594 Administrative Staff jobs in Bedok

Duties and Responsibilities

• Manage and coordinate the project administrative work - Purchase Order, Monthly Tax Invoices and sub-contractors payment certifications.
• Manage and update all submission documents and liaise with subcontractors and suppliers.
• Preparing and submitting monthly project progress claims and follow through on invoices.
• Monitor, record, and submission of monthly accident statistics form.
• Assist in material sourcing and compilation of quotations from various vendors and subcontractors.
• Support, communicate, and coordinate with external and internal departments.
• Assist in other ad-hoc duties when required.

Requirements

• Min GCE 'N' level or any other recognized qualification of the same equivalent.
• Prior exposure in construction industry is preferred.
• Ability to work independently and target oriented in a stressful environment and able to contribute as part of a team.
• Good interpersonal skills and able to interact effectively with all levels, internally and externally, in a professional and responsive manner.
• IT savvy & well-versed in Microsoft Word & Excel.
• Organized, detail-oriented, multitask, priorities and meet the deadlines as needed.

Requirements

• Diploma in Project Management, Construction, Civil Engineering, Quantity Surveying, M&E Engineering, Real Estate Management, Building/Facilities Management, or equivalent
• Working experience in property and/or project management would be advantageous
• Fluent in spoken and written English
• Good interpersonal and communication skills
• Proficient in Microsoft Office applications
• Organised, detailed and meticulous
• Candidates without experience are welcome to apply

1. Project Support:

• Assist Developer lead for assigned project
• Assistant lead for Project Consultants (external), RTO (internal) and internal departments
• Assist to ensure project is carried out on time, within budget and with excellent quality
• Assist to Oversee construction activities on site and any Changes to Works
• Assist to Check Shop Drawings to ensure design can be carried out in an effective manner
• Assist to Liaise with relevant authorities on approvals and compliance matters
• Assist to check Final Assessment of Contractor Monthly Progress Payments & Accounts
• Assist with marketing, sales and general administration

2. Leasing/Customer Service Support:

• Assist in overall management of properties – industrial, commercial & residential
• Support all marketing efforts and manage new leases including promotion of the property online and offline, manning the marketing hotline, handle agents' and prospects site viewings
• Assist in managing LOIs, tenancy agreements, lease renewals and other administrative issues
• Assist in handover and/or handback of premises to/from tenants including preparation of inventory list, determine sums due (rent, tenant damages, reinstatement, etc)
• Assist in upkeep of properties in good tenantable condition with facilities/maintenance. Execute repair and upgrading works to maintain properties in good tenantable condition.
• Assist in sales & marketing admin including the smooth operations of the sales gallery, maintaining supplies and coordinating facilities management
• Assist in record management and regulatory compliance
• Promote good working relationships with our partners, tenants and buyers/clients
• Assist and support any adhoc work assigned

We regret that only shortlisted applicants will be notified

Join our growing team at CreateMake

We are a growing interior design studio dedicated to creating thoughtful, functional, and beautifully crafted spaces. From concept design to project completion, our team takes pride in blending creativity with precision. As our portfolio expands, we are looking for a highly organized and proactive Administrative Assistant to support our daily operations and ensure smooth coordination across projects.

Key Responsibilities:

· Provide day-to-day administrative support to the design and project management team.

· Manage correspondence (emails, phone calls, scheduling appointments, meeting arrangements).

· Maintain project documentation, contracts, and client records.

· Assist with preparation of invoices, quotations, and progressive payment tracking.

· Coordinate with suppliers, contractors, and clients on documentation and scheduling.

· Monitor inventory of office and studio supplies, and handle procurement needs.

· Support HR-related tasks (staff onboarding, leave tracking, payroll coordination).

· Contribute to overall workflow improvement and ensure deadlines are met.

Requirements:

· Diploma or equivalent in Business Administration, Office Management, or related field.

· At least 2 years' experience in administrative or operations support (experience in design, architecture, or construction industry is a plus).

· Strong organizational and time-management skills with attention to detail.

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

· Experience with accounting/invoicing software (e.g., Xero, QuickBooks) is advantageous.

· Excellent written and verbal communication skills.

· A proactive, resourceful, and adaptable team player with a positive attitude.

What We Offer:

· Opportunity to work closely with a passionate and creative team.

· Exposure to a wide range of design and renovation projects.

· Professional growth and career development in a dynamic studio environment.

· A collaborative and supportive work culture.

How to Apply?

If you are detail-oriented, motivated, and excited to contribute to the growth of a design studio, we'd love to hear from you.

Job Types: Full-time, Permanent

Pay: $2, $3,000.00 per month

Benefits:

• Additional leave
• Flexible schedule
• Professional development

Work Location: In person

Roles & Responsibilities

- End to end audit arrangement processes

- Preparation of monthly calling list and monthly audit planning

- Scheduling of audit, follow up till confirmation

• Report uploads and follow up on outstanding
• Withdrawal administration
• Client database management including updating and maintaining of records
• Updating and Maintaining proper filing system
• Invoice administration
• Responsible for incoming and outgoing email
• Answering phone calls.
• Any ad-hoc duties as assigned.

