216 Family Assistant jobs in Singapore

Job Description:

1. Childcare Responsibilities:

- Supervise children and ensure their safety.

- Assist with homework and educational activities.

- Organize playdates and outings.

2. Household Management:

- Guide helpers with organization in the home.

- Run errands such as grocery shopping or picking up dry cleaning.

3. Administrative Support:

- Manage family calendars, scheduling appointments, and activities.

- Communicate with schools, healthcare providers, and other service providers.

- Assist in budgeting and managing household expenses.

Requirements:

1. Experience:

- Previous experience in childcare or as a family assistant is preferred.

- Experience with household management and organization.

2. Skills:

- Strong communication and interpersonal skills.

- Ability to multitask and prioritize tasks effectively.

3. Education:

- High school diploma or equivalent; further education or certifications in childcare or household management is a plus.

4. Personal Qualities:

- Trustworthy and reliable.

- Flexible and adaptable to changing family needs.

- Compassionate and nurturing attitude towards children.

5. Background Check:

- Must pass a background check, as working with children and families often requires trustworthiness.

6. Required Singapore Class 3 or Class 3A Driving license

7. Bilingual

- Able to communicate and writing in both English and Chinese.

This role may vary based on the specific needs of the family, so it's important for candidates to be adaptable and willing to take on different responsibilities as needed.

Job Title: Personal Assistant to Family

About the Role

We are seeking a highly organized, trustworthy, and proactive Personal Assistant to provide dedicated support to a private family. The role requires someone who can manage daily schedules, handle personal and household matters discreetly, and ensure the smooth running of family affairs.

Key Responsibilities:

• Manage calendars, appointments, reservations, and travel arrangements for family members
• Organize household administration, including bills, vendors, and service providers
• Coordinate events, social gatherings, and family activities
• Handle confidential documents, correspondence, and personal records with discretion
• Assist with errands, shopping, and ad-hoc requests
• Liaise with external parties such as schools, medical providers, and business contacts where required
• Provide support for household staff and ensure smooth daily operations

Requirements:

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role supporting senior individuals/families
• Highly organized with excellent time management and multitasking skills
• Strong interpersonal and communication abilities
• Professional discretion and high level of confidentiality
• Proficiency in MS Office and comfortable with digital tools/apps
• Flexible, adaptable, and able to work in a fast-paced environment
• A valid driver's license (preferred but not mandatory, depending on family needs)

To apply, kindly click on the "APPLY NOW" button.

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Chong Kar Ming (John) (R )

• Position : Family Personal Assistant - GOOD COMPANY/ GOOD BOSS
• Location : Sentosa
• Working hours : 5 Days/Monday-Friday 9.00-6.00pm
• Salary : Up to $8000 + Yearly 1-2 months of Performance bonus + 14 days Annual leave + Medical coverage
• Duration : Permanent

Main Responsibilities:

• Coordinate daily schedules, appointments, and family activities.
• Handle travel arrangements, reservations, and logistics.
• Manage household staff, vendors, and service providers.
• Maintain confidentiality and discretion in all personal and family matters
• Oversee personal errands, shopping, and gift arrangements.
• Assist with event planning, hosting, and family gatherings.
• Maintain records, documents, and payments related to family expenses.
• Coordinate yacht maintenance, servicing, and inspections.
• Manage yacht crew, schedules, and compliance with regulations.
• Plan and support family trips on the yacht, ensuring safety and smooth operation.

Requirements:

• Prefer candidate who has a few years of working experience as a Personal Assistant
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only.

Email to

***We DO NOT charge our candidates any referral fee nor bind them with any contract.***

Joie Chang

Deputy Consulting Director (APAC)

Reg no.: R | EA No: 13C6684

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Responsibilities

• Engage and perform relevant screening on children and family identified by or referred to Family Nexus
• Provide basic and personalized health information to client / families
• Provide support to client / families in navigating social-health system by giving information and resources targeting to their needs
• Collaborate with other external agencies and community partners on referrals for timely follow-up
• Publicize mother-child dyad and MSF parenting programmes to children and families
• Identify client / families in need of subsidised services and facilitate referral to financial, social and health services
• Perform accurate documentation in the delivery of care in client / families records
• Support group-based health promotion activities conducted both, in the clinic and community, together with institution partners
• Provide support for engagement activities at clinic with supervisor’s or Clinic Head’s approval
• Track, recall, reschedule referrals for Family Nexus clients who defaulted children and women’s health related services and follow up according to established workflows
• Coordinate the care for client / families with the team in Women and Children’s Services
• Abide by the institution’s policies and procedures on patient care at all times
• Patient Safety and Quality Improvement
• Adhere to the International Patient Safety Goals (IPSG) and infection control practices
• Comply with guidelines and safe practices according to organisational Work Instructions and Policies
• Maintain a clean and safe working environment
• Report unsafe practices and incidences in accordance to NHGP quality standards
• Participate in continuous quality improvement activities
• Adhere to the Personal Data Protection Act
• Professional Development
• Attend appropriate training courses to acquire new knowledge and skills
• Assess own learning needs and undertake learning as appropriate
• Administrative
• Follow-up on referrals to and from Family Nexus
• Assist to track clinical indicators set for Family Nexus
• Conduct and analyse surveys gathered from users’ feedbacks
• Assist supervisor to plan and support group activities conducted in clinic or community
• Perform telephonic follow-up if required

