2,111 Executive Assistance jobs in Singapore

The primary objective of this role is to provide executive support to the Managing Director. This entails managing and coordinating administrative tasks, as well as ensuring seamless communication between stakeholders.

Key responsibilities include:

• Liaising with colleagues to obtain updates and reports
• Interfacing with vendors, suppliers, and customers
• Preparing comprehensive reports, presentations, and memos
• Conducting research and making travel arrangements for staff
• Approving bank payments
• Providing human resources support
• Organizing company events
• Influencing employees to promote efficiency and company objectives
• Creating a positive work environment

To be successful in this role, the ideal candidate should possess:

• At least 5 years of experience in a similar role, preferably in a small to medium-sized enterprise (SME) environment
• Excellent spoken and written English skills, accompanied by strong interpersonal, communication, and negotiation abilities
• Trustworthiness, confidentiality, and the ability to handle sensitive information discreetly and professionally
• A valid Class 3 driving license (an advantage)
• At least a Diploma holder

The following skills are highly valued:

• Negotiation
• Microsoft Office Suite (PowerPoint, Excel, Word)
• Travel Arrangements
• Stress Management
• Data Management
• Administration
• Data Entry
• Driving License
• Human Resource Management
• Administrative Support
• Scheduling

The role of Administrative Executive is critical in ensuring the smooth operation of our Administration and Sales Division.

This administrative professional will provide comprehensive support to the team by managing incoming correspondence, maintaining accurate records, coordinating travel arrangements, and updating internal databases.

• Prior relevant experience in a similar administrative capacity
• Proficiency in Microsoft Office applications
• Bilingual proficiency in English and Mandarin

This is a long-term position within a dynamic industry.

Key Responsibilities:

• Manage telephone calls and respond to inquiries

• Organize filing systems and maintain accurate records

• Coordinate travel arrangements and itinerary planning

• Maintain office supplies and provisions

• Update internal databases and records

Benefits:

This administrative role offers a unique opportunity for personal and professional growth.

Job Title: Executive Support Specialist

We are seeking a highly skilled and organized individual to join our team as an Executive Support Specialist. As the right-hand person to our CEO, you will be responsible for providing exceptional administrative support to ensure seamless day-to-day operations.

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
• Screen emails, calls, and messages, responding promptly and professionally on behalf of the CEO when necessary.
• Prepare comprehensive reports, presentations, and briefing documents for high-level meetings.
• Provide essential materials and information for the CEO's meetings and presentations, ensuring timely delivery.
• Offer high-level administrative support, including calendar management, meeting coordination, and correspondence handling.
• Prepare and organize reports, presentations, and other documentation as required, maintaining accuracy and attention to detail.
• Maintain confidential filing systems, ensuring data accuracy and security at all times.
• Attend critical meetings, take detailed minutes, and distribute them to relevant parties in a timely manner.
• Coordinate with internal departments and external stakeholders on behalf of the CEO, fostering strong relationships and communication.
• Manage expense claims, budgeting, and procurement of office supplies, ensuring efficient financial management.
• Assist with contract administration, liaising with lawyers for contract-related affairs.
• Monitor company license renewals to ensure compliance and timely submissions.
• Contribute to the planning and execution of key company projects and initiatives, offering administrative support as needed.
• Organize and attend meetings, taking minutes and following up on action items.
• Liaise with clients, vendors, and government agencies as required, providing excellent customer service.
• Arrange travel, including flight bookings, accommodations, and itineraries, with a focus on efficiency and cost-effectiveness.
• Coordinate logistics for corporate events (e.g., conferences, business trips), ensuring smooth execution.
• Assist with personal errands, schedules, and administrative tasks for the CEO, demonstrating flexibility and adaptability.

• Possess a Diploma in Business Administration or Corporate Administration, with a strong understanding of administrative principles.
• Have 1-2 years of relevant experience, preferably in an executive support role, with a proven track record of delivering high-quality results.

This is an exceptional opportunity for a highly organized and skilled individual to join our team as an Executive Support Specialist. If you are a motivated and results-driven professional with a passion for administrative work, we encourage you to apply.

Job Title: Executive Support Professional

We are seeking a skilled and experienced Executive Support Professional to provide high-level administrative support to our Director. The successful candidate will be responsible for managing complex calendars, coordinating travel arrangements, and handling confidential information with discretion.

The ideal candidate will possess excellent communication and organizational skills, with the ability to work effectively in a dynamic team environment.

• Bachelor's degree or higher in Business Administration or related field
• At least 1 year of experience as an executive assistant or in a similar role
• Proficient in MS Office and comfortable handling confidential information

This is a full-time opportunity with a competitive salary and benefits package. If you are a motivated and organized individual who is looking for a challenging role, please submit your application.

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We are seeking a diligent and organized individual to provide administrative support in our conveyancing department. This role is crucial in ensuring the smooth day-to-day operations of our team.

