1502 Administrative Roles jobs in Choa Chu Kang
Office Administration
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Position Title: Office Administration & Operations Assistant
Location: Singapore
Department: Finance, Compliance and Office Admin
Report to: Director, Finance & Admin
This position is full-time.
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ORGANIZATION OVERVIEW
Special Olympics International (SOI), headquartered in Washington, DC, is a global non-governmental organization founded on the belief that persons with intellectual disabilities learn, enjoy, and benefit from participation in year-round individual and team sports training and competition. Today, more than 6 million children and adults with intellectual disabilities participate in over 100,000 games and competitions in over 190 countries. The Asia Pacific Region consists of 35 countries from Japan, Afghanistan, South Asia, Southeast Asia, Australia, New Zealand and the Pacific Islands.
POSITION SUMMARY
The role of Office Administration & Operations reports to the Director of Finance & Administration. The individual will be part of the Finance & Administration team and will support all areas covered by the function. We are looking for an experienced and versatile individual keen to grow in the role, to be part of a growing organization in the non-profit sector, who is hands on, both an independent and team worker, and capable of operating across a broad spectrum of responsibilities.
To be successful in the role, the individual must be organized, thorough, able to work to deadline and have good communication skills (both written and verbal). You should enjoy working in a fast-paced and fluid environment with people from a variety of different backgrounds. We are looking for an individual who likes a challenge and is able to work across multiple projects at once with a genuine flair for enterprise within a social/community context.
PRIMARY RESPONSIBILITIES
The responsibilities of the Administration & Operations Assistant include, but are not limited to:
Office Administration:
- Liaise with suppliers and vendors in relation to all matters of the office
- Manage assets of the organization and co-ordinate support from SOI global departments in areas such as IT, to ensure needs of the office staff are addressed
- Administer day-to-day upkeep and operational needs of the office e.g., office supplies
Operations:
- Support the planning and co-ordination of events e.g. training and meetings, organized by the office. This will include vendor arrangements covering travel, accommodations and logistic matters, and may include liaising with invitees to events from other countries on travel planning
- Support compliance effort of the office including Personal Data Protection
- Organize office activities, group meetings and support Board meetings
- Support people related operations covering leave management and employment related matters as assigned
- Support operational needs of fundraising activities
- Other duties as assigned
QUALIFICATIONS
- Experience in office administration and vendor management
- Ability to work under pressure and meet deadlines
- Good computer and word processing skills, with good working knowledge of MS Office tools such as Word, Excel, and Power Point
- Spreadsheet skills to support tracking of expenditures, event planning and budgeting etc
- Capable of high levels of consistency, accuracy, confidentiality, and excellent attention to detail
- Strong inter-personal skills and ability to work effectively with individuals from a range of cultures and professional backgrounds
- Ability to exercise judgment to identify solutions and strategies for novel situations, ability to anticipate departmental needs, and initiative to tackle problems
- Effective written and verbal communication skills, and fluent in written and verbal English
- Interest in and/or experience with sports, health, fitness, and people with intellectual disabilities
Special Olympics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Office Administration
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Job Description
Our client is leading player in construction industry. Due to business needs, they are now recruiting a administrator to be part of their Team. They are located in the East Area - easily accessible.
Duties:
- Greet and welcome visitors, ensuring a professional and friendly first impression.
- Assist in scheduling and coordinating appointments and meetings.
- Conduct showroom tours for customers, introducing products and services clearly and confidently.
- Provide product information and answer customer queries during showroom visits.
- Maintain the reception area and showroom in a neat and presentable condition at all times.
- Assist with administrative duties such as data entry, filing, and handling correspondence.
- Coordinate with sales and marketing teams to support customer visits and events.
- Ensure smooth visitor registration and security procedures.
Requirements:
- At least 1 year of receptionist and administrative experience
- Able to work on weekends or PH
- Good communication skills
We regret that only shortlisted candidate will be notified.
Email Address:
Recruitpedia Pte. Ltd.
EA License No: 19C9682
EA Personnel No: R Loh Pooi Keng)
*NEW* Human Resource Engagement Admin (Temp/Perm, Healthcare industry, Administrative roles, Da[...]
Posted 6 days ago
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Responsibilities
- Gather medical records and file them properly for the doctors.
