49 Archival Management jobs in Singapore

The successful candidate will provide administrative support to our team by managing movement and storage of investigation papers and enquiry files. This includes processing and maintaining up-to-date records on file numbers, as well as providing necessary returns and updates.

• Processing and Storage: The role involves managing the movement and storage of investigation papers and enquiry files.
• Record Keeping: Maintaining accurate and up-to-date records on file numbers is crucial for this position.
• Data Collation: The candidate will be responsible for collating case details for easy retrieval.

This position requires excellent organizational skills, as the candidate will need to prioritize tasks and manage their time effectively to meet deadlines.

Investigation Support:

• Exhibit Management: The candidate will be responsible for returning case exhibits to rightful owners.
• Administrative Tasks: Supporting the team in routine and ad-hoc tasks is an essential part of this role.

Key Skills:

• Organizational Skills: The ability to work independently and prioritise tasks effectively is crucial for this position.
• Communication Skills: Strong interpersonal and communication skills are required to work effectively with the team.
• Technical Skills: Basic computer literacy and the ability to learn investigation management systems are essential.

Additional Requirements:

• Adaptability: The candidate should be flexible and adaptable to process changes.

Shipping Coordinator

• Process shipping documentation efficiently.
• Issue certificates/documents as required.
• Prepare financial documents (invoices, debit notes, credit notes) accurately.
• Manage document filing and scanning system effectively.

• Proven experience in shipping documentation (Bills of Lading, Commercial Invoice, Packing List, Export Declaration).
• Proficient computer skills (Outlook, Excel, Word).
• Excellent English writing skills.
• At least GCE 'A' level or equivalent qualification.
• Ability to work independently with minimal supervision.
• Strong team player with a positive attitude and aptitude.
• Adaptable and able to thrive in a fast-paced environment.

• Microsoft Outlook
• Communication Skills
• Shipping Documentation
• Microsoft Excel
• Independence
• Vetting
• Supervisory Skills
• Data Entry
• Attention to Detail
• Administrative Support
• Teamwork
• Microsoft Word
• Shipping
• Writing Skills

• Provides effective document control support to project teams;
• Maintains technical documents, drawings and all correspondences in an up-to-date, accurate, effective and efficient manner
• Ensures that all maintenance of documents is in accordance with Document Control procedures;
• Inputs and maintains document data into standard registers ensuring that information is accurate and up to date for both incoming and outgoing project documents as well as drawings;
• Ensures that all hard and electronic copies are logged, filed and uploaded to project server and portal as required by the project for easy traceability, retrieval and reference;
• Generates various document control reports as required
• Ensures that controlled copies of latest approved documents and drawings are distributed to appropriate staff, subcontractors, suppliers and clients as applicable;
• Maintains updated records of all approved documents and drawings and distribution list clearly;
• Maintains the files and control logs as required by the project;
• Prepares and ensures that all project documentations are archived both in hard copies and electronically upon completion of project.

• GCE O levels
• At least 6 years of relevant experience
• Good MS Office skills
• Proficient with web based environment software
• Good knowledge of documentation procedures
• Maintains clear and accurate records and reports for easy retrieval and reference
• Knows ISO standards

Your role will involve managing and maintaining the Electronic Document Management System (EDMS) for a major Oil & Gas Downstream Client project.

• Maintain document control procedures and policies across the project
• Ensure adherence to established work processes and workflows for the document control team
• Manage the full document lifecycle for all project and portfolio documents
• Maintain a central document repository and enforce version control to avoid discrepancies
• Collaborate with cross-functional teams to gather, organize, and manage all project documentation effectively
• Manage vendor document submissions to ensure timely receipt, proper review, approval, and archiving in line with project requirements
• Conduct regular internal and external audits to verify compliance with document control procedures and regulatory requirements
• Train team members and stakeholders on document control processes, tools, and best practices
• Provide timely support and resolve document-related issues for project teams as needed
• Ensure that Red Marked Up and As-built drawings and documents are updated in the EDMS on time, as part of project close-out and handover to the asset owner
• Continuously seek opportunities to improve document control processes, enhancing efficiency and accuracy
• Generate regular reports and metrics on document control activities for management review
• Manage user access and permissions within the EDMS, ensuring data security and integrity

