78 Clerical Duties jobs in Singapore

Job Description

• Assure fulfillment of GTP administrative requirements such as reports, supports and answering and attending requests from Enterprise Singapore and related organizations.
• Assure on time KYC registrations from ECPTA commercial, financial and administrative counterparts. Assure all documentation, due diligence and supports required for a complete registration and meeting all requirements. Provide all evidence and supports required by compliance controls and audit requirements.
• Support back-office operations such as payment processes, administrative procurement processes and payroll processes assuring proper segregation of duties in these key activities. Provide all evidence and supports required by compliance controls and audit requirements.
• Participate in administrative and Backoffice projects, activities and initiatives requited by the ECPTA Office.

Job Requirements

Education

• Degree or equivalent in Business, Economics, Finance or related discipline

Professional Experience

• Minimum 3 years of relevant administrative (procurement, payments, payroll processes) experience, preferably in the Oil & Gas industry

Skills & Competencies

• Minimum 3 years of relevant administrative (procurement, payments, payroll processes) experience, preferably in the Oil & Gas industry
• Strong organizational skills, including multitasking and time-management. Strong innovative and problem solver, eager to work in a fast paced, changing environment and enjoying daily challenges.
• Effective team player with excellent oral and written communication skills and strong stakeholder management skills
• Proficient in MS Excel and MS PowerPoint
• Highly motivated and organized individual who exhibits strong integrity, work ethics and ability to perform under pressure
• Knowledge in Spanish language is desired.
• Experience with audits and compliance processes will be a plus

Chinmega Electric Pte Ltd has been operating in the B2B space for the past 30 years. We specialize in the wholesale of small appliances from leading brands and have been a reliable and committed partner to our business customers. Many of them have grown over the years due to our support in providing an accessible, wide variety of products at great value.

We are currently looking to hire administative support for our growing business.

Roles & Responsibilities

• General Administrative support.

• Assist in preparing customer orders for delivery.

• Assist in updating and maintaining e-commerce listings.

• Assist in tracking stock levels.

• Assist in scheduling of installations.

• Perform any other ad-hoc duties as assigned

• Comfortable with computers as navigating ecommerce platform functions required.

• Able to work independently

All ages and levels of experience are welcome as training will be provided.

This is a full time role.

Interested applicants please send your CV to

We are located at 61 Kaki Bukit Avenue 1, #04-23 Shun Li Industrial Park, Singapore 417943

About the Role:
As the Admin Executive at Cintra Consultancy, you’ll be the backbone of our day-to-day operations, ensuring our creative team runs smoothly behind the scenes. From handling vendor coordination and internal processes to supporting our team with logistics, your work will help free up brain space so we can stay focused on delivering scroll-stopping content.

• Maintain a well-organised, stocked, and functioning workspace for the team
• Handle office-related purchases, pantry inventory, and equipment servicing
• Coordinate courier arrangements, print jobs, and logistics for shoots or events

• Keep internal documents, invoices, and contracts well-filed and updated
• Prepare simple documents, reports, or templates for internal use
• Ensure timely submission and processing of claims, payments, and reimbursements

• Maintain an updated list of vendors, freelancers, and partner contacts
• Assist with outreach, quotation sourcing, and vendor communications
• Track project deliverables from freelancers and ensure timely invoicing/payment

• Assist with onboarding new hires – workspace setup, welcome kits, and access setup
• Maintain leave records and team directories
• Help plan and execute small-scale team activities or celebrations

• Provide logistical support for shoot days – transport, catering, petty cash, etc.
• Ensure smooth scheduling of meeting rooms, equipment use, and internal calendars
• Take notes during internal check-ins or ops meetings when required

• Support the CEO / COO and team leads on special projects or admin tasks
• Assist with basic research, data collection, or travel arrangements if needed
• Jump in to support wherever extra hands are needed – we’re a nimble team!

Responsibilities:

• Prepare new hire onboarding – SG namecards digital creation, staff season parking, office seating arrangement,update staff telephone listing.
• Staff welfare and CS Service Recovery management – baby gifts, wellness basket, wreath, pantrysupplies and corporate perks, and bookings.
• Be a representative for the office to attend relevant corporate meetings and discussions, eg, Fire Drill,and Safety.
• Maintain good filing systems (physical and digital) and ensure proper document retention, protection,and disposal.
• Vendor management for office cleanliness and equipment management, including office facilities formaintenance and repairs.
• Organize and manage the booking of meeting rooms.
• Manage and facilitate tea lady and office cleaners, cover and support reception and dispatch dutiesduring tea lady’s absence.
• Handle general procurement for the office – manage end-to-end requirements, includingapproval, paperwork, payment, and invoicing.
• Inventory management of office stationery and office consumables.
• Support and work on Office admin expense budgets.
• Other administrative duties as assigned by the Manager.

Requirements:

• GCE “O” level & above.
• Minimum 3 years of Office Administration experience.
• Meticulous, organized, with the ability to multi-task and take initiative in a fast-paced environment.
• Observant, a good team player, independent, and self-motivated.

