2266 Administrative Staff jobs in Pioneer

• Minimum 2 years of administrative experience.
• Proficiency in Microsoft Office Suite.
• Excellent organizational and communication skills.
• Strong attention to detail.

• Assist operation and commercial department in administrative matters
• Assist liaise with shipping procurement and documents.
• Assist with loading report compilation, compliance records, and ad-hoc tasks as assigned by management
• Assist the commercial manager in contractual matters.
• Other related duties as required.

• Provides a professional level of executive support to Management staff to ensure that work functions operate as seamlessly as possible.
• Handles incoming and outgoing correspondence effectively.
• Drafts and prepares written correspondence effectively.
• Follows through on all outstanding matters ensuring that open issues are effectively resolved.
• Ensures that all invoices, etc have the necessary approvals before following through on payments.
• Assist and administer HR Matters and documents.
• Performs duties in a highly confidential and ethical manner.
• Any other duties as may be assigned.

• Minimum 2 years of administrative experience.
• Proficiency in Microsoft Office Suite.
• Excellent organizational and communication skills.
• Strong attention to detail.

• Provides a professional level of executive support to Management staff to ensure that work functions operate as seamlessly as possible.
• Handles incoming and outgoing correspondence effectively.
• Drafts and prepares written correspondence effectively.
• Follows through on all outstanding matters ensuring that open issues are effectively resolved.
• Ensures that all invoices, etc have the necessary approvals before following through on payments.
• Assist and administer HR Matters and documents.
• Performs duties in a highly confidential and ethical manner.
• Any other duties as may be assigned.

• Assist operation and commercial department in administrative matters
• Assist liaise with shipping procurement and documents.
• Assist with loading report compilation, compliance records, and ad-hoc tasks as assigned by management
• Assist the commercial manager in contractual matters.
• Other related duties as required.

We are seeking a motivated and proactive Office Administrator to join our team in Singapore office. This role is crucial in ensuring smooth daily office operations and providing essential support to our HR, finance, and sales team. Your attention to detail and organizational skills will help us maintain a productive and efficient work environment.

• Oversee and manage the day-to-day administrative functions of the office, ensuring that all aspects of office maintenance and staff support are handled efficiently.
• Handle office supplies, equipment, and facilities to ensure everything is well-maintained and operational.
• Plan, organize, and coordinate office events and meetings, ensuring that all logistics are handled seamlessly.
• Provide comprehensive administrative support, including scheduling appointments, handling correspondence, and assisting with general office tasks.
• Welcome guests and clients professionally, ensuring a positive experience.
• Facilitate HR functions, such as recruitment, employee engagement, paperwork management, attendance and leave tracking, and handling logistical arrangements.
• Contribute to HR tasks including onboarding new employees, offboarding, performance management, and supporting learning and development programs.
• Organize and coordinate activities to enhance company culture and foster employee engagement.
• Collaborate with the finance team on basic bookkeeping, invoicing, and expense tracking to ensure accurate financial records.
• Support the sales team with document preparation, sales meeting coordination, record maintenance, and sales tracking.
• Support client communications and follow-ups.
• Perform other tasks as assigned by the higher manager, contributing to various departmental needs and overall office efficiency.

• A motivated and detail-oriented individual with a strong interest in administrative and HR work.
• No prior experience required; training will be provided.
• Experience in HR or finance is a plus.
• Strong organizational and multitasking skills.
• Capability to work independently and collaboratively within a team.
• Good communication skills and a positive learning mindset.
• Basic proficiency in MS Office and other relevant software.

• Opportunity for professional growth and development in HR and administration.
• Supportive and collaborative work environment.
• Comprehensive training and development opportunities.
• A fun, Silicon Valley-style startup culture that values openness, fun, and awesomeness.
• Attractive salary with multiple bonus schemes and annual salary review.
• 13th-month salary benefits.
• Exciting company activities.
• Free in-house entertainment facilities, coffee, and snacks.

• Oversee daily office operations including scheduling, filing, and inventory of supplies and marketing materials.
• Prepare and dispatch product samples with care and attention to detail.
• Manage basic finance/admin tasks such as purchase orders and payment coordination with vendors or finance team.
• Assist with travel arrangements, meeting coordination, and event support as needed.
• Ensure a well-organized, clean, and efficient office environment.

• Handle order processing, coordination, and follow-up with internal teams to ensure timely and accurate delivery.
• Communicate with clients to understand their needs, resolve queries, and identify upselling or cross-selling opportunities.
• Assist with preparation of quotations, invoices, contracts, and sales presentations.
• Maintain and update client records, sales reports, and sales tracking tools.
• Support pre- and post-sales activities including sample coordination and performance reporting.

• Diploma in Business Administration, Marketing, Logistics, or related field.
• 2-3 years of experience in administrative or sales support roles (Fresh graduates with strong internship experience are welcome).
• Strong multi-tasking and time management skills - able to work under pressure and meet deadlines.
• Proficient in Microsoft Office (Excel, PowerPoint, Outlook); experience with ERP or order management software is a plus.
• Excellent communication skills in both English and Mandarin.
• Detail-oriented, self-motivated, and service-minded.
• Experience in B2B industries is an advantage.

• Collaborative and fast-paced work culture
• Training and growth opportunities
• Meaningful work with purpose-driven brands
• Supportive and multicultural team environment