328 Director Of Facilities jobs in Singapore

Purpose of Job

We are seeking an experienced and strategic leader to oversee the planning, development, and operations of facilities across our research and office environments. This role will play a key part in ensuring world-class, sustainable, and future-ready facilities that enable cutting-edge scientific research. The Deputy Director will lead the facilities management team, drive transformation in building operations, and enhance the overall workplace experience for our research community.

Key Responsibilities

• Strategic Infrastructure Planning, Management and Transformation : Provide leadership in the long-term planning and development of infrastructure and facilities to support organisational growth and evolving research needs. Develop plans, procedures, and conduct audits to ensure governance.
• Operational Excellence: Strategic sourcing of facilities-related contracts, subject matter expert to provide technical support, oversee facilities operations, including building maintenance, energy management, and workplace services, ensuring safety, reliability, and compliance with regulatory standards.
• Facilities Management & Project Oversight: Oversee facilities-related projects and capital asset renewal, including renovations, system upgrades, and infrastructure enhancement, ensuring delivery on-time, within budget, and to quality standards. Monitor and analyse facilities performance data to inform planning and decision-making.
• Sustainability, Green & Digital Initiatives: Champion and implement innovative practices in upgrades, operations and maintenance to create an optimal research and office environment.

Job Requirements

• Bachelor's or Master's degree in Facilities Management, Engineering, or related fields.
• Professional certifications (e.g., IFMA, PMP, Green Mark, or equivalent) would be an advantage.
• At least 10 years of relevant experience in facilities management or estates operations, including leading large and complex facilities portfolios.
• In-depth knowledge of building systems, utilities capacity planning, maintenance best practices, contract management in facilities operations.
• In-depth knowledge in preventive maintenance planning, maintenance and repair execution, and capital asset replacement planning to ensure long-term reliability and performance of facilities infrastructure.
• Strong leadership and interpersonal skills in business partnering and stakeholder management, working closely with internal users, leadership, and external service providers.
• Strong people management skills, with a track record of coaching, developing, and motivating teams to achieve operational excellence.
• Experience in management reporting, including the setting and tracking of operational metrics to drive continuous improvement and accountability.
• Demonstrated success in driving sustainability initiatives, workplace transformation, and process efficiency improvements.
• Strategic thinker with strong problem-solving skills and hands-on execution ability.

