259 Data Administration jobs in Singapore

MHA - Internal Security Department (ISD)

Permanent

What the role is

ISD confronts and addresses threats to Singapore's internal security and stability. For over 75 years, ISD and its predecessor organisations have played a central role in countering threats such as those posed by foreign subversive elements, spies, racial and religious extremists, and terrorists. A fulfilling and rewarding career awaits those who want to join in ISD's critical mission of keeping Singapore safe, secure and sovereign for all Singaporeans.

What you will be working on

• Manage and organise information in a coherent and timely manner
• Develop and implement information management policies and strategies
• Evaluate and recommend new technologies and processes to achieve optimal efficiency

What we are looking for

• Experience in and/or knowledge of information management systems and softwares would be advantageous
• Ability to work independently and in a team
• Only Singaporeans need
  We wish to inform that only shortlisted candidates will be notified

About MHA - Internal Security Department (ISD)

The Internal Security Department (ISD) confronts and addresses threats to Singapore's internal security and stability. For over 75 years, ISD and its predecessor organisations have played a central role in countering threats such as those posed by foreign subversive elements, spies, racial and religious extremists, and terrorists.
At the heart of our work are the collection of intelligence that enables us to size up the threats to Singapore's internal security, and taking the executive actions necessary to overcome those threats. Every day, we collect and analyse intelligence, make impartial assessments, and take decisive action to counter the threats to Singapore's internal security and stability, and sovereignty.

About your application process

If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and for other roles within MHA - Internal Security Department (ISD) or the wider Public Service.

Job no:

Work type: Permanent (Full-time)

Location: Margaret Drive

Categories: Corporate Services

Key Tasks and Responsibilities

Office and Service Administration

• Financial Administration: Assist in the day-to-day financial operations, including collections, payments, and handling of grants, subsidies, and claims, while ensuring compliance with financial and funding regulations
• Procurement & Contract Support: Assist in procurement matters (sourcing, purchasing and receiving) and processes as well as the management of contracts and vendor performance, as required
• Student Administration: Assist in the coordination and administration of student matters such as admissions, withdrawals, and record-keeping
• Staff Matters Administration: Assist in the coordination and administration of personnel matters such as staff claims and other staff-related submissions
• Campus Safety & Security Support: Support the implementation of security and safety procedures and measures on campus
• Process Improvement Support: Support the review and streamlining of processes for efficient and effective running of the programme/service
• IT Systems Administration: Provide support in administering various IT systems for data integrity, accessibility and security
• Resource & Inventory Management: Support resource planning, procurement of materials and equipment, and inventory tracking
• Assistant Scheme Administration: Provide administrative support for processing relevant Assistance Schemes, Transport Subsidies and grants
• Meeting & Secretariat Support: Undertake secretarial duties for programme meetings, including taking notes of meetings
• Data & Records Management: Maintain accurate and up-to-date information on all programme submissions in relevant databases and filing systems.

Client-centric Service

• Customer Service: Deliver front desk service support, ensuring prompt and professional responses to queries with a client-focused attitude
• Stakeholder Engagement: Maintain positive relationships with stakeholders, such as students, parents, teachers, vendors and the broader community

Programme Coordination

• Event Logistics & Coordination: Support the implementation of events, ensuring seamless logistics and coordination
• Stakeholder Engagement Activities Coordination: Coordinate engagement activities to encourage and maximise participation from targeted stakeholders, such as staff and parents
• Cross-Department Liaison: Act as a liaison between programmes and administrative departments (both at the unit and Rainbow Centre levels) to ensure alignment and consistency in operations.

Reporting and Communications

• Technology-Enabled Administration: Leverage information technology to deliver high-quality administrative services, including programme administration, database maintenance, reporting, and analysis
• Reporting & Documentation Management: Ensure accurate and timely reporting of programme submissions and other required documentation
• Digitalisation Support & Training: Provide technical support and training to team members on administrative digital tools and best practices
• Data Analytics & Dashboarding: Utilise and maintain data analysis dashboards using tools like Microsoft Excel, Google Sheets, ChatGPT, Canva, Zapier, Google Analytics, Trello, Zoho and business intelligence software (e.g., Tableau, Power BI) to visualise key performance indicators (KPIs) derived from client data, financial data, and staff data.

Job Holder Requirements

• A good diploma or tertiary qualification in Business Administration, Linguistics, Economics or other relevant field
• Experience in business administration, finance, procurement or customer service will be an advantage
• Experience with project management software (e.g., Asana, Trello, Jira) and CRM systems is a plus

Service is at the heart of RC's purpose and we seek to serve our clients with respect, dedication and compassion, understanding that we are entrusted by society to serve with excellence and the highest ethical standards. Join us if you share our passion and values.

