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• Provides effective document control support to project teams;
• Maintains technical documents, drawings and all correspondences in an up-to-date, accurate, effective and efficient manner
• Ensures that all maintenance of documents is in accordance with Document Control procedures;
• Inputs and maintains document data into standard registers ensuring that information is accurate and up to date for both incoming and outgoing project documents as well as drawings;
• Ensures that all hard and electronic copies are logged, filed and uploaded to project server and portal as required by the project for easy traceability, retrieval and reference;
• Generates various document control reports as required
• Ensures that controlled copies of latest approved documents and drawings are distributed to appropriate staff, subcontractors, suppliers and clients as applicable;
• Maintains updated records of all approved documents and drawings and distribution list clearly;
• Maintains the files and control logs as required by the project;
• Prepares and ensures that all project documentations are archived both in hard copies and electronically upon completion of project.

• GCE O levels
• At least 6 years of relevant experience
• Good MS Office skills
• Proficient with web based environment software
• Good knowledge of documentation procedures
• Maintains clear and accurate records and reports for easy retrieval and reference
• Knows ISO standards

Job Summary:

• Maintain proper records of internal and external documents in accordance with stipulated standards and Standard Operating Procedures (SOP).
• Ensure all incoming and outgoing documentations are checked and well organized.
• Maintain and follow up on equipment calibration in accordance with SOP, and maintain proper records of calibration.
• Create and prepare shipment documentations, as well as related administrative duties.
• Upload Statistical Process Capability reports into customer servers and maintain In-Process Quality Control reports.
• Maintain inspection criteria for incoming, in process and final products.
• Analyze internal defects.
• Support QA / QC activities, assisting in projects when required and providing additional support when necessary.

Job Description:

• Records Management: Maintain accurate and up-to-date records of internal and external documents, including but not limited to quality management system QMS documents, standard operating procedures SOP, and other relevant documentation.
• Documentation Review: Ensure all incoming and outgoing documentations, such as email correspondences, drawings, documents, reports, etc. are reviewed and properly organized.
• Equipment Calibration: Maintain and follow up on equipment calibration according to SOP, ensuring that all equipment is calibrated regularly and records of calibration are maintained.
• Administrative Support: Assist in the creation and preparation of shipment documentations, as well as perform related administrative duties.
• Quality Reporting: Upload Statistical Process Capability reports into customer servers and maintain In-Process Quality Control reports, ensuring timely and accurate reporting.
• Inspection Criteria: Establish and maintain inspection criteria for incoming, in-process, and final products, ensuring compliance with relevant standards and regulations.
• Defect Analysis: Analyze internal defects, identifying root causes and implementing corrective actions to prevent future occurrences.
• QA/QC Support: Provide support to QA/QC activities, assisting in projects when required and providing additional support when necessary.

Requirements:

• Quality Control
• Supplier Quality
• Quality Management
• Quality Assurance
• Quality System
• Process Capability
• ISO
• Compliance
• Attention to Detail
• ISO 9001
• ISO 13485
• Manufacturing
• Audit
• Calibration

Benefits:

• Opportunity to work in a dynamic environment with a talented team
• Competitive compensation package
• Excellent opportunities for professional growth and development

Others:

• Relevant experience and qualifications will be considered
• Strong communication and interpersonal skills
• Ability to work effectively in a team environment
• High level of accuracy and attention to detail

Keyword: QualityControl

**Document Control Specialist**

A key aspect of this role is facilitating project documentation. The primary focus will be on ensuring timely completion and submission of project documents, with a weekly check-in to verify compliance.

• Work closely with the project team to establish and maintain a clear understanding of contractual documentation requirements.
• Maintain accurate records of document submissions, ensuring adherence to organizational guidelines and customer specifications.
• Develop and implement strategies for efficient document control, including the creation and management of documentation registers.
• Collaborate with project engineers and stakeholders to ensure seamless communication and coordination.

The ideal candidate will possess a degree or diploma in engineering, along with at least one year of relevant experience in project organization. Strong documentation skills, attention to detail, and effective communication abilities are essential for success in this role.

• Degree/Diploma in Engineering
• At least 1 year of relevant experience in project organization
• Strong documentation skills
• Attention to detail
• Effective communication skills

This role offers a unique opportunity to work collaboratively with cross-functional teams and drive process improvements through effective document control practices.

Your role will involve managing and maintaining the Electronic Document Management System (EDMS) for a major Oil & Gas Downstream Client project.

