321 Administrative Roles jobs in Choa Chu Kang

Receptionist - Office Administration

What's on the offer

• 6 Months of contract - with a possibility of extension/conversion into perm.
• Industry: Insurance

Summary

We are seeking a highly organized, proactive, and friendly Receptionis- Office Administrator to be the welcoming face and efficient backbone of our office. This role is crucial for ensuring the smooth daily operations of our front office and providing essential administrative support across various departments. If you are a detail-oriented individual with excellent communication skills and a passion for creating a positive office environment, this role is for you.

Key Responsibilities

Receptionis Management

• Serve as the primary point of contact for all incoming calls, greeting visitors warmly and directing them appropriately.
• Manage the reception area, ensuring it is tidy, welcoming, and well maintained at all times.
• Handle incoming and outgoing mail, couriers, and deliveries efficiently.
• Maintain visitor logs and manage access control procedures.

Office Administration & Support

• Assist with travel arrangements and expense claims for staff as required.
• Support new employee onboarding by preparing workstations, welcome packs, and necessary access cards.
• Manage office supplies, including monitoring inventory, ordering, and organizing stationery, pantry items, and other consumables.
• Coordinate and schedule meetings, appointments, and conference room bookings.
• Assist with the preparation of presentations, reports, and other documents as needed.
• Manage office equipment (e.g., printers, copiers), ensuring they are in good working order and arranging for maintenance when required.
• Maintain accurate and up-to-date filing systems, both physical and digital.

Facilities Management Support

• Act as a liaison with building management for office-related issues (e.g., air conditioning, cleaning, repairs).
• Assist in coordinating office events, team lunches, and special occasions.

General Administrative Duties

• Perform data entry and maintain various administrative records.
• Handle ad-hoc administrative tasks and projects as assigned by management.
  Ensure compliance with office policies and procedures.

Qualifications

• Minimum 5 years of experience in a similar Front Office, Receptionist, or Administrative Assistant role.
• Experience in travel management is a must.
• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills in English
• Strong organizational and time management skills with the ability to multitask and prioritize effectively.
• A proactive, positive, and professional attitude with a strong customer service orientation.
• Ability to work independently and as part of a team.
• High level of attention to detail and accuracy.

Civil Service College

Permanent/Contract

Closing on 03 Oct 2025

What the role is

The role of Senior Executive, Office Administration is part of the Corporate Development Department. This role is to manage the full spectrum of office administration matters relating to officers' and contractors' onboarding and off-boarding matters.

What you will be working on

1. Office workstation management to ensure that workspaces are managed and optimised effectively with staff movements;
2. Office keys and access cards management, including communicating on the access control procedures and policies;
3. Oversee carpark, name cards production and telecommunication matters; and
4. Other administrative matters including procurement of office supplies and services, filing of proper official records and reviewing office administration policies and procedures.

What we are looking for

• Diploma in any discipline

• Experience in administration work in the public sector is a plus

• Team player, self-driven and resourceful

• Strong organisational skills with meticulous attention to detail

• Ability to multitask, goal-oriented and perform under pressure

• Good analytical, writing and communication skills

• Good interpersonal and customer service skills

• Excellent problem-solving and decision-making skills
This role will be on a 1-year contract

About Civil Service College

The Civil Service College (CSC) is a statutory board under the Public Service Division, Prime Minister's Office. We are the central learning institution for the Singapore Public Service and we partner government ministries and agencies to develop people for a first-class public service.
CSC brings together public officers from diverse backgrounds and provides them with opportunities for learning and skills upgrading. Our service-wide networks enable public officers to build capabilities, develop shared ethos and gain deeper perspectives, creating a collaborative environment for dialogue and knowledge sharing.
Through our programmes and services, CSC aims to strengthen strategic capacity in governance, leadership, public administration and management for the Singapore Public Service.

About your application process

This job is closing on 03 Oct 2025.

If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and for other roles within Civil Service College or the wider Public Service.

We are hiring a full-time, on-site Office Administrator & MS365 Software Engineer. This role combines executive office support with advanced technical expertise in Microsoft 365, Dynamics 365, the Power Platform, and Copilot.

You will manage C-suite schedules, travel, meetings, and office operations while also serving as the in-house specialist for Microsoft tools. This includes maintaining and customising Dynamics 365 CRM, building Power Automate workflows, designing Power BI dashboards, and integrating with Power Apps and Dataverse.