Job Types: Contract, Temporary

Contract length: 6 months

Pay: $1, $2,000.00 per month

Benefits:

• Promotion to permanent employee

Work Location: In person

ADMINISTRATIVE ASSISTANT
$1,700 - $2,200
Location: Tampines
5 working days 8.30am-6.00pm
Responsibilities
Manage corresponding email, faxes, mails & telephone calls.
Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.
Liaise with supplier on goods in & out.
Order logistic items for Head Office and outlets.
Assist in any ad-hoc duties when assigned.
Requirements
Minimum O' level certification.
Proficient in Microsoft Excel and Word.
Well verse in English and Mandarin to liaise with Chinese counter-part.
By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.
We regret to inform that only shortlisted candidates would be notified.
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Job Responsibilities:

• Coordinate closely with the operations team to ensure smooth order processing and fulfilment
• Handle customer enquiries on online platforms promptly and professionally to ensure a high level of customer satisfaction
• Assist in updating product listings and managing online store content
• Prepare sales reports and assist with administrative duties related to sales tracking and documentation
• Support the retail team in day-to-day administrative tasks

Job Requirements:

• Minimum GCE "N" level
• Service-oriented with strong interpersonal and communication skills
• Prior experience in retail or jewellery industry will be an added advantage
• Familiarity with e-commerce processes and platforms is advantageous.
• Highly motivated, responsible, and willing to learn
• Strong attention to detail with the ability to manage multiple tasks efficiently
• Proficient in Microsoft Excel and comfortable working with different online platforms
• Willing to work retail hours (Tuesday to Saturday)
• Able to commence work at short notice is a plus

Salary: Negotiable based on experience and qualifications

Job Description

• Responsible for the Onboarding Process for Ingeus Clients which entails working closely with our clients to get them ready for the planned coaching sessions. This also requires you, to work with your Manager and others, to find better creative ways to get your work done more efficiently
• Play a key role in some of the client process administration efforts – work with stakeholders and coaches to facilitate the process
• Provide reception cover including meeting and greeting clients and visitors
• Receive referrals and manage referral allocation and booking
• Undertake general administrative tasks to support the Management Team
• To conduct weekly system audits to drive data accuracy and quality
• To highlight any missing or inaccurate data to management and teams
• Develop and update operational and system standard operating procedures
• Responsible for collecting documents from clients.
• Liaising with clients over email and by phone
• Reviewing compliance of documents
• Uploading and categorising documents using the company system
• To support with ad-hoc systems reporting

Requirements

• Warm engaging personality
• Applicant must be at least a Diploma/ equivalent holder in any discipline
• Excellent Microsoft Office skills, especially Excel
• Strong and demonstrable attention to detail with a methodical approach to task completion
• Experience in data security processes and policies
• Ability to work independently as well in a team
• Strong written and verbal communication skills
• Experience of working in a data entry role
• Able to work under pressure to meet deadlines

Job Responsibilities:

• Coordinate closely with the operations team to ensure smooth order processing and fulfilment
• Handle customer enquiries on online platforms promptly and professionally to ensure a high level of customer satisfaction
• Assist in updating product listings and managing online store content
• Prepare sales reports and assist with administrative duties related to sales tracking and documentation
• Support the retail team in day-to-day administrative tasks

Job Requirements:

• Minimum GCE "N" level
• Service-oriented with strong interpersonal and communication skills
• Prior experience in retail or jewellery industry will be an added advantage
• Familiarity with e-commerce processes and platforms is advantageous.
• Highly motivated, responsible, and willing to learn
• Strong attention to detail with the ability to manage multiple tasks efficiently
• Proficient in Microsoft Excel and comfortable working with different online platforms
• Willing to work retail hours (Tuesday to Saturday)
• Able to commence work at short notice is a plus

Salary: Negotiable based on experience and qualifications

Job Types: Full-time, Permanent

Pay: $2, $2,400.00 per month

Benefits:

• Employee discount
• Professional development

Work Location: In person

Job Description

• Plan, confirm, and adjust customer appointments; align schedules with internal teams.
• Handle rescheduling, cancellations, or material shortages promptly; escalate issues when needed.
• Maintain and update customer records in the CRM system, ensuring accurate and up-to-date information.
• Purchase materials for ongoing projects or installations when required.
• Arrange logistics for picking up or sending out stocks and materials to job sites or suppliers.
• Work closely with the installation team to manage daily work schedules and logistics.

Qualifications

• O Level, diploma equivalent or above.
• Basic computer skills (Excel, Word, Email)
• Good collaborative skills and a team player.
• Ability to handle multiple tasks while working in a fast-paced environment.
• Able to start immediately

Job Type: Full-time

Pay: $2, $2,800.00 per month

Benefits:

• Health insurance

Work Location: In person