248 Finance Assistant jobs in Singapore

Job Title: Finance Assistant

Department: Finance

Reports to: Finance Manager

Role Description:

The Assistant provides administrative support to the Finance Department. This includes processing financial transactions, preparing financial reports, and maintaining financial records. The ideal candidate will have strong organizational and time management skills, as well as attention to detail.

Essential Duties and Responsibilities:

· Assist in the management of accounts payable and accounts receivable functions, including process for payments and issuance of quarterly intercompany invoices

· Ensure all the billing, receipts and processing of vendor invoices and staff claims are processed in an accurate and timely manner

· Handle vendors/customer enquiries

· Maintain proper filing and records for all invoices and receipts in the share folders

· Assist to share all supporting documents to service provider for their monthly bookkeeping purpose

· Assist with quarterly GST claim and SOC filing

· Assist with bank queries and update bank maintenance forms whenever is required

· Assist with MAS surveys whenever is required

· Liaise with auditors and tax agents for statutory reporting and compliance of tax filing respectively. (i.e. fill up standard forms, affix signatures, etc)

· Assist with fill up bank forms for utilisation request/SBLC

· Assist with month end closing. (i.e. provide project name to service providers, etc)

· Updating and maintaining procedural documentation

· Assist with yearly LOR application for all the Singapore Entities (i.e. updating contact person details, etc)

· Assist on the CorpPass registration including removal and appointment of CorpPass User whenever there have any changes or engagements with new service providers

· Assist subscription of NCB including preparing all the relevant bank form, secure signature from the authorised signatories, monitoring the fund flows with payment team

· Assist on the SBF exemption application and monitoring the status and ensure Credit Note issue by SBF

· Assist on notarisation and legalisation documents

· Any other general administrative duties or any other ad-hoc duties as assigned by the immediate supervisor and/or management

Education and/or Work Experience:

· Good knowledge of MS Word and Excel

· Attention to detail and ability to multitask

· Approach tasks with a meticulous and accurate mindset with a sense of urgency

We are a SGX mainboard listed company with diverse businesses in the construction industry. We are seeking highly motivated and dedicated candidates to join our esteemed organization.

Education/ Trade Qualifications/ Skill Requirements for the job:

• Diploma/Degree in Accounting from generally recognised education body

Requirements:

• Proficient in accounting software and Microsoft Excel, Word and Powerpoint
• For candidates keen to learn full set of accounts and group accounts
• Good team player, working well with internal and external parties
• Effective time management skills, and adhere to deadlines
• Good initiative, possess a positive mindset and have sense of urgency
• Strong commitment to work

Primary Function:

• Responsible for keeping full set of accounts (AP, AR and GL) of several entities, working with internal and external auditors, working with tax agent on income tax submission, cash flow management, doing quarterly GST reporting and working with Finance colleagues outside HQ.

Duties and Responsibilities:

(i) Major Duties:

1. Full set of accounts responsibilities (AP, AR and GL):

• Responsible for month-end and year-end closing, including ensure all necessary revenue and cost accruals and provisions are entered in the books
• Prepare monthly Management Accounts and reports for various companies
• Prepare reports for monthly Management Meetings
• Prepare year-end Financial Statements with Notes to Accounts
• Assist in Group accounts and SGX related work where necessary
• Responsible for proper accounting of fixed assets
• Review monthly bank reconciliations
• Liaise with tax agent on income tax matters and income tax computations
• Liaise with external auditors for interim and year-end audit

1. Prepare monthly AR invoices and send out timely
2. Follow up closely on AR collections and resolve timely
3. Manage payments to suppliers, related companies, banks, IRAS and other regulatory bodies
4. Perform monthly cash flow forecasts for several companies
5. Monitor bank balances of various companies and ensure adequate funding
6. Prepare quarterly GST submissions timely
7. Perform monthly reconciliations for inter-company balances

(ii) Other Duties:

Any other duties as assigned

In performing his/her responsibilities, executive shall:

• Manage the preparation and distribution of internal financial statements and reports for the Group, maintaining the highest quality, reliability and accuracy.

• Analyze all financial reports for the Group and assist in improvement and execution process, review all earning releases to ensure accuracy.

• Coordinate with sales team and company Directors on the authorisation of payment transactions for the Group.

• Manage monthly closing process, including reconciliations and analysis of related accounts.

• Coordinate the Group's annual audit with the independent auditors, prepare recurring financial reporting packages and draft report.

• Develop and maintain the integrity of the financial reporting process and financial controls.

• Coordinate, develop and update written policies and procedures over the financial reporting process.

• Prepare and interpret all operating results for periodically management reports.

• Develop and maintain supporting documents for all financial reports and evaluate it for various departments and committees.

• Ensure compliance to all reporting requirements.

Have acknowledge in Autocunt software.

Responsibilities:

• Performing day to day financial transactions, including verifying, classifying and recording accounts payable information
• Ensure all accounts payable entries are in compliance with financial policies and procedures
• Ensure all invoices are validated against supporting documents
• Identify unprocessed invoices for accrual and capex invoices for capitalization
• Verify and investigate discrepancies in invoices with relevant staff and resolve with suppliers
• Update Cashbook
• Assist in month end closing activities
• Assist in handling accounts payable related queries from external and internal stakeholders
• Perform yearly archiving of AP documents
• Ad-hoc duties as assigned

Requirements:

• Diploma in Accounting / Finance
• 1 – 2 years accounting experience in AP preferred
• Meticulous with good communication skills and teamwork
• Able to calculate, post and manage accounting figures and financial records.
• Good knowledge of accounting principles
• Proficient in MS office applications, e.g. Excel
• Knowledge in ERP system, e.g. Oracle NetSuite accounting software will be advantageous
• Detail oriented, meticulous and able to work independently
• Well-organized and able to multi-task
• Strong sense of responsibility to complete tasks within deadline
• Committed to work, positive attitude and willingness to contribute

Job Descriptions

· Responsible for daily account receivable duties.