A core responsibility is enabling Copilot across Word, Excel, Outlook, Teams, and Dynamics — from prompt design and AI governance to building Copilot-driven agentic solutions that automate processes and boost productivity.

• Provide administrative support to the C-suite: calendar management, travel arrangements, and meeting coordination.
• Prepare reports, presentations, and documentation for leadership and stakeholders. Coordinate communication and follow-up on behalf of executives with internal teams and external partners.
• Support day-to-day office operations to ensure smooth functioning.
• Maintain accurate records, files, and documentation with confidentiality.
• Create, develop, and manage the company CRM using Microsoft Dynamics 365.
• Design, build, and maintain workflows using the Microsoft Power Platform (Power Apps, Power Automate, Power BI, Power Virtual Agents).
• Customise CRM dashboards, reports, and automation processes aligned with business needs. Ensure accuracy and integrity of partner, investor, and customer data within the CRM.
• Provide training and support to team members on CRM and Microsoft productivity tools.
• Design, test, and deploy Copilot agents within Microsoft 365 and Dynamics to address business workflows as directed by leadership.
• Provide structured feedback on the technical success of MS365, Dynamics, and Power Platform deployments, including adoption rates, performance, and user experience.
• Monitor and maintain system integrity by ensuring data accuracy, security, and compliance across all Microsoft business applications.
• Develop documentation and SOPs for MS365, Dynamics 365, and Power.
• Platform processes to support consistency and knowledge transfer.

• 1–2 years of relevant experience in an administrative role (experience with C-suite support is a plus).
• High level of proficiency with Microsoft Office Suite (Word, Excel, etc).
• Strong organisational and problem-solving skills in a fast-paced, startup-style environment.
• Excellent attention to detail with a focus on data accuracy and integrity.
• Ability to work independently as well as collaboratively.
• Strong communication and interpersonal skills.
• Proactive, flexible, and eager to learn.
• AI & Productivity Tools: Expertise in Microsoft Copilot for enhancing productivity across Word, Excel, Outlook, and Teams, including prompt design and AI governance.
• Automation & Integration: Proficient in Power Automate for building workflows, integrating APIs, and optimising business processes with RPA.
• Business Applications: Skilled in Dynamics 365 architecture, customisation and integration with Power Platform tools like Power Apps, Power BI, and Dataverse.

• Diploma or Bachelor's degree.
• Microsoft Certifications are advantageous but not mandatory.

Email application (CV and Cover Letter) to: .Health

At MyMedVault, you will be part of a mission-driven healthcare startup that is reshaping how people manage and control their health data. This role provides a unique opportunity to work closely with the leadership team, gain broad exposure to startup operations, and develop your career in a fast-growing company. You will have the chance to take ownership of projects, learn new tools and systems, and contribute to building innovative solutions that make a real impact on people's lives.

Sandpiper, one of the fastest growing reputation and policy management consultancies in the world, is seeking a proactive, enthusiastic and resourceful individual to join our team as the Office Administration and Operations Executive

The successful candidate will be based in Singapore and will also support and function within the central operations team, supporting our other markets in Australia, China, Dubai, Hong Kong, Malaysia and New Zealand.

Sandpiper is a multi-award-winning agency, is the second fastest growing firm in Asia Pacific and one of the fastest growing PR firms in the world. In Asia Pacific we are the only firm to have a dedicated professional services practice and are the largest public affairs agency in China.

Our team are trusted advisors to industry leaders and market disruptors. We combine strong regional market and industry understanding with global perspectives. Our expertise spans corporate communications, healthcare, financial services, and capital markets communications, professional services, ESG and sustainability, brand PR, media relations, public affairs and public policy, and technology.

Operating with one global P&L, we harness new technologies to deliver advisory backed by rigorous research and deep insights, and to meet the evolving needs of our clients quickly and effectively wherever they are in the world.

Our firm is built around a simple proposition: by hiring the right people to do smart thinking, and equipping them with the right technologies and tools, we deliver results and business benefits for our clients. Our clients are diverse, ranging from the world’s leading asset managers, insurers, and banks to disruptive technology firms that are reshaping the way commerce is carried out.

We partner with some of the world’s leading businesses and brands to develop effective, evidence-based communications strategies and programmes.

What are we looking for?

We are looking for a thoughtful, energetic, and detail-oriented professional who has the passion and drive to support and be part of a fast-growing and fast-paced business. The successful candidate will need to be self-motivated and take ownership in delivering operational duties.