MINDEF

Permanent

Closing in 4 day(s)

What the role is

You lead the development and assessment of information security practices, ensuring that the Army information management plans (IMPs) and aligned with strategic communication goals and security protocols.

What you will be working on

• Develop and conduct assessments of Army Information Management and security practices
• Review IMPs and official documents, ensuring security and strategic alignment
• Provide assurance and policy advice on information management governance and management
• Lead knowledge management efforts including the tracking if IMPs and key decision records
  Challenge(s)
• Navigating complex Army-wide issues with sensitivity to information security and public portrayal
• Balancing deterrence and transparency through robust control mechanisms
• Staying attuned to evolve information environments and geopolitical shifts
• Anticipating information threats and opportunities to ensure IMPs support the Army strategic objectives

What we are looking for

• Education in Communications, Psychology, International Relations or Social Sciences is preferred
• At least 2 years of relevant experience is preferred
• Strong analytical, writing, interpersonal and communication skills
• Independent and adaptable
• Able to multitask and work in a fast-paced environment
  (Applicants with no experience may .)
  Appointment will be commensurate with your experience.
  Only shortlisted candidates will be notified.

About MINDEF

The mission of MINDEF and the Singapore Armed Forces is to enhance Singapore's peace and security through deterrence and diplomacy, and should these fail, to secure a swift and decisive victory over the aggressor.
The Defence Executive Officer (DXO) scheme is the non-uniformed career scheme of MINDEF that offers myriad opportunities in various job functions, such as corporate communications, cyber security, data analytics and visualisation, defence policy, finance, HR, psychology, and more. Embodying the same level of commitment towards defence, DXOs work together with their military counterparts to contribute to MINDEF/SAF's mission and ensure Singapore's security and stability. United by this common cause, our lines of defence complement each other to secure the prosperity and progress of our nation.

About your application process

This job is closing in 4 day(s).

If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and for other roles within MINDEF or the wider Public Service.

Job Role and Responsibilities

The Building Information Management (BIM) Specialist will play a key role in ensuring seamless project execution by reading, analyzing, understanding, and interpreting design documents and drawings. This will involve utilizing BIM software to increase team understanding of problems and solutions, assisting the construction and field teams in resolving issues throughout the project.

Key responsibilities will include performing BIM coordination, preparing shop drawings, crash reports, and quantity takeoffs to optimize project efficiency. The successful candidate will also develop expertise in system operation with increased productivity using Revit and Navisworks software standards, practices, and techniques.

Additionally, the BIM Specialist will create parameterized families and maintain project files for efficient data management.

Job Requirements:

• Proficiency in AutoCAD, Revit, and Navisworks design software.
• Computer skills in Microsoft Office applications (Word, Excel, PowerPoint).
• Attention to detail and effective time management with multi-tasking skills.
• Share knowledge with team members to enhance department expertise.
• Minimum Diploma in Architecture/Civil Engineering/Mechanical or Electrical Engineering.
• Minimum 3 years' experience in construction industry with proficiency in AutoCAD, Revit, and Navisworks.
• Experience in producing shop drawings, specifically Concrete Body Plan and Combined Services Drawing.

Overview
SimplyGo Pte Ltd is seeking a detail-oriented and proactive
Senior Officer, Customer Transit Information Management
to join our dynamic team. In this full-time role, you will play a vital role in ensuring accurate and timely updates of bus service information at all bus stops and MRT stations. You'll also contribute to innovative projects that enhance travel information.
What you'll be doing
Monitor and support Bus Service Network Changes, ensuring accurate updates across all communication platforms and physical touchpoints.
Collaborate with internal teams, government agencies, and transport operators to ensure smooth and timely implementation of service changes.
Oversee contractor performance, ensuring adherence to service level agreements (SLAs) and operational standards.
Maintain and update transport information databases, ensuring data accuracy and timely backups.
Contribute to strategic projects and initiatives that support the integration of public transport modes and the enhancement of commuter information systems.
Support planning and execution of update works at bus stops and MRT stations.
Manage communication and engagement with key stakeholders and partners.
Perform other duties as assigned to support operational and project goals.
What we're looking for
A keen interest in public transport systems and commuter information services.
Strong organizational and coordination skills, with attention to detail.
Familiarity with public transportation systems and operations, preferably in the local context
Ability to work effectively with multiple stakeholders, including government agencies and external vendors.
Familiarity with project coordination, operations, or data management is an advantage.
A proactive and adaptable mindset, with a commitment to service excellence.
A team player with the ability to work collaboratively and contribute to a positive work environment
Fresh graduates or candidates with 1–2 years of relevant experience are welcome
What we offer
At SimplyGo, we value our employees and strive to create a supportive and inclusive work environment. We offer a competitive salary, comprehensive benefits package, and opportunities for professional development and career advancement. You'll also enjoy a range of wellbeing initiatives, including flexible work arrangements and health programs.
About us
A wholly owned subsidiary of the Land Transport Authority (LTA), SimplyGo provides transit ticketing and travel card-related services.
A key player in the Singapore public transport ecosystem, we act as an intermediary between commuters and stakeholders such as regulators, public transport operators and card issuers.
Our innovative initiatives simplify journeys while creating value for commuters. Through the SimplyGo app, we ensure seamless customer journeys via trusted payment solutions and ticketing services.
If you're excited about this opportunity in making a positive impact on the communities we serve and want to be a part of our growing team,
apply now .
Position details
Seniority level: Associate
Employment type: Contract
Job function: Administrative, Project Management, and General Business
Industries: Financial Services and Urban Transit Services
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Job Description & Requirements

Key Responsibilities:

• Develop and implement efficient and cost-effective procurement workflows.
• Communicate purchasing policies to internal staff and ensure compliance with procedures.
• Source and engage reliable suppliers and vendors for materials and services.
• Negotiate with suppliers and vendors to secure favorable terms and pricing.
• Review and manage existing supplier contracts to ensure continued feasibility and competitiveness.
• Approve purchase orders and follow up to confirm timely delivery of goods and services.
• Conduct risk assessments for potential suppliers, contracts, and agreements.
• Oversee departmental budgets and promote a culture of cost-saving within the company.
• Maintain accurate purchasing and inventory records.
• Support inventory checks and ensure stock accuracy.

Requirements:

• Minimum NITEC certificate or equivalent qualification.
• At least 1 year of procurement experience, preferably in a technical or construction-related industry.
• Strong analytical, organizational, and communication skills.
• A team player, meticulous, and detail-oriented.
• Excellent sourcing and negotiation skills.
• Ability to multitask, prioritize, and manage time efficiently.
• Capable of achieving cost-saving targets and working under pressure to meet deadlines.
• Able to work independently with minimal supervision.

Job Types: Full-time, Permanent

Pay: $2, $3,000.00 per month

Experience:

• Data entry: 1 year (Preferred)

Work Location: In person

Deployed in the Medical Report Unit, you will provide prompt operational and administrative support in processing medical report requests. You are expected to respond to public enquiries and feedback professionally regarding medical report applications. You will need to demonstrate excellent customer service skills and strong ability to manage complaints. Your role also includes coordination with Clinical Department Administration and doctors to ensure medical reports are provided accurately and in a timely manner.

Requirements:

• Diploma level with two years' working experience or Higher NITEC / GCE N / O / A level with eight years' working experience

• Proficiency in MS Office applications (Word / Excel)

• Excellent interpersonal and communication skills, including email writing

• Strong organisational and coordination skills

• Good customer service orientation with ability to handle complaints

• Ability to work in a fast-paced environment

You will provide operational support in the scanning of medical records and any of its related activities in Health Information Management Services.  You will ensure accurate document preparation, scanning, and indexing of medical records under the established scanning guidelines.

Requirements:

• Higher NITEC I NITEC I GCE N I O I A Level with 4 years' working experience
• Proficient and familiar with IT applications
• Excellent interpersonal and communication skills
• Good organising and co-ordinating skills

Reporting to the Manager, you will be an integral part of the team responsible for the day-to-day operations of the Medical Records Unit. In this role, you will oversee team work processes and ensure they meet operational efficiency and service quality objectives.

You will be expected to support and manage queries and requests for medical reports from external stakeholders, as well as handle complaints effectively. Additionally, you will be involved in preparing monthly departmental key performance indicators, statistical reports, and invoicing, whilst facilitating audit requests and contributing to process improvement projects.

Requirements:

• Bachelor's degree
• Excellent communication, administrative, and interpersonal abilities combined with experience in personnel management
• Strong team player with the ability to multitask and deliver results in a fast-paced and dynamic working environment
• Demonstrate excellent prioritization skills
• Customer service experience preferred
• Proficiency in Microsoft Office applications (Excel, Word, and PowerPoint)