· Perform data entry into ERP system, generate and distribute accurate and timely invoices, credit notes & debit notes to customers.

· Prepare and post receipts journal in ERP system.

· Investigate and resolve billing discrepancies or disputes with customers or salespersons.

· Monitor accounts receivables and updating the Sales department on long overdue accounts.

· Generate monthly Accounts Receivable (AR) ageing reporting and send debtors’ monthly statements of account.

· Ensure accurate and timely recording of accounts receivable transactions.

· Ensure the maintenance of documents and proper filing procedures.

· Ensure compliance with financial regulations and company policies.

· Assist in accounts payable functions.

· Conduct monthly reconciliations of supplier statements.

· Assist in daily accounting tasks and monthly closing activities.

· Support other finance-related tasks and perform ad-hoc task as assigned.

Job Requirements

· GCE 'O' Level or higher; accounting-related certification is an advantage.

· Prior experience in accounting and administrative roles is an advantage.

· Proficient in Microsoft Office, especially Excel.

· Experience in ERP is an added advantage.

· Basic understanding of GST is preferred.

· Proficient in both English and Mandarin to effectively communicate with Mandarin-speaking associates.

We're looking for

· A keen eye for details and ability to manage expectations and prioritise work independently.

· A self-starter with good time management, organisational abilities and takes initiative to meet job objectives and deadlines independently.

· A positive learner who is ready to take on new challenges.

· Maintain a professional attitude and takes ownership of responsibilities.

· A supportive team player who is receptive and highly adaptable to process changes.

JOB DESCRIPTION

The duties assigned will be varied; these will include but not be limited to the following:

· Responsible for collecting and checking invoices and originate the invoice approval procedure

· Responsible for the exchange of the invoice with divisions

· Code invoices timely and accurately

· Collect vendor’s information and apply for new vendor code

· Duly prepare payment voucher according to the due date

· Clear AP promptly

· Communicate with vendors

· Reconcile AP statement with vendor’s statement

· Responsible for filing invoices and AP documents

· Other duties as assigned

JOB REQUIREMENT

· Pursuing full time study either Diploma or Degree from an autonomous University / Diploma

· Courses from Accounting / Banking

· Detail oriented/organize / interactive/positive behavior

· Excellence in MS Office

· Figure oriented

Role:

Finance Admin Assistant (Up to $3000)

• Singapore Based (Tuas, Company Transport / Transport Allowance ($20) if candidate possess own transport )
• 5 Days work per week (Monday to Friday 8am to 5pm)
• Diploma or Certificate in Accounting, Finance, Business Administration, or related field. + Prior experience in an administrative or accounting support role is preferred.
• Proficient in Microsoft Office (especially Excel) & knowledge of accounting software is a plus.
• Familiarity with accounting systems like Microsoft Navision. + Basic understanding of accounting principles and financial processes.
• Salary: 2400 to 3000 + AWS
• Career Progression Opportunities

Job scope

Invoicing

Invoice & Payment Processing: Review and verify invoices, match with PO/DO/PR/quotations, enter accounting system, and prepare timely payments.

Vendor & Financial Support: Communicate with vendors to resolve billing issues; assist in account reconciliation and month-end closings.

Record Keeping & Compliance: Maintain proper documentation of payments and support audit processes; ensure approval of expenses.

GST & Reconciliation: Assist with quarterly GST permit checks and perform daily cash flow updates and bank reconciliations.

Training Coordination: Book training courses, track completion, update records, and file related certificates.

PPE & Inventory Management: Monitor and manage issuance of PPE to employees within policy limits; maintain records for ISO and stock levels for pantry, PPE, and office consumables.

General Administration: Perform day-to-day administrative tasks including supply coordination, document filing, and office support.

WhatsApp: +65 9642 0989 (Han)

Email:

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

Responsibilities:

Accounts Receivable

• Handling customers' enquiries as well as performing cashiering duties.
• You may be required to prepare Statement of Accounts (SOA) upon customers' request and etc.
• Perform Accounts Receivable function including reconciliations.
• Any other ad-hoc duties as assigned.

Requirements

• Possesses a minimum ITE qualification with 1 year of relevant finance experience.
• Fresh graduate are welcome to apply.
• A team player with good interpersonal and organization skills.
• People oriented with a willingness to learn.
• Required language(s): English and Mandarin (to be able to communicate with Mandarin-speaking vendors / customers / staff).
• Work Week: 5.25 (Alternate Saturday)
• Working location: West

AP / Finance Assistant

IDEAL CANDIDATE

Must haves:

1. Fluent in English
2. Currently residing in Singapore with work authorisation in Singapore
3. Willing to be an independent learner and work well in small teams

Good to have:

1. Diploma / Degree in Business Specialisation in Accounting or Business Administration
2. Some Accounting and Accounting system experience
3. Candidates with an interest to pursue accounting / finance function in their career development

Notes about ISPL:

• ISPL is an equal opportunities employer.
• See for more details of the company.
• ISPL is an SME working environment
• Entry-level, Salary expectation of 2800-3000 (Strictly +/- 10%, depending on level of experience)

Time spent in job role:

• 50% doing AP admin and purchasing (finance operations),
• 20% doing accounting and finance resource planning and analysis (FP&A),
• 20% bank reconciliation,
• 10% Adhoc admin

Working hours:

• 44-hour workweek. 5 days (Mon – Thurs 0830-1830, Fri 0830-1730)