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Executive Assistant / Personal Assistant (2 Positions: 1 supporting CEO, 1 supporting COO)
About Us
East Coast Podiatry is internationally recognised as one of Asia’s leading podiatry practices, with clinics in Kembangan, Orchard, Novena, Bukit Timah, and Marine Parade. We specialise in the conservative management of foot, ankle, and lower limb conditions, treating a wide range of patients locally and internationally. Our head office is located at Lower Delta Road.
The Opportunity
We are seeking
two highly capable Executive Assistants / Personal Assistants
to support our top leadership.
One role will report to the CEO , providing full executive support, including accompanying him on overseas recruitment and business trips (typically one week or longer, fully expenses-paid) with short notice.
One role will report to the COO , focusing on operational coordination and executive support within Singapore.
Both positions will play a key role in ensuring smooth day-to-day operations, managing multiple priorities, and serving as trusted partners to our executives.
Key Responsibilities
Manage the executive’s daily schedule, calendar coordination, meeting planning, and prioritisation
Arrange domestic and international travel logistics (flights, accommodation, visas, itineraries)
Prepare briefing materials, slide decks, reports, meeting agendas, and minutes
Serve as liaison with internal teams and external contacts; follow up on action items
Handle personal tasks and errands (as needed, within reason) to free up the executive’s time
Manage communications: screening calls, drafting correspondence, e-mail filtering
Coordinate events, offsites, and stakeholder / board meetings
Maintain utmost discretion, confidentiality, and trustworthiness
Adapt to changing priorities and last-minute changes
Other ad-hoc tasks as assigned by the executive
Additional responsibility for the CEO-supporting EA only:
Accompany the CEO on solo overseas recruitment/business trips (1 week or more), sometimes with short notice (all expenses covered), providing logistical, scheduling, and administrative support during travel.
Requirements
Diploma or bachelor’s degree preferred
Prior experience as an EA / PA, executive support, or equivalent (1 to 5+ years depending on seniority)
Strong organisational skills, attention to detail, and ability to multitask
Excellent written and verbal communication skills in English
Proficiency in MS Office (Word, Excel, PowerPoint) and comfortable learning new tools / software
Ability to think ahead, anticipate needs, problem-solve, and take initiative
High level of integrity, discretion, and the ability to handle sensitive/confidential information
Strong interpersonal skills and professional demeanor
Additional requirement for the CEO-supporting EA only:
Willingness and flexibility to travel overseas solo with the CEO on recruitment and business trips. Trips are generally planned in advance, though occasional short-notice travel may be necessary.
What We Offer
Hands-on experience supporting C-suite executives in a professional healthcare environment
Opportunities to be involved in high-level projects, events, and business initiatives
Exposure to strategic decision-making, and executive-level operations
Apply now
and take your first step into a career in Human Resources.
Send your resume to

with the subject “EA / PA Application”.
#J-18808-Ljbffr

Company

Annabelle Psychology Pte Ltd

Designation

Personal & Executive Assistant

Date Listed

09 Oct 2025

Job Type

Entry Level / Junior Executive, Experienced / Senior Executive

Full/Perm

Job Period

Flexible Start, Permanent

Profession

Admin / Secretarial

Industry

Healthcare / Fitness / Sports

Location Name

Thomson Road, Singapore

Address

Thomson Rd, Singapore

Map

Allowance / Remuneration

$2,700 - 3,500 monthly

Company Profile

This entry role offers the opportunity to work closely with our directors and leadership team, gaining direct exposure to management and external stakeholder engagement for meaningful growth.

Benefits

• Gain exposure to executive-level decision-making and business operations
• Opportunities to meet people, build networks, and grow your skills
• Be mentored in a role that combines administration, communications, and business support
• Growth pathways to advance into executive or operations roles (should you want to)

Job Description

Key Responsibilities

• Manage and coordinate directors' calendar, meetings, and engagements
• Serve as the first point of contact for external stakeholders and partners and internal clinical and business teams
• Maintain strong professional relationships with stakeholders and partners to ensure smooth collaboration
• Coordinate logistics for external and internal meetings/events
• Assist in day-to-day administrative and operational tasks as required

What We're Looking For

• Diploma or bachelor's degree in business, communications, hospitality or related fields
• Strong organisational and time management skills
• Ability to multitask, prioritise, while maintaining attention to detail (priority skill)
• Flexible communication skills and a warm, approachable style
• Someone who enjoys talking to people - both inside and outside the company
• Emotional maturity and professionalism when handling confidential or sensitive matters
• Proficiency in Microsoft Office and Google Calendar
• Proficiency in Mandarin and English (spoken and written)

Application Instructions

Please apply for this position by submitting your text CV using InternSG.

Kindly note that only shortlisted candidates will be notified.

This entry role offers the opportunity to work closely with our directors and leadership team, gaining direct exposure to management and external stakeholder engagement for meaningful growth.

Key Responsibilities

• Manage and coordinate directors' calendar, meetings, and engagements

• Serve as the first point of contact for external stakeholders and partners and internal clinical and business teams

• Maintain strong professional relationships with stakeholders and partners to ensure smooth collaboration

• Coordinate logistics for external and internal meetings/events

• Assist in day-to-day administrative and operational tasks as required

What We're Looking For

• Diploma or bachelor's degree in business, communications, hospitality or related fields

• Strong organisational and time management skills

• Ability to multitask, prioritise, while maintaining attention to detail (priority skill)

• Flexible communication skills and a warm, approachable style

• Someone who enjoys talking to people - both inside and outside the company

• Emotional maturity and professionalism when handling confidential or sensitive matters

• Proficiency in Microsoft Office and Google Calendar

• Proficiency in Mandarin and English (spoken and written)

Benefits

• Gain exposure to executive-level decision-making and business operations
• Opportunities to meet people, build networks, and grow your skills
• Be mentored in a role that combines administration, communications, and business support
• Growth pathways to advance into executive or operations roles (should you want to)

This entry role offers the opportunity to work closely with our directors and leadership team, gaining direct exposure to management and external stakeholder engagement for meaningful growth.

Key Responsibilities

• Manage and coordinate directors' calendar, meetings, and engagements
• Serve as the first point of contact for external stakeholders and partners and internal clinical and business teams
• Maintain strong professional relationships with stakeholders and partners to ensure smooth collaboration
• Coordinate logistics for external and internal meetings/events
• Assist in day-to-day administrative and operational tasks as required

What We're Looking For

• Diploma or bachelor's degree in business, communications, hospitality or related fields
• Strong organisational and time management skills
• Ability to multitask, prioritise, while maintaining attention to detail (priority skill)
• Flexible communication skills and a warm, approachable style
• Someone who enjoys talking to people - both inside and outside the company
• Emotional maturity and professionalism when handling confidential or sensitive matters
• Proficiency in Microsoft Office and Google Calendar
• Proficiency in Mandarin and English (spoken and written)

Benefits

• Gain exposure to executive-level decision-making and business operations
• Opportunities to meet people, build networks, and grow your skills
• Be mentored in a role that combines administration, communications, and business support
• Growth pathways to advance into executive or operations roles (should you want to)

This entry role offers the opportunity to work closely with our directors and leadership team, gaining direct exposure to management and external stakeholder engagement for meaningful growth.
Key Responsibilities
Manage and coordinate directors’ calendar, meetings, and engagements
Serve as the first point of contact for external stakeholders and partners and internal clinical and business teams
Maintain strong professional relationships with stakeholders and partners to ensure smooth collaboration
Coordinate logistics for external and internal meetings/events
Assist in day-to-day administrative and operational tasks as required
What We’re Looking For
Diploma or bachelor’s degree in business, communications, hospitality or related fields
Strong organisational and time management skills
Ability to multitask, prioritise, while maintaining attention to detail(priority skill)
Flexible communication skills and a warm, approachable style
Someone who enjoys talking to people - both inside and outside the company
Emotional maturity and professionalism when handling confidential or sensitive matters
Proficiency in Microsoft Office and Google Calendar
Proficiency in Mandarin and English to effectively communicate with our diverse client base and stakeholders (spoken and written)
Benefits
Gain exposure to executive-level decision-making and business operations
Opportunities to meet people, build networks, and grow your skills
Be mentored in a role that combines administration, communications, and business support
Growth pathways to advance into executive or operations roles (should you want to)
#J-18808-Ljbffr

This entry role offers the opportunity to work closely with our directors and leadership team, gaining direct exposure to management and external stakeholder engagement for meaningful growth.

Key Responsibilities

• Manage and coordinate directors’ calendar, meetings, and engagements
• Serve as the first point of contact for external stakeholders and partners and internal clinical and business teams
• Maintain strong professional relationships with stakeholders and partners to ensure smooth collaboration
• Coordinate logistics for external and internal meetings/events
• Assist in day-to-day administrative and operational tasks as required

What We’re Looking For

• Diploma or bachelor’s degree in business, communications, hospitality or related fields
• Strong organisational and time management skills
• Ability to multitask, prioritise, while maintaining attention to detail (priority skill)
• Flexible communication skills and a warm, approachable style
• Someone who enjoys talking to people - both inside and outside the company
• Emotional maturity and professionalism when handling confidential or sensitive matters
• Proficiency in Microsoft Office and Google Calendar
• Proficiency in Mandarin and English (spoken and written)

Benefits

• Gain exposure to executive-level decision-making and business operations
• Opportunities to meet people, build networks, and grow your skills
• Be mentored in a role that combines administration, communications, and business support
• Growth pathways to advance into executive or operations roles (should you want to)

The Executive Personal Assistant is responsible for providing high-level administrative and operational support to ensure the effective management of the senior executive's time and the achievement of strategic goals. Serving as a gatekeeper, liaison, and coordinator, the PA works closely with both internal departments and external stakeholders to facilitate seamless communication and workflow.

Candidates for this role are expected to possess a bachelor's degree, with a preference for those who have studied Performing Arts or Business discipline. Prior experience in executive support, particularly in roles assisting a senior executive, is highly desirable.

The position requires bilingual proficiency in both Chinese and English, reflecting the need for effective communication and translation across diverse contexts. Additionally, exceptional communication skills are essential, as the PA is often the first point of contact and represents the senior executive in both written and verbal correspondence. The ability to manage complex schedules and handle confidential tasks with discretion is also critical for success in this role.

To apply, please submit your detailed CV with the following details for faster processing:

· Reason for leaving

· Expected salary

· Earliest availability date

We regret that only short-listed candidates will be contacted shortly.

Personal Assistant/Executive Assistant (Director)
Working Location: Downtown area. MRT nearby are Tanjong Pagar or Shenton Way MRT
Key Responsibilities
Office Administration
Manage front office operations, including reception, visitor management, and incoming/outgoing correspondence.
Oversee procurement and vendor management, including negotiations of service contracts, office supplies, and corporate subscriptions.
Develop, implement, and improve administrative systems, policies, and procedures to ensure organizational efficiency.
Support HR processes such as onboarding, employee engagement activities, and coordination of training sessions.
Liaise with IT support/vendors to ensure smooth operation of office technology, including hardware, software, and system access.
Executive & Personal Support
Act as the primary point of contact for the Director’s schedule, coordinating meetings, calls, and stakeholder communications.
Arrange domestic/international travel, including flights, hotels, visas, and detailed itineraries tailored to preferences.
Handle personal errands, family/household tasks, and liaise with vendors (e.g., repairs, reservations).
Manage complex calendars, schedule appointments, and arrange travel (business & personal).
Act as a gatekeeper for communications (email/phone), prioritizing urgency and confidentiality.
Run errands, plan events, and handle ad‐hoc personal tasks as required.
Be available to accompany the Director on trips (domestic/international) when required.
Company Property and facility management
Oversee company property and asset management, including office premises, lease agreements, and facilities maintenance.
Manage relationships with building management, landlords, and external contractors for utilities, security, cleaning, and repair works.
Track and report on company assets (e.g., office equipment, company vehicles, leased properties), ensuring compliance with audit and insurance requirements.
Plan and manage office renovation, relocation, or expansion projects, including cost control and contractor coordination.
Ensure compliance with workplace safety, security, and environmental regulations related to company premises.
Prepare regular administrative and facility management reports for management review (e.g., cost tracking, vendor performance, office utilization).
Support budgeting and expense monitoring for company administration and property management functions.
Assist in project coordination tasks where cross‐department administrative support is required.
Qualifications and Requirements
At least 3 years of relevant experience in office administration and executive/personal assistant role.
Must be comfortable with overseas travel with the director on domestic or international business trips, once every few months only (Mainly in Malaysia only).
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Equal Employment Opportunity
We are an equal opportunity employer and welcome applicants of all backgrounds.
#J-18808-Ljbffr

Calling all multitasking pros and calendar wizards! We are searching for a Executive Assistant / Personal Assistant / Secretary who can help keep our days running like clockwork. From scheduling meetings to coordinating travel and handling the little details that make a big difference — you’ll be the go-to person who keeps things moving.

What You’ll Be Doing :

• Meeting Matchmaker: You’ll help coordinate both internal and external meetings — with partners, clients, suppliers, and whoever else needs a spot on the calendar. Basically, you’ll make sure everyone’s in the right place at the right time.
• Calendar Boss: You’ll manage schedules for the team and management — keeping track of meetings, conferences, and events, plus giving friendly reminders before things sneak up.
• Travel Planner Extraordinaire: Flights, hotels, visas, car rentals — you’ve got it all covered. You’ll make travel a breeze and help with expense claims once everyone’s back on the ground.
• Admin All-Rounder: Need something printed, scanned, typed, or delivered? You’re the go-to person. You’ll help keep things organized, from emails to courier runs.
• Go-To Support Buddy: You’ll jump in to help with any other tasks that pop up — no two days are the same, and that’s what keeps things interesting!
• Customer Service : Reply emails, WhatsApp messages, and general enquiries in a friendly and professional manner

You’ll Love This Role If You:

• Enjoy keeping things (and people) organized
• Don’t panic when things get a little hectic — you just make it happen
• Like being the behind-the-scenes hero who keeps everything running smoothly

What We’re Looking For:

• Diploma or Degree in any related field
• Good communication skills
• Able to work independently and as part of a team
• Organized, responsible, and good at managing time
• Familiar with Microsoft Office (Word, Excel, PowerPoint)
• Can handle confidential information with care
• Fresh graduates are welcome to apply!

Why You’ll Love Working With Us:

• We’ve got a chill and comfortable office vibe — no stiff suits, just good energy and teamwork.
• A fun and friendly culture where everyone supports each other and laughs often.
• We truly believe in work-life balance , so you can do great work and still have time for yourself.
• You’ll be part of a team that values positivity, growth, and enjoying what we do every day!

In short: You’ll be the one keeping the team on track, the calendars in check, and the chaos under control — all with a smile!

Only shortlisted candidates will be contacted, but we really appreciate your interest!