963 Executive Coordination jobs in Singapore

Coordination, Project Management and Operations
The NUHS Regional Health System ( RHS ) comprises of NUHS institutions, associated government and regulatory authorities and community partners that work together to look after the health of the population in the West. Since 2023, NUHS has undertaken the role of the Regional Health Manager (RHM) and will work with MOH to co-create and implement several national programmes for health such as Healthier SG, AgeWELL SG and GrowWELL SG.
RHSO is the institution set up to enable the effective delivery of pophealth strategies, working in concert with the Regional Health Manager Implementation Office (ReHMIO) to implement end-to-end transition of care from hospital to community settings. RHSO provides the organisational, governance and administrative structure for the management of resources, including but not limited to manpower, funding, facilities and technology.
Reporting to the Assistant Manager, CDPM RHSO, the incumbent is responsible for administration and management of RHSO workplans, coordination and project management within CDPM in support of RHSO objectives. This is to be achieved in close collaboration with internal teams, and internal and external stakeholders. The incumbent is also responsible for supervising direct reports (as assigned) to collectively undertake the tasks that supports our mission.
Job Responsibilities
1. Workplanning & Budget
Develop, implement and manage RHSO work plans and budgets, coordinate with various departments to forecast resource needs, monitor expenditures and ensure alignment with organizational goals.
Administer annual RHSO workplanning and budget exercise, including coordination of timelines for submissions.
Coordinate with department leads to understand resource needs, timelines and deliverables.
Align work plans with strategic objectives and organizational priorities.
Support cost-benefit analysis for new initiatives or changes in operations.
Prepare regular reports on workplan progress and ensure deliverables commensurate with resources/funding provision.
Present findings to management and recommend improvements.
2. Secretariat – Monthly HOD meetings and quarterly TWSH meetings
Provide administrative support for monthly HOD and quarterly TWSH meetings including collating, preparing and circulating meeting agendas.
Provide accurate and concise minutes or notes during meetings, record decisions, action items and assigned responsibilities.
Serve as a central point of contact with meeting members and stakeholders and follow up on action items or deliverables. Ensure that all meeting members receive relevant information and updates.
Maintain an organised filing system for notes of meetings and presentation slides.
3. Central Ops and Coordination
Serve as a central point of contact for RHSO for corporate space planning, facilities management, HCSA licensing and TWSH matters.
Work with appointed domain experts to coordinate the deliverables for space planning, facilities management, HCSA licensing and TWSH matters.
Administer procurement processes and budgets for above activities, as required.
Administer incident reporting and monitoring processes and ensure that incidents raised in RySIS are addressed and escalated appropriately.
Job Requirements
Bachelor's degree in Business Administration, Public Administration, or any related discipline.
Minimum 1-2 years of experience in operations coordination, project support, or administrative roles with exposure to budget management, meeting coordination, or stakeholder management.
Project management and coordination skills with strong analytical abilities.
Systems thinking approach with comfort navigating ambiguity and complex organisational dynamics.
Strong stakeholder management and coordination abilities across multiple departments.
Excellent written and verbal communication skills, including report writing and presentation abilities.
Demonstrated ability to interpret and communicate data for management reporting and decision-making.
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Role: Senior Project Executive ( Landscaping )
5 Days, 8.30am-5.30pm
Salary: $3,000 - $3,800 MAX + 14 Days AL + Bonus
Office at Tengah Area ( Nearby MRT is Choa Chu Kang / Boon Lay MRT )
Company Background
Lanscaping solutions for businesses and industry in financial, healthcare, commercial property, residential property, retail and education.
Summary
Supports the planning, coordination, and execution of landscape projects while contributing to the company’s operational efficiency and profitability.
Works closely with Project Manager to oversee site works, manage resources, liaise with stakeholders, and ensure projects are delivered on time, within budget, and at the highest quality standards.
Role & Responsibilities
Project Coordination & Execution
Assist in planning, scheduling, and monitoring landscape projects from initiation to completion.
Support Project Managers in day-to-day project operations, including manpower, materials, and equipment allocation.
Prepare and manage project documentation such as RFIs, change orders, progress claims, and project close-out reports.
Coordinate with internal teams, subcontractors, and suppliers to ensure smooth project execution.
Quality, Safety & Compliance
Conduct site inspections to monitor work quality, safety, and adherence to specifications and regulations.
Ensure compliance with environmental, safety, and horticultural best practices.
Support continuous improvement initiatives to enhance project delivery standards.
Client & Stakeholder Management
Act as a point of contact for clients, consultants, and contractors.
Provide timely updates and resolve queries to maintain strong client satisfaction.
Assist in business development activities and contribute to tender submissions and proposals when required.
Financial & Resource Management
Assist in preparing cost estimates, budgets, and procurement schedules.
Monitor project costs against budgets and highlight discrepancies.
Support the company’s profitability objectives by ensuring efficient resource utilization.
Documentation & Reporting
Maintain accurate records of project progress, site correspondence, and financial documentation.
Prepare weekly / monthly project reports for management and stakeholders.
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Job Purpose
As the
Project Executive , you will be responsible for the end-to-end execution of core project deliverables and operational coordination. You will act as the key engine for the Project Manager, ensuring seamless project flow, maintaining rigorous documentation, and facilitating critical bilingual communication across regional and global stakeholders.
Key Responsibilities
Project Execution & Delivery
Independently manage and drive specific project workstreams and assigned deliverables, ensuring deadlines are met and quality standards are upheld.
Develop and maintain detailed project schedules, action logs, and tracking reports, proactively identifying potential deviations from the plan.
Support efforts to ensure compliance with relevant regulatory requirements.
Bilingual Stakeholder Management
Serve as the critical communication bridge between the Singapore team and the Japan Headquarters (HQ), handling complex correspondence and conveying key decisions accurately.
Coordinate and schedule all high-level project meetings, preparing agendas, managing logistics, and translating or summarizing detailed meeting minutes.
Documentation & Administrative Oversight
Take full ownership of the Project Management Office (PMO) documentation system, ensuring all reports, contracts, presentations, and correspondence are meticulously organized, archived, and up-to-date.
Prepare presentations, proposals, and communication materials for both local and HQ distribution.
Requirements
Education & Experience
Diploma or Bachelor’s degree in any discipline.
Minimum 3 years of experience in a dedicated project environment, supporting strategic or operational projects.
Demonstrated experience handling sensitive corporate documents and confidential information.
Skills
Proven ability to take ownership of tasks and execute workstreams with minimal direct supervision.
Exceptional organizational rigor, discipline, and attention to detail in documentation and reporting.
High proficiency in MS Office Suite.
Languages
Proficiency in English (written and spoken) is required for local operations and general business.
Mandatory: Business-level fluency in Japanese (JLPT N1 equivalent) is essential for communication and documentation with our Japan HQ.
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Job Purpose

