Microsoft Office applications.
    • Able to generate reports/spreadsheets with computations and perform analysis of data to identify trends.
    • Experience in conducting security audits and exercises is an advantage.
    • Experience in conducting training and briefing is preferred.
    • Self-motivated, with strong teamwork and collaboration skills.
    • Able to exercise flexibility in working schedule.
    • Preferably with own transport.
    This advertiser has chosen not to accept applicants from your region.
    Be The First To Know

    About the latest Global assistant Jobs in Singapore !

    Executive Assistant (Global Investment Firm)

    048616 Raffles Place, Singapore $8500 Monthly RANDSTAD PTE. LIMITED

    Posted 9 days ago

    Job Viewed

    Tap Again To Close

    Job Description

    about the company

    Our client is a preeminent global financial institution that offers a range of investment and asset management services. They are seeking an Executive Assistant in Singapore to support a team of C-suite stakeholders (3 to 5 members). This role is a vital component of a fast-paced, high-performance environment, where the successful candidate will directly contribute to the productivity and success of the investment group.

    about the job

    As the Executive Assistant, you will be responsible for managing complex support functions and ensuring smooth operations of the executive and team’s activities. Primary duties will encompass heavy calendar management, coordinating all aspects of domestic and international business travels and expense reimbursements. You will oversee meeting planning, preparation, and logistics, while also supporting and aligning your work with team goals.

    skills and experience required

    The ideal candidate should come with a Bachelor’s Degree, and have at least 10 years of relevant working experiences gained in the financial services sector such as private equity, investment, capital markets. You should also possess strong communication, attention to detail, professional and discreet demeanor. Proficiency in Microsoft Office Suite and familiarity with CRM and Concur is required. A positive attitude, independence, and a collaborative team spirit are key to thriving in this dynamic position.

    If you believe you possess the skills, experience, and drive to excel in this role, we encourage you to apply. Alternatively, you may contact Rachel Foo (Recruitment Consultant in charge - Corporate Secretarial Services)

    EA: 94C3609 / Reg: R

    This advertiser has chosen not to accept applicants from your region.

    Warehouse Assistant — Global Supply Chain

    $1900 - $3500 Y MCI Career Services Pte Ltd

    Posted today

    Job Viewed

    Tap Again To Close

    Job Description

    Mass Interview – 4 Oct 2025 (Sat) Shortlisted applicants will receive interview details directly.

    Salary & Benefits

    • Basic: $1,900 – $,650 (based on experience), Gross: Up to 3,500+
    • 13th Month Bonus + Annual Increment
    • 12 Days Annual Leave + Paid Sick Leave

    Work Schedule (Choose Your Shift)

    • Mon–Fri: 8:30am – 6:15pm
    • Mon–Fri: 12:45pm – 10:30pm / 8:30pm – 6:15am
    • 4-Day Work Week: 8:30pm – 8:30am

    Locations Available

    • Upper Changi (Tampines East MRT)
    • Tampines Industrial Ave (near IKEA)
    • Changi South (Expo MRT)
    • Greenwich Drive (Hougang region)
    • Alps Ave (Shuttle from AMK, Punggol, Tampines, Bedok, Sengkang, Tanah Merah, Pasir Ris, Jurong East)

    Job Responsibilities

    • Picking & packing of items
    • Loading & unloading goods
    • Stock take & inventory checks
    • Simple data entry

    Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

    By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

    **We regret to inform that only shortlisted candidates would be notified.

    Lee Hui Zhen ( Hazel )

    Registration No: R

    EA License No: 06C2859 (MCI Career Services Pte Ltd)

    This advertiser has chosen not to accept applicants from your region.

    Admin Assistant (Global Law Firm)

    048616 Raffles Place, Singapore $4000 Monthly RANDSTAD PTE. LIMITED

    Posted 9 days ago

    Job Viewed

    Tap Again To Close

    Job Description

    about the company

    My client, a highly regarded global law firm with a significant global presence is seeking a dedicated Admin Assistant for their Singapore office. This is an excellent opportunity for a professional eager to advance their career in office support and administrative functions. You'll play a crucial role in a dynamic team, providing essential support that helps the firm maintain its reputation for excellence.

    about the job

    In this role, you will be providing administrative support to the Corporate team, working closely with Partners, lawyers and support staff. A key part of your role involves providing essential support to the team with daily admin and operations such as document handling, file management and assisting with expense claims in a timely manner. You will also work together with the wider secretarial team in handling and assisting both internal and external events and functions for the firm. A dynamic position where you'll be empowered to take ownership of these key functions and ensure smooth day-to-day operations.

    skills and experience required
    The ideal candidate should possess a Diploma or equivalent qualification and bring a minimum of 3 years of experience in administrative support. Experience gained within the professional services or legal sectors will be highly regarded. Fluency in both English and Mandarin is essential to effectively support the team, as the role requires communication with our Mandarin-speaking clients and external stakeholders across key markets.

    If you believe you possess the skills, experience, and drive to excel in this role, we encourage you to apply.

    EA: 94C3609 / Reg: R

    This advertiser has chosen not to accept applicants from your region.
     

    Nearby Locations

    Other Jobs Near Me

    Industry

    1. request_quote Accounting
    2. work Administrative
    3. eco Agriculture Forestry
    4. smart_toy AI & Emerging Technologies
    5. school Apprenticeships & Trainee
    6. apartment Architecture
    7. palette Arts & Entertainment
    8. directions_car Automotive
    9. flight_takeoff Aviation
    10. account_balance Banking & Finance
    11. local_florist Beauty & Wellness
    12. restaurant Catering
    13. volunteer_activism Charity & Voluntary
    14. science Chemical Engineering
    15. child_friendly Childcare
    16. foundation Civil Engineering
    17. clean_hands Cleaning & Sanitation
    18. diversity_3 Community & Social Care
    19. construction Construction
    20. brush Creative & Digital
    21. currency_bitcoin Crypto & Blockchain
    22. support_agent Customer Service & Helpdesk
    23. medical_services Dental
    24. medical_services Driving & Transport
    25. medical_services E Commerce & Social Media
    26. school Education & Teaching
    27. electrical_services Electrical Engineering
    28. bolt Energy
    29. local_mall Fmcg
    30. gavel Government & Non Profit
    31. emoji_events Graduate
    32. health_and_safety Healthcare
    33. beach_access Hospitality & Tourism
    34. groups Human Resources
    35. precision_manufacturing Industrial Engineering
    36. security Information Security
    37. handyman Installation & Maintenance
    38. policy Insurance
    39. code IT & Software
    40. gavel Legal
    41. sports_soccer Leisure & Sports
    42. inventory_2 Logistics & Warehousing
    43. supervisor_account Management
    44. supervisor_account Management Consultancy
    45. supervisor_account Manufacturing & Production
    46. campaign Marketing
    47. build Mechanical Engineering
    48. perm_media Media & PR
    49. local_hospital Medical
    50. local_hospital Military & Public Safety
    51. local_hospital Mining
    52. medical_services Nursing
    53. local_gas_station Oil & Gas
    54. biotech Pharmaceutical
    55. checklist_rtl Project Management
    56. shopping_bag Purchasing
    57. home_work Real Estate
    58. person_search Recruitment Consultancy
    59. store Retail
    60. point_of_sale Sales
    61. science Scientific Research & Development
    62. wifi Telecoms
    63. psychology Therapy
    64. pets Veterinary
    View All Global Assistant Jobs