39 Document Management jobs in Singapore

Document Management & Digitisation Support Officer (Temporary)

Are you a meticulous and independent individual who enjoys hands-on, organisational work? We are seeking a dedicated Document Management & Digitisation Support Officer to join our team. In this role, you will play a crucial part in managing our physical and digital records, ensuring the integrity and accuracy of our document ecosystem.

Key Responsibilities:

You will be at the heart of our document management lifecycle, assisting in the stocktake of physical files, data-entry, and processing of documents. Your core duties will include:

• Physical File Management: Conducting stocktakes and handling the physical movement of files within office environments and storerooms.
• Data Entry & Processing: Accurately entering data and information from hard copy documents into digital systems. You will also be responsible for creating and processing various documents using Microsoft Excel, Word, and PDF.
• Vendor Coordination: Acting as a key point of coordination with our digitisation vendor to ensure smooth and efficient operations for document digitisation.
• Quality Assurance: Performing rigorous quality checks on scanned images to ensure there are no missing, blurred, or cut-off pages, maintaining the highest standard of digital records.

Requirements:

To succeed in this role, you should possess the following:

• A Diploma or Degree in any discipline.
• Meticulous attention to detail and a highly systematic approach to work.
• A strong sense of responsibility and commitment to completing tasks accurately.
• Hands-on, proactive, and able to work effectively both independently and as part of a team.
• Comfortable working in both standard office environments and on-site storerooms.
• Proficiency in Microsoft Office applications (especially Excel and Word).

Working Hours & Location:

• Monday to Thursday: 8:30 AM – 6:00 PM
• Friday: 8:30 AM – 5:30 PM
• Location: MND Building, 5 Maxwell Road, Singapore

Apply Now

If you are a responsible and detail-oriented individual looking for a hands-on role, we encourage you to apply.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV.

PERSOL Singapore Pte Ltd
• RCB No. E
• EA License No. 01C4394

R (CHNG JINGWEI)

Assurity Trusted Solutions (ATS) is a wholly owned subsidiary of the Government Technology Agency (GovTech). As a Trusted Partner over the last decade, ATS offers a comprehensive suite of products and services ranging from infrastructure and operational services, authentication services, governance and assurance services, as well as managed processes. In a dynamic digital and cyber landscape, where trust & collaboration are key, ATS continues to drive mutually beneficial business outcomes through collaboration with GovTech, government agencies, and commercial partners to mitigate cyber risks and bolster security postures.
We are seeking an experienced and technical Product Manager to lead and manage a suite of productivity tools, including a document management system and other associated systems. You will play a pivotal role in shaping product vision and strategy, ensuring collaboration across stakeholders, and driving successful delivery of secure, scalable, and user-centric solutions.
We will be offering a 2-year contract employment, subject to extension based on performance.
Responsibilities:
Develop and maintain a deep understanding of an Enterprise Document and Collaboration System, its capabilities, integration with upcoming technologies such as Generative AI, AI Search; as well as evolve and adapt to a diverse user ecosystem.
Ideate, define, execute, and grow the product roadmap, aligning with business objectives and customer needs within a secure environment.
Collaborate with stakeholders to prioritize features and requirements. Stay up to date with next-generation information management and generation trends and needs.
Gather, analyze, and provide timely reporting and sentiment/feedback on usage of the system; identifying opportunities for growth and improvement.
Work closely with Architecture, Security, and Infrastructure teams to ensure all competing needs are fulfilled.
Integrate with development and agile teams to ensure builds remain focused and on track.
Respond in an agile manner to priority items for development or change in accordance with customer needs and environmental changes as they occur.
Work with a team of Business Analysts, technical SMEs, and horizontal product teams to ensure requirements are managed and released on schedule.
Manage launch, operations, and sunset of product features with a focus on usability and experience.
Work across multiple agencies within an ICT environment.
Establish and maintain communication lines with key product principals to ensure continued positioning as a key customer and partner.
Minimum Requirements:
10+ years of experience in digital product management, preferably in the enterprise content management space. Delivered complex and large systems in cross-functional team setups.
Experience in integration with document management systems and GenAI/LLM systems, with productization and go-to-market experience.
Demonstrate impactful product launch and management successes.
Excellent communication, collaboration, and stakeholder management skills.
Capable of producing results with minimal supervision and operating in ambiguous or undefined scenarios.
Cybersecurity awareness and familiarity with secure product design and standards; as well as handling prevalent web/application threats.
Eager to change and improve workflows and processes. Strong ability in fostering teamwork and collaboration.
Understanding of the product from both business and technical perspectives.
Preferred Qualifications:
Experience with OpenText Enterprise Content Management or equivalent products.
Certifications in Digital Product Management and AI/LLM would be advantageous.
Experience in ops-tech integration, AI/ML creation and implementation, UI/UX design and research strategy, go-to-market strategy for software services.
Understanding of public service policies.
Proven experience in defining and executing product strategies and roadmaps.
Join us and discover a meaningful and exciting career with Assurity Trusted Solutions!
The remuneration package will be commensurate with your qualifications and experience. Interested applicants, please click "Apply Now".
We thank you for your interest, and please note that only shortlisted candidates will be notified.
By submitting your application, you agree that your personal data may be collected, used, and disclosed by Assurity Trusted Solutions Pte. Ltd. (ATS), GovTech, and their service providers and agents in accordance with ATS’s privacy statement, which can be found at: or such other successor site.
A wholly-owned subsidiary of GovTech.
We promote a learning culture and encourage you to grow and learn.
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Document Management & Digitisation Support Officer (Temporary)
Are you a meticulous and independent individual who enjoys hands-on, organisational work? We are seeking a dedicated Document Management & Digitisation Support Officer to join our team. In this role, you will play a crucial part in managing our physical and digital records, ensuring the integrity and accuracy of our document ecosystem.
Key Responsibilities
You will be at the heart of our document management lifecycle, assisting in the stocktake of physical files, data-entry, and processing of documents. Your core duties will include:
Physical File Management:
Conducting stocktakes and handling the physical movement of files within office environments and storerooms.
Data Entry & Processing:
Accurately entering data and information from hard copy documents into digital systems. You will also be responsible for creating and processing various documents using Microsoft Excel, Word, and PDF.
Vendor Coordination:
Acting as a key point of coordination with our digitisation vendor to ensure smooth and efficient operations for document digitisation.
Quality Assurance:
Performing rigorous quality checks on scanned images to ensure there are no missing, blurred, or cut-off pages, maintaining the highest standard of digital records.
Requirements
To succeed in this role, you should possess the following:
A Diploma or Degree in any discipline.
Meticulous attention to detail and a highly systematic approach to work.
A strong sense of responsibility and commitment to completing tasks accurately.
Hands-on, proactive, and able to work effectively both independently and as part of a team.
Comfortable working in both standard office environments and on-site storerooms.
Proficiency in Microsoft Office applications (especially Excel and Word).
Working Hours & Location
Monday to Thursday: 8:30 AM – 6:00 PM
Friday: 8:30 AM – 5:30 PM
Location:
MND Building, 5 Maxwell Road, Singapore
Apply Now!
If you are a responsible and detail-oriented individual looking for a hands-on role, we encourage you to apply.
Interested candidate please click "APPLY" to begin your job search journey and submit your CV.
PERSOL Singapore Pte Ltd • RCB No. E • EA License No. 01C4394
R (CHNG JINGWEI)
#J-18808-Ljbffr

Who are we?
Amaris Consulting
is an independent technology consulting firm providing guidance and solutions to businesses. With more than 1,000 clients across the globe, we have been rolling out solutions in major projects for over a decade. This is made possible by an international team of 7,600 people spread across 5 continents and more than 60 countries. Our solutions focus on four different Business Lines: Information System & Digital, Telecom, Life Sciences and Engineering. We’re focused on building and nurturing a top talent community where all our team members can achieve their full potential. Amaris is your steppingstone to cross rivers of change, meet challenges and achieve all your projects with success.
At Amaris, we strive to provide our candidates with the best possible recruitment experience. We like to get to know our candidates, challenge them, and be able to give them proper feedback as quickly as possible. Here’s what our recruitment process looks like:
Brief Call : Our process typically begins with a brief virtual/phone conversation to get to know you! The objective? Learn about you, understand your motivations, and make sure we have the right job for you!
Interviews
(the average number of interviews is 3 - the number may vary depending on the level of seniority required for the position). During the interviews, you will meet people from our team: your line manager of course, but also other people related to your future role. We will talk in depth about you, your experience, and skills, but also about the position and what will be expected of you. Of course, you will also get to know Amaris: our culture, our roots, our teams, and your career opportunities!
Case study : Depending on the position, we may ask you to take a test. This could be a role play, a technical assessment, a problem-solving scenario, etc.
As you know, every person is different and so is every role in a company. That is why we have to adapt accordingly, and the process may differ slightly at times. However, please know that we always put ourselves in the candidate''s shoes to ensure they have the best possible experience. We look forward to meeting you!
Job description
ABOUT THE JOB
Oversee the management of both
electronic and paper records
for operations, engineering, supply chain, and quality teams.
Ensure all documentation processes adhere to current
Good Manufacturing Practices (cGMP)
and data integrity standards, maintaining readiness for internal and external audits.
Administer the complete document lifecycle, including preparation, routing, review, approval, distribution, archiving, and metadata management.
Act as a key user for the
Electronic Document Management System (EDMS) : maintain document templates, facilitate training for new team members, and support workflow optimization.
Monitor documentation metrics, proactively escalate issues, and contribute to ongoing improvements in document control processes.
Provide technical support for audit preparation by verifying the accuracy and completeness of records.
ABOUT YOU
Academic background in a relevant scientific or technical discipline.
Minimum 4 years in pharmaceutical GMP manufacturing operations, including at least 2 years specializing in EDMS or document control.
Advanced skills in Microsoft Office Suite (Word, Excel, Visio, PowerPoint), Adobe, and experience with SAP or LIMS for data entry.
Experience with generative AI tools is a plus.
Demonstrates independence, attention to detail, and strong organizational skills.
Excellent written and verbal communication abilities, with effective time management and interpersonal skills.
WHY AMARIS?
At Amaris Consulting, we believe in creating a thriving, positive workplace where every team member can grow, connect, and make a real impact. Here’s what you can expect when you join our dynamic community:
Global Diversity : Be part of an international team of 110+ nationalities, celebrating diverse perspectives and collaboration.
Trust and Growth : With 70% of our leaders starting at entry-level, we’re committed to nurturing talent and empowering you to reach new heights.
Continuous Learning : Unlock your full potential with our internal Academy and over 250 training modules designed for your professional growth.
Vibrant Culture : Enjoy a workplace where energy, fun, and camaraderie come together through afterworks, networking events, and more.
Meaningful Impact : Join us in making a difference through our CSR initiatives, including the WeCare Together program, and be part of something bigger.
Equal Opportunity
Amaris Consulting is proud to be an equal opportunity workplace. We are committed to promoting diversity within the workforce and creating an inclusive working environment. For this purpose, we welcome applications from all qualified candidates regardless of gender, sexual orientation, race, ethnicity, beliefs, age, marital status, disability, or other characteristics.
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Overview
Document Formatting Specialist
role at
Latham & Watkins
in Singapore. The Document Formatting Specialist is part of Latham’s Global Document Services team. This role will be responsible for converting, formatting, and automating/manipulating legal documents and other work products using MS Office and other core applications. This role is located at the Singapore office with a hybrid/in-office schedule possible.
The working days are Sunday to Thursday, with hours from 08:30 to 17:30.
Responsibilities
Complete various projects in Word, such as conversions, formatting, styling, applying automatic numbering, generating tables of contents, and automating cross-references.
Complete various core-level projects in Excel, such as creating new workbooks and sheets, formatting cells, tables, rows, columns, and using simple formulas.
Complete various core-level projects in PowerPoint, such as revising slides, inputting and revising text, inserting graphics, and formatting and reapplying slide design and layout.
Utilise Acrobat Pro to compress PDFs, create searchable and non-searchable PDFs, apply Bates numbering, and crop pages as needed.
Proofread documents when necessary.
Qualifications
Knowledge of applications typically used in a legal word processing environment, such as MS Office Suite, Acrobat, iManage, OmniPage, ABBYY FineReader, Visio.
Ability to learn new software and procedures.
Professional interpersonal skills, with the ability to interact effectively with people at all levels of the firm.
Related experience working as a document specialist at a professional services organisation.
Fluent English language skills, both written and verbal.
Benefits & Additional Information
Insurance
Confidential Counseling & Coaching
Family Building Benefits & Resources
Well-Being programs
And more
Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race, religion, sex, age, national origin, sexual orientation, gender identity, veteran status, gender expression, marital status, or any other characteristic protected by applicable statute.
Job Details
Seniority level: Associate
Employment type: Full-time
Job function: Administrative
Industries: Law Practice
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About Latham & Watkins
Latham & Watkins is a global law firm consistently ranked among the top firms in the world. The success of our firm is largely determined by our commitment to hire and develop the very best and brightest, creating a team that provides our clients with the highest quality of work and service. We are driven by our core values: respect, innovation, and collaboration.
About the Role
The Document Formatting Specialist is an integral part of Latham’s Global Document Services team. This role will be responsible for converting, formatting, and otherwise automating and manipulating legal documents and other work products using MS Office and other core applications. This role will be located in our Singapore office. Please note that this role may be eligible for a flexible working schedule that allows for a hybrid and in-office presence.
The working days for this role are Sunday - Thursday with hours being 08:30 - 17:30.
Responsibilities & Qualifications
Other key responsibilities include:
Completing various projects in Word, such as conversions, formatting, styling, applying automatic numbering, generating tables of contents (TOC), and automating cross-references
Completing various core-level projects in Excel, such as creating new workbooks and sheets, formatting cells, tables, rows, columns, and using simple formulas
Completing various core-level projects in PowerPoint, such as revising slides, inputting and revising text, inserting graphics, and formatting and reapplying slide design and layout
Utilising Acrobat Professional to compress .pdf files, create searchable and non-searchable .pdfs, apply Bates numbering, and crop pages as needed
Proofreading documents when necessary
We’d love to hear from you if you:
Possess knowledge of applications typically used in a legal word processing environment, such as MS Office Suite, Acrobat, iManage, OmniPage, ABBYY FineReader, Visio
Demonstrate the ability to learn new software and procedures
Display well-developed and professional interpersonal skills, with the ability to interact effectively with people at all organisational levels of the firm
And have:
Related experience working as a document specialist at a professional services organisation
Fluent English language skills both written and verbal
Benefits & Additional Information
Successful candidates will not only be provided with an outstanding career opportunity and welcoming environment, but will also be provided with a generous total compensation package with bonuses awarded in recognition of both individual and firm performance. Eligible employees can participate in Latham’s comprehensive benefit program which includes:
Insurance
Confidential Counseling & Coaching
Family Building Benefits & Resources
Well-Being programs
And more!
Additionally, we have a range of programming including Global Affinity Groups, which are open to all. These groups provide a firmwide platform to share experiences and advice as well as an opportunity to participate in a supportive network with common interests to help make life at the firm even better.
Latham & Watkins is an equal opportunity employer. The Firm prohibits discrimination against any employee or applicant for employment on the basis of race (including, but not limited to, hair texture and protective hairstyles), colour, religion, sex, age, national origin, sexual orientation, gender identity, veteran status (including veterans of the Vietnam era), gender expression, marital status, or any other characteristic or condition protected by applicable statute.
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Overview
SimplyGo Pte Ltd is seeking a detail-oriented and proactive
Senior Officer, Customer Transit Information Management
to join our dynamic team. In this full-time role, you will play a vital role in ensuring accurate and timely updates of bus service information at all bus stops and MRT stations. You'll also contribute to innovative projects that enhance travel information.
What you'll be doing
Monitor and support Bus Service Network Changes, ensuring accurate updates across all communication platforms and physical touchpoints.
Collaborate with internal teams, government agencies, and transport operators to ensure smooth and timely implementation of service changes.
Oversee contractor performance, ensuring adherence to service level agreements (SLAs) and operational standards.
Maintain and update transport information databases, ensuring data accuracy and timely backups.
Contribute to strategic projects and initiatives that support the integration of public transport modes and the enhancement of commuter information systems.
Support planning and execution of update works at bus stops and MRT stations.
Manage communication and engagement with key stakeholders and partners.
Perform other duties as assigned to support operational and project goals.
What we're looking for
A keen interest in public transport systems and commuter information services.
Strong organizational and coordination skills, with attention to detail.
Familiarity with public transportation systems and operations, preferably in the local context
Ability to work effectively with multiple stakeholders, including government agencies and external vendors.
Familiarity with project coordination, operations, or data management is an advantage.
A proactive and adaptable mindset, with a commitment to service excellence.
A team player with the ability to work collaboratively and contribute to a positive work environment
Fresh graduates or candidates with 1–2 years of relevant experience are welcome
What we offer
At SimplyGo, we value our employees and strive to create a supportive and inclusive work environment. We offer a competitive salary, comprehensive benefits package, and opportunities for professional development and career advancement. You'll also enjoy a range of wellbeing initiatives, including flexible work arrangements and health programs.
About us
A wholly owned subsidiary of the Land Transport Authority (LTA), SimplyGo provides transit ticketing and travel card-related services.
A key player in the Singapore public transport ecosystem, we act as an intermediary between commuters and stakeholders such as regulators, public transport operators and card issuers.
Our innovative initiatives simplify journeys while creating value for commuters. Through the SimplyGo app, we ensure seamless customer journeys via trusted payment solutions and ticketing services.
If you're excited about this opportunity in making a positive impact on the communities we serve and want to be a part of our growing team,
apply now .
Position details
Seniority level: Associate
Employment type: Contract
Job function: Administrative, Project Management, and General Business
Industries: Financial Services and Urban Transit Services
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We are seeking a skilled Senior Building Information Management Specialist to support our team in developing and implementing Building Information Modelling (BIM) processes for assigned projects.