You should have:

• Diploma or bachelor degree with 8+ years of relevant document control experience
• Experience in oil and gas, preferably downstream, refinery, and chemical industry
• Skills in process flow and analytical solutions
• Excellent communication skills and a quick learner
• Good team player
• Able to prioritize and ensure delivery of priorities for the area of responsibility. Flexible and adaptable to change, with a track record of demonstrating initiative, analytical capabilities and problem-solving
• Understanding of Continuous Improvement process and effective initiative to identify and help resolve business and technical issues within areas of responsibility
• A self-starter and reliable person, with good verbal and written skills in English
• Strong aptitude for Learner Mindset

This is an excellent opportunity for you to leverage your expertise in document control and contribute to a successful project.

**Document Control Specialist**

A key aspect of this role is facilitating project documentation. The primary focus will be on ensuring timely completion and submission of project documents, with a weekly check-in to verify compliance.

• Work closely with the project team to establish and maintain a clear understanding of contractual documentation requirements.
• Maintain accurate records of document submissions, ensuring adherence to organizational guidelines and customer specifications.
• Develop and implement strategies for efficient document control, including the creation and management of documentation registers.
• Collaborate with project engineers and stakeholders to ensure seamless communication and coordination.

The ideal candidate will possess a degree or diploma in engineering, along with at least one year of relevant experience in project organization. Strong documentation skills, attention to detail, and effective communication abilities are essential for success in this role.

• Degree/Diploma in Engineering
• At least 1 year of relevant experience in project organization
• Strong documentation skills
• Attention to detail
• Effective communication skills

This role offers a unique opportunity to work collaboratively with cross-functional teams and drive process improvements through effective document control practices.

Job Summary:

• Maintain proper records of internal and external documents in accordance with stipulated standards and Standard Operating Procedures (SOP).
• Ensure all incoming and outgoing documentations are checked and well organized.
• Maintain and follow up on equipment calibration in accordance with SOP, and maintain proper records of calibration.
• Create and prepare shipment documentations, as well as related administrative duties.
• Upload Statistical Process Capability reports into customer servers and maintain In-Process Quality Control reports.
• Maintain inspection criteria for incoming, in process and final products.
• Analyze internal defects.
• Support QA / QC activities, assisting in projects when required and providing additional support when necessary.

Job Description:

• Records Management: Maintain accurate and up-to-date records of internal and external documents, including but not limited to quality management system QMS documents, standard operating procedures SOP, and other relevant documentation.
• Documentation Review: Ensure all incoming and outgoing documentations, such as email correspondences, drawings, documents, reports, etc. are reviewed and properly organized.
• Equipment Calibration: Maintain and follow up on equipment calibration according to SOP, ensuring that all equipment is calibrated regularly and records of calibration are maintained.
• Administrative Support: Assist in the creation and preparation of shipment documentations, as well as perform related administrative duties.
• Quality Reporting: Upload Statistical Process Capability reports into customer servers and maintain In-Process Quality Control reports, ensuring timely and accurate reporting.
• Inspection Criteria: Establish and maintain inspection criteria for incoming, in-process, and final products, ensuring compliance with relevant standards and regulations.
• Defect Analysis: Analyze internal defects, identifying root causes and implementing corrective actions to prevent future occurrences.
• QA/QC Support: Provide support to QA/QC activities, assisting in projects when required and providing additional support when necessary.

Requirements:

• Quality Control
• Supplier Quality
• Quality Management
• Quality Assurance
• Quality System
• Process Capability
• ISO
• Compliance
• Attention to Detail
• ISO 9001
• ISO 13485
• Manufacturing
• Audit
• Calibration

Benefits:

• Opportunity to work in a dynamic environment with a talented team
• Competitive compensation package
• Excellent opportunities for professional growth and development

Others:

• Relevant experience and qualifications will be considered
• Strong communication and interpersonal skills
• Ability to work effectively in a team environment
• High level of accuracy and attention to detail

Keyword: QualityControl

This is a unique opportunity to utilize your administrative skills in a fast-paced construction environment.