This role plays a key part in ensuring the smooth day-to-day running of our Singapore office, while also providing wide-ranging administrative and operational support to our regional People Success team. The role also provides executive support to the firm’s General Manager and Managing Director in Singapore. It is an office-based based role, with a high volume of in-person errands.

This individual must have a strong ability to multi-task, excellent organisational skills and the ability to support senior leadership. With strong communications skills, this person must be able to collaborate with people at all levels within the organisation and interact with a diverse group of cultures, individuals and personalities.

Requirements

· Min. 4 years’ experience in an administration or operations role, ideally in a consultancy environment

· Communications agency or professional services firm experience a plus

· Excellent written and verbal communications skills

· Responsive, strong organisational skills and the capability to multi-task on multiple projects in a fast-paced environment – managing priorities and meeting deadlines, while maintaining a high level of attention to detail

· Proficient with Microsoft 365 and Office tools, mainly Excel, PowerPoint and Word. Alternative experience with Google Workspace is welcomed

· Technologically savvy and able to use cloud-based systems

· A good team player, enthusiastic and resourceful in supporting the regional team in Asia Pacific

· Required languages: English, Mandarin a plus

At a general level, the responsibilities include the following:

1. Responsible for ensuring the smooth running of the Singapore office, and other ad hoc requests from the regional People Success team

2. Support with coordination and organisation of local cultural / team building initiatives in partnership with the General Manager

3. Manage regional travel bookings for team members across the business in line with the Sandpiper travel and travel expenses policy

4. Coordinate the purchase of gifts and deliveries for local clients and employees.

5. Manage administrative, and any other urgent and ad hoc requests from the CEO, COO, MD SEA and GM SG.

6. Be a role model for Sandpiper’s values and behaviours, including the company’s one P&L approach.

Detailed role description:

This role is multi-faceted embracing the following areas (not listed in particular priority):

· Office and administrative support for Singapore

· Regional administrative support

· People and culture engagement

· IT and onboarding and offboarding support

· ESG Operations support

Office and administrative support for Singapore

· Provide administrative support to the Managing Director and General Manager based in Singapore.

· Provide general day-to-day administrative/office management support to the Singapore office as required and manage annual office spend budget for Singapore.

· Coordinate with suppliers for insurance, subscriptions and other office supplies (pantry, water supply, etc) related procurement matters locally.

· Coordinate office maintenance, renovation and refurbishment matter with the contractors.

· Ensure office cleanliness and tidiness in local office.

· Support the finance team and company secretary with any physical local filings and submission to the government and embassies.

· Assist the Singapore office with the set-up of IT equipment before meetings.

· Diary management:
- Coordinate weekly team meetings and ensure provision of all relevant documents required by agenda.
- Coordinate diaries, bookings, meetings for weekly events.

Regional administrative support

· Manage all travel bookings as requested for team members across the business in line with the Sandpiper travel and expenses policy

· Manage the office phone lines in Singapore and regionally

· Manage online orders using company credit card

· Hold custody of company credit card for local office spend and submission of invoice to regional Finance team

· Provide administrative support in terms of new business and coordinate signing of contracts

· Ensure timesheets across the business are up to date and accurate.

· Monitor and maintain regional team folders in good order.

· Support with filling up vendor forms.

· Ad hoc requests from regional team

People and culture engagement

· Support with coordination and organisation of local cultural / team building initiatives in partnership with the General Manager in Singapore

· Coordinate welcome lunches, Something to Chew On (lunch and learn), Thursday Hangouts (virtual), Feel Good Friday (virtual) and cultural events in Singapore.

· Coordinate the purchase of gifts for clients and employees, including purchase of gift vouchers for weekly hangout winners, anniversary photo frames, birthday cards and team cultural events in across all markets.

IT and onboarding and offboarding support

· Purchase of new laptops for new hires across all markets.

· Keep track of proper records of IT equipment and subscriptions across all markets.

· Coordinate the setup of laptop and activation of user accounts for new hires with IT team.

· Coordinate and set up new user accounts for Sandpiper software for new hires.

· Review and ensure laptops and email accounts are set up by IT in accordance with Sandpiper’s requirements.

· Coordinate the deactivation of email and user accounts with IT team for leavers.

