567 Administrative Staff jobs in Jurong East

• Duration: 6 months, subject to further extension or conversion
• Working Location: West, Jurong East
• Working hours: 08.30am – 6.00pm (Monday to Thursday), 08.30am – 5.30pm (Friday)

Job Duties

• Maintain and update procurement information in the department inventory system daily
• Support billing related maters
• Provide general administrative support
• Ad hoc duties assigned by reporting officer

Requirements

• Proficient in Microsoft Office applications in particular Microsoft Excel
• Good interpersonal and communication skills
• Ability to work independently and as part of a team
• Meticulous and able to multi-task in a fast-paced environment

We regret to inform that only shortlisted candidates will be notified.

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PERSOLKELLY Singapore Pte Ltd
• RCB No E
• EA License No. 01C4394
• R Lau Jing Wen)

We are looking for a talented individual with a strong work ethic to be part of our team as the Administrative Assistant – 12 months contract responsible for a variety of administrative support tasks with an emphasis in maintaining accurate and up-to-date vendor accounts. This role is based in Jurong East, Singapore, and reporting to our Accounts Associate Manager.

Our Administrative Assistant – 12 months contract will be responsible for (1) Accounting Vendor Master Data Maintenance, (2) Credit Card Administration and (3) General Administrative Support:

1. Accounting Vendor Master Data Maintenance:

2. Manage the creation, validation and ongoing maintenance of vendor master data.

3. Partner with cross-functional teams to uphold data accuracy and ensure compliance with internal controls and financial regulations.
4. Respond to audit inquiries related to vendor master records and contribute to reconciliation efforts.
5. Investigate and resolve inconsistencies or errors with vendor data.
6. Participate in continuous improvement initiatives aimed at optimizing data management processes and enhancing operational efficiency.
7. Provide support in generating monthly reports and other data-related documentation.

8. Credit Card Administration:

9. Process applications for corporate cards in accordance with company procedures.

10. Coordinate with relevant stakeholders to facilitate changes in corporate card limits.
11. Address employee inquiries related to corporate card usage, transactions and account status.
12. Handle requests for transaction reports, report on suspected fraud cases, process card termination for departing employees.
13. Maintain and update cardholder lists for both Elavon and US Bank.
14. Download and retrieve statements/reports.

15. General Administration Support:

16. Provide administrative support to the finance department.

17. Manage office maintenance needs, coordinating with vendors for repairs and upkeep.
18. Coordinate office supply inventory and procurement to ensure smooth operations.
19. Assist with scheduling meetings, managing correspondence and handling general office inquiries.

About you:

Bachelor's degree, or equivalent experience/combined education with additional training in specific aspects of job functions and/or demonstrated ability to perform assigned tasks and/or at least 2 years of experience. Fresh graduates are welcome and encouraged to apply.

You will also have:

• Experience in an administrative position as an office admin assistant/personal assistant.
• Experience using Sharepoint or similar.
• Basic to intermediate experience and knowledge of computer software packages including Microsoft Office Suite (Word, Excel, Access and Powerpoint).
• Experience with vendor master data maintenance OR credit card administration is an advantage.

Special Requirements:

Chosen candidate must have existing rights to work and live in Singapore at the time of application.

Click 'apply' to complete our online application form. We look forward to connecting with applicants who meet the mandatory work rights and skill requirements.

How we reward and support you:

Our flexible schedules, competitive pay and comprehensive benefits, enable you to live a healthy, fulfilling life at and outside of work. Training and development opportunities to grow your career and skills for life with Lockheed Martin.

Our culture of performance excellence, ethics, teamwork and inclusion is embedded in everything we do. Be empowered to be your best in using your strength to make a difference in the lives of one another.

Curious about joining our team?

Lockheed Martin supports Equal Employment Opportunity and Diversity in the workplace by creating a place of employment that is, harassment free, diverse, fair, ethical, inclusive, and values the contribution of all its employees. Diversity and inclusion are the foundation of our culture and reflect our values of doing what's right, respecting others and performing with excellence. By leveraging our employees' unique talents and experiences, we will deliver innovative, affordable solutions and unparalleled customer value.

Learn what's it's like to work with us at

For more information about Lockheed Martin, visit

Company Description

Professional Testing Services Private Limited is a test laboratory founded in 1985, providing quick, reliable, and accurate testing of metals for the Oil & Gas, Offshore & Marine, and Manufacturing industries. With accredited laboratories in Singapore, Malaysia, and Indonesia, we offer a comprehensive range of mechanical, chemical, metallugical, non-destructive testing services, and more.