Digital Transformation Director (Facilities & Property Services)
Direct message the job poster from Savills
About the Role
Savills Singapore is seeking an innovative professional to lead our digital transformation journey across Facilities Management, Property Management, Cleaning, and Engineering. The role will design and implement a forward‐looking roadmap, ensuring our operations remain efficient, integrated, and future ready.
Key Responsibilities
Develop and execute a digital transformation roadmap with clear phases and outcomes.
Identify and implement digital solutions (IoT, AI/ML, robotics, smart building systems, advanced analytics).
Integrate new technologies with Savills’ in‐house CMMS platform.
Conduct cost‐benefit and ROI analyses of digital initiatives.
Lead stakeholder engagement, training, and change management programs.
Establish governance frameworks for data security, compliance, and risk.
Scout and pilot emerging technologies (digital twins, predictive maintenance, ESG‐driven smart solutions).
Build partnerships with Prop Tech startups and vendors to drive innovation.
Qualifications & Experience
Degree in Business, Engineering, IT, or related discipline.
At least 8 years’ experience in digital transformation, technology implementation, or operations innovation (real estate/property services preferred).
Strong knowledge of CMMS, Prop Tech, IoT, AI/ML, automation, and data‐driven platforms.
Proven ability to translate future tech into practical business outcomes.
Excellent communication, leadership, and stakeholder management skills.
What We’re Looking For
A forward‐thinking leader who combines strategic vision with hands‐on execution, and who can future‐proof Savills’ operations through innovation, digitalization, and technology.
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Deputy Director, Facilities & Knowledge Management, Corporate & Finance
role at
HTX (Home Team Science & Technology Agency) .
What The Role Is
The successful applicant is the lead to redesign workspaces to house all HTX staff, including labs and tech spaces. You will work closely with a cross-HTX office space planning team to implement a flexible and modern office space for HTX officers. In addition, you will develop and implement knowledge management strategies to ensure knowledge creation and sharing within the organization. The successful applicant is adept at resolving issues and driving change management to achieve the desired culture in HTX. Its responsibilities go beyond traditional office management and you will drive integration actions that can allow HTX to leapfrog and advance in knowledge sharing within the organization/ministry.
All new hires are appointed on a two-year contract in the first instance and will be assessed and considered for permanent tenure over time, based on performance. As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment. All applicants will be updated on the status of their applications within 4 weeks upon closing of the advertisement.
What You Will Be Working On
Space Planning & Optimization – overseeing the design and utilization of workspace (including all R&D facilities) from mid to long term to maximize efficiency and productivity, plus ensuring adherence with envisaged office concepts and projected growth and development plans.
Office Transformation and Technology Integration - study office transformation (including R&D facilities and Laboratories), propose ways to incorporate technology (software, hardware and communication systems) to support efficient workflows and enable greater collaboration across divisions and in shaping the workspace to achieve HTX’s desired culture.
Vendor Management and Project Management – oversees services contracts and lease agreements. End-to-end process management and stakeholder management.
Policy Implementation - ensuring adherence to workplace policies and procedures. Continuous review of processes to streamline and automate.
Workplace Safety - implementation of relevant processes and Enterprise Risk Management framework for corporate-related workplace safety for HTX offices, including those outside HTX headquarters as part of the Workplace Safety Committee.
Sustainability Initiatives - identifying and implementing environmentally friendly practices in the workplace.
Content Management and Accessibility - driver for Knowledge Management in HTX, ensuring that Knowledge Management processes and systems are functioning properly and integrated with other systems to ensure organizational knowledge is retained and built upon.
Collaboration and Communication - drives a culture of data and knowledge sharing within HTX, including digitizing documents for setting up an eRegistry and records management system for storage of files and archives.
Monitor and evaluate effectiveness of Knowledge Management initiatives - use data and analytics to assess impact and identify areas for improvement.
Any other ad-hoc duties as assigned.
What We Are Looking For
Bachelor’s or Master’s degree in Information Technology, Building & Estates Management or other related disciplines.
Minimum 10 years of proven and relevant experience in implementing Knowledge Management strategies and workspace design transformation.
Proven experience in leading teams to deliver impactful outcomes and deliverables.
Experience building Knowledge Management programs and implementing knowledge management frameworks.
Experience in process review and automating systems would be an added advantage.
Experience in workplace transformation and knowledge management is an added advantage.
Additional Information
All new hires are appointed on a two-year contract in the first instance and will be assessed and considered for permanent tenure over time, based on performance.
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Job Summary

We are seeking a highly skilled Facility Associate Engineer to support the day-to-day operation and maintenance of our facility.

Key Responsibilities:

• Inspect and monitor plant systems, eliminating abnormal conditions, operating and maintaining plant equipment, and coordinating with scheduling teams.
• Utilize expertise in mechanical engineering, civil engineering, electronics, or electrical engineering to drive success. Work effectively across functions and geographical teams to achieve positive results and outcomes.

About Us

We promote diversity and inclusivity in our workforce. Hiring will be conducted in phases. We prioritize adaptability, resilience, innovation, and ongoing learning to support business needs.

United World College (UWC) South East Asia is a mission-led international school widely recognised as a global leader in International Education.  As a member of the UWC movement internationally, our College in Singapore has two campuses - one on Dover Road and the other in Tampines.  Our two campuses have 6,000 students, 1,200 employees and 1,500 allied employees (service partners).  Both our campuses have Residential Communities (Boarding Houses).

The Director of Facilities and Operations reports into the Chief Operating Officer, and is responsible for the smooth functioning of the College facilities, building operations and school operations.  They ensure that these support the Mission of the College and the delivery of the Learning Programme.

Building operations and School operations include the development and maintenance of the physical campus, and provision of services such as housekeeping, security, catering, transport, event management and environmental health and safety.

The role of the Director of Facilities and Operations is to ensure the effective provision of systems and facilities to deliver the operational needs of the College facilities in a sustainable, efficient and compliant manner. This role plays a pivotal role to ensure that the College runs effectively.

