19,678 Freelance Assistant jobs in Singapore

Personal Assistant to Interior Design Director

Studio Director

To provide comprehensive administrative and personal support to the Studio Director, ensuring smooth day-to-day operations, efficient team-to-project coordination, and effective client communications. The role requires exceptional organizational skills, intiative, discretion, and the ability to manage multiple priorities in a fast-paced, design-focused environment.

Administrative & Diary Management

• Manage the Director's calendar, schedule meetings, and coordinate client and project arrangements.
• Organize and prepare documents, presentations, and reports for client and internal meetings.
• Handle email correspondence and filter communication on behalf of the Director.

Project Coordination

• Assist with tracking project timelines, budgets, and deliverables.
• Liaise with contractors, suppliers, and clients to ensure smooth project execution.
• Maintain design project files, mood boards, and sample libraries.

Client Liaison & Designer Coordination

• Coordinate with the Interior Designer to prepare proposals, quotations, and client communications.
• Coordinate with the Project Manager in scheduling site visits, contractor's appointments, and onsite client discussions.
• Ensure client satisfaction by facilitating timely follow-ups and updates from the Director's team.

Research & Procurement Support

• Source and order materials, furniture, and accessories.
• Research suppliers, products, and design trends.
• Maintain accurate records of purchases and supplier contracts.

Personal Support to Director

• Assist with personal errands, reservations, and occasional private event planning.
• Manage confidential information with discretion.
• Provide ad-hoc support for personal and household matters.

• Strong organizational and time management skills.
• Excellent written and verbal communication.
• High attention to detail and ability to work independently.
• Proficiency in MS Office, Google Workspace, and project management tools.
• Knowledge of design software (e.g., AutoCAD, SketchUp, Adobe Creative Suite) is an advantage.
• Discretion, reliability, and a polished professional demeanor.

• Minimum 2–3 years' experience as a PA, EA, or project coordinator (preferably in a creative or design industry).
• Background in interior design, architecture, or related field preferred but not essential.
• Experience managing multiple stakeholders and handling sensitive information.

• Full-time, office-based with flexibility for site visits and occasional travel.
• After-hours work will be required for client meetings.

Job Description & Requirements

As a Personal Assistant, you will provide direct administrative support to the CEO and directors in day-to-day coordination and communication tasks. This role involves calendar and meeting management, travel arrangements, and general office administration.

Responsibilities

• Provide administrative support to the HR department by managing calendars, scheduling meetings, preparing correspondence, and handling phone and email communications
• Provide overall personal assistant support to the CEO & Directors
• Assist with business travel bookings and visa applications
• Provide general administrative support to the office, handle general services and office facilities management
• Other ad hoc duties as assigned Perform other ad-hoc duties as assigned

Requirements

• Minimum 2–3 years of relevant experience preferred
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Mature, patient, and task-focused
• Experience in managing 2 or more directors

Ang Hoe Keong | EA Personnel Registration No.: R1106345

RS Recruitment Agency | EA License No. 17C8809

Looking to join a reputable, well-known organization with a high-paying and stable career path?

This role offers the unique opportunity to work closely with board members in a dynamic and professional environment.

• AWS + Variable Bonus
• Attractive Annual Leave Benefits
• Comprehensive Medical Coverage

• Organize and maintain the Director's schedule
• Arrange appointments and prepare daily itineraries
• Provide timely updates to the Director on her agenda
• Handle phone calls and emails on behalf of the Director
• Assist in preparing reports and documents as required
• Liaise with building management on maintenance matters
• Check incoming invoices and ensure prompt payment clearance

Please contact us via WhatsApp at wa.me/ with the following details:

• Name
• Residential location
• Updated resume
• Commitment period

Job Summary

We are searching for a highly motivated Personal Assistant to join our team and contribute to our success. You will be responsible for managing schedules, handling communication, and assisting with various administrative tasks.

Responsibilities

• Managing and maintaining the executive's schedule.
• Managing emails, screening calls and opening mail
• Taking notes at meetings and during conference calls
• Preparing reports and presentations
• Handling correspondence and communication.
• Conducting research and preparing reports.
• Managing office tasks and projects.Scheduling meetings, appointments and other important events.
• Organizing office assets, such as files and project data.

Requirements

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in office software and technologies.
• Capable of handling sensitive information and maintaining confidentiality
• Time management skills and the ability to meet deadlines.

If the requirement matches with your profile, kindly share your updated CV/resume to Aparna at

Role & Responsibilities:

As a Personal Assistant, you will provide secretarial support and administrative support to the Director. In this role, you will play a key part in ensuring smooth operations across teams by managing administrative tasks, coordinating meetings, handling correspondence, organizing travel arrangements, and supporting various day-to-day operations to help the Director focus on key priorities.