ESG Operations support

· Support the regional finance team with ESG, mainly with sustainability-related certification initiatives, data collection, target-setting and improvement efforts

· Liaising with key/material suppliers to sustainability initiatives to ensure compliance by suppliers

Part-Time Administrative support in the area of Group Quality, covering the following:

• Uploading of revised procedures into ERP and updating master lists.
• Following up/ Support on the uploading of audit results/reports into ERP
• Follow up periodically on aging incidents in ERP and with other locations
• Review and update the existing procedure on validity dates and interlinks.
• Periodic checking validity of localized procedures
• Periodic Checking validity of external standards and the latest revisions.
• Assist in data consolidation for regular group KPI and monthly data.

Job Description:

We are looking for a dedicated and responsible individual to support the school's Science, Art, and Mathematics departments, as well as assist in maintaining teaching resources and supporting teachers in experiments and activities.

Key Responsibilities:

• Maintain and ensure that materials in the Art Room and equipment in the Science Laboratory are clean and in good working condition.
• Maintain the science hydroponics, Vege pods, and eco-garden areas.
• Support in overseeing Science Trails within the school.
• Assist teachers with Science experiments and preparation of teaching materials.
• Maintain and update the Science Laboratory inventory.
• Maintain the Art Room inventory and Mathematics inventory.
• Laminate and pack teaching resources as required.
• Perform any other duties assigned by the school based on operational needs.

This postion is open to all who are fulfilling aforesaid requirements.

• Singapore established Interior Designer Renovation Company require ADMINISTRATIVE SUPPORT ASSISTANT

• With past experience working in ID firms is an advantage.

• Must be able to communicate with various department including Project Managers, Interior Designers, Accounting, etc. (training will be provided).

• Daily tasks include documents compilation, assisting Project team and other assignments by the Manager.

• Able to manage over-the-phone discussion with respective customers (designers, purchasers, installation team, etc.)

• Must be a team-player and gets along well with other co-workers.

• Salary range: $2500 to $2800.

• Working hours / days: 9.00am-6.00pm, 5.5 working days per week.

• Off days: Sundays & PH.

• Vacancies are open to all interested candidates.

• Pay increment will be based on worker's initiative, attitude and flexibility on workload.

• Full compensation benefits, as recommended by the Singapore Ministry of Manpower (including variable bonuses, medical insurance, annual leave, medical leave & hospitalisation leave) will be provided after completion of 3 months probation period.

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Whatsapp text ONLY

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Key Responsibilities

• Liaison for employees from Eastern Asia regarding daily needs

• Explain company policies, announcements, and safety guidelines in the staff's native language to ensure full understanding.

• Facilitate clear communication between international staff and local management/colleagues to facilitate integration

• Welcome new international arrivals and guide them through the company's internal processes and culture.

• Relay accommodation-related feedback or issues from staff to the staff dealing with housing agent

• Provide advice on daily life in Singapore (e.g., transportation, cultural norms, where to find familiar goods).

• Gathering required documents from staff on their personal admin (i.e. applying bank)

• Monitor the overall well-being of international staff

• Organize cultural and team-building activities to promote inclusion and cohesion.

• Gather input from staff about their experience and suggestions for improvement.

• ___

Requirements

Diploma or Degree in relevant field

• Bachelor's degree in Law, Business Administration, Human Resources, or a related field preferred

• 1– 2 years of experience in administration, liaison duties, and employee support

• Experience organizing group activities, managing communications, and providing logistical coordination

• Background in document management, including official writing, editing, and procedural compliance

• Involvement in staff committee work is an advantage

• Exceptional interpersonal skills with the ability to serve as a bridge between staff and management

• Strong organizational and administrative abilities with meticulous attention to detail

• Cultural sensitivity and empathy with a genuine passion for supporting international employees

1) Handle Day to day enquiries (phone/email/fax) and support Management, Production team & Construction Team.

2) Coordinate Between Production team, Construction Team and Office management team.

3) Update the company polices as needed.

4) Book flight tickets and make travel arrangement for workers and staffs.

5) Prepare master list for Drawings, Documents, incoming & outgoing correspondences.

6) Submission of documents, drawings, letter and creating transmittal.

7) Maintain proper organisation & production and Constriction of filing system, storage of documents and information.

8) Keep electronic filing and archive system for easy issuance, storage, retrieval and management & production of documents to internal and external parties.

9) Schedule meeting with production team & management team.

For interested applicants, please apply online or send your resume in WORD format to & ;