- Handle medical claims to the relevant departments.
- Process data and log information into the hospital system.
- Label and save soft copies accordingly on the computer.
- Ensure confidential hard copies are disposed of properly.
- Perform other administrative duties as required.
Requirements
- Minimum GCE O/N/A Levels, Nitec, Diploma and above.
- Keen interest in the healthcare/medical industry.
- No experience needed; full training will be provided.
- Basic knowledge of Microsoft Office.
- Able to start work immediately.
Interested candidates should send a copy of their resume to .
Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599
Receptionist/Office Administration
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Receptionist - Office Administration
What's on the offer
- 6 Months of contract - with a possibility of extension/conversion into perm.
- Industry: Insurance
Summary
We are seeking a highly organized, proactive, and friendly Receptionis- Office Administrator to be the welcoming face and efficient backbone of our office. This role is crucial for ensuring the smooth daily operations of our front office and providing essential administrative support across various departments. If you are a detail-oriented individual with excellent communication skills and a passion for creating a positive office environment, this role is for you.
Key Responsibilities
Receptionis Management
- Serve as the primary point of contact for all incoming calls, greeting visitors warmly and directing them appropriately.
- Manage the reception area, ensuring it is tidy, welcoming, and well maintained at all times.
- Handle incoming and outgoing mail, couriers, and deliveries efficiently.
- Maintain visitor logs and manage access control procedures.
Office Administration & Support
- Assist with travel arrangements and expense claims for staff as required.
- Support new employee onboarding by preparing workstations, welcome packs, and necessary access cards.
- Manage office supplies, including monitoring inventory, ordering, and organizing stationery, pantry items, and other consumables.
- Coordinate and schedule meetings, appointments, and conference room bookings.
- Assist with the preparation of presentations, reports, and other documents as needed.
- Manage office equipment (e.g., printers, copiers), ensuring they are in good working order and arranging for maintenance when required.
- Maintain accurate and up-to-date filing systems, both physical and digital.
Facilities Management Support
- Act as a liaison with building management for office-related issues (e.g., air conditioning, cleaning, repairs).
- Assist in coordinating office events, team lunches, and special occasions.
General Administrative Duties
- Perform data entry and maintain various administrative records.
- Handle ad-hoc administrative tasks and projects as assigned by management.
Ensure compliance with office policies and procedures.
Qualifications
- Minimum 5 years of experience in a similar Front Office, Receptionist, or Administrative Assistant role.
- Experience in travel management is a must.
- Diploma or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills in English
- Strong organizational and time management skills with the ability to multitask and prioritize effectively.
- A proactive, positive, and professional attitude with a strong customer service orientation.
- Ability to work independently and as part of a team.
- High level of attention to detail and accuracy.
Office Administration Manager
Posted 1 day ago
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As an Office Administration Manager, you will play a pivotal role in ensuring the smooth operation of our office. Your primary responsibility will be to oversee the administration tasks, including deployment management , training records maintenance , and regulatory compliance .
Key Responsibilities:- Deployment Management: Ensure that all foreign workers' deployments are up-to-date, covering recruitment and renewal of work passes.
- Training Records Maintenance: Maintain accurate training records for all employees.
- Regulatory Compliance: Arrange regulatory training like Safety Orientation Courses and skill assessments.
- Excellent communication and organizational skills.
- Ability to maintain confidentiality and handle sensitive information.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience in office administration or a related field.
- A competitive salary package.
- A dynamic and supportive work environment.
- Ongoing training and professional development opportunities.
- A challenging and rewarding role with opportunities for growth and advancement.
- A collaborative and inclusive team environment.
- The opportunity to make a meaningful contribution to our organization's success.
Office Administration Specialist
Posted 1 day ago
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We are seeking a highly organized and detail-oriented Office Administration Specialist to join our team. As a key member of our accounting department, you will be responsible for handling all aspects of office administration, including accounts management, internal logistics, and office maintenance. Your work will involve ensuring the smooth operation of our office, providing administrative support to our team, and maintaining accurate and up-to-date records.
About the Role: In this role, you will be responsible for a full set of accounts and monthly/yearly financial statements. You will also issue monthly invoices, process payments to suppliers, and maintain proper records of all admin/accounting transactions. Additionally, you will assist and support the office administration functions, working closely with our team to ensure the success of our business.