A strong systems thinker with an excellent understanding of the workings of the College, they are able to work closely with all stakeholders (vendors, students & parents) to ensure that the facilities and their attendant systems are available and effective to support the day to day operations of the College. The following report to this role: the Deputy Heads of Facilities and Operations (Dover & East), the Environmental Health and Safety Manager (EHS), Building Management Manager, Sustainability Manager, The Facilities and Operations Administrative Manager and the PA to the Director of Facilities and Operations.

• Oversight of the following functional areas:

• Facilities operations, Construction / Maintenance

• Housekeeping
• Transport & Logistics including Bus Services for students
• Food Services
• Security
• The College Shop
• Reception
• Environment Health & Safety
• Built Environment Sustainability
• Develops a Departmental Strategic Plan that is aligned with the College Strategic Plans
• Ensure a safe and seamless provision of physical facilities and associated operations that is focused on customer satisfaction and efficient and sustainable working practices
• Develops and drive a positive departmental culture in line with the values and mission of the College
• Provides leadership to team members at all levels, including opportunities for coaching and development, to maximise work output, work quality and employee engagement.
• Provides effective team and project management duties, including overseeing project completion timelines, monitoring project costs, and ensuring College requirements are met
• Plans and allocates appropriate resources
• Fiscal management of staffing cost, operating and capital budgets and associated P&L accounts, including developing multi-year capital work plans and budgets keeping in view the needs of new campus development
• Proactively identify patterns and problem areas, and implements effective solutions to increase efficiency
• Takes responsibility and initiative in smooth running of all business operations and identifying and managing risk across the College
• On-going planning and assessment of departmental effectiveness.  Continuously re-shaping departmental best practices to provide highest stakeholder satisfaction
• Strong liaison across other departments to ensure effective delivery of services
• Work with the Head of Risk Management and the EHS Manager to develop and maintain a College wide Environment, Health and Safety framework, ensuring emergency procedures, risk assessment, specialty spaces (such as Science, Design & Technology, Arts) are audited and all related needs are fulfilled as expected by local authorities.

• Working with other College leaders particularly the Learning Leadership Team (LLT) and the Operational Leadership Team (OLT), to oversee planning and forecasting of the annual events calendar to ensure capacity of College events

• Support and guide all significant event arrangements and help in managing various stakeholder expectations especially during weeks of heavy workload

• Maintains strong relationships with any third-parties (vendors, agencies etc) that the department works with regularly to ensure smooth procurement and delivery of products and services

• Provide clear direction and setting of time-bound objectives for partners based on Campus, including Food Services, Transport, Landscape, Safety and Security, Air-conditioning and Mechanical services and any other services where partners are involved.

• Maintain strong relationships with all internal as well as external  stakeholders or UWCSEA community
• Understand the various regulatory needs and ensure compliance to relevant rules, regulations and statues across all related functions
• Manage inventory and assets including periodic facilities and equipment condition assessments
• Implement and direct the building maintenance / repair contracted services to ensure that the departmental building maintenance / repair service standards are consistent with College administrative policies and procedures and contract agreements
• Work collaboratively with procurement team to plan appropriate sourcing methodologies for goods and services based on college's process and policies in an effective manner. Must be able to prepare, execute and manage a range of contracts effectively.
• Project-based administration including but not limited to: Prepare cost estimates, consults with professional service partners / experts; interfaces with control agencies; originates documents for service agreements, special repair construction and maintenance contracts; supervision and execution of projects; conducts pre-bid job showings; coordinates, inspects and evaluates the work of service partners; approves expenditures related to the rehabilitation and maintenance of campus facilities.