Basic Salary: Up to $2,300

Working hours: 9am to 6pm (5.5 day work week - Eligible for OT pay)

Location: JTC Food Hub @ Senoko

Benefits: AWS & Variable Bonus

Scope:

• Provide administrative support to relevant departments
• Manage and oversee claim requests and tabluate production staff hours/ salary for OT calculation
• Ensure office is well stocked with necessary supplies

Requirements

• Meticulous with good attention to detail
• Proficient in Microsoft apps
• 1 year of Administrative experience

Feel free to reach us with a copy of your CV and we will be happy to reach you for an exploratory call

Pte Ltd (21C0501)

Chin Long (R23116697)

Job Title: Legal Secretary / Administrative Support

Company: Lions Chambers LLC
Location: Jalan Besar
Employment Type: Full-time

Key Responsibilities:

• Professionally handle phone calls, emails, and client inquiries
• Schedule and organize meetings, court dates, and appointments
• Maintain and organize legal documents and case files
• Generate invoices and track payments using Xero software
• Assist in implementing improved administrative systems
• Liaise with Mandarin-speaking clients and vendors when needed

Requirements:

• Fluent in English (written and spoken)
• Business proficiency in Mandarin (required for mandarin-speaking client liaison)
• Proficient in Microsoft Office (word, excel) and Google Sheets
• Comfortable using Apple products (iMac, iPad, iPhone)
• Strong organizational skills and attention to detail
• Ability to work both independently and in a team
• Experience with Xero accounting software is advantageous

Working Conditions:

• Working Hours: Monday to Friday, 9:30 AM – 6:30 PM
• Break Time: 1-hour lunch break (12:00 PM – 1:00 PM)
• Probation Period: 3 months (if applicable)

Lions Chambers LLC is an equal opportunity employer. We evaluate candidates based on merit and business needs, without regard to age, race, gender, religion, marital status, family responsibilities, disability, or any other protected characteristic under Singapore law.

Data Protection Notice:

By submitting your application, you consent to the collection, use, and disclosure of your personal data for recruitment purposes in accordance with Singapore's Personal Data Protection Act (PDPA).

Only shortlisted candidates will be notified.

Job Title: Program and Administrative Support Manager
Location: Central
Industry: Education / Sports

At Karpenko Gymnastics Academy (KGA) , we are passionate about providing high-quality gymnastics education and support to our students. As we expand our operations, we are looking for a dynamic and dedicated Program and Administrative Support Manager to join our team and ensure smooth daily operations, exceptional program delivery, and effective communication across all locations.

Key Responsibilities
As the Program and Administrative Support Manager , you will be responsible for:

1. Communication Management
   - Monitor and manage incoming messages across all operational locations.
   - Ensure seamless handover of ongoing conversations to incoming administrative staff.
   - Support communication coordination as the organization expands to a third location, adjusting workloads as necessary.
   
2. Program Coordination & Development
   - Oversee and support the execution of camps and private class programs.
   - Collaborate with coaching staff to observe sessions, provide constructive feedback, and drive continuous improvement in program delivery.
   
3. Scheduling Support
   - Assist in scheduling coaches and classes, coordinating with the team to ensure efficient resource allocation and alignment with operational needs.
   
4. Administrative Process Optimisation
   - Contribute to streamlining and improving administrative workflows, including sales processes, parent communications, and resource allocation.
   - Assist in documenting processes and support the team in their consistent implementation.
   
5. Special Needs Program Development
   - Participate in the planning and execution of a dedicated program for students with special needs, collaborating with relevant stakeholders.
   
6. Project Support (As Time Permits)
   - Assist with various ongoing and ad hoc projects, such as mobile app development, website updates, marketing communications, and school program administration.
   
7. General Operational Support
   Provide broad-based assistance to ensure smooth day-to-day operations.
   Support the planning and execution of key events, such as the annual KGA Cup .Qualification

Qualifications & Requirements

• Diploma / Bachelor’s degree in relevant fields such as Education, Business, or Management (preferred).
• Minimum of 2 years of experience in program coordination, administration, or operations management.
• Strong organizational and multitasking skills with an ability to manage competing priorities.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Passion for continuous improvement and delivering high-quality programs.

Why Join Us?

• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• Dynamic and supportive work environment.
• Play a key role in the development and success of our programs and operations.

Responsibilities

• Providing customer service to clients, addressing customers' inquiries and resolving any issues in a timely and professional manner
• Assisting the sales team with administrative tasks, such as data entry, order processing, and maintaining accurate records
• Perform order processing and coordinate with operations team on shipping arrangement to ensure on time delivery
• Coordinating with internal teams to ensure the timely delivery of products and services to clients
• Identifying and communicating any potential problems or opportunities to the sales team
• Ad hoc duties as assigned

Requirements

• Diploma or Nitec in Business Administration or Supply Chain & Logistics or equivalent
• At least 1 - 2 years of sales support or customer service coordinator experience

Interested candidates who wish to apply for the advertised position, please send in your updated resume to

EA License No: 13C6305

Reg. No.: R24120209 (GAN CHYE SHEN)

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

• Support the Customer Service team with daily operations
• Update warranty tags and maintain the product loan system
• Clean and organize data in Excel
• Handle other assigned tasks as needed

Requirements

• Strong skills in PivotTable Excel and PowerPoint ; comfortable working with data
• Independent and proactive, able to work with little supervision

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No. 20C0270