82 Administrative Staff jobs in Jurong East

About Company:
Our client is a Singapore based accounting firm supporting Japanese companies expanding their business overseas especially in Asia. They provide a wide range of specialist services related to accounting, finance and taxation leveraging on the accountants' qualifications in Japan and Singapore. They also provide consulting services for business expansion from business start-up support accompanying the above expert service.

Job Description:
- Handle full set of accounts and monthly/yearly financial statements of the company
- Issuing monthly invoices
- Processing of payments to suppliers
- Proper maintenance of all admin/accounting records
- Assist and support the HR administration and other office administration functions, including but not limited to overseeing pantry and stationery supplies, coordinating office maintenance and cleanliness, managing internal logistics, etc.
- Other administrative work as and when assigned by the management

Job Requirements:
- Diploma/degree in relevant discipline.
- At least 1 year experience in a similar role.
- Good writing and communication skills.
- Good organizational and interpersonal skills.
- Able to work independently and work under tight deadlines.
- Good problem-solving skills.
- Pro-active, positive attitude, good team player.
- Flexible and adaptable in various working styles.

Compensation:
- Work location: Shenton Way, Singapore
- Working hours: Monday to Friday 9am - 6pm
- Monthly fixed allowance $100
- Transport allowance reimbursement
- Performance bonus
- Annual leave starting with 14 days
- Medical and insurance benefits

About the role

We are seeking an Office Administrator to join our company. This full-time position is based in the Joo Koon Region . In this critical role, you will be responsible for providing administrative support to ensure the smooth and efficient running of the daily operations.

What you'll be doing

• Responsible for the management of the fleet of drivers, trucks and machineries
• Monitoring the real-time location and status of all vehicles and machineries using the company's surveillance system
• Responding to alerts and notifications regarding vehicles and machineries performance, driver behaviour, unsafe conduct and other operational issues
• Identifying opportunities for optimising operations and making recommendations to management
• Maintaining accurate records and documentation related to operations
• Schedulling for hardware upgrade / repair / maintenance and ensure it has been carried out as per planned schedule
• Perform basic administration for user access and data entry into the system.
• Ensure all vehicles and machineries adhere to the safety requirements.
• Any other duties/jobs assigned by supervisor/manager

What we're looking for

• Strong organisational and time management skills with the ability to prioritise tasks and work under pressure
• Excellent communication and interpersonal skills, with the ability to interact effectively with all levels of the organisation
• Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Attention to detail and a commitment to accuracy in all work tasks
• Flexible and adaptable, with a proactive and solution-oriented approach
• Experience working in the administration and office support industry, particularly in administrative assistant roles, is highly desirable

Working Location: Joo Koon Area

Working Hours: Mon to Fri (8am to 4.30pm)

What we offer

We are committed to providing a supportive and rewarding work environment. In this role, you can expect:

• Comprehensive health and wellness benefits
• Opportunities for career development and further training
• A collaborative and inclusive team culture

Apply now for this exciting opportunity to become our next Office Administrator.

Job summary:

The Office Administrator plays a key role in ensuring the smooth day-to-day operations of the office. This position supports both administrative and finance-related tasks, contributing to the overall efficiency and organization of the workplace. Responsibilities include overseeing pantry and stationery supplies, coordinating office maintenance and cleanliness, and managing internal logistics. Additionally, the Office Administrator supports HR functions, secretarial duties, and other administrative matters as required.

Key Responsibilities:

• Handle daily HR, secretarial and administrative matters for office operation for the company.
• Handle full set of accounts & monthly/yearly financial statements of the company.
• Issuing monthly invoice
• Processing of payments to suppliers
• Proper maintenance of all admin/accounting records
• Other administrative work as and when assigned by the management

Requirements:

• Diploma/degree in relevant discipline.
• At least 1 year experience in a similar role.
• Good writing and communication skills.
• Good organisational and interpersonal skills.
• Able to work independently and work under tight deadlines.
• Good problem-solving skills.
• Pro-active, positive attitude, good team player.
• Flexible and adaptable in various working styles.

We’re looking for a physically fit individual who can handle office administration and assist with logistics. The role involves frequent heavy lifting and manual handling of equipment or materials.
Weekend availability is required during event periods.

Candidates should be comfortable working in a fast-paced environment and performing physically demanding tasks regularly.

Must have the following skills:

• Interpersonal skills
• Front office skills
• Communication skills
• Computer literacy
• Proficiency with office equipment
• Supply management
• Multitasking skills
• Confidential document handling

No experience required, but must be willing to learn.