Roles & Responsibilities:

• Provide professional administrative support on project site, ensuring the smooth operation of daily activities.

• Generate emails and reports when necessary, maintaining clear communication with stakeholders.

• Site Admin provides administration support to the project team and handles project public relation issues. As the primary contact point for information flow between Head Office and site, they ensure that all parties are informed and up-to-date.

• Site Admin duties include maintaining relationships and communicating project activities to the project site neighborhood, and attending and resolving complaints from external parties.

• Act as project document controller, performing administrative duties including filing, sorting, printing, circulation, storage of some project documents (correspondences), and handling of all incoming telephone calls.

• Assume responsibility for maintenance of site office equipment, including computers, copy machines and fax machines.

Requirements:

• NITEC / GCE 'O' level / GCE 'N' level qualification or equivalent.

• Minimum 2 years working experience in providing efficient administration in a construction environment.

• Required skills include computer skills, understanding of words, excel and power point.

• Ability to work independently with initiative and adapt in a fast-paced environment, multi-tasking and handle stress.

Tell Employers What Skills You Have:

• Management Skills
• Leadership
• Microsoft Office
• Microsoft Excel
• Construction
• Stress
• Interpersonal Skills
• Administration
• Filling in paperwork
• Project Management
• Communication Skills
• Administrative Support
• Excel
• Team Player
• Circulation

Document Management Specialist

This role is responsible for overseeing the smooth operation of document management processes within our organization. To excel in this position, you will need to have a strong understanding of document control principles and be proficient in using various software systems.

Key Responsibilities:

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• Update all receiving welding reports in the weld console software;
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• Verify the correctness of welding reports by checking visual or fit-up details against client signatures;
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• Evaluate fabrication details accuracy in the weld console;
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• Verify drawing numbers , location, and welder identification numbers;
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• Inspect drawings for root gap, root face, bevel angle, and section measurements;
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• Inform welding inspectors of rejected or wrong welding and request re-welding or repair;
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• Calculate and verify approved welding materials and specifications in the system;
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• Manage NDT reports , such as UT, RT, and MPI;
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• Control incoming and outgoing documents from clients and company contractors;
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• Register and maintain document profiles in Excel files;
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• Upload electronic documents and prepare transmittals for Clients, Sub-contractors, and Vessel Owners;
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• Assign transmittal numbers for outgoing documents;
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• Maintain and update incoming documents from client comments to company;
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• Assign reference numbers for internal documents and maintain registers and labelling;
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• Receive discipline client comments , including externals, and send to company and sub-contractors;
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• Prepare outgoing letters and transmittal documents for distribution among departments;
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• Receive final documents sent to head of Document Control departments;
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• Finalize handover of documentation based on client requirements.
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Requirements:

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• Diploma or Degree in a relevant field;
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• Proficiency in Microsoft Office Suite , including Excel, Word, PowerPoint, and Outlook;
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• Minimum 2 years of experience in the Marine and Offshore Sector;
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• Strong understanding of drawings and documents related to FPSO, LNG, and FLNG vessels;
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• Drawing and drafting expertise ;
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• Welding knowledge ;
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• FPSO, LNG, and Marine Industry experience ;
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• Inspection and filing skills ;
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Benefits:

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This role offers a competitive salary and benefits package, along with opportunities for career growth and development.

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About Us:

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We are a leading provider of document management services, dedicated to delivering high-quality solutions to our clients.

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Contact Us:

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Please visit our website to learn more about our services and how we can support your document management needs.

We are seeking a skilled administrative professional to assist our team with document organization and quality control. The successful candidate will be responsible for reviewing and maintaining accurate records, as well as supporting the development of business processes.

• Assist with the organization and categorization of documents in accordance with company standards.
• Perform quality checks to ensure documents are complete, legible, and accurately filed.
• Support the development of business processes and procedures to improve efficiency and productivity.
• Maintain accurate logs or trackers for document and agreement status.
• Flag discrepancies or issues in documentation and escalate when necessary.

Requirements:

• Proficient in Microsoft Office, especially Excel.
• Strong attention to detail and high level of accuracy.
• Ability to manage confidential documents with discretion.
• Good organizational and time management skills.
• Able to work independently with minimal supervision.