1,467 Business Operations Admin jobs in Singapore

We are looking for meticulous individuals who have an eye for details, to maintain accuracy in data processing for business transactions.

This position is based in Singapore for Five-day work week. Under the employment of Financial Alliance Pte Ltd.

JOB DESCRIPTION

· Data entry of business transactions and upload scanned policy documents

· Manage policy alterations, renewals and claims

· Disseminate emails and upload information to shared folder

· Update application status, underwriting & service information

· Arrange for courier and dispatch of documents

· Receptionist duties (if needed)

· Perform any ad-hoc activities and project assigned

PREREQUISITES

· Strong service orientation

· Good communication and negotiation skills to manage internal and external stakeholders

· Able to meet tight deadlines, be meticulous and accurate

· Proficient in Microsoft Excel and Word

Basic training will be given on the insurance and investment products.

Job Type : Permanent

Schedule :

Monday to Friday, 9am to 6pm

On-site

Roles & Responsibilities

We are seeking a highly organised, proactive, and adaptable Administrative Assistant / Executive to support the daily operations of the Chinese Media Group newsroom. The ideal candidate should demonstrate a strong interest in service and administrative support, ideally with experience in a dynamic, fast-paced environment. This role is vital to ensuring the smooth functioning of the newsroom and delivering essential support to both editorial and business teams.

Responsibilities:

● Provide administrative and logistical support to news desks by managing shared mailboxes, responding to press invites and public inquiries, maintaining and updating the editorial events diary and staff rosters, and coordinating travel logistics for both journalists and non-editorial staff.

● Facilitate staff onboarding and offboarding, including applying for and coordinating approvals for access to devices, systems, and software; manage the tracking and disposal of fixed and other assets; and assist in the drafting and proper maintenance of contract documentation and related records.

● Administer procurement, payment, and billing operations—ensuring timely and policy-compliant processing of newsroom purchases and payment requests; proactively engage with external stakeholders, including contributors and content producers, to confirm or resolve payment-related details as needed.

● Assist, where applicable, with data compilation for publications, publishing sales-order fulfilment, and coordination of book-launch sales or other newsroom events; and step into additional roles or special projects as required.

● Regularly assess and enhance administrative processes by proactively identifying opportunities for improvement and implementing solutions to streamline workflows and boost overall efficiency in newsroom operations.

Requirements:

● Fresh graduate or diploma holder or candidate with relevant experience in administrative operations, customer services, or related fields—preferably with exposure to fast-paced work environments.

● Fluent in English and Chinese, with strong written and verbal communication skills to facilitate clear and effective interaction across teams and stakeholders.

● Able to manage multiple tasks, applying a service-oriented and proactive approach to support smooth workflows and enhance editorial operations.

● Demonstrates a positive attitude toward taking on new tasks and challenges, working independently while collaborating to support business goals and teamwork.

● Proficient in productivity tools such as Google Suite (Sheets, Docs, Slides).

● Flexible to work shifts, as required by operational needs.

● Candidate with relevant experience may be considered for an executive position

Join Our Team and Shape the Future of the Medical-Aesthetics Industry

ClearSK is a premier medical aesthetic clinic chain with a significant presence in Singapore, Kuala Lumpur, Shanghai, and Hangzhou. With over a decade of experience in providing innovative, safe, and effective aesthetic treatments, we are dedicated to empowering individuals to embrace beauty and confidence. Our commitment to quality and excellence in aesthetic care has made us a trusted partner in our clients' journeys towards perfecting skin and body beautifully.

Job Responsibilities

• Maintain a high-level perspective while being hands-on in operational planning and execution.
• Clinic & Staff Support Service - Respond promptly to clinic operations' needs, ensuring the efficient operation of support services. Manage equipment requirements, including maintenance and troubleshooting when necessary.
• IT Support & Access Management - Troubleshoot technical issues and manage access credentials for various systems.
• Knowledge Management and Training – Need to travel to clinics to identify knowledge gaps among clinic staff and provide training solutions. Utilize SOPs (Standard Operating Procedures), FAQs, and chatbots to disseminate information and fill knowledge gaps effectively.
• Implement Process Automation and Integrations: Zapier, ChatGPT, Chatbot, Plugins, etc.
• Automated Recruitment - Video/Transcription Shortlisting.
• To provide operational support as required (i.e. Replenishment of office and printing supplies)
• Ensure proper filing system and upkept and maintained
• Assist and document the stock distribution guided by plans
• Liaise with IT & General Admin Group as required
• Assist with development and administration of Operational SOP
• Assist in general administrative duties and any other ad-hoc assignments from time to time.

