431 Facilities Operations jobs in Singapore

Howden is a specialist commercial insurance broker. Its regional footprint covers Singapore (regional headquarters), Malaysia, Hong Kong, Indonesia, Thailand, and Philippines. It is part of the London-headquartered Howden Broking Group, a leading independent, global broker with offices in over 30 countries worldwide.

YOUR ROLE AND RESPONSIBILITIES:

Front of the House Experience

- Daily front desk reception duties, ensuring seamless onsite service and a welcoming experience for all.

- Provide top-notch service for a busy frontdesk and handle a variety of situations with great diplomacy.

- Provide a great guest reception and service every time.

- Quick on your feet to ensure that meeting rooms are always clean, well-prepared and ready for use.

- Handle incoming calls with a professional tone, understanding that it is an important first point of contact for Howden’s brand so that every call ends on a positive note.

- Manage multiple courier services daily with care and kindness.

Office Facilities

- Ensure that the pantries are clean, clutter-free and well-stocked throughout the day.

- Keep up good housekeeping and hygiene in every part of the office.

- Monitor scheduled maintenance to ensure that there are no missed services for the upkeep of plants, office machines, coffee machines, pest control and EMS.

- Provide events support to ensure that all requirements for venue setup, logistics co-ordination and guest management are communicated by event owners in advance.

- Liaise with building management for building services including air-conditioning extension, the submission of permits to Work (PTW), and reporting of issues.

- Receive deliveries and ensure supplies are neatly stored for safe handling.

Others

- Attend to user feedback and requests with quick follow-up and proper documentation of issues for tracking.

- Support staff in their business travel arrangements when needed.

OUR IDEAL CANDIDATE WILL BE:

- Ability to multitask and demonstrate passion in managing front desk duties while overseeing pantry and meeting room requirements.

- Timeliness in reporting to work to ensure that front desk is operative by 9am and actively manned till 6pm Monday to Friday.

- Ability to complete tasks independently and enjoy contributing to team success.

- Good interpersonal skills and able to multi-task.

- A proactive service-centric attitude that makes you friendly and approachable.

YOUR BENEFITS AND SALARY:

• Commensurate with qualification and experience
• Working in a collaborative environment with excellent learning opportunities

DATA PROTECTION NOTICE FOR JOB APPLICANTS

This Data Protection Notice (“Notice”) sets out the basis upon which Howden Insurance Brokers (S.) Pte. Limited (“we”, “us” or “our”) may collect, use, disclose or otherwise process personal data of job applicants in accordance with the Personal Data Protection Act (“PDPA”). This Policy applies to personal data in our possession or under our control, including personal data in the possession of organizations which we have engaged to collect, use, disclose or process personal data for our purposes.”

For more information, please refer to the link below.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Customer Service

• Industries

  Insurance

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• Maintaining and operating building systems, including HVAC and plumbing.
• Coodinating with contractors to ensure timely completion of works.
• Ensuring compliance with health and safety regulations.
• Providing exceptional customer service to tenants.

• Degree in a relevant field such as real estate or facilities management.
• At least 3 years of experience in a similar role.
• Excellent communication and interpersonal skills.

• A competitive salary package.
• Ongoing training and development opportunities.
• A dynamic and supportive work environment.

Job Opportunity

A key member of our organization, the Facilities Maintenance Officer will be responsible for overseeing daily operations and ensuring a clean and safe environment. This role plays a pivotal part in maintaining the health and safety standards of the site.

Main Responsibilities:

• Maintaining cleanliness and tidiness on site to ensure a pleasant working environment for everyone.
• Managing customer complaints in a professional manner to resolve issues efficiently.
• Coordinating manpower deployment to optimize resource utilization and enhance productivity.
• Conducting regular site inspections to identify areas for improvement and maintain high standards.
• Preparing reports and performing administrative duties as required to support the team.

