1976 Administrative Staff jobs in Bukit Batok

• Open new legal files; organize, label, and maintain both physical and digital filing systems
• Maintain accurate records of document versions and track submission logs
• Assist in the preparation and timely filing of legal forms, correspondence, and records
• Coordinate communication with clients and other agencies as needed
• Perform general administrative and clerical tasks as assigned

• Strong practical judgment and able to work independently
• Excellent organizational skills and keen attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to manage confidential information with professionalism and discretion
• Strong time management and communication skills

• Minimum 2 years of administrative experience.
• Proficiency in Microsoft Office Suite.
• Excellent organizational and communication skills.
• Strong attention to detail.

• Experience in Admi, Architecture / Interior Design, Building and Construction
• ay to Day accounting work
• Prepare invoice for billing upon request and orders
• Process supplier payment voucher and cheque payment
• Check all invoices against delivery order prior to payment
• Process monthly payroll
• Work pass related matters (Eg:application, renewal, cancellation, FWL and etc)
• Handling general administrative duties
• Other ad-hoc duties as assigned

Maintaining filing system and ensuring the security and confidentiality of files and information.

- Preparing out-going mail at the end of each working day.

- Perform data-entry, documentation, printing and filling duties.

- Ensuring cheque book /bank account/quick book is updated and reconciled as needed.

- Providing reception duties by receiving all in-coming telephone calls and directing call appropriately, and being aware of all employee whereabouts and requested information when an employee(s) is not available.

- Distributing incoming mail, opening, date-stamping, and directing appropriately.

- Prepare and verify accounts receivables and accounts payable records.

- Provide full admin support to the team and department.

- Assist on any ad-hoc tasks as required by the dept.

• Provides a professional level of executive support to Management staff to ensure that work functions operate as seamlessly as possible.
• Handles incoming and outgoing correspondence effectively.
• Drafts and prepares written correspondence effectively.
• Follows through on all outstanding matters ensuring that open issues are effectively resolved.
• Ensures that all invoices, etc have the necessary approvals before following through on payments.
• Assist and administer HR Matters and documents.
• Performs duties in a highly confidential and ethical manner.
• Any other duties as may be assigned.

We are seeking a motivated and proactive Office Administrator to join our team in Singapore office. This role is crucial in ensuring smooth daily office operations and providing essential support to our HR, finance, and sales team. Your attention to detail and organizational skills will help us maintain a productive and efficient work environment.

• Oversee and manage the day-to-day administrative functions of the office, ensuring that all aspects of office maintenance and staff support are handled efficiently.
• Handle office supplies, equipment, and facilities to ensure everything is well-maintained and operational.
• Plan, organize, and coordinate office events and meetings, ensuring that all logistics are handled seamlessly.
• Provide comprehensive administrative support, including scheduling appointments, handling correspondence, and assisting with general office tasks.
• Welcome guests and clients professionally, ensuring a positive experience.
• Facilitate HR functions, such as recruitment, employee engagement, paperwork management, attendance and leave tracking, and handling logistical arrangements.
• Contribute to HR tasks including onboarding new employees, offboarding, performance management, and supporting learning and development programs.
• Organize and coordinate activities to enhance company culture and foster employee engagement.
• Collaborate with the finance team on basic bookkeeping, invoicing, and expense tracking to ensure accurate financial records.
• Support the sales team with document preparation, sales meeting coordination, record maintenance, and sales tracking.
• Support client communications and follow-ups.
• Perform other tasks as assigned by the higher manager, contributing to various departmental needs and overall office efficiency.

• A motivated and detail-oriented individual with a strong interest in administrative and HR work.
• No prior experience required; training will be provided.
• Experience in HR or finance is a plus.
• Strong organizational and multitasking skills.
• Capability to work independently and collaboratively within a team.
• Good communication skills and a positive learning mindset.
• Basic proficiency in MS Office and other relevant software.

• Opportunity for professional growth and development in HR and administration.
• Supportive and collaborative work environment.
• Comprehensive training and development opportunities.
• A fun, Silicon Valley-style startup culture that values openness, fun, and awesomeness.
• Attractive salary with multiple bonus schemes and annual salary review.
• 13th-month salary benefits.
• Exciting company activities.
• Free in-house entertainment facilities, coffee, and snacks.

About Company:
Our client is a Singapore based accounting firm supporting Japanese companies expanding their business overseas especially in Asia. They provide a wide range of specialist services related to accounting, finance and taxation leveraging on the accountants' qualifications in Japan and Singapore. They also provide consulting services for business expansion from business start-up support accompanying the above expert service.

Job Description:
- Handle full set of accounts and monthly/yearly financial statements of the company
- Issuing monthly invoices
- Processing of payments to suppliers
- Proper maintenance of all admin/accounting records
- Assist and support the HR administration and other office administration functions, including but not limited to overseeing pantry and stationery supplies, coordinating office maintenance and cleanliness, managing internal logistics, etc.
- Other administrative work as and when assigned by the management

Job Requirements:
- Diploma/degree in relevant discipline.
- At least 1 year experience in a similar role.
- Good writing and communication skills.
- Good organizational and interpersonal skills.
- Able to work independently and work under tight deadlines.
- Good problem-solving skills.
- Pro-active, positive attitude, good team player.
- Flexible and adaptable in various working styles.

Compensation:
- Work location: Shenton Way, Singapore
- Working hours: Monday to Friday 9am - 6pm
- Monthly fixed allowance $100
- Transport allowance reimbursement
- Performance bonus
- Annual leave starting with 14 days
- Medical and insurance benefits

About the role

We are seeking an Office Administrator to join our company. This full-time position is based in the Joo Koon Region . In this critical role, you will be responsible for providing administrative support to ensure the smooth and efficient running of the daily operations.

What you'll be doing

• Responsible for the management of the fleet of drivers, trucks and machineries
• Monitoring the real-time location and status of all vehicles and machineries using the company's surveillance system
• Responding to alerts and notifications regarding vehicles and machineries performance, driver behaviour, unsafe conduct and other operational issues
• Identifying opportunities for optimising operations and making recommendations to management
• Maintaining accurate records and documentation related to operations
• Schedulling for hardware upgrade / repair / maintenance and ensure it has been carried out as per planned schedule
• Perform basic administration for user access and data entry into the system.
• Ensure all vehicles and machineries adhere to the safety requirements.
• Any other duties/jobs assigned by supervisor/manager

What we're looking for

• Strong organisational and time management skills with the ability to prioritise tasks and work under pressure
• Excellent communication and interpersonal skills, with the ability to interact effectively with all levels of the organisation
• Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Attention to detail and a commitment to accuracy in all work tasks
• Flexible and adaptable, with a proactive and solution-oriented approach
• Experience working in the administration and office support industry, particularly in administrative assistant roles, is highly desirable

Working Location: Joo Koon Area

Working Hours: Mon to Fri (8am to 4.30pm)

What we offer

We are committed to providing a supportive and rewarding work environment. In this role, you can expect:

• Comprehensive health and wellness benefits
• Opportunities for career development and further training
• A collaborative and inclusive team culture

Apply now for this exciting opportunity to become our next Office Administrator.