Ideal Candidate

• Minimum Bachelor's degree from reputable universities preferably in Business Administration and Health Sciences.
• 2 years of relevant experience in service/hospitality/healthcare/retail industry, are welcome to apply.
• Proficient in English communication and writing.
• Ability to read, write, and converse in Chinese will be an added advantage as liaising with our counterparts in China and Chinese customers.
• Pleasant personality, impeccable integrity, responsible, responsive, able to work under pressure and independently.
• Strong working knowledge of Excel.
• Proficient in IT systems.

What We Offer

• An attractive Salary Package with fixed pay of up to S$5,000 per month for candidates who fully meet our requirements.
• 5 working days per week; Monday to Friday.
• Sponsored work trips to KL to promote mutual learning and exchanges.
• Comprehensive job training and professional guidance provided.
• Fast-track career path for fast learners and high performers.
• Opportunity to work alongside doctors and management.
• Opportunity to embark on the Management Trainee Program for career advancement.
• Reward and recognition program that appreciates the most competent and brightest employees.
• Promotion based on performance and achievements.
• Generous package of free medical aesthetics treatments (up to S$6000 per year) selecting from 100+ treatments for full time employees.
• Exclusive staff discounts on our products and services.
• Medical Benefits for full time employees.

Join Us

At ClearSK, we value innovation, excellence, and the continuous pursuit of enhancing beauty and confidence through safe and effective treatments. If you are passionate about making a difference in the aesthetic industry and possess the creative skills and experience we are looking for, we invite you to apply.

Become a part of our dynamic team and contribute to our journey of perfecting skin and body beautifully, enjoying the flexibility of a hybrid work model designed to foster both independence and collaboration.

Application process

Should you wish to be considered for shortlisting, please complete the attached Google Form at the link below prior to submitting your application on the job portal:

Please be advised that only candidates who have completed the form and are subsequently shortlisted will be notified.

Roles & Responsibilities

We are seeking a highly organised, proactive, and adaptable Administrative Assistant / Executive to support the daily operations of the Chinese Media Group newsroom. The ideal candidate should demonstrate a strong interest in service and administrative support, ideally with experience in a dynamic, fast-paced environment. This role is vital to ensuring the smooth functioning of the newsroom and delivering essential support to both editorial and business teams.

Responsibilities:

● Provide administrative and logistical support to news desks by managing shared mailboxes, responding to press invites and public inquiries, maintaining and updating the editorial events diary and staff rosters, and coordinating travel logistics for both journalists and non-editorial staff.

● Facilitate staff onboarding and offboarding, including applying for and coordinating approvals for access to devices, systems, and software; manage the tracking and disposal of fixed and other assets; and assist in the drafting and proper maintenance of contract documentation and related records.

● Administer procurement, payment, and billing operations—ensuring timely and policy-compliant processing of newsroom purchases and payment requests; proactively engage with external stakeholders, including contributors and content producers, to confirm or resolve payment-related details as needed.

● Assist, where applicable, with data compilation for publications, publishing sales-order fulfilment, and coordination of book-launch sales or other newsroom events; and step into additional roles or special projects as required.

● Regularly assess and enhance administrative processes by proactively identifying opportunities for improvement and implementing solutions to streamline workflows and boost overall efficiency in newsroom operations.

Requirements:

● Fresh graduate or diploma holder or candidate with relevant experience in administrative operations, customer services, or related fields—preferably with exposure to fast-paced work environments.

● Fluent in English and Chinese, with strong written and verbal communication skills to facilitate clear and effective interaction across teams and stakeholders.

● Able to manage multiple tasks, applying a service-oriented and proactive approach to support smooth workflows and enhance editorial operations.

● Demonstrates a positive attitude toward taking on new tasks and challenges, working independently while collaborating to support business goals and teamwork.

● Proficient in productivity tools such as Google Suite (Sheets, Docs, Slides).

● Flexible to work shifts, as required by operational needs.

● Candidate with relevant experience may be considered for an executive position

Roles & Responsibilities

We are seeking a highly organised, proactive, and adaptable Administrative Assistant / Executive to support the daily operations of the Chinese Media Group newsroom. The ideal candidate should demonstrate a strong interest in service and administrative support, ideally with experience in a dynamic, fast-paced environment. This role is vital to ensuring the smooth functioning of the newsroom and delivering essential support to both editorial and business teams.

Responsibilities:

● Provide administrative and logistical support to news desks by managing shared mailboxes, responding to press invites and public inquiries, maintaining and updating the editorial events diary and staff rosters, and coordinating travel logistics for both journalists and non-editorial staff.