Ideal Candidate Profile:

The ideal candidate will possess strong communication skills, ability to work under pressure, and excellent attention to detail. Strong problem-solving skills are also essential for this role.

About the Role:

This is an exciting opportunity for someone who is passionate about delivering exceptional service and ensuring the highest standards of quality. If you have a keen eye for detail and are able to multitask effectively, we would like to hear from you.

The Opportunity

• Our client, Singapore Statutory Board
• Working Location: One North proximity
• Salary: $2,212 to $2,986
• Working hours: Mon–Thurs: 8:30am–6:00pm, Fri: 8:30am–5:30pm

Job Responsibilities

• Monitor usage of meeting rooms and workstations; generate data analysis and reports.
• Assist in managing furniture and office/meeting room equipment.
• Escort and supervise vendors and visitors during deliveries or maintenance works.
• Troubleshoot and set up AV equipment for meetings and events.
• Print, laminate, and display facilities management advisories.
• Manage facilities-related issues submitted through the internal reporting system.
• Coordinate with vendors to resolve issues and ensure timely follow-up.
• Manage keys for rooms, cabinets, and lockers, including unlocking support.
• Assist with staff pass issuance and related administrative tasks.
• Perform other duties as assigned by the supervisor.

Job Requirements

• Minimum Diploma, preferably in Facilities Management or a related field.
• Physically fit and able to walk frequently across multiple office levels.

Jason Ng

Direct Line: 6697 7967

EA License No: 91C2918

Personnel Registration Number: R2311333

We are seeking an experienced Facilities Operations Specialist to oversee the safe and efficient operation of our building and facilities. The successful candidate will be responsible for ensuring compliance with regulatory standards, managing building systems, and leading a team to maintain a safe, clean, and operational workplace environment.

This is a key position in our organization that requires strong leadership and technical skills. The Facilities Operations Specialist will supervise and guide a team of facilities staff to ensure operational excellence, oversee building systems, and manage contractors for various services including cleaning, security, and pest control.

The ideal candidate will have a strong understanding of statutory requirements and facility systems, as well as experience with cGMP, GDP, ISO13485, and FDA standards. Excellent communication, team leadership, and vendor management skills are essential for success in this role.

• Supervise and guide a team of facilities staff to ensure operational excellence
• Oversee building systems including chillers, potable water, fire protection, lifts, mechanical & electrical, BMS, and HVAC systems
• Ensure all preventive maintenance and statutory compliance are met
• Manage and supervise contractors for cleaning, security, pest control, plumbing, etc.
• Act as Fire Safety Manager and WSH Committee Secretary
• Lead troubleshooting, incident response, and continuous improvement initiatives

• Diploma or Degree in Facilities/Building Management or equivalent
• Minimum 3 years of facility management in medical manufacturer or pharmaceutical industry
• Strong knowledge of statutory requirements and facility systems
• Experience with cGMP, GDP, ISO13485, and FDA standards is an advantage
• Excellent communication, team leadership, and vendor management skills

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.

Job Description:

• Industry/ Organization Type: Sterile Pharmaceutical Ophthalmologic Solutions
• Position Title: Facilities Operations Coordinator
• Working Location: Tuas West
• Working Hours: Rotating shifts every two weeks (Monday – Friday, 7.45am – 4.45pm; Tuesday – Saturday, 7.45am – 4.45pm)

Key Responsibilities:

1. Lead a technical team to improve building, facility, and utility machinery.
2. Oversee new machine installations and manage project work.
3. Coordinate contractor schedules to enhance facility functions.
4. Ensure compliance with GMP, ISO, and safety standards.
5. Conduct scheduled maintenance for optimal equipment functionality.
6. Supervise and motivate a team of technicians.
7. Manage expenses to stay within budget.
8. Oversee project management for timely completion.
9. Coordinate maintenance with contractors and professional engineers.
10. Schedule pest control and landscaping services.
11. Ensure timely reporting and documentation.
12. Develop training programs to enhance team skills.
13. Adhere to and promote safe work practices.
14. Drive continuous improvement initiatives.