• Ensure that the following health and safety processes are carried out:

• Equipment and facilities are inspected regularly to determine condition, safety and need for maintenance. Plan and schedule an effective maintenance routine

• That the workplace and work project sites are inspected regularly to ensure full compliance with industrial safety orders
• Safety meetings and employee training in the proper and safe use of tools and equipment are held and documented
• Work closely with various Singapore Authorities and local inspectors on all requirements including and not limited to renovations and new construction, fire code requirements, elevator inspections, water tank inspections, food safety audits, vector control and fire safety infrastructure testing
• Analyse data from various collection points to seek areas of improvement. Curate the data inputs and come up with strategic as well as operational recommendations to continuously raise the service standard and enhance the overall community experience
• Envision and provide strategic  direction to remain a leader in the area of Facilities and operations, evidenced with national level accreditations such as SLE Platinum Green, Gold standard in Accessibility, PUB Gold, Community in Bloom and SG Clean and similar
• Work with the IT team to ensure that operations are leveraging the latest digital technologies and fully integrated with the digital infrastructure
• Provide guidance to student projects and ensure that the Facilities and Operations team contributes actively towards experiential learning of the student community.

• Degree and relevant professional qualifications
• Strong Understanding of Facilities and Operations Regulations
• 10 years or more experience in a similar senior leadership role in Facilities and Operations in a large scale organisation, ideally in the education sector
• Excellent Communications Skills
• Strong interpersonal and influencing skills with a collaborative mindset
• Intercultural competence and the ability to work comfortably in a diverse multicultural context
• Effective management of resources
• Strong decision making skills
• Excellent analytical and problem solving skills
• Financial and Business acumen
• Exceptional leadership skills - results oriented and team oriented at the same time
• Strong stakeholder skills to garner credibility with all levels of the organisation
• Deep Project and Change Management skills
• Dependable, committed and willingness to be on call at anytime

Apply via our job portal by Monday, 29 October :59 Singapore Time

The UWC Mission is to make education a force to unite people, nations and culture for peace and a sustainable future.  We are committed to creating a community in which all members feel safe and secure, and know that their authentic selves and individual differences are accepted with respect and care. At UWCSEA, we acknowledge that diversity, equity, inclusion and justice (DEIJ) is an ongoing and evolving process and strive to create and sustain a sense of belonging for all members of our community, past, present and future. All qualified applicants, including those who identify as a part of marginalized group(s) and individuals with (dis)abilities are all encouraged to apply.  Our school is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices and all appointments are subject to interview, satisfactory references, identity and criminal record checks.

United World College (UWC) South East Asia is a mission-led international school widely recognised as a global leader in International Education. As a member of the UWC movement internationally, our College in Singapore has two campuses - one on Dover Road and the other in Tampines. Our two campuses have 6,000 students, 1,200 employees and 1,500 allied employees (service partners). Both our campuses have Residential Communities (Boarding Houses).

The Director of Facilities and Operations reports into the Chief Operating Officer, and is responsible for the smooth functioning of the College facilities, building operations and school operations. They ensure that these support the Mission of the College and the delivery of the Learning Programme.

Building operations and School operations include the development and maintenance of the physical campus, and provision of services such as housekeeping, security, catering, transport, event management and environmental health and safety.

The role of the Director of Facilities and Operations is to ensure the effective provision of systems and facilities to deliver the operational needs of the College facilities in a sustainable, efficient and compliant manner. This role plays a pivotal role to ensure that the College runs effectively.

A strong systems thinker with an excellent understanding of the workings of the College, they are able to work closely with all stakeholders (vendors, students & parents) to ensure that the facilities and their attendant systems are available and effective to support the day to day operations of the College. The following report to this role: the Deputy Heads of Facilities and Operations (Dover & East), the Environmental Health and Safety Manager (EHS), Building Management Manager, Sustainability Manager, The Facilities and Operations Administrative Manager and the PA to the Director of Facilities and Operations.

• Oversight of the following functional areas:
  
  - Facilities operations, Construction / Maintenance
  
  - Housekeeping
  
  - Transport & Logistics including Bus Services for students
  
  - Food Services
  
  - Security
  
  - The College Shop
  
  - Reception
  
  - Environment Health & Safety
  
  - Built Environment Sustainability
• Develops a Departmental Strategic Plan that is aligned with the College Strategic Plans
• Ensure a safe and seamless provision of physical facilities and associated operations that is focused on customer satisfaction and efficient and sustainable working practices
• Develops and drive a positive departmental culture in line with the values and mission of the College
• Provides leadership to team members at all levels, including opportunities for coaching and development, to maximise work output, work quality and employee engagement.
• Provides effective team and project management duties, including overseeing project completion timelines, monitoring project costs, and ensuring College requirements are met
• Plans and allocates appropriate resources
• Fiscal management of staffing cost, operating and capital budgets and associated P&L accounts, including developing multi-year capital work plans and budgets keeping in view the needs of new campus development
• Proactively identify patterns and problem areas, and implements effective solutions to increase efficiency
• Takes responsibility and initiative in smooth running of all business operations and identifying and managing risk across the College
• On-going planning and assessment of departmental effectiveness. Continuously re-shaping departmental best practices to provide highest stakeholder satisfaction
• Strong liaison across other departments to ensure effective delivery of services
• Work with the Head of Risk Management and the EHS Manager to develop and maintain a College wide Environment, Health and Safety framework, ensuring emergency procedures, risk assessment, specialty spaces (such as Science, Design & Technology, Arts) are audited and all related needs are fulfilled as expected by local authorities.
• Working with other College leaders particularly the Learning Leadership Team (LLT) and the Operational Leadership Team (OLT), to oversee planning and forecasting of the annual events calendar to ensure capacity of College events
  
  - Support and guide all significant event arrangements and help in managing various stakeholder expectations especially during weeks of heavy workload
• Maintains strong relationships with any third-parties (vendors, agencies etc) that the department works with regularly to ensure smooth procurement and delivery of products and services
  
  - Provide clear direction and setting of time-bound objectives for partners based on Campus, including Food Services, Transport, Landscape, Safety and Security, Air-conditioning and Mechanical services and any other services where partners are involved.
• Maintain strong relationships with all internal as well as external stakeholders or UWCSEA community
• Understand the various regulatory needs and ensure compliance to relevant rules, regulations and statues across all related functions
• Manage inventory and assets including periodic facilities and equipment condition assessments
• Implement and direct the building maintenance / repair contracted services to ensure that the departmental building maintenance / repair service standards are consistent with College administrative policies and procedures and contract agreements
• Work collaboratively with procurement team to plan appropriate sourcing methodologies for goods and services based on college's process and policies in an effective manner. Must be able to prepare, execute and manage a range of contracts effectively.
• Project-based administration including but not limited to: Prepare cost estimates, consults with professional service partners / experts; interfaces with control agencies; originates documents for service agreements, special repair construction and maintenance contracts; supervision and execution of projects; conducts pre-bid job showings; coordinates, inspects and evaluates the work of service partners; approves expenditures related to the rehabilitation and maintenance of campus facilities.
• Ensure that the following health and safety processes are carried out:
• - Equipment and facilities are inspected regularly to determine condition, safety and need for maintenance. Plan and schedule an effective maintenance routine
  
  - That the workplace and work project sites are inspected regularly to ensure full compliance with industrial safety orders
  
  - Safety meetings and employee training in the proper and safe use of tools and equipment are held and documented
  
  
• Work closely with various Singapore Authorities and local inspectors on all requirements including and not limited to renovations and new construction, fire code requirements, elevator inspections, water tank inspections, food safety audits, vector control and fire safety infrastructure testing
• Analyse data from various collection points to seek areas of improvement. Curate the data inputs and come up with strategic as well as operational recommendations to continuously raise the service standard and enhance the overall community experience
• Envision and provide strategic direction to remain a leader in the area of Facilities and operations, evidenced with national level accreditations such as SLE Platinum Green, Gold standard in Accessibility, PUB Gold, Community in Bloom and SG Clean and similar
• Work with the IT team to ensure that operations are leveraging the latest digital technologies and fully integrated with the digital infrastructure
• Provide guidance to student projects and ensure that the Facilities and Operations team contributes actively towards experiential learning of the student community.

