600 Administrative Staff jobs in Woodlands

Full job description

1. Preferably 3 years working experience.

2. Good communication skills both in English and Malay for dealing with regional customers and suppliers.

3. Responsible for bookkeeping, data entry and administrative tasks.

4. Assist with other day to day operations and supporting the leadership team

5. Full time

Job Types: Full-time, Permanent

Pay: $2, $2,800.00 per month

Work Location: In person

The Administrative Executive will provide essential administrative and operational support to the Sustainability Management Department, assist in billing, documentation, financial and asset tracking, and other administrative functions including but not limited to the following duties:

Key Responsibilities

• Handle administrative tasks including filing, documentation, data entry, and records management.
• Support billing and invoicing processes, ensuring timely submission and accurate tracking.
• Assist in financial tracking, including monitoring of department budgets, expenses, and claims.
• Manage asset tracking, updating records, and ensuring accountability of department resources.
• Provide support in the preparation of reports, presentations, and documentation for both internal and external stakeholders.
• Coordinate with other departments (Finance, HR, Procurement, etc.) for administrative and compliance matters.
• Assist in scheduling meetings, preparing minutes, and handling departmental correspondence.
• Undertake any other administrative duties assigned by the department's supervisor to ensure efficient day-to-day operations.

Key Requirements

• Minimum Higher Nitec in Business Administration or equivalent qualification
• Fresh graduates who is eager to learn and contribute to the team's growing portfolio of work are welcome to apply
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint).
• Good written and verbal communication skills.
• Strong organizational skills with attention to detail.
• Ability to manage tasks effectively in a team-oriented environment.
• Positive attitude with strong willingness to learn new skills and take on new tasks.
• Reliable, detail-oriented, and adaptable.
• Team player who is approachable and collaborative.
• Strong sense of responsibility and commitment to supporting the department's operations.

Only shortlisted candidates will be contacted for an interview.

Requirements:

• Candidate must possess at least Secondary School/"O" Level certification in any field.
• At least 2 Year(s) of working experience in administrative coordination works, preferably in construction industry.
• Experience in term contract maintenance/facility management administrative work is preferred.
• Required Skill(s): Good organization, interpersonal & communication skills. Able to work independently in a fast paced environment.

Job Scope:

• To provide administrative and customer services, able to handle documentation and filing.
• Coordinate with the client and relevant stakeholders on work-related matters.
• Coordinate and communicate among internal team.
• Preparation of quotation, purchase order and invoicing.
• Handle scheduling of works.
• To assist the team with all maintenance requests, regular reporting and monitoring of work progress.

Key Responsibilities:

• Manage day‑to‑day office operations (filing, documentation, supplies, etc.)
• Handle incoming calls, emails, correspondence
• Coordinate with internal teams and external vendors
• Maintain records, databases, and filing systems
• Support HR with onboarding, interview, site safety course arrangment, etc.
• Perform ad hoc administrative tasks as needed

Qualifications & Skills:

• Prior admin / office support experience is a plus

• Strong organizational skills and attention to detail

• Good written and verbal communication skills

• Proficient with MS Office (Word, Excel, PowerPoint)

• Ability to multitask and work independently

• Reliable, proactive, resourceful

Job Descriptions:-

• Perform administrative duties, including preparing data entry, purchase orders, delivery orders, packing list, sales invoices, goods received notes.
• Assist in sourcing of electrical & electronics components, according to company requirements.
• Work closely with our Regional Procurement Offices in Asia.
• Conduct quick request for quotation (RFQ) processes and schedule procurement activities.
• Compare prices, quality, and delivery timelines from multiple suppliers.
• Monitor delivery schedule and expedite deliveries, Follow up with suppliers on order status, delivery schedules to our factory, and product availability.
• Maintain accurate records of purchases and pricing.
• Assist in vendor evaluation and feedback process.
• Support cost control initiatives and suggest cost-saving alternatives when possible.
• Perform any other ad hoc duties assigned by the Company.

Job Requirements:-

• Minimum ITE certificate, Diploma or equivalent qualification with Technical background preferred.
• Experience in supporting in a Manufacturing environment.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Strong planning, organizational, and time management skills.
• Excellent interpersonal and communication skills.
• Strong analytical skill and negotiation skill
• Good time management skills.

Registration No C

DF Technology, A market leader in Cable and Wire Harnessing Company. We established ourself in Singapore as the IPO for South East Asia market.

We have manufacturing sites in Malaysia ( Penang ), China ( Dongguan, Jiangxi and Suzhou ) Master with an ISO/TS 16949, ISO 9001 and ISO 14001 Registered manufacturing facilities.

Since started our manufacturing plant in 1994, With 20 over years of experience in Cable and Wire Harnessing, We became a Tier-One Interconnect Solutions Company in Asia. With our State-Of-The-Art Manufacturing Facilities, Advanced Tools and Machinery, Efficient manufacturing processes and our powerful cost-effective labour resources. It had enable us to extend our Low-Cost, High Quality Cable assembly services to our valued clients globally.

Till today, We are confidently serving a wide range of industries covering from OEM manufacturers, Semicon Industrial Machines, Medical Devices, Consumer Electronics, Information Technology, Home Appliance, TEST and Measurement Equipment,  Automotive and more.