Role Description

This is a full-time on-site role as a Sales Administrative Assistant located in Joo Koon. The Sales Administrative Assistant will be responsible for providing administrative support, assisting with customer service, communication, data entry, and sales tasks on a daily basis.

Job Responsibilities

• Response to customer sales inquiries promptly, ensuring their needs are met efficiently
• Handle sample receiving
• Process sales quotations, orders, delivery orders, billing and other sales-related documents, ensuring accuracy and efficiency
• Manage customer Purchase Orders and customer accounts within the ERP system
• Proactively monitor pending order and provide status updates to the Sales Administration Manager
• Follow up with customers and/or testing departments regarding re-test requests and variation orders
• Generate and release final test reports to cuetomers
• Maintain strong customer relationships and deliver exceptional service
• Assist Sales Administration Manager on generating sales reports and analysis and contribute to streamline the processes
• Ensure seamless service by supporting colleagues when needed
• Perform administration tasks and other duties as assigned

Qualifications

Diploma in Business or relevant field

• Customer Service and Communication skills
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Office suite
• Ability to work effectively in a team environment
• Strong multi-tasking, and time management skills
• Willing to learn

Job overview

We are seeking a motivated and enthusiastic Part Time Administrative Executive to join our growing team. The Administrative Executive will support the sales, training, and quality teams in enrolling students in classes and managing administrative tasks related to government funding, as well as office administration job.

Key Responsibilities

• Processing of training registrations, updates to registrations and checking of eligibility criteria for program and/or funding admissions
• Liaise with trainees on training confirmation and approvals for funding eligibility
• Provide post-training administration, such as collation of training and assessment records
• Manage learner database
• Manage learners' emails
• Support the trainer on training days
• Prepare reports for feedback and evaluation sessions
• Conduct end-of-assessment administration and documentation
• Implement appropriate filing, storage and associated office procedures
• Manage trainer and learner materials
• Administer TPGateway and Training Management System
• Responsible for Public Run Classes
• Any other duties as assigned by the superiors.

Requirements:

• A Level, Diploma or above.
• Familiarity with government portals and systems such as TMS and TPG is a significant advantage.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent communication and interpersonal skills, with the ability to interact effectively with students and colleagues.
• Strong organisational skills and attention to detail.
• Ability to manage multiple tasks and work effectively under pressure.
• A proactive and service-oriented attitude.

What We Offer

• A collaborative and supportive work environment.

Job description

Key Responsibilities:·

Provide administrative support to the department.·

Perform data entry work.·

Excellent in computer skills.·

Track orders and ensure timely delivery.·

Evaluate offers from vendors and negotiate better prices.·

Follow up with suppliers, as needed, to confirm or change orders.·

Liaise with warehouse staff to ensure all products arrive in good condition.·

Good understanding of supply chain procedures.·

Advanced knowledge of MS excel.·

Sorting, matching and verifying all incoming Delivery Orders against Sales Invoices or Purchase Invoices.·

Filing of Purchase Invoices.·

General ad hoc duties as assigned.

Qualifications:·

Strong willingness to learn and adapt.·

Good organizational and multitasking skills.·

Excellent attention to detail.·

Proficiency and familiarity in MS Office.·

Ability to work independently and as part of a team.·

Excellent communication skills, both written and verbal.

Benefits:

Health insurance

Professional development

Schedule:Monday to Saturday

Supplemental Pay:

Performance bonus

Experience:Administrative experience: 1 year (Preferred)

Work Location: In person

Job Type: Full-time

Pay: $2, $2,800.00 per month

Benefits:

• Free parking
• Health insurance
• Professional development
• Promotion to permanent employee

Location:

• Singapore Preferred)

Work Location: In person

Job description

Key Responsibilities:

· Provide administrative support to the department.

· Perform data entry work.

· Excellent in computer skills.

· Sorting, matching and verifying all incoming Delivery Orders against Sales Invoices or Purchase Invoices.

· Liaise with Procurement team for discrepancies on purchase price, quantity, UOM & currency.

· Liaise with Procurement team to check vendor for any missing trade Purchase Invoices.

· Reconcile trade purchase invoices outstanding against vendor's statement of accounts.

· Filing of Purchase Invoices.

· General ad hoc duties as assigned.

Qualifications:

· Strong willingness to learn and adapt.

· Good organizational and multitasking skills.