• Degree and relevant professional qualifications
• Strong Understanding of Facilities and Operations Regulations
• 10 years or more experience in a similar senior leadership role in Facilities and Operations in a large scale organisation, ideally in the education sector
• Excellent Communications Skills
• Strong interpersonal and influencing skills with a collaborative mindset
• Intercultural competence and the ability to work comfortably in a diverse multicultural context
• Effective management of resources
• Strong decision making skills
• Excellent analytical and problem solving skills
• Financial and Business acumen
• Exceptional leadership skills - results oriented and team oriented at the same time
• Strong stakeholder skills to garner credibility with all levels of the organisation
• Deep Project and Change Management skills
• Dependable, committed and willingness to be on call at anytime

The UWC Mission is to make education a force to unite people, nations and culture for peace and a sustainable future. We are committed to creating a community in which all members feel safe and secure, and know that their authentic selves and individual differences are accepted with respect and care. At UWCSEA, we acknowledge that diversity, equity, inclusion and justice (DEIJ) is an ongoing and evolving process and strive to create and sustain a sense of belonging for all members of our community, past, present and future. All qualified applicants, including those who identify as a part of marginalized group(s) and individuals with (dis)abilities are all encouraged to apply. Our school is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices and all appointments are subject to interview, satisfactory references, identity and criminal record checks.

The Facilities Director oversees the upkeep and organization of a hotel's physical environment to ensure it remains clean, welcoming, and efficient.

• Lead Maintenance Operations: Supervise daily cleaning tasks to maintain high standards.
• Quality Control: Regularly inspect rooms, public areas, and behind-the-scenes spaces to guarantee cleanliness and presentation.
• Staff Development: Provide ongoing training to housekeeping staff, equipping them with skills and knowledge to excel in their roles.
• Inventory Management: Manage stock levels of supplies and linens, ensuring they are always available for guests.
• Guest Interaction: Respond to guest inquiries and concerns with friendly professionalism.
• Collaboration: Work closely with front office and maintenance teams to optimize operations and enhance guest satisfaction.

Mama Shelter Singapore values cleanliness, teamwork, and creating a positive atmosphere. If you're passionate about these aspects, we invite you to join our vibrant team as a Facilities Director.

We are seeking a skilled Facilities Operations Specialist to join our team. As a key member of our operations department, you will be responsible for managing daily facility operations, ensuring the smooth functioning of our buildings and infrastructure.

Key Responsibilities:

• Develop and implement effective maintenance schedules to ensure optimal building performance.
• Maintain strong relationships with internal and external stakeholders, including tenants, vendors, and contractors.
• Conduct regular site inspections to identify potential issues and implement corrective actions.
• Collaborate with cross-functional teams to achieve business objectives and drive process improvements.

Requirements:

• Bachelor's degree in a relevant field, such as facilities management, engineering, or construction.
• Minimum 4 years of experience in facilities operations, with a proven track record of delivering results in a fast-paced environment.
• Excellent communication and project management skills, with the ability to work effectively with diverse stakeholder groups.

Technical Skills:

• Familiarity with preventative maintenance practices and principles.
• Knowledge of building systems, including HVAC, electrical, and plumbing.
• Experience with contract management and vendor relationship development.
• Proficiency in MS Office and other productivity software.

Benefits:

• A competitive salary and benefits package.
• Ongoing training and professional development opportunities.
• The chance to work with a dynamic team and contribute to the success of our organization.

