886 Clerical Duties jobs in Singapore

We are seeking an organized and detail-oriented individual to provide administrative support in our office. The successful candidate will be responsible for ensuring effective and efficient office operations.

• Administrative Tasks: Provide secretarial and administrative support, prepare and dispatch authorization letters, follow up with clients, and report on project status.
• Project Coordination: Monitor, update, and arrange for plan purchases from government authorities.
• Documentation: Prepare submission documents, submit applications via e-corenet, and download approvals.

• Certification: At least ITE Certification is required.
• Training: Training provided to enhance skills and knowledge.

A pivotal role in an organization is the Administrative Support position. This assignment necessitates robust organizational abilities, precise attention to detail, and exceptional communication capabilities.

• Process supplier invoices and delivery notes accurately and efficiently.
• Maintain secure and organized files of supplier documents.
• Share relevant documents with the team via a shared drive.
• Collaborate with the accounting department to ensure timely submission of GST refund documents.
• Communicate with suppliers regarding payment updates and provide necessary documentation.
• Perform administrative tasks as assigned by management.
• Contribute to teamwork to achieve common objectives.

• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.

This role is based in Singapore and requires a flexible approach to work.

Chinmega Electric Pte Ltd has been operating in the B2B space for the past 30 years. We specialize in the wholesale of small appliances from leading brands and have been a reliable and committed partner to our business customers. Many of them have grown over the years due to our support in providing an accessible, wide variety of products at great value.

We are currently looking to hire administative support for our growing business.

Roles & Responsibilities

• General Administrative support.
• Assist in preparing customer orders for delivery.
• Assist in tracking stock levels.
• Assist in scheduling of installations.
• Assist in updating and maintaining e-commerce listings.
• Assist in order fulfilment when required.
• Perform any other ad-hoc duties as assigned
• Comfortable with computers as navigating ecommerce platform functions required.
• Able to work independently

All ages and levels of experience are welcome as training will be provided.

This is a full time role.

Interested applicants please send your CV to

We are located at 61 Kaki Bukit Avenue 1, #04-23 Shun Li Industrial Park, Singapore

Executive Assistant Opportunity

A pivotal role in an organization is the Administrative Support position. This assignment necessitates robust organizational abilities, precise attention to detail, and exceptional communication capabilities.

Responsibilities:

• Process supplier invoices and delivery notes accurately and efficiently.
• Maintain secure and organized files of supplier documents.
• Share relevant documents with the team via a shared drive.
• Collaborate with the accounting department to ensure timely submission of GST refund documents.
• Communicate with suppliers regarding payment updates and provide necessary documentation.
• Perform administrative tasks as assigned by management.
• Contribute to teamwork to achieve common objectives.

Required Skills and Qualifications:

• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.

Working Conditions:

This role is based in Singapore and requires a flexible approach to work.

Job Title: Administrative Support

We are seeking an organized and detail-oriented individual to provide administrative support in our office. The successful candidate will be responsible for ensuring effective and efficient office operations.

Key Responsibilities:

• Administrative Tasks: Provide secretarial and administrative support, prepare and dispatch authorization letters, follow up with clients, and report on project status.
• Project Coordination: Monitor, update, and arrange for plan purchases from government authorities.
• Documentation: Prepare submission documents, submit applications via e-corenet, and download approvals.

Requirements:

• Certification: At least ITE Certification is required.
• Training: Training provided to enhance skills and knowledge.

The primary responsibility of an Administrative Support Professional is to provide effective organizational assistance, ensuring seamless day-to-day operations and maintaining optimal workflow.

• Manage schedules, documentation, and communication channels across departments to support strategic planning and goal-oriented execution.
• Collaborate with internal teams to ensure business processes align with company objectives and contribute to successful project delivery.

• Proficient in Microsoft Office applications (Word, PowerPoint, Excel).
• Absorbent individuals are preferred for immediate onboarding.

This role presents a unique opportunity to work within a dynamic team environment and contribute to the success of clients by delivering exceptional administrative support services. If you possess excellent organizational skills, attention to detail, and effective communication abilities, we encourage you to apply for this exciting opportunity.

As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our organization. You will be responsible for providing administrative support to our team members, handling various tasks with efficiency and effectiveness.

• Liaise with HR personnel to manage staff overtime submissions, leave applications, housing addresses, and exit declarations.
• Answer incoming phone calls and emails promptly and professionally, maintaining effective communication channels.
• Monitor and replenish inventory levels for essential items such as gloves, safety vests, earplugs, stationery, and other company assets.
• Maintain accurate internal records and prepare summary reports based on collected data.
• Retrieve and provide file information upon request for various stakeholders.
• Consolidate data on damaged tools, generate reports, and coordinate with the Maintenance team on rework status.
• Process purchase requests, track order statuses, and complete purchase receipts.
• Manage the distribution of lockers and shoe racks to team members, maintaining related documentation.
• Perform ad-hoc tasks as assigned by supervisors and managers.

• Min. GCE

About the Role

• The successful candidate will be responsible for managing schedules, appointments, and meetings to ensure seamless daily operations.

• In addition, they will respond to inquiries, direct calls, and manage emails to maintain efficient communication channels.

• Maintaining organized filing systems and updating records is also a key responsibility of this role.

• The selected individual will perform administrative tasks such as data entry, expense reporting, and ordering office supplies to support the team's needs.

• They will serve as a point of contact for employees, clients, vendors, and other external parties to foster positive relationships.

• Assisting with event coordination, project execution, and providing support to various team members and departments will also be a part of their duties.

• The role requires ensuring the office remains clean, organized, and presentable for employees and visitors.

• Additionally, they will continuously evaluate and improve administrative processes and procedures to enhance efficiency and productivity within the office.

Requirements and Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree in business administration or related field preferred.

• Proven experience in administrative roles; ability to multitask and prioritize tasks efficiently.

• Excellent communication and organizational skills; proficiency in MS Office and Google Suite.

Benefits and Perks

• A competitive salary and benefits package including health insurance, paid time off, and professional development opportunities.

About Us

We are committed to fostering a positive work environment that supports the growth and well-being of our team members.

  The ideal candidate for this Secretary role will be responsible for preparing and disseminating correspondence, memos and forms in a timely manner.

  This includes supporting the completion of regular reports and submissions, as well as communicating with headquarters regarding work matters.

  Additional responsibilities include managing calendars, scheduling appointments, meetings and events, and taking accurate meeting minutes.

  An excellent understanding of written and verbal communication skills is essential in interpreting written or spoken material into Japanese language, ensuring meaning and context are maintained.

  Other tasks may also be requested by management from time to time.

• Bachelor's degree in Business Administration or related field
• Minimum 2-3 years of relevant secretary experience or equivalent
• Prior experience in a secretary position or administration will be beneficial
• Excellent written and verbal communication skills
• Proficiency in Japanese language for document translation/interpretation and liaison with Japan HQ and Japanese speaking counterparts
• Ability to communicate in Mandarin for liaison with Mandarin speaking clients and stakeholders
• Proficiency in Microsoft Office applications