• Manage and oversee the day-to-day HR, office Admin and operations functions;
• Responsible in office recruitment and new staff induction;
• Fulfill foreign recruitment from Prior Approval application (work permit quota), interview selection, work pass application and renewal, logistics to dormitory arrangements.
• Monitor staff time management system for overtime and allowance management;
• Payroll management ensuring timely and accurate submission, including all statutory submissions, employment income submissions, etc.
• Oversee all accreditations audit;
• Ensure diving staff credentials and medical remain valid;
• Administer and review all company’s insurances;
• Ensure company’s crafts licenses remain valid;
• Admin support to the Director;
• Accounting support during staff’s absence, if necessary;
• Any other ad-hoc duties assigned
  
  

• Diploma/Degree in Human Resource Management, Business Administration, Administrative Management or equivalent;
• At least 5 years’ relevant experience advantageous;
• Initiative, organised, meticulous, resourceful and ability to work with minimum supervision;
• Able to work well under pressure;
  
  

• Managing and maintaining office supplies, equipment, stationery, and other resources.
• Handling incoming and outgoing correspondence, including emails, documents, phone calls, mail and appointment meetings.
• Welcoming and assisting visitors to the office.
• Maintaining accurate and up-to-date record-keeping and filing systems, both physical and electronic.
• Coordinating office-related projects, events and initiatives.
  
  

• Managing and maintaining office supplies, equipment, stationery, and other resources.
• Handling incoming and outgoing correspondence, including emails, documents, phone calls, mail and appointment meetings.
• Welcoming and assisting visitors to the office.
• Maintaining accurate and up-to-date record-keeping and filing systems, both physical and electronic.
• Coordinating office-related projects, events and initiatives.
  
  

• English proficiency is essential for both verbal and written communication.
• Having related experience as an office administrator or administrative assistant is an advantage.
• Strong organisational and time management skills.
• Good communication and interpersonal skills.
• Attention to detail and a commitment to maintaining high-quality work
• Ability to work independently and as part of a team.

• Seniority level Entry level

• Employment type Full-time

• Job function Administrative
• Industries IT Services and IT Consulting

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Join our innovative team! Our company is a regional leader in designing and manufacturing electronic instrumentation for industrial use. We're seeking a detail-oriented and organized Office Administrator to oversee daily operations, manage administrative tasks, and provide excellent customer service. The ideal candidate will be responsible for maintaining accurate records, handling basic financial tasks, and coordinating with teams to ensure seamless operations.

Presently, we have immediate vacancy for:

Reference No. : GAP-2508/5

Dated posted : 8th August 2025

Key Responsibilities :

• Manage day-to-day office operations, including office communications and team coordination.
• Maintain confidential and accurate records, ensuring data security and integrity.
• Provide top-notch customer service, handling sales enquiries, preparing quotations, processing invoices, and managing sales orders and shipments.
• Oversee day-to-day office operations, including managing office communications and coordinating with teams.
• Perform basic bookkeeping tasks, including financial record-keeping, monitoring outstanding receivables, processing payments, and generating quarterly financial reports.
• Maintain accurate records and files, ensuring confidentiality and security of sensitive information.
• Assist the Managing Director with ad-hoc tasks and special projects.

Requirements :

• With 2 – 3 years of office working experience.
• Singaporean will be considered. Foreign worker quota not available.
• Comprehensive skills in Microsoft office.
• Excellent written, oral communication and documentation skills.
• Basic financial record-keeping and data entry skills; Able to use software SAGE accounting software would be an advantage.
• Team player with excellent interpersonal and communication skills, as well as the ability to work in cross-cultural and cross functional global product development environment.
• Ability to work closely with end-users and collaborate with other teams
• Strong organizational and time management skills
• Excellent customer service and communication skills

Attractive package will commensurate in accordance to market, and applicant’s working experience. Interested candidates are invited to submit by email, with your latest, comprehensive resume, stating expected salary, contact numbers and date of availability, to the email address: . Attention: Human Resource Manager. Thank you.

We regret that only shortlisted candidates will be notified.

Hiring of Centre Administrator for Mandarin Enrichment Centre

Locations:

Bukit Timah

We welcome applicants who are keen to join us as Centre Administrator at Wang Learning Centre, a winner of the Singapore Prestige Brands Awards 2019 and Enterprise 50 2022. Our centres are located across Singapore, including Marine Parade, Bukit Timah, Ang Mo Kio, Hougang, Yishun, Tampines, Jurong East, Serangoon, Punggol Clementi and Dairy Farm. You will be responsible for customer service, class coordination, class scheduling, student database management and assisting the teachers in the classroom management.

wang.edu.sg

Basic Requirements

• Able to converse and write in both English and Mandarin as we are a Mandarin language enrichment centre in order to liaise with mandarin speaking students and parents, also because need to liaise with mandarin teachers who mainly speak mandarin.
• Strong sense of accountability
• Process strong teamwork
• Meticulous at work as will be often required to multitask and handle a high volume of queries
• Comfortable in speaking to parents and students in-person and over the phone
• Able to work on weekends as the tuition industry is the busiest on weekends
• Proficient in Microsoft Office Word and Excel

Job Scope

• Handles registrations, payments, make-up classes and other queries from parents
• Coordinate the distribution and collection of lesson plans and worksheets to teachers before and after classes
• Liaise with teachers on make-up classes, absentees and other logistical matters
• Manages student databases to track payment status, attendance, homework submission and updating of personal information
• Ad hoc duties such as distributing toys to students, classroom hygiene checks etc

Working hours

• Tue to Sun
• Required to work on weekends and public holidays (if falls on weekend)

Off Days

• Monday

Welfare

• Attractive annual leave package
• Competitive AWS, Bonus and Incentives

If your profile meets our requirements, we will contact you to share more details. Thank you!