Main Responsibilities
Oversight of the following functional areas: Facilities operations, Construction / Maintenance; Housekeeping; Transport & Logistics including Bus Services for students; Food Services; Security; The College Shop; Reception; Environment Health & Safety; Built Environment Sustainability
Develops a Departmental Strategic Plan that is aligned with the College Strategic Plans
Ensure a safe and seamless provision of physical facilities and associated operations that is focused on customer satisfaction and efficient and sustainable working practices
Develops and drives a positive departmental culture in line with the values and mission of the College
Provides leadership to team members at all levels, including opportunities for coaching and development, to maximise work output, work quality and employee engagement
Provides effective team and project management duties, including overseeing project completion timelines, monitoring project costs, and ensuring College requirements are met
Plans and allocates appropriate resources
Fiscal management of staffing cost, operating and capital budgets and associated P&L accounts, including developing multi-year capital work plans and budgets keeping in view the needs of new campus development
Proactively identify patterns and problem areas, and implement effective solutions to increase efficiency
Takes responsibility and initiative in smooth running of all business operations and identifying and managing risk across the College
On-going planning and assessment of departmental effectiveness. Continuously re-shaping departmental best practices to provide highest stakeholder satisfaction
Strong liaison across other departments to ensure effective delivery of services
Work with the Head of Risk Management and the EHS Manager to develop and maintain a College wide Environment, Health and Safety framework, ensuring emergency procedures, risk assessment, specialty spaces (such as Science, Design & Technology, Arts) are audited and all related needs are fulfilled as expected by local authorities
Working with other College leaders particularly the Learning Leadership Team (LLT) and the Operational Leadership Team (OLT), to oversee planning and forecasting of the annual events calendar to ensure capacity of College events; support and guide all significant event arrangements and help in managing various stakeholder expectations especially during weeks of heavy workload
Maintains strong relationships with any third-parties (vendors, agencies etc) that the department works with regularly to ensure smooth procurement and delivery of products and services
Provide clear direction and setting of time-bound objectives for partners based on Campus, including Food Services, Transport, Landscape, Safety and Security, Air-conditioning and Mechanical services and any other services where partners are involved
Maintain strong relationships with all internal as well as external stakeholders of the UWCSEA community
Understand the various regulatory needs and ensure compliance to relevant rules, regulations and statutes across all related functions
Manage inventory and assets including periodic facilities and equipment condition assessments
Implement and direct the building maintenance / repair contracted services to ensure that the departmental building maintenance / repair service standards are consistent with College administrative policies and procedures and contract agreements
Work collaboratively with procurement team to plan appropriate sourcing methodologies for goods and services based on college's process and policies in an effective manner. Must be able to prepare, execute and manage a range of contracts effectively.
Project-based administration including but not limited to: Prepare cost estimates, consults with professional service partners / experts; interfaces with control agencies; originates documents for service agreements, special repair construction and maintenance contracts; supervision and execution of projects; conducts pre-bid job showings; coordinates, inspects and evaluates the work of service partners; approves expenditures related to the rehabilitation and maintenance of campus facilities
Ensure that the following health and safety processes are carried out: Equipment and facilities are inspected regularly to determine condition, safety and need for maintenance. Plan and schedule an effective maintenance routine; That the workplace and work project sites are inspected regularly to ensure full compliance with industrial safety orders; Safety meetings and employee training in the proper and safe use of tools and equipment are held and documented
Work closely with various Singapore Authorities and local inspectors on all requirements including and not limited to renovations and new construction, fire code requirements, elevator inspections, water tank inspections, food safety audits, vector control and fire safety infrastructure testing
Analyse data from various collection points to seek areas of improvement. Curate the data inputs and come up with strategic as well as operational recommendations to continuously raise the service standard and enhance the overall community experience
Envision and provide strategic direction to remain a leader in the area of Facilities and operations, evidenced with national level accreditations such as SLE Platinum Green, Gold standard in Accessibility, PUB Gold, Community in Bloom and SG Clean and similar
Work with the IT team to ensure that operations are leveraging the latest digital technologies and fully integrated with the digital infrastructure
Provide guidance to student projects and ensure that the Facilities and Operations team contributes actively towards experiential learning of the student community
Person Specifications
Degree and relevant professional qualifications
Strong Understanding of Facilities and Operations Regulations
10 years or more experience in a similar senior leadership role in Facilities and Operations in a large scale organisation, ideally in the education sector
Excellent Communications Skills
Strong interpersonal and influencing skills with a collaborative mindset
Intercultural competence and the ability to work comfortably in a diverse multicultural context
Effective management of resources
Strong decision making skills
Excellent analytical and problem solving skills
Financial and Business acumen
Exceptional leadership skills - results oriented and team oriented at the same time
Strong stakeholder skills to garner credibility with all levels of the organisation
Deep Project and Change Management skills
Dependable, committed and willingness to be on call at anytime
Application
The UWC Mission is to make education a force to unite people, nations and culture for peace and a sustainable future. We are committed to creating a community in which all members feel safe and secure, and know that their authentic selves and individual differences are accepted with respect and care. At UWCSEA, we acknowledge that diversity, equity, inclusion and justice (DEIJ) is an ongoing and evolving process and strive to create and sustain a sense of belonging for all members of our community, past, present and future. All qualified applicants, including those who identify as a part of marginalized group(s) and individuals with (dis)abilities are all encouraged to apply. Our school is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices and all appointments are subject to interview, satisfactory references, identity and criminal record checks.
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