• Maintain document control procedures and policies across the project
• Ensure adherence to established work processes and workflows for the document control team
• Manage the full document lifecycle for all project and portfolio documents
• Maintain a central document repository and enforce version control to avoid discrepancies
• Collaborate with cross-functional teams to gather, organize, and manage all project documentation effectively
• Manage vendor document submissions to ensure timely receipt, proper review, approval, and archiving in line with project requirements
• Conduct regular internal and external audits to verify compliance with document control procedures and regulatory requirements
• Train team members and stakeholders on document control processes, tools, and best practices
• Provide timely support and resolve document-related issues for project teams as needed
• Ensure that Red Marked Up and As-built drawings and documents are updated in the EDMS on time, as part of project close-out and handover to the asset owner
• Continuously seek opportunities to improve document control processes, enhancing efficiency and accuracy
• Generate regular reports and metrics on document control activities for management review
• Manage user access and permissions within the EDMS, ensuring data security and integrity

You should have:

• Diploma or bachelor degree with 8+ years of relevant document control experience
• Experience in oil and gas, preferably downstream, refinery, and chemical industry
• Skills in process flow and analytical solutions
• Excellent communication skills and a quick learner
• Good team player
• Able to prioritize and ensure delivery of priorities for the area of responsibility. Flexible and adaptable to change, with a track record of demonstrating initiative, analytical capabilities and problem-solving
• Understanding of Continuous Improvement process and effective initiative to identify and help resolve business and technical issues within areas of responsibility
• A self-starter and reliable person, with good verbal and written skills in English
• Strong aptitude for Learner Mindset

This is an excellent opportunity for you to leverage your expertise in document control and contribute to a successful project.

We are seeking a skilled administrative professional to assist our team with document organization and quality control. The successful candidate will be responsible for reviewing and maintaining accurate records, as well as supporting the development of business processes.

• Assist with the organization and categorization of documents in accordance with company standards.
• Perform quality checks to ensure documents are complete, legible, and accurately filed.
• Support the development of business processes and procedures to improve efficiency and productivity.
• Maintain accurate logs or trackers for document and agreement status.
• Flag discrepancies or issues in documentation and escalate when necessary.

Requirements:

• Proficient in Microsoft Office, especially Excel.
• Strong attention to detail and high level of accuracy.
• Ability to manage confidential documents with discretion.
• Good organizational and time management skills.
• Able to work independently with minimal supervision.

Document Management Specialist

This role is responsible for overseeing the smooth operation of document management processes within our organization. To excel in this position, you will need to have a strong understanding of document control principles and be proficient in using various software systems.

Key Responsibilities:

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• Update all receiving welding reports in the weld console software;
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• Verify the correctness of welding reports by checking visual or fit-up details against client signatures;
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• Evaluate fabrication details accuracy in the weld console;
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• Verify drawing numbers , location, and welder identification numbers;
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• Inspect drawings for root gap, root face, bevel angle, and section measurements;
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• Inform welding inspectors of rejected or wrong welding and request re-welding or repair;
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• Calculate and verify approved welding materials and specifications in the system;
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• Manage NDT reports , such as UT, RT, and MPI;
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• Control incoming and outgoing documents from clients and company contractors;
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• Register and maintain document profiles in Excel files;
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• Upload electronic documents and prepare transmittals for Clients, Sub-contractors, and Vessel Owners;
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• Assign transmittal numbers for outgoing documents;
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• Maintain and update incoming documents from client comments to company;
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• Assign reference numbers for internal documents and maintain registers and labelling;
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• Receive discipline client comments , including externals, and send to company and sub-contractors;
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• Prepare outgoing letters and transmittal documents for distribution among departments;
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• Receive final documents sent to head of Document Control departments;
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• Finalize handover of documentation based on client requirements.
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Requirements:

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• Diploma or Degree in a relevant field;
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• Proficiency in Microsoft Office Suite , including Excel, Word, PowerPoint, and Outlook;
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• Minimum 2 years of experience in the Marine and Offshore Sector;
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• Strong understanding of drawings and documents related to FPSO, LNG, and FLNG vessels;
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• Drawing and drafting expertise ;
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• Welding knowledge ;
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• FPSO, LNG, and Marine Industry experience ;
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• Inspection and filing skills ;
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Benefits:

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This role offers a competitive salary and benefits package, along with opportunities for career growth and development.

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About Us:

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We are a leading provider of document management services, dedicated to delivering high-quality solutions to our clients.

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Contact Us:

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Please visit our website to learn more about our services and how we can support your document management needs.

Position Overview:

Piinacle Servovalve Services Pte Ltd is seeking a highly qualified and competent professional for the role of Document Control CUM HSE Executive . This role demands precision, accountability, and a strong command over both document management systems and health, safety, and environmental (HSE) standards.

Only candidates meeting the strict qualifications below will be considered.