Your key responsibilities will include:

• Provide administrative support, including managing calendars, scheduling meetings, and handling calls.
• Organize and maintain files, records, and documents for team activities and client information.
• Assist in preparing reports, presentations, and materials for meetings and projects.
• Coordinate and manage meetings, conferences, and team events, including taking minutes and following up on action items.
• Serve as a point of contact for internal and external communications with clients and stakeholders.
• Manage travel arrangements, including itineraries, accommodations, and transportation for the team and clients.
• Process and track invoices, receipts, and purchase requests, ensuring timely payments and accurate records.
• Assist in organizing company events, workshops, and projects, ensuring deadlines are met.
• Provide high-level administrative support to the Managing Director, including scheduling appointments and preparing materials.
• Handle confidential information with discretion and assist with personal errands and financial management tasks.
• Handling general administrative tasks and other ad-hoc duties as assigned.

• Competitive Remuneration Package & Good Employee Benefits
• 5 days workweek
• Office near to Orchard MRT Station
• Monthly staff treatment and product redemption
• Immediate Vacancy & Full Time Permanent Job Role

JOB RESPONSIBILITIES:

• Support CEO and Directors on personal and corporate matters
• Personal matters such as making traveling arrangement, coordinating with banker, property agent, tenant for property related matters
• Corporate matters such as procurement including sourcing of goods. Negotiating with suppliers, logistic arrangement, liaising with locals / overseas supplier and vendor (includes; Taobao/Lazada or any other outsource suppliers)
• Any other ad-hoc task assigns by Directors and CEO

REQUIREMENT:

• Minimum GCE "N/O" Level with at least 1 year of relevant working experience
• Able to work independently with multi-tasks
• Candidate must be bilingual (Good communication in English and Chinese)
• Computer literacy

Job Title: Personal Assistant to Bakery Founder (6-Month Training in Malaysia)

Location: Malaysia (Training) + Future Operational Location

Employment Type: Full-time

Overview:

We are looking for a proactive and adaptable Personal Assistant to support the Founder in launching a new bakery. This role involves hands-on training in Malaysia for 6 months, covering both administrative and bakery operations.

Key Responsibilities:

• Support daily operations and learn bakery SOPs during training.
• Assist in admin tasks: scheduling, communication, documentation.
• Coordinate supplier relations, licensing, and business setup.
• Help with social media, marketing, and branding tasks.

Requirements:

• 1–3 years' experience in admin, F&B, or hospitality.
• Strong organization and communication skills.
• Willing to relocate to Malaysia for training.
• Interest in F&B/startup environment.

What We Offer:

• Full training and mentorship in bakery operations.
• Accommodation and allowance in Malaysia.
• Opportunity to grow with a new brand from the ground up.

Excited about this opportunity and think you're a great fit? We'd love to hear from you Please send your updated CV/resume (in Word format).

All Curriculum Vitae will be treated with strict confidentiality. We regret to inform you that only shortlisted candidates will be notified.

Liew Jie Ru | EA Licence No. 93C4403 | EA Regn. No. R1872133

Location: Hong Kong

• Manage and organize the General Manager's calendar, meetings, travel, and appointments
• Coordinate internal reporting and ensure timely communication between departments
• Handle general office administrative work, including document filing, expense claims, and office logistics
• Assist in preparing presentations, reports, and meeting materials
• Serve as a communication bridge between the General Manager and internal/external stakeholders
• Support ad hoc tasks and special projects as assigned

• Diploma or above degree in Business Administration, Hospitality Management, or a related field
• Excellent organizational and multitasking skills with high attention to detail
• Strong interpersonal and communication abilities
• Previous experience supporting senior management is preferred
• Willing to relocate to Hong Kong

Flamingo Recruitment Pte Ltd EA License : 21C0588

We are seeking a reliable and detail-oriented Personal Assistant to support business and travel-related activities. The ideal candidate will have strong organizational skills, excellent English proficiency, and the ability to communicate effectively in Chinese at a conversational level.

• Meeting & Schedule Management
  
  Arrange and coordinate meetings, including preparing agendas and reminders
  
  Maintain calendars and ensure timely follow-ups
• Travel & Logistics
  
  Book air tickets, accommodation, and transportation
  
  Prepare necessary travel documents (passport, visa, insurance, invitation letters, etc.)
  
  Support with currency exchange and itinerary coordination
• Communication & Assistance
  
  Draft and respond to emails, letters, and business correspondence in English
  
  Communicate in Chinese for basic coordination when required
  
  Act as liaison between internal and external stakeholders
• Administrative Support
  
  Prepare and organize documents, reports, and presentations
  
  Assist with expense reports and reimbursements
  
  Provide general support to ensure smooth daily operations

• Language Skills:
  
  Excellent English (spoken & written) – required
  
  Conversational Chinese (Mandarin) – intermediate level preferred
• Strong organizational and multitasking skills
• Proficiency in MS Office / Google Workspace (Word, Excel, PowerPoint, Calendar, etc.)
• High level of professionalism, confidentiality, and attention to detail
• Prior experience as a Personal Assistant, Executive Assistant, or similar role is an advantage

• Based in Singapore (with occasional overseas travel if required)