administrative

Singapore, Singapore $13200 - $78000 Y SAFENET FIRE SYSTEMS PTE. LTD.

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Job Description

Job Responsibilities and Tasks :

  • Report to the administrative lead or office manager for daily updates, accomplishments, and any issues requiring attention.
  • Manage daily administrative tasks, including answering phones, scheduling, and organizing documents.
  • Coordinate team meetings and events and prepare agendas.
  • Assist in project management by tracking deadlines and facilitating communication.
  • Handle expense reporting, invoicing, and basic accounting tasks.
  • Liaise with vendors and clients, providing excellent customer service.
  • Co-ordinate with the project management team for new construction.
  • Costing and planning the whole project.
  • Strong project management & problem-solving skills.
  • Demonstrated ability to develop positive relationships and works with staff, colleagues, cross-functional teams, and third parties.
  • Maintain office supplies and manage inventory.

Required Skills and Qualifications :

  • Proven experience as an administrative assistant or similar role
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Excellent organizational and time management skills
  • Strong communication and interpersonal abilities
  • Ability to work independently and as part of a team
  • High school diploma or equivalent; associate or bachelor's degree preferred
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Administrative

Singapore, Singapore $40000 - $80000 Y Chahaya Shipping & Trading Co Pte Ltd

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Job Description

  • Assist operation and commercial department in administrative matters
  • Assist liaise with shipping procurement and documents.
  • Assist with loading report compilation, compliance records, and ad-hoc tasks as assigned by management
  • Assist the commercial manager in contractual matters.
  • Other related duties as required.
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Administrative

Singapore, Singapore $30000 - $90000 Y CHAO JUN ELECTRICAL PTE. LTD.

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Looking for an Administrative Assistant supports the office ordepartment by performing a variety of administrative tasks, ensuringefficient and smooth operations. This role involves handlingcorrespondence, maintaining files, scheduling appointments, andassisting with daily tasks to keep the office organized.

Key Responsibilities:

  • Manage office communications, including emails, phone calls, and mail.

  • Maintain and organize files and office documents (physical and digital).

  • Schedule meetings and appointments for executives and staff.

  • Prepare and edit documents, reports, and presentations.

  • Assist in managing office supplies and inventory.

  • Coordinate travel arrangements and accommodations for team members.

Handle incoming and outgoing correspondence and act as a point of contact for clients, visitors, and vendors.

  • Perform general clerical duties, such as photocopying, faxing, and scanning.

  • Provide support to other departments or teams when necessary.

  • Organize and maintain office schedules and calendars.

  • Perform data entry tasks and assist with databases and spreadsheets.

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Administrative

Woodlands, Singapore $30000 - $48000 Y Private Advertiser

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Job Description

Job Requirements:

· Minimum ITE or above

· Proficiency with MS Office software and IT skills

· Knowledge of administrative record keeping

· Ability to work independently and manage multiple tasks simultaneously

· Bi-lingual language proficiency will be an advantage – preferably English and Mandarin

· Fluent written and verbal communication skills

Job Responsibilities:

· Support general office administrative work

· Provide support to sales and marketing team in order enquiries, processing and documentations

· Handle incoming phone calls and enquiries

· Liase with various departments on documentations

· Maintaining and updating sales and customer records

· Generate and compile monthly sales reports

· Communicate customer feedback and complaints to relevant internal departments

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administrative

Singapore, Singapore $30000 - $40000 Y ARCHIPELAGO DEVELOPMENT & INVESTMENT PTE. LTD.

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Job Description

  • Experience in Admi, Architecture / Interior Design, Building and Construction
  • ay to Day accounting work
  • Prepare invoice for billing upon request and orders
  • Process supplier payment voucher and cheque payment
  • Check all invoices against delivery order prior to payment
  • Process monthly payroll
  • Work pass related matters (Eg:application, renewal, cancellation, FWL and etc)
  • Handling general administrative duties
  • Other ad-hoc duties as assigned
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administrative

Singapore, Singapore $40000 - $80000 Y MECHTRANS ENGINEERING PTE. LTD.

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Job Title

ADMINISTRATIVE

Occupation

ADMINISTRATIVE ASSISTANT

Job Description & Requirements

Key Responsibilities:

  • Organizing and maintaining project files, schedules, and documentation
  • Assisting with the preparation of reports, presentations, and other project documentation
  • Coordinating meetings, taking minutes, and following up on action items
  • Providing general administrative support to the project management team
  • Liaising with internal and external stakeholders to gather information and resolve issues
  • Monitoring and maintaining project budgets and expenses
  • Supporting the implementation of project management processes and procedures.
  • Manage front-desk reception operations, including calls, email, mail and visitor handling.
  • Maintain accurate records and filing systems for easy retrieval of information.
  • Perform other administrative tasks as required to support office operations and receptionist duties.

Requirements:

  • Excellent communication and interpersonal skills, with the ability to work collaboratively with various stakeholders
  • Proficient in using Microsoft Office suite, including Excel, Word, and PowerPoint.
  • Any Degree in Business Administration or a related field.
  • Minimum 3 years of experience in an administrative role; front-desk or customer service experience is a plus.
  • Ability to multitask, adapt to changing priorities and work efficiently under pressure.
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to handle sensitive information with discretion.
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Administrative

Singapore, Singapore CHAO JUN ELECTRICAL PTE. LTD.

Posted today

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Job Description

Looking for an Administrative Assistant supports the office ordepartment by performing a variety of administrative tasks, ensuringefficient and smooth operations. This role involves handlingcorrespondence, maintaining files, scheduling appointments, andassisting with daily tasks to keep the office organized.
Key Responsibilities:
-Manage office communications, including emails, phone calls, and mail.
-Maintain and organize files and office documents (physical and digital).
-Schedule meetings and appointments for executives and staff.
-Prepare and edit documents, reports, and presentations.
-Assist in managing office supplies and inventory.
-Coordinate travel arrangements and accommodations for team members.
Handle incoming and outgoing correspondence and act as a point of contact for clients, visitors, and vendors.
-Perform general clerical duties, such as photocopying, faxing, and scanning.
-Provide support to other departments or teams when necessary.
-Organize and maintain office schedules and calendars.
-Perform data entry tasks and assist with databases and spreadsheets.
This advertiser has chosen not to accept applicants from your region.
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Administrative

Singapore, Singapore SPECON CONTRACTOR PTE. LTD.

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Job Description


• Provides a professional level of executive support to Management staff to ensure that work functions operate as seamlessly as possible

• Handles incoming and outgoing correspondence effectively

• Drafts and prepares written correspondence effectively

• Follows through on all outstanding matters ensuring that open issues are effectively resolved

• Ensures that all invoices, etc have the necessary approvals before following through on payments

• Assist and administer HR Matters and documents

• Performs duties in a highly confidential and ethical manner

• Any other duties as may be assigned.
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Administrative -

Singapore, Singapore CAREERSTAR INTERNATIONAL PTE. LTD.

Posted today

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Job Description

Roles & Responsibilities

Location: Benoi Rd, Provide a Shuttle bus

Working Days: 5 Days

Working Hours: 8.30am to 5pm

About the Role:

We are seeking an Administrative Executive / Executive Assistant to support a Singapore-based international operations team. The role includes administrative, hospitality, and operational tasks, particularly supporting visiting colleagues and corporate events.

Responsibilities:

  • Provide administrative support, including meeting preparation, agenda management, and documentation.
  • Coordinate travel, accommodation, and on-site arrangements for visiting colleagues from other regions.
  • Organize corporate events, site visits, and internal gatherings.
  • Serve as the first point of contact for visitors, ensuring professional reception.
  • Maintain office systems, records, and supplies efficiently.
  • Assist management with ad hoc tasks to support smooth operations.

Requirements:

  • Diploma or degree in Business Administration, Management, or related field.
  • 2–4 years of administrative or executive support experience, preferably in international/cross-border teams.
  • Excellent organizational, multitasking, and communication skills.
  • Proactive, professional, and solution-oriented mindset.

For interested applicants, please email your UPDATED CV to

We regret that only shortlisted candidates will be notified.

Careerstar International Pte Ltd

EA License No: 03C3254

EA Personnel No: R

EA Personnel Name: Chin Lee Wei

Tell employers what skills you have

Microsoft PowerPoint
Troubleshooting
Microsoft Office
Microsoft Excel
Inventory
Administration
Data Entry
Administration Management
Communication Skills
Administrative Support
Corporate Events
Team Player
Microsoft Word
Hospitality
This advertiser has chosen not to accept applicants from your region.

Administrative

Singapore, Singapore SPECON CONTRACTOR PTE. LTD.

Posted today

Job Viewed

Tap Again To Close

Job Description

Roles & Responsibilities

· Provides a professional level of executive support to Management staff to ensure that work functions operate as seamlessly as possible

· Handles incoming and outgoing correspondence effectively

· Drafts and prepares written correspondence effectively

· Follows through on all outstanding matters ensuring that open issues are effectively resolved

· Ensures that all invoices, etc have the necessary approvals before following through on payments

· Assist and administer HR Matters and documents

· Performs duties in a highly confidential and ethical manner

· Any other duties as may be assigned.

Tell employers what skills you have

Microsoft PowerPoint
Microsoft Office
Written Correspondence
Microsoft Excel
Inventory
Administration
Data Entry
Administrative Support
Human Resources
Microsoft Word
Able To Work Independently
This advertiser has chosen not to accept applicants from your region.
 

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