• Develop and implement BIM standards across all project disciplines, ensuring seamless collaboration and data integrity.
• Manage and maintain central BIM models, conducting regular reviews to identify and resolve coordination issues.
• Prepare and deliver BIM deliverables, including clash reports, asset data, and 3D visualizations.

Job Requirements:

• A degree or diploma in Civil Engineering, Architectural, Mechanical Engineering, or Building Services Engineering with at least 5 years of experience in design engineering, construction engineering, or Integrated Digital Delivery (IDD) project management.
• Strong analytical and critical thinking skills, with the ability to negotiate and manage stakeholders effectively.
• Resourceful, independent, and able to work in a fast-paced environment.

We are seeking a skilled and experienced Senior Building Information Management Specialist to provide effective support for our construction projects.

• Providing technical guidance on the use of BIM software and tools.
• Coordinating with building information modeling (BIM) specialists from other disciplines.
• Conducting clash detection and resolving clashes during site construction to ensure smooth project delivery.
• Maintaining and updating the BIM model to reflect changes in the design and construction process.

• Proficiency in architectural and structural design software, including Archi & Structure.
• Possession of a Specialist Diploma in Building Information Modelling Certificate or equivalent qualification.
• At least 5 years of experience in the related field, preferably in BIM coordination and management.

The ideal candidate will have strong skills in Revit, Autodesk Revit, Construction, BIM, Architectural, Drawing, Building Services, 3D, Structural Engineering, AutoCAD, Civil Engineering, 3D Modelling, Transmission, and Navisworks.