As the Project Executive , you will be responsible for the end-to-end execution of core project deliverables and operational coordination. You will act as the key engine for the Project Manager, ensuring seamless project flow, maintaining rigorous documentation, and facilitating critical bilingual communication across regional and global stakeholders.

Key Responsibilities

Project Execution & Delivery:

• Independently manage and drive specific project workstreams and assigned deliverables, ensuring deadlines are met and quality standards are upheld.
• Develop and maintain detailed project schedules, action logs, and tracking reports, proactively identifying potential deviations from the plan.
• Support efforts to ensure compliance with relevant regulatory requirements.

Bilingual Stakeholder Management:

• Serve as the critical communication bridge between the Singapore team and the Japan Headquarters (HQ), handling complex correspondence and conveying key decisions accurately.
• Coordinate and schedule all high-level project meetings, preparing agendas, managing logistics, and translating or summarizing detailed meeting minutes.

Documentation & Administrative Oversight:

• Take full ownership of the Project Management Office (PMO) documentation system, ensuring all reports, contracts, presentations, and correspondence are meticulously organized, archived, and up-to-date.
• Prepare presentations, proposals, and communication materials for both local and HQ distribution.

Requirements

Education & Experience

• Diploma or Bachelor’s degree in any discipline.
• Minimum 3 years of experience in a dedicated project environment, supporting strategic or operational projects.
• Demonstrated experience handling sensitive corporate documents and confidential information.

Skills

• Proven ability to take ownership of tasks and execute workstreams with minimal direct supervision.
• Exceptional organizational rigor, discipline, and attention to detail in documentation and reporting.
• High proficiency in MS Office Suite.

Languages

• Proficiency in English (written and spoken) is required for local operations and general business.
• Mandatory: Business-level fluency in Japanese (JLPT N1 equivalent) is essential for communication and documentation with our Japan HQ.

Position : Business Support & Sales Assistant

Location: Walking distance from Jurong East MRT

Budget: $2,800 - $3,500 + Variable bonus

Working Time : 5 Days Monday - Friday | 9am - 6pm

Job Description

• Reporting to the Director. You will be supporting the company in sales administrative; coordination matters and working closely with the sales team.

Job Description

• In charge for assigned project for specify clients in certain country to deal with telecommunication solutions & services of the company.
• Maintain and update customer databases and sales records.
• Providing administrative and operational assistance to the sales team
• Managing customer inquiries and accounts, preparing sales collateral and proposals, processing orders, and coordinating with internal departments to ensure smooth service delivery

Interested candidate may contact me and send your resume via haylee_lee#thesupremehr.com or WA # :)

PS: No Charges will be incurred.

LEE HUI PING (HAYLEE) REG NO: R

THE SUPREMEHR ADVISORY PTE LTD EA NO: 14C7279

Position : Business Support & Sales Assistant

Location: Walking distance from Jurong East MRT

Budget: $2,800 - $3,500 + Variable bonus

Working Time : 5 Days Monday - Friday | 9am - 6pm

Job Description

• Reporting to the Director. You will be supporting the company in sales administrative; coordination matters and working closely with the sales team.

Job Description

• In charge for assigned project for specify clients in certain country to deal with telecommunication solutions & services of the company.
• Maintain and update customer databases and sales records.
• Providing administrative and operational assistance to the sales team
• Managing customer inquiries and accounts, preparing sales collateral and proposals, processing orders, and coordinating with internal departments to ensure smooth service delivery

Interested candidate may contact me and send your resume via haylee_lee#thesupremehr.com or WA # :)

PS: No Charges will be incurred.

LEE HUI PING (HAYLEE) REG NO: R

THE SUPREMEHR ADVISORY PTE LTD EA NO: 14C7279

Position : Business Support & Sales Assistant

Location: Walking distance from Jurong East MRT

Budget: $2,800 - $3,500 + Variable bonus

Working Time : 5 Days Monday - Friday | 9am - 6pm

Job Description

• Reporting to the Director. You will be supporting the company in sales administrative; coordination matters and working closely with the sales team.

Job Description

• In charge for assigned project for specify clients in certain country to deal with telecommunication solutions & services of the company.
• Maintain and update customer databases and sales records.
• Providing administrative and operational assistance to the sales team
• Managing customer inquiries and accounts, preparing sales collateral and proposals, processing orders, and coordinating with internal departments to ensure smooth service delivery

Interested candidate may contact me and send your resume via haylee_lee#thesupremehr.com or WA # :)

PS: No Charges will be incurred.

LEE HUI PING (HAYLEE) REG NO: R

THE SUPREMEHR ADVISORY PTE LTD EA NO: 14C7279