● Facilitate staff onboarding and offboarding, including applying for and coordinating approvals for access to devices, systems, and software; manage the tracking and disposal of fixed and other assets; and assist in the drafting and proper maintenance of contract documentation and related records.

● Administer procurement, payment, and billing operations—ensuring timely and policy-compliant processing of newsroom purchases and payment requests; proactively engage with external stakeholders, including contributors and content producers, to confirm or resolve payment-related details as needed.

● Assist, where applicable, with data compilation for publications, publishing sales-order fulfilment, and coordination of book-launch sales or other newsroom events; and step into additional roles or special projects as required.

● Regularly assess and enhance administrative processes by proactively identifying opportunities for improvement and implementing solutions to streamline workflows and boost overall efficiency in newsroom operations.

Requirements:

● Fresh graduate or diploma holder or candidate with relevant experience in administrative operations, customer services, or related fields—preferably with exposure to fast-paced work environments.

● Fluent in English and Chinese, with strong written and verbal communication skills to facilitate clear and effective interaction across teams and stakeholders.

● Able to manage multiple tasks, applying a service-oriented and proactive approach to support smooth workflows and enhance editorial operations.

● Demonstrates a positive attitude toward taking on new tasks and challenges, working independently while collaborating to support business goals and teamwork.

● Proficient in productivity tools such as Google Suite (Sheets, Docs, Slides).

● Flexible to work shifts, as required by operational needs.

● Candidate with relevant experience may be considered for an executive position

Roles & Responsibilities

We are seeking a highly organised, proactive, and adaptable Administrative Assistant / Executive to support the daily operations of the Chinese Media Group newsroom. The ideal candidate should demonstrate a strong interest in service and administrative support, ideally with experience in a dynamic, fast-paced environment. This role is vital to ensuring the smooth functioning of the newsroom and delivering essential support to both editorial and business teams.

Responsibilities:

● Provide administrative and logistical support to news desks by managing shared mailboxes, responding to press invites and public inquiries, maintaining and updating the editorial events diary and staff rosters, and coordinating travel logistics for both journalists and non-editorial staff.

● Facilitate staff onboarding and offboarding, including applying for and coordinating approvals for access to devices, systems, and software; manage the tracking and disposal of fixed and other assets; and assist in the drafting and proper maintenance of contract documentation and related records.

● Administer procurement, payment, and billing operations—ensuring timely and policy-compliant processing of newsroom purchases and payment requests; proactively engage with external stakeholders, including contributors and content producers, to confirm or resolve payment-related details as needed.

● Assist, where applicable, with data compilation for publications, publishing sales-order fulfilment, and coordination of book-launch sales or other newsroom events; and step into additional roles or special projects as required.

● Regularly assess and enhance administrative processes by proactively identifying opportunities for improvement and implementing solutions to streamline workflows and boost overall efficiency in newsroom operations.

Requirements:

● Fresh graduate or diploma holder or candidate with relevant experience in administrative operations, customer services, or related fields—preferably with exposure to fast-paced work environments.

● Fluent in English and Chinese, with strong written and verbal communication skills to facilitate clear and effective interaction across teams and stakeholders.

● Able to manage multiple tasks, applying a service-oriented and proactive approach to support smooth workflows and enhance editorial operations.

● Demonstrates a positive attitude toward taking on new tasks and challenges, working independently while collaborating to support business goals and teamwork.

● Proficient in productivity tools such as Google Suite (Sheets, Docs, Slides).

● Flexible to work shifts, as required by operational needs.

● Candidate with relevant experience may be considered for an executive position

Roles & Responsibilities

We are seeking a highly organised, proactive, and adaptable Administrative Assistant / Executive to support the daily operations of the Chinese Media Group newsroom. The ideal candidate should demonstrate a strong interest in service and administrative support, ideally with experience in a dynamic, fast-paced environment. This role is vital to ensuring the smooth functioning of the newsroom and delivering essential support to both editorial and business teams.

Responsibilities:

● Provide administrative and logistical support to news desks by managing shared mailboxes, responding to press invites and public inquiries, maintaining and updating the editorial events diary and staff rosters, and coordinating travel logistics for both journalists and non-editorial staff.

● Facilitate staff onboarding and offboarding, including applying for and coordinating approvals for access to devices, systems, and software; manage the tracking and disposal of fixed and other assets; and assist in the drafting and proper maintenance of contract documentation and related records.

● Administer procurement, payment, and billing operations—ensuring timely and policy-compliant processing of newsroom purchases and payment requests; proactively engage with external stakeholders, including contributors and content producers, to confirm or resolve payment-related details as needed.