Secondary Responsibilities

• Participate and support organisational projects and events
• Assist in planning, organising and coordinating activities with supervisor
• Provide incidental housekeeping duties including maintaining cleanliness of workplace and topping up stationery and other consumables
• Perform any other duties as assigned by supervisor

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Ideal candidate from trust consultancy firm, law firm or accountancy firm.
• Preferred working experience as legal secretary, trust specialist, trust manager or legal specialist.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
• Assist Director in going through legal & trust documents from outsource law firm or trust agency if have a ny omission.
• Must able to provide advise for director on certain issues on trust duties and legal areas.

1. Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
2. Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
3. Transcript of voice recording of meetings / phone conferences.
4. Draft, review & comments emails / agreements / documents for Executive director's consideration.
5. Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
6. Monitor and report on regulatory changes and developments.
7. Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
8. Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
9. Assist in office management.
10. Carry out other ad-hoc tasks / projects assigned by Executive Director

• Schedule Management: Manage calendars, schedule meetings, and coordinate appointments.
• Communication: Manage emails and handle correspondence on behalf of the CIO/CFO.
• Task & Project Management: Coordinate tasks, manage e-files, conduct research, and help with project organization, follow up, and monitor project schedule.
• Management Report and Meeting Support: Minutes record and follow up on action items, prepare management reports and presentations.
• Administrative Support: Maintain records, manage databases, and handle general office tasks.
• Travel & Logistics: Make travel arrangements, including flights, accommodation, and arrange transport.
• Personal Support: Run personal errands when required.

• Organization & Time Management Skills: Excellent time management skills, ability to prioritize and manage multiple tasks and deadlines.
• Interpersonal and Communication Skills: Strong verbal and written communication skills to interact effectively at all levels.
• Confidentiality: Ability to handle sensitive information with privacy and professionalism.
• Attention to Detail: High level of accuracy in tasks and documentation.
• Tech Proficiency: Familiarity with office software and tools like MS Office.
• Flexibility: Willingness to adapt to changing priorities and sometimes work irregular hours (on special request).
• Problem-Solving: The ability to adapt to changing situations, like unexpected project changes or timeline and resolve issues as they arise.
• Must have interest in Cars

• Quarterly Bonus
• Annual Leave, Birthday Leave, Medical Leave etc.

• To provide comprehensive administrative, secretarial support to senior management and Concierge services to all family members
• To coordinate and maintain a schedule of their appointments and meetings.
• Managing & running other daily errands.
• Management and oversight of Residential properties in Singapore
• Accompany family members for personal engagements & activities, as necessary.
• Coordinating with 3rd party vendors on personal housekeeping issues and private arrangements for family members
• Expense processing & management of payables, statutory dues relating to office operations
• General administrative support to the team as needed and handling other administrative tasks support
• Support and back-up the Office Manager in all administrative duties.
• Assisting Filling and maintaining files and documents
• Data depository/archiving
• Other ad-hoc as required.

• Relevant secretary / personal assistant experience
• Strong organizational skills, with keen attention to detail.
• Strong team player and ability to maintain professional levels of integrity and discretion in handling confidential and sensitive matters.
• Strong interpersonal and communication skills
• Organised, meticulous and energetic
• Attention to detail and ability to multitask
• Good time management and punctuality.

• Assist the Director with daily communication and coordination of internal and external tasks, including drafting, summarizing, and reviewing official documents and reports.
• Coordinate various arrangements and public relations work of the Director, and make work assignment in time
• Prepare materials for internal and external mandates, provides administrative support for project work and ad hoc activities as necessary
• Responsible for the implementation and reminder of the working documents issued by the Director
• Run personal errands and assist on personal projects for the Director
• Manage and review daily emails, ensuring timely responses and appropriate follow-ups to maintain efficient communication.
• Provide general administrative support, including document processing, coordination with project team
• Handle confidential and strategic information with professionalism and discretion.

• Good written and verbal communication skills in English
• Outstanding organizational and time management skills
• Ability to multitask effectively and prioritize daily workload
• Excellent Discretion and confidentiality
• Good communication skills and teamwork
• Meticulous attention to detail