The successful candidate will be responsible for:

• Drafting and sending letters to clients and stakeholders regarding conveyancing matters.
• Responding to client inquiries professionally via phone and correspondence.
• Scheduling and organizing appointments, meetings, and follow-ups with clients and external parties.
• Preparing and organizing legal documents for conveyancing transactions (e.g., sale and purchase agreements, tenancy agreements, title deeds).
• Maintaining an organized filing system, both physical and electronic, ensuring all documents are stored securely.
• Entering conveyancing transaction records and related data into the case management system.
• Ensuring timely and accurate updates of data, documents into the system and files.
• Monitoring key dates and deadlines related to conveyancing transactions.
• Performing general office tasks, including filing, photocopying, scanning, and archiving.
• Providing other ad-hoc office administration support as required.

• Minimum GCE 'O' level qualification and at least 1-2 years of relevant working experience.
• Pleasant personality, friendly demeanor, and excellent communication skills.
• Fluent command of English and Mandarin to liaise with Mandarin-speaking associates.
• Professional presentation and exceptional customer handling skills.
• Pleasant demeanor, positive attitude, attention to detail, and willingness to serve.
• IT proficiency and quality work.
• Able to multitask and work in a fast-paced environment.
• Team player with excellent interpersonal and communication skills.

We are seeking a highly skilled and proactive professional to provide executive-level administrative support.

• Manage complex calendars, task lists, and meeting schedules with ease.
• Prepare compelling proposals, client decks, and internal updates that drive results.
• Assist in human resources, administrative, and internal finance functions, including onboarding, claims, and invoice tracking.
• Craft timelines across projects, clients, and internal teams to ensure seamless execution.
• Rapidly review and respond to time-sensitive emails and client requests.
• Demonstrate a keen understanding of creative briefs and client expectations to deliver exceptional outcomes.
• Curate, draft, and schedule CEO content using existing notes or voice memos to elevate the company's online presence.

• 0-2 years of experience (internship to full-time conversion welcome)
• A strong sense of organization, proactivity, and interpersonal skills, with a track record of delivering results.
• Familiarity with creative content and media production workflows, including video, social media, and content creation.
• Proficiency in Google Suite, Canva, Notion, Excel/Sheets, and basic editing tools.
• Excellent written and verbal communication skills.
• Bonus: A passion for writing, an eye for social media, or a love of storytelling.

We are seeking an organized and detail-oriented professional to provide administrative support to our team in Singapore.

The ideal candidate will have excellent communication and interpersonal skills, be able to manage multiple tasks and priorities, and possess a high level of discretion and confidentiality.

This role is responsible for managing day-to-day operations, coordinating with cross-functional teams, and ensuring seamless execution of tasks.

• Key Responsibilities:
• Provide administrative support to the team
• Coordinate meetings and events
• Maintain accurate records and files

Requirements:

• Bachelor's Degree in Business Administration or related field
• Minimum 2 years of experience in administration or a related field
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team

What We Offer:

• A dynamic and supportive work environment
• Ongoing training and development opportunities
• A competitive salary and benefits package

We are seeking a highly skilled individual to deliver high-level administrative and commercial support.

• Administrative Expertise:
• Coordinate complex schedules, international travel arrangements and meeting logistics.
• Draft, review and prioritize correspondence; prepare briefing documents and executive summaries.
• Liaison Services:
• Act as primary point of contact between internal teams; track action items and ensure timely completion.
• Commercial Capabilities:
• Manage customer and partner inquiries on proposals and contracts; draft and review commercial documentation.
• Organize client visits, roadshows and events with meticulous attention to detail.
• Bilingual Communication:
• Perform oral and written translation of technical presentations, reports and press releases between languages.
• Represent the organization in meetings and negotiations when required.
• Public Relations & Representation:
• Support investor relations and PR activities; coordinate with industry bodies and PR agencies.
• Host VIP site tours and networking events, projecting a polished image.
• Process Improvement & Confidentiality:
• Identify and implement efficiencies in workflows and document management.
• Handle confidential materials with discretion and professionalism.

We are seeking a proactive and organized individual to fill our Personal Assistant position. This role will be responsible for managing calendar appointments, conducting cold calls to introduce corporate and personal insurance benefits, maintaining a database of leads, and liaising with managers to follow up on successful leads.

• Manage calendar appointments and maintain a schedule that meets business needs.
• Conduct cold calls to introduce corporate and personal insurance benefits, and gather clientele.
• Maintain a database of leads and follow up on appointments to ensure effective lead management.
• Liaise with managers to follow up on successful leads and ensure a smooth sales process.

• Local diploma or Bachelor's Degree in a relevant field.
• Proficient in English and Mandarin language skills.
• Strong communication and listening skills, with the ability to display patience and empathy when dealing with clients.
• Possesses persuasive skills and eagerness to achieve set Key Performance Indicators (KPIs).
• Fast learner with a passion for phone interactions and customer engagement.
• Commitment period of more than one month.

• Open office concept with hot desking environment and beautiful views.
• Relaxed work atmosphere that promotes productivity and collaboration.

• Part-time position (20-40 hours per week) with flexible schedules.
• Location: Office at Alexandra Road (Nearest MRT: Labrador Park).
• Opportunity to develop new skills and enhance your career prospects.