Key Responsibilities:

Document Control:

· Manage and control technical and operational documents with absolute accuracy in both hard and digital formats.

· Utilize ShareCat , SharePoint , and SAP for document tracking, version control, and secure data management.

· Ensure engineering documents, drawings, and other project pacifications are transmitted promptly as per the agreed time frame with the client

· Ensure zero deviation in document control logs, registers, and transmittals in line with company and client protocols.

HSE Compliance & Execution:

• Implement and strictly enforce HSE protocols, procedures, and company safety regulations across all work environments.
• Maintain comprehensive records of inspections, incident reports, and employee safety training logs.
• Conduct risk assessments, emergency drills, and safety audits with full documentation and corrective action tracking.
• Promote a zero-incident culture through rigorous oversight and continuous improvement in safety practices.

Minimum Requirements (Strictly Enforced):

• Possess a recognized degree / master’s degree in any discipline.
• Hold an International NEBOSH Certification (General Certificate or higher) – strictly mandatory. Candidates should have successfully completed IG 1 as a minimum.
• Hands-on experience in document control and familiar with HSE standards related to workplace health and safety
• Proficient in ShareCat, SharePoint and preferably SAP
• Exceptional attention to detail, document accuracy, and compliance with safety and regulatory standards.
• Only candidates who meet ALL the above criteria will be considered.

We are seeking a professional with experience in the Information Technology industry to support the implementation of our client's technology roadmap, aligning with the organization's mission and programmatic goals. As the candidate, you will be responsible for managing technology solutions and data systems that enable efficient service delivery and impact measurement. It is essential to have a strong grounding in data management and systems integration to effectively translate organizational needs into technology solutions.Having familiarity with development sector operations will be valuable in understanding the specific context and needs of end users and stakeholders.Educational Requirement: B.Tech/MSc; M.Tech desirableExperience: 8-10 years in the IT/Data industryLocation: Santacruz, MumbaiReporting Structure: You will report to the Chief Executive Officer with a dotted line reporting to the Fractional Chief Technology Officer (fCTO).Your core responsibilities will include:Strategic Technology Planning & Process Improvement:- Collaborating with program and domain teams to identify areas where technology can improve efficiency and data-driven decision-making.- Supporting the implementation of technology solutions aligned with organizational priorities.- Translating strategic goals into executable plans and process improvements.- Documenting, mapping, and streamlining key business processes to support digital transformation.Data & Monitoring Enablement:- Supporting the effective use of data for program insights and decision-making.- Implementing and maintaining information systems to enhance data collection, visualization, and reporting.IT Infrastructure & Technology Deployment:- Supporting the maintenance and improvement of existing IT infrastructure.- Evaluating hardware, software, and network requirements for smooth deployment and functioning of applications.- Monitoring system access for staff and maintaining documentation related to IT assets.Technology Partner Management:- Identifying and coordinating with vendors and partners for technology development.- Evaluating and managing contracts and deliverables within defined parameters.Change Management & Capacity Building:- Facilitating user ownership and engagement in technology implementation.- Building internal team capacity on technological tools and processes.- Monitoring IT operations and suggesting improvements for usability and efficiency.Critical Traits:- Business Acumen- Professional Expertise- Trust and Integrity- Organizational Skills- Agility & Flexibility- Diversity SensitivityBehavioral Competencies:- Coaching and Mentoring- Communication Skills- Influencing- Proactiveness- Collaborative & Supportive Mindset- Adaptability & Prioritization- Systems Thinking & Innovation OrientationThis role requires someone with a deep understanding of technology applications, data management, security, storage systems, and networking. You should demonstrate strong organizational skills, agility, flexibility, and diversity sensitivity. Additionally, your behavioral competencies should include coaching and mentoring abilities, effective communication skills, and a proactive mindset in implementing timely solutions.,

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• Associate Director - Information Management

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As the Information Management Specialist for a major project, you will be responsible for overseeing the creation, management, and distribution of digital content to ensure seamless collaboration and efficiency.

Key Responsibilities:

1. Develop and implement information management strategies aligned with industry standards and best practices.
2. Lead a team in undertaking functions of effective information management throughout the project lifecycle.
3. Review client information requirements and perform the role and responsibilities of the Project Information Manager.
4. Collaborate with stakeholders to understand project information requirements, delivery milestones, and information standards.
5. Contribute to the development of the BIM execution plan and define the Master Information Delivery Plan.
6. Ensure alignment with client requirements and advise on queries raised by client BIM representatives.
7. Support the mobilization process, configuring tools and platforms to enable efficient delivery.
8. Guide, support, and audit task teams in delivering their Task Information Delivery Plans.
9. Provide detailed advice and support to ensure compliance with the BIM Execution Plan and client requirements.