· Excellent attention to detail.

· Proficiency and familiarity in MS Office.

· Ability to work independently and as part of a team.

· Excellent communication skills, both written and verbal.

Job Type: Full-time

Pay: $2, $2,500.00 per month

Benefits:

• Free parking
• Health insurance
• Professional development
• Promotion to permanent employee

Education:

• Local Polytechnic Diploma (Preferred)

Experience:

• RELATED: 1 year (Preferred)

Work Location: In person

ACE BROKER PTE LTD

Join Our Dynamic Team as an Insurance Administrative / Broking Support

Are you a detail-oriented, customer-focused individual with a passion for the insurance industry? We're looking for someone like you to support our broking and claims processes. Work alongside a driven team and play a key role in managing client accounts, processing quotes, handling claims, and more If you're proactive, have a positive attitude, and thrive in a fast-paced environment, we want to hear from you

Position: Insurance Administrative / Broking Support (Interns are Welcomed)

Salary: $1,800 to $,500 monthly (Negotiable)

About the Role

We are seeking a proactive and detail-oriented individual to support our broking and administrative functions. You will work closely with the Director to manage client accounts and ensure smooth day-to-day operations relating to broking and claims administration.

Responsibilities

· Assist the Associates in managing and servicing client accounts

· Handle day-to-day broking and claims administration tasks

· Prepare and review quotation slips based on underwriting information

· Source and compare quotations from insurers to provide clients with the best available terms

· Follow up on submitted quotations and liaise with clients accordingly

· Ensure timely issuance and tracking of policy documents and premium payments

· Monitor expiring policies and manage the renewal process

· Support clients with claim submissions and follow up where required

· Provide general administrative and operational support as assigned

Requirements

· Diploma or equivalent qualification

· Certificate in General Insurance (CGI) preferred; Candidates currently pursuing CGI may also apply

· At least 2 years of relevant experience in the insurance industry preferred

· Strong customer service orientation with a positive and proactive attitude

· Excellent verbal and written communication skills

· Proficient in Microsoft Office and Google Workspace (Docs, Sheets, Gmail)

To Apply

Please send your resume to

Only shortlisted candidates will be contacted.

Job Types: Full-time, Permanent

Pay: $1, $2,500.00 p r month

Work Location: In person

Job Responsibilities & Descriptions

• Arrange and Plan Schedule for Technicians
• Answer All Phone calls coming in
• Send and Reply emails
• Prepare clearance letter for servicing / projects
• Prepare approved maintenance / service contract for invoicing
• Prepare quotations and follow up to close sales
• HR Duties
• Key in all sales inquiry & forward accordingly via phone calls, email or sms
• Security and Safety Pass Applications
• Do filing for office documents
• Photocopy forms for office use
• Follow-up on renewal on Maintenance Contract
• Follow-up on un-confirmed Quotation
• Order & issue stationeries for Office use
• Prepare meeting minutes
• Submit Namelist, RA and all other Safety Documents prior to Project or Scheduled Routine Service
• Schedule Van for Servicing & Inspection
• Key-In Works Order to Project List
• Arrange job schedule and coordinate with the Sales and Project team
• Coordinate job with clients
• Coordinate with the purchasing to make sure that all equipments needed on the job site has been purchased and prepared
• Arrange for all training requirements
• And other duties as may assigned
• Able to work under pressure

Responsibilities:

• To manage and assist Director in overseas trading, freight matters and financial accounting matters.
• Assist to negotiate and manage contracts with suppliers, customers, and shipping companies.
• Assist to maintain relationships with customers, ensuring timely delivery and meeting specific requirements.
• Assist to oversee logistics and shipping operations, including vessel scheduling and port coordination.
• Assist to prepare financial accounting documents, monitor trading performances, and manage trading budgets.
• Report closely with the director/managers to keep them informed of upcoming commitments and responsibilities, and follow up as needed
• Perform other ad-hoc duties as assigned by Director/managers from time to time.

Requirements:

• Must be Singaporean (due to no quota).
• Station to work (long term) in overseas required .
• Mature adult with sufficient woking experience and must be able to work independently.
• Min O level qualifications with higher accounting certification.
• Bilingual in English and Mandarin.
• Willing to learn and able to multitask, willing to pick up new skill sets.
• Good computer literacy with Work, Excel and/or accounting software is a must.
• Good inter-personal & organisational skills.
• Previous years of working experiences, min. 5+ years (in any field, preferably in accounting and/or trading industry or related field).