Job Description & Requirements

Accounting Duties :

· Perform & assist in accounting operations with daily reconciliation of payments received, including matching operational reports with bank statements

· Prepare and maintain accounting ledgers, journals, schedules and reconciliation

· Liaise and follow up on payments/collections with vendors, customers and internal departments regarding billing issues

· Ensure accounts payable, receivable, and inventory ledgers are all reconciled and all expenses entered and accrued before preparing closing reports

· Assist with general finance-related administrative duties

Administrative Duties :

· Perform billing in the accounting system and portal

· Send out Statement of Account to customers

· Process staff claims/update cash book

· Ensure supporting documents are uploaded and both physical and digital documents are in proper filing systems.

· Application for a license or access permit from government bodies or locations that require it when necessary

· Maintain and organize company records, contracts, and confidential documents

· Company vehicles maintenance, repairs, seasonal parking, and vehicle-related matters

· Oversee and maintain in good order office facilities/equipment & supplies eg. aircon system, copier, computers, etc.

· Handle phone calls, emails, and other correspondence

· Arrange meetings, minutes, appointments, and event schedules, travel/accommodation, if any

· Maintain office and housekeeping items. Managing the purchase of all Office supplies, such as pantry items, stationery, and maintaining stock

· Flexibility to perform and ad hoc other general administrative duties or operational tasks when required

Requirements:

· Minimum GCE 'O' Level / Higher NITEC / Diploma in Accounting, Business Administration, or equivalent

· At least 1 year of admin and/or accounting experience preferred (fresh graduates welcome to apply)

· Able to commence work immediately or within a short notice period

· Proficient in MS Office with basic accounting knowledge

· Ability to work independently and as part of a team

· Strong organizational and multitasking and prioritize effectively

· Positive attitude with good communication and interpersonal skills

1) To check, laise with PBX system Helpdesk/Store Manager and submit unsubmitted invoices:

- Price, items and quantities discrepancies

- Unmatched PO

- Scan endorsed invoice to Cheers via PBX

- Follow up buyer's approval after submitting invoice via PBX - Co-ordinate with Irene concerning the above issue

2) Sorting out Cheers & NTUC PO (hard copy) based on Store location number and month

3) Follow up with Cheers / NTUC's Finance department concerning the disputes invoices.

Provide front desk functions such as assisting clients, coordinating admissions, billing and other administrative duties at the Business Office of Ren Ci @ Woodlands.

RESPONSIBILITIES

• Provide front desk assistance to clients at the Business Office or via phone calls or emails.
• Perform financial counselling for new admissions.
• Coordinate admissions of residents / clients to Nursing Home (NH) / Senior Care Centre (SCC).
• Provide administrative support such as accurate and timely billing to client, regular monitoring of payments & debts and accurate and timely submission of data to relevant authorities.
• Assist residents / clients with the application of government grants/subsidies (e.g. financial assistance grants).
• Manage daily administrative functions of NH and SCC
• Arrange and coordinate for meetings, including preparing and distributing documents
• Maintain the filing system/ records to ensure timely retrieval of files and record when required
• Perform other duties as and when assigned by Executive Director

Requirements

• Min Diploma in any field
• Able to start immediate
• Preferably relevant working experience in Healthcare or Eldercare setting
• Able to commit 5 months
• Strong proficiency in MS Office (Word, Excel, Powerpoint and Outlook).
• Able to adapt and use different software applications
• Good interpersonal, communication and organisational skills
• Good oral and written English
• Good team player
• Able to work in fast-paced environment
• Enthusiastic and passion for value-adding to elderly lives and client interaction.

Work Location: Woodlands

Executive Assistant ( North  / Office Hours / up to $2800 )

Responsibilities:

• Ensure stock level of consumables is kept at an optimal level to meet usage demands.
• Ensure replenishment is carried out for all temp stores and comply with stock par, safety and infection control standards.
• Liaise with HQ for procurement and forecasting for required consumables
• House-keeping of the consumable store and storage cabinet in the MRO
• Do audits of rooms to ensure accuracy of stocks
• Ensure all published collaterals, i.e. brochures, posters, standees, circulars, forms … etc., conform to the policy standards
• Keep and maintain stock of current collaterals at all times, if required.
• Generate of monthly reports for  biomedical equipment maintained by vendor, Certis Cisco
• Process purchase and work requisition - raising manual IT requests for new staff to access system applications, purchase Requisition PO in the system, processing invoices and etc.
• Compile statistics and prepare for submission, as required by clinic management and/or HQ
• Administer booking of corporate passes in the clinic.
• Follow up on signatories for reports and paperwork whenever necessary
• Manage filing system of reports, invoices and delivery orders in MRO
• Coordinate with other departments on booking of meeting rooms, uniforms and shoes issuance, distributing fruits or ordering food for doctors.

Requirements:

• Min Diploma holder
• Meticulous with excellent organization, coordination and administrative skills.
• Proficient in Microsoft Office applications

Interested candidates who wish to apply for the advertised position, please click on "Apply". We regret that only shortlisted candidates will be notified.

Job Code: SHUL666

EA Reg No: R Lim Shuey Yin)

EA License: 01C4394 (PERSOLKELLY SINGAPORE Pte Ltd)

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