● Assist, where applicable, with data compilation for publications, publishing sales-order fulfilment, and coordination of book-launch sales or other newsroom events; and step into additional roles or special projects as required.

● Regularly assess and enhance administrative processes by proactively identifying opportunities for improvement and implementing solutions to streamline workflows and boost overall efficiency in newsroom operations.

Requirements:

● Fresh graduate or diploma holder or candidate with relevant experience in administrative operations, customer services, or related fields—preferably with exposure to fast-paced work environments.

● Fluent in English and Chinese, with strong written and verbal communication skills to facilitate clear and effective interaction across teams and stakeholders.

● Able to manage multiple tasks, applying a service-oriented and proactive approach to support smooth workflows and enhance editorial operations.

● Demonstrates a positive attitude toward taking on new tasks and challenges, working independently while collaborating to support business goals and teamwork.

● Proficient in productivity tools such as Google Suite (Sheets, Docs, Slides).

● Flexible to work shifts, as required by operational needs.

● Candidate with relevant experience may be considered for an executive position

We are seeking an experienced and versatile Business & Operations Manager to oversee the company’s core functions, including operations, finance support, administration, HR coordination, and warehouse management . This newly created role requires a strong leader with excellent organizational, problem-solving, and management skills , capable of driving efficiency, ensuring compliance, and supporting business growth.

Business & Strategy

• Work closely with management to translate business strategies into operational execution.
• Identify process gaps and implement improvements to enhance efficiency.
• Provide insights and reports to support decision-making and long-term growth.

Operations Management

• Oversee and streamline daily operations across departments.
• Ensure smooth coordination between production, logistics, sales, and warehouse teams.
• Establish and monitor SOPs to maintain quality, timeliness, and compliance.

Finance & Accounts Oversight

• Supervise accounting processes including invoicing, payments, and reconciliations.
• Assist in financial planning, budgeting, and reporting.
• Ensure compliance with internal policies, audits, and statutory requirements.

Administration & Compliance

• Manage all company administration including contracts, permits, licenses, and certifications.
• Handle vendor and supplier coordination for office and operational needs.
• Maintain company documentation and records in compliance with regulations.

Warehouse & Inventory Control

• Oversee warehouse operations to ensure stock accuracy, safety, and organization.
• Monitor inventory reports, stock audits, and order fulfillment processes.
• Work with the warehouse team to ensure timely delivery and logistics efficiency.

People Management & Leadership

• Lead and guide admin, operations, and support staff.
• Drive accountability, efficiency, and professional growth within the team.
• Support HR functions such as staff onboarding, payroll coordination, and policy enforcement.

• Degree/Diploma in Business Administration, Operations, Finance, or related field.
• At least 5 years of proven experience in operations, business management, or related functions.
• Strong leadership skills with the ability to manage multiple functions and teams.
• Familiar with accounting systems (e.g., Xero) and inventory systems.
• Excellent communication, organizational, and decision-making skills.
• High level of initiative, independence, and problem-solving ability.

1. Coordinate with the main contractor supervisor to attend to EMSU-related urgent and scheduled work at all locations.
2. Respond promptly to calls and messages regarding urgent building repairs, and drive to the customer's location within 30 minutes for emergencies such as pipe leaks, pump repairs, and electrical issues, as per contractual requirements.
3. Plan construction sequences for various work trades within subcontracted projects.
4. Coordinate and lead work teams for inspections by the Building Engineer and/or Manager.
5. Manage water tank cleaning, flushing per legal requirements, and ensure completion of certification processes.
6. Dispatch samples for testing, collect results, and maintain digital records securely.
7. Create draft notifications for water service works and submit completion reports for Licensed Plumber jobs in the PUB system accurately and timely.
8. Utilize IT skills to browse online job opportunities in Singapore and market ideas for demolition, debris disposal, furniture removal, and dismantling works.
9. Monitor QAQC issues with working teams and ensure timely submission of closeout reports as per client instructions.
10. Arrange for urgent repairs by dispatching workers to site; be hands-on as needed.
11. Coordinate, obtain, and submit completion certificates and follow up on invoice submissions to owners.
12. Ensure timely procurement and delivery of construction materials to avoid project delays and penalties.
13. Review daily vendor reports and ensure activities are properly documented before circulation to the Project Director/Manager.
14. Implement and oversee safety standards on-site in compliance with IMS safe work methods.
15. Attend site coordination meetings and coordinate with subcontractors at the site level.
16. Participate in site surveys for new projects, providing detailed calculations and documentation for tenders and referrals.
17. Having a driving license is an advantage.