Required Skills and Qualifications:

• Possess a NITEC in Electrical, Mechanical, Mechatronic Engineering, or Facility Management.
• Minimum of 1 year of relevant supervisory experience in building/facilities servicing and maintenance.

Benefits:

• Permanent position

Others:

Anradus values each application and ensures every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Establishing a strong foundation in facilities management is crucial for any professional looking to excel in their career.

This role presents an excellent opportunity for those seeking to deepen their understanding of integrated facilities and property management within a reputable and structured environment.

The commercial building operations team in the CBD area will be the ideal platform for you to showcase your skills and contribute to the success of the organization.

Key Responsibilities:

• Assume ownership of premises and ensure seamless handovers to tenants or purchasers.
• Develop and execute preventive maintenance strategies across assigned properties.
• Supervise and coordinate with contractors on maintenance repairs and renovation works.
• Maintain high standards of building security, safety, and cleanliness.
• Respond promptly to service requests, feedback, and complaints from tenants and stakeholders.
• Foster positive relationships with tenants, partners, and service vendors.
• Participate as part of the Company Emergency Response Team (e.g. SIC, ERT, First Aider).

Key Requirements:

• Degree or Diploma in Engineering (Mechanical/Electrical), Real Estate, Building, or Facilities/Estate Management.
• Certifications such as Fire Safety Manager and SCEM are advantageous.
• WSQ training in Site Incident Controller (SIC) and Emergency Response Team (ERT) will be a plus.
• At least 2 years of relevant working experience in facilities, property, or building operations.
• Independent, proactive, and able to manage multiple tasks under tight timelines.
• Excellent interpersonal and communication skills.
• Proficient in Microsoft Office applications.

Job Summary

Assume responsibility for all facilities-related tasks, encompassing repair and maintenance of Econ facilities.

Maintenance of facilities involves:

• Providing assistance in facilities operations, management, and maintenance for the group.
• Ensuring that all services and systems are compliant with statutory requirements through regular inspections.
• Conducting monthly building inspections as scheduled to identify any potential issues.

Repair and Maintenance Tasks Include:

• Performing preventive and corrective maintenance works as scheduled to prevent equipment breakdowns.
• Responding to fault or service call requests for AMCV, building, electrical, plumbing, and sanitary systems.
• Addressing user feedback and service requests related to facility operations.
• Carrying out minor installation, repairs, and replacement works when necessary.
• Checking and rectifying defective equipment and built-in components.
• Troubleshooting and repairing or recommending corrective actions for all fault call requests.
• Performing all preventive maintenance as instructed and scheduled to ensure optimal facility performance.

Other Responsibilities Include:

• Managing vendors and contractors to ensure they complete assigned tasks according to company terms and conditions.
• Creating ePRs for purchases and repair works to facilitate smooth transactions.
• Maintaining accurate inventory control for all company assets, spare parts, equipment, tools, and instruments.
• Providing supervision to handy men as needed to support facility operations.
• Assisting with general duties, performing housekeeping and service activities to maintain a clean and safe work environment.

Requirements:

• Minimum GCE 'N' Levels.
• Candidate with NITEC Skills Certificates in ACMV or M&E services has an added advantage.
• At least one year of relevant hands-on experience in troubleshooting ACMV and M&E faults.
• Knowledge of mechanical and electrical systems is essential.
• Computer literacy is required.
• Hands-on person is preferred.

Skills:

• Preventive Maintenance.
• Troubleshooting.
• Water Management.
• Housekeeping.
• Fire Protection.
• Inventory Control.
• Purchasing.
• Electrical Systems.
• Resource Management.
• Facilities Management.

As a Maintenance and Services Officer, you will be responsible for ensuring the highest standards of cleanliness and hygiene in customer premises.

Key responsibilities include: