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We are seeking a highly organized and proactive Executive Personal Assistant to support the Company's Principal. This critical role involves managing private affairs, ensuring smooth day-to-day operations and efficient schedule coordination. The ideal candidate will serve as the Principal's "right hand," offering support across a wide range of tasks, from administrative duties to personal errands, while working closely with the existing team.

Position Type: Full-Time, with 24/7 availability

Responsibilities:

1. Serve as the primary contact point between the Principal, their family, and internal/external parties, including the existing family office team such as drivers, nannies, security personnel, and others.
2. Be prepared for occasional travel (if required) with the Principal and their family, ensuring all needs are met while away from home.
3. Maintain confidentiality across all interactions and handle sensitive matters with integrity, discretion, and a high sense of responsibility.
4. Oversee and coordinate activities with household staff across various locations, collaborating with contractors for any necessary maintenance or repairs, ensuring all family needs are met efficiently. This includes monitoring the technical condition of the property and calling services when necessary (e.g., cleaning air conditioners, repairing washing machines, finding an electrician on a Sunday, etc.).
5. Supervise the interior upkeep of the house: ensure housekeepers are completing their tasks, call dry cleaning services, and manage household and domestic orders.
6. Regularly engage with the Real Estate Management Company, fostering good relations to ensure the household is well-regarded in the community.
7. Manage drivers’ schedules and monitor their overtime hours, assigning tasks as necessary.
8. Oversee the ordering of fresh flowers for the house and the inventory of artwork within the premises.
9. Coordinate the decoration of the premises for holidays or hire the appropriate personnel for such tasks.
10. Handle correspondence, phone calls, bills, insurance, and other personal affairs, ensuring meticulous attention to detail and coordination with the family office team for seamless management.
11. Lead the recruitment and management of additional local home personnel as needed, in coordination with the family office team.
12. Handle personal shopping, including the purchase of gifts and other items, tailoring selections to preferences and occasions.
13. Keep the Principal informed of all significant activities, events, and schedules, coordinating with the family office team to ensure the Principal is always prepared and informed.

Requirements:

1. Proven experience as an Executive Personal Assistant, or in a similar role with a track record of working on personal matters of Principal and Family.
2. Exceptional organisational and time-management skills, with the ability to manage multiple tasks and coordinate effectively with various team members.
3. Strong decision-making capabilities and the ability to operate independently with minimal guidance.
4. Excellent interpersonal skills, with a discrete and discerning approach to confidentiality and team collaboration.
5. Proficiency in verbal and written communication.
6. Flexibility to frequent travel on a short notice.
7. Familiarity with household management, staff supervision, and team coordination.
8. Proficient in using office software and communication tools.
9. Must be fluent in: English; French is a big advantage.
10. Candidates must be authorised to work in Singapore.

You are seeking a highly organized, reliable, and tech-savvy Executive Assistant to provide administrative support to the executive team. You should have basic knowledge of scheduling and coordinating meetings, events, and travel arrangements. This position requires proficiency with modern technology, strong organizational skills, and the ability to efficiently manage a variety of tasks.As the Executive Assistant, your key responsibilities will include managing and organizing the Director's personal and professional calendar, ensuring efficient scheduling of meetings, preparing meeting materials, and handling follow-up action items. You will also be responsible for utilizing digital tools to streamline daily tasks, providing basic tech support, and serving as the primary point of contact for internal and external communication on behalf of the executive.Additionally, you will arrange and coordinate meetings, both in-person and virtual, handle travel arrangements, assist in event planning, and provide general administrative support such as managing files, preparing reports, and handling expense reports. You should also assist the executive with task prioritization, proactively identify areas where support is needed, and take initiative to assist.The ideal candidate for this role should have a high school diploma or equivalent, with an Associates or Bachelors degree in Business Administration or a related field preferred. Previous experience in an administrative or executive assistant role is preferred but not required. Retired professionals with a background in administration or management are encouraged to apply. You should be proficient in using technology, have strong organizational skills, excellent communication abilities, and the capacity to manage multiple tasks effectively.In terms of personal attributes, you should have a professional demeanor, a positive and proactive attitude, the ability to work independently and as part of a team, strong interpersonal skills, and discretion in handling sensitive information. This is a full-time position with benefits such as leave encashment, paid sick time, paid time off, and provident fund. The work schedule is during the day, and the preferred language is English and Kannada. The work location is in person, and the application deadline and expected start date are both 15/10/2024.,

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The Executive Personal Assistant is responsible for providing high-level administrative and operational support to ensure the effective management of the senior executive's time and the achievement of strategic goals. Serving as a gatekeeper, liaison, and coordinator, the PA works closely with both internal departments and external stakeholders to facilitate seamless communication and workflow.

Candidates for this role are expected to possess a bachelor's degree, with a preference for those who have studied Performing Arts or a related discipline. Prior experience in executive support, particularly in roles assisting a senior executive, is highly desirable.

The position requires bilingual proficiency in both Chinese and English, reflecting the need for effective communication and translation across diverse contexts. Additionally, exceptional communication skills are essential, as the PA is often the first point of contact and represents the senior executive in both written and verbal correspondence. The ability to manage complex schedules and handle confidential tasks with discretion is also critical for success in this role.

To apply, please submit your detailed CV with the following details for faster processing:

· Reason for leaving

· Expected salary

· Earliest availability date

We regret that only short-listed candidates will be contacted shortly.

1 day ago Be among the first 25 applicants
The Executive Personal Assistant is responsible for providing high-level administrative and operational support to ensure the effective management of the senior executive’s time and the achievement of strategic goals. Serving as a gatekeeper, liaison, and coordinator, the PA works closely with both internal departments and external stakeholders to facilitate seamless communication and workflow.
Candidates for this role are expected to possess a bachelor’s degree, with a preference for those who have studied Performing Arts or a related discipline. Prior experience in executive support, particularly in roles assisting a senior executive, is highly desirable.
The position requires bilingual proficiency in both Chinese and English, reflecting the need for effective communication and translation across diverse contexts. Additionally, exceptional communication skills are essential, as the PA is often the first point of contact and represents the senior executive in both written and verbal correspondence. The ability to manage complex schedules and handle confidential tasks with discretion is also critical for success in this role.
To apply, please submit your detailed CV with the following details for faster processing:
Reason for leaving
Expected salary
Earliest availability date
We regret that only short-listed candidates will be contacted shortly.
Seniority level
Seniority level Entry level
Employment type
Employment type Full-time
Job function
Job function Administrative
Industries Primary and Secondary Education
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#J-18808-Ljbffr

We are seeking a highly organized and proactive
Executive Personal Assistant
to support the Company's Principal. This critical role involves managing private affairs, ensuring smooth day-to-day operations and efficient schedule coordination. The ideal candidate will serve as the Principal's "right hand," offering support across a wide range of tasks, from administrative duties to personal errands, while working closely with the existing team.
Position Type:
Full-Time, with 24/7 availability
Responsibilities:
Serve as the primary contact point between the Principal, their family, and internal/external parties, including the existing family office team such as drivers, nannies, security personnel, and others.
Be prepared for occasional travel (if required) with the Principal and their family, ensuring all needs are met while away from home.
Maintain confidentiality across all interactions and handle sensitive matters with integrity, discretion, and a high sense of responsibility.
Oversee and coordinate activities with household staff across various locations, collaborating with contractors for any necessary maintenance or repairs, ensuring all family needs are met efficiently. This includes monitoring the technical condition of the property and calling services when necessary (e.g., cleaning air conditioners, repairing washing machines, finding an electrician on a Sunday, etc.).
Supervise the interior upkeep of the house: ensure housekeepers are completing their tasks, call dry cleaning services, and manage household and domestic orders.
Regularly engage with the Real Estate Management Company, fostering good relations to ensure the household is well-regarded in the community.
Manage drivers’ schedules and monitor their overtime hours, assigning tasks as necessary.
Oversee the ordering of fresh flowers for the house and the inventory of artwork within the premises.
Coordinate the decoration of the premises for holidays or hire the appropriate personnel for such tasks.
Handle correspondence, phone calls, bills, insurance, and other personal affairs, ensuring meticulous attention to detail and coordination with the family office team for seamless management.
Lead the recruitment and management of additional local home personnel as needed, in coordination with the family office team.
Handle personal shopping, including the purchase of gifts and other items, tailoring selections to preferences and occasions.
Keep the Principal informed of all significant activities, events, and schedules, coordinating with the family office team to ensure the Principal is always prepared and informed.
Requirements:
Proven experience as an Executive Personal Assistant, or in a similar role with a track record of working on personal matters of Principal and Family.
Exceptional organisational and time-management skills, with the ability to manage multiple tasks and coordinate effectively with various team members.
Strong decision-making capabilities and the ability to operate independently with minimal guidance.
Excellent interpersonal skills, with a discrete and discerning approach to confidentiality and team collaboration.
Proficiency in verbal and written communication.
Flexibility to frequent travel on a short notice.
Familiarity with household management, staff supervision, and team coordination.
Proficient in using office software and communication tools.
Must be fluent in: English; French is a big advantage.
Candidates must be authorised to work in Singapore.
#J-18808-Ljbffr

The Executive Personal Assistant is responsible for providing high-level administrative and operational support to ensure the effective management of the senior executive’s time and the achievement of strategic goals. Serving as a gatekeeper, liaison, and coordinator, the PA works closely with both internal departments and external stakeholders to facilitate seamless communication and workflow.

Candidates for this role are expected to possess a bachelor’s degree, with a preference for those who have studied Performing Arts or a related discipline. Prior experience in executive support, particularly in roles assisting a senior executive, is highly desirable.

The position requires bilingual proficiency in both Chinese and English, reflecting the need for effective communication and translation across diverse contexts. Additionally, exceptional communication skills are essential, as the PA is often the first point of contact and represents the senior executive in both written and verbal correspondence. The ability to manage complex schedules and handle confidential tasks with discretion is also critical for success in this role.

To apply, please submit your detailed CV with the following details for faster processing:

· Reason for leaving

· Expected salary

· Earliest availability date

We regret that only short-listed candidates will be contacted shortly.

Job Title: Executive Assistant (Client & CEO Support)

Location: Singapore (Hybrid)

Reports To: CEO

About the Company

Our client is a highly reputable, well-established, global provider of executive coaching and keynote speaking services. Known for exceptional customer retention and world-class service delivery. With a leadership team that blends elite academic credentials and deep industry expertise, the company serves top-tier multi-national clients and is looking for an operational leader to help deliver on key strategic initiatives and work closely with the founders as they take the business to the next level of success.

The Role

As our client’s Executive Assistant , you will function as the CEO’s trusted strategic coordinator for our client’s executive client scheduling and communications. You’ll ensure that all client and internal meetings run smoothly, calendars stay impeccably managed, and communications are handled with professionalism and warmth. You will coordinate complex schedules across multiple time zones, organize frequent international travel, prepare for high-stakes meetings, and handle sensitive communications. The role also encompasses supportive operations/HR tasks and occasional personal assistance (0-20%) to enhance the CEO’s overall bandwidth. Above all, the CEO must be able to completely trust you in all these areas. You must exercise impeccable judgment, maintain confidentiality, and hold yourself to the highest standards. You will be her “right hand” in delivering white-glove service quality. This role requires emotional intelligence, meticulousness, and a hospitality-driven mindset suitable for working with senior decision-makers in Fortune 500 and Global 250 companies.

This role is ideal for a highly organized, tactful, and proactive individual who thrives in a fast-paced, detail-driven environment with high expectations for service and discretion.

Key Responsibilities

Complex Scheduling & Calendar Management:

Manage the CEO’s dynamic, ever-changing calendar, including coordinating highly complex scheduling with C-Suite clients and their assistants across global time zones.

Client Meeting Coordination:

Liaise directly with clients’ executive offices to confirm, reschedule, and manage coaching and advisory session logistics, ensuring seamless communication and follow-ups.

Strategic Gatekeeping:

Make critical judgments on inbound requests, protecting the CEO’s focus and ensuring that only the most impactful issues reach his desk.

Internal Team Alignment:

Support the internal team by ensuring all client scheduling, document preparation, process tracking and meeting reminders are communicated within the Team Hub.

Administrative Support:

Use existing templates to draft polished, thoughtful emails, meeting agendas, and client-facing notes on behalf of the CEO.

Anticipating & Managing Changes:

Proactively monitor schedules for conflicts, anticipate adjustments, and communicate changes clearly and promptly to all parties involved.

Issue Resolution:

Handle sensitive client concerns and operational challenges discreetly and decisively, maintaining trust and confidence at all times. Be on top of our “within 24 hours” response rate to address any client inquiries and issues.

Confidentiality & Discretion:

Handle sensitive client and business information with the utmost confidentiality and professionalism. Ensuring all client documents are saved in the appropriate places and have the correct access settings.

Who You Are

Highly Organized:

You have exceptional attention to detail and can manage multiple moving pieces without dropping the ball.

Tactful, Poised & Calm Under Pressure:

You’re comfortable interacting with executive-level professionals and their offices, demonstrating warmth, tact, and discretion at all times. Comfortable in a dynamic environment where priorities shift and time zones collide.

Strong Communicator:

Your written and verbal communication is clear, polished, and professional — especially when crafting client emails and confirming meeting details.

Proactive & Adaptable:

You anticipate scheduling needs before they arise, stay calm under pressure, and quickly adapt to changing priorities.

Detail-Obsessed & Proactive:

A track record of flawless execution, anticipating needs, and adapting swiftly.

Experience:

• At least 7+ years of administrative or executive assistant experience , preferably supporting global senior leaders or working in fast-paced professional services, corporate events, luxury hospitality, or concierge services.
• Singapore-based (working hybrid) with excellent spoken and written English.

Why Join Our Client?

• Work alongside a visionary founder with world-renowned accolades in a purpose-driven coaching business that helps leaders perform at their best and be fulfilled in life.
• Operate at the highest levels of business, engaging directly with Global 250 executives.
• Be part of an intimate, high-performing, fun-loving team where your voice matters, and your work has immediate impact.
• Grow within a niche category-defining brand that prioritizes both client and team wellbeing.

Application Process

To apply, please send your CV and a brief cover letter to highlighting your experience with executive clientele and what draws you to this role.

Job Summary:

• Location: Central

• Stable working environment

• Great Career Progression

Job Responsibilities:

• Calendar management for family members (appointments, school events, travel, etc.)

• Email and correspondence handling

• Booking travel and accommodations

• Event planning (birthdays, anniversaries, holidays)

• Budget tracking and expense reporting

• Filing and managing important documents

• Scheduling and supervising household staff (cleaners, gardeners, etc.)

• Overseeing home maintenance and repairs

• Managing vendors and contractors

• Grocery shopping and pantry management

• Coordinating children’s schedules (school, extracurricular activities)

• Assisting with school-related tasks (homework supervision, parent-teacher meetings)

• Transportation (school drop-off/pick-up, appointments)

• Discretion/confidentiality in handling personal and sensitive information

• Coordination with yacht captain, report to family members if need any maintenance

Job Requirements:

• Relevant experience in personal assistant and administrative roles will be an advantage.

• Entry is welcomed; training will be provided!

To Apply, kindly click on the"APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | RanFeng Lin (Maple) (R25146831)