836 Administrative Staff jobs in Yishun

Job Requirements:

· Minimum ITE or above

· Proficiency with MS Office software and IT skills

· Knowledge of administrative record keeping

· Ability to work independently and manage multiple tasks simultaneously

· Bi-lingual language proficiency will be an advantage – preferably English and Mandarin

· Fluent written and verbal communication skills

Job Responsibilities:

· Support general office administrative work

· Provide support to sales and marketing team in order enquiries, processing and documentations

· Handle incoming phone calls and enquiries

· Liase with various departments on documentations

· Maintaining and updating sales and customer records

· Generate and compile monthly sales reports

· Communicate customer feedback and complaints to relevant internal departments

• Experience in Admi, Architecture / Interior Design, Building and Construction
• ay to Day accounting work
• Prepare invoice for billing upon request and orders
• Process supplier payment voucher and cheque payment
• Check all invoices against delivery order prior to payment
• Process monthly payroll
• Work pass related matters (Eg:application, renewal, cancellation, FWL and etc)
• Handling general administrative duties
• Other ad-hoc duties as assigned

Job Responsibilities and Tasks :

• Report to the administrative lead or office manager for daily updates, accomplishments, and any issues requiring attention.
• Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
• Coordinate team meetings and events and prepare agendas.
• Assist in project management by tracking deadlines and facilitating communication.
• Handle expense reporting, invoicing, and basic accounting tasks.
• Liaise with vendors and clients, providing excellent customer service.
• Co-ordinate with the project management team for new construction.
• Costing and planning the whole project.
• Strong project management & problem-solving skills.
• Demonstrated ability to develop positive relationships and works with staff, colleagues, cross-functional teams, and third parties.
• Maintain office supplies and manage inventory.

Required Skills and Qualifications :

• Proven experience as an administrative assistant or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• Ability to work independently and as part of a team
• High school diploma or equivalent; associate or bachelor's degree preferred

Looking for an Administrative Assistant supports the office ordepartment by performing a variety of administrative tasks, ensuringefficient and smooth operations. This role involves handlingcorrespondence, maintaining files, scheduling appointments, andassisting with daily tasks to keep the office organized.

Key Responsibilities:

• Manage office communications, including emails, phone calls, and mail.

• Maintain and organize files and office documents (physical and digital).

• Schedule meetings and appointments for executives and staff.

• Prepare and edit documents, reports, and presentations.

• Assist in managing office supplies and inventory.

• Coordinate travel arrangements and accommodations for team members.

Handle incoming and outgoing correspondence and act as a point of contact for clients, visitors, and vendors.

• Perform general clerical duties, such as photocopying, faxing, and scanning.

• Provide support to other departments or teams when necessary.

• Organize and maintain office schedules and calendars.

• Perform data entry tasks and assist with databases and spreadsheets.

ADMINISTRATIVE

Occupation

ADMINISTRATIVE ASSISTANT

Job Description & Requirements

Key Responsibilities:

• Organizing and maintaining project files, schedules, and documentation
• Assisting with the preparation of reports, presentations, and other project documentation
• Coordinating meetings, taking minutes, and following up on action items
• Providing general administrative support to the project management team
• Liaising with internal and external stakeholders to gather information and resolve issues
• Monitoring and maintaining project budgets and expenses
• Supporting the implementation of project management processes and procedures.
• Manage front-desk reception operations, including calls, email, mail and visitor handling.
• Maintain accurate records and filing systems for easy retrieval of information.
• Perform other administrative tasks as required to support office operations and receptionist duties.

Requirements:

• Excellent communication and interpersonal skills, with the ability to work collaboratively with various stakeholders
• Proficient in using Microsoft Office suite, including Excel, Word, and PowerPoint.
• Any Degree in Business Administration or a related field.
• Minimum 3 years of experience in an administrative role; front-desk or customer service experience is a plus.
• Ability to multitask, adapt to changing priorities and work efficiently under pressure.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to handle sensitive information with discretion.

• Provide general administrative support to the office, including handling general services and office facilities management
• Manage and maintain confidential documents
• Handle incoming and outgoing emails efficiently
• Perform data entry, scheduling, and process payments via cheque or electronic transfer in a timely manner
• Attend to phone calls promptly, forward messages, and communicate in a polite and professional manner
• Possess basic accounting knowledge (Preferred)
• Carry out other ad-hoc duties as assigned by management

• Handling a variety of administrative tasks such as filing, data entry, and scheduling appointments
• Providing administrative and clerical support to the team, including managing correspondence and handling inquiries
• Assisting with the preparation of documents, reports, and presentations as needed
• Maintaining and updating office records and databases
• Supporting with event planning and coordination
• Previous experience in an administrative or office support role
• Strong organizational and time management skills with the ability to multi-task and priorities effectively
• Proficient in using Microsoft Office suite (Word, Excel, PowerPoint)
• Attention to detail and a keen eye for accuracy
• Ability to work independently and as part of a team
• At least 3 years of experience

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.
• complete course mathematics.

Job Description

5.5 days work.

Answering phone calls.

Issue delivery order and e-invoices to customers

Attend to administrative matters- eg. arrange customers job for delivery ,reply email

Proficient in MYOB

Maintain account receivable

• Prepare and issue invoices to customers.

• Record and update Accounts Receivable (AR) transactions

• Assist with AR aging reports and month-end closing activities

• Maintain proper filing of invoices, delivery orders, and related documents.

Perform ad-hoc tasks as required.

To Apply

Email your resume to

Only shortlisted candidates will be contacted.

Important Notes:

1. Prior work experience in Singapore is an advantage.

2. Selected candidate must work and reside in Singapore.