Key Responsibilities:
- Handle full set of accounts and monthly/yearly financial statements.
- Issue monthly invoices.
- Process payments to suppliers.
- Maintain proper records of all admin/accounting transactions.
- Assist and support the office administration functions.
Requirements:
- Diploma/degree in a relevant discipline.
- At least 1 year experience in a similar role.
- Good writing and communication skills.
- Good organizational and interpersonal skills.
- Able to work independently and work under tight deadlines.
- Good problem-solving skills.
- Pro-active, positive attitude, good team player.
- Flexible and adaptable in various working styles.
What We Offer:
- Work location: Shenton Way, Singapore.
- Working hours: Monday to Friday 9am - 6pm.
- Monthly fixed allowance SGD 100.
- Transport allowance reimbursement.
- Performance bonus.
- Annual leave starting with 14 days.
- Medical and insurance benefits.
Senior Executive, Office Administration
Posted today
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Civil Service College
Permanent/Contract
Closing on 03 Oct 2025
What the role is
The role of Senior Executive, Office Administration is part of the Corporate Development Department. This role is to manage the full spectrum of office administration matters relating to officers' and contractors' onboarding and off-boarding matters.
What you will be working on
- Office workstation management to ensure that workspaces are managed and optimised effectively with staff movements;
- Office keys and access cards management, including communicating on the access control procedures and policies;
- Oversee carpark, name cards production and telecommunication matters; and
- Other administrative matters including procurement of office supplies and services, filing of proper official records and reviewing office administration policies and procedures.
What we are looking for
• Diploma in any discipline
• Experience in administration work in the public sector is a plus
• Team player, self-driven and resourceful
• Strong organisational skills with meticulous attention to detail
• Ability to multitask, goal-oriented and perform under pressure
• Good analytical, writing and communication skills
• Good interpersonal and customer service skills
• Excellent problem-solving and decision-making skills
This role will be on a 1-year contract
About Civil Service College
The Civil Service College (CSC) is a statutory board under the Public Service Division, Prime Minister's Office. We are the central learning institution for the Singapore Public Service and we partner government ministries and agencies to develop people for a first-class public service.
CSC brings together public officers from diverse backgrounds and provides them with opportunities for learning and skills upgrading. Our service-wide networks enable public officers to build capabilities, develop shared ethos and gain deeper perspectives, creating a collaborative environment for dialogue and knowledge sharing.
Through our programmes and services, CSC aims to strengthen strategic capacity in governance, leadership, public administration and management for the Singapore Public Service.
About your application process
This job is closing on 03 Oct 2025.
If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and for other roles within Civil Service College or the wider Public Service.
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Office Administration & MS365 Software Engineer
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Overview
We are hiring a full-time, on-site Office Administrator & MS365 Software Engineer. This role combines executive office support with advanced technical expertise in Microsoft 365, Dynamics 365, the Power Platform, and Copilot.
You will manage C-suite schedules, travel, meetings, and office operations while also serving as the in-house specialist for Microsoft tools. This includes maintaining and customising Dynamics 365 CRM, building Power Automate workflows, designing Power BI dashboards, and integrating with Power Apps and Dataverse.
A core responsibility is enabling Copilot across Word, Excel, Outlook, Teams, and Dynamics — from prompt design and AI governance to building Copilot-driven agentic solutions that automate processes and boost productivity.
Key Responsibilities- Provide administrative support to the C-suite: calendar management, travel arrangements, and meeting coordination.
- Prepare reports, presentations, and documentation for leadership and stakeholders. Coordinate communication and follow-up on behalf of executives with internal teams and external partners.
- Support day-to-day office operations to ensure smooth functioning.
- Maintain accurate records, files, and documentation with confidentiality.
- Create, develop, and manage the company CRM using Microsoft Dynamics 365.
- Design, build, and maintain workflows using the Microsoft Power Platform (Power Apps, Power Automate, Power BI, Power Virtual Agents).
- Customise CRM dashboards, reports, and automation processes aligned with business needs. Ensure accuracy and integrity of partner, investor, and customer data within the CRM.
- Provide training and support to team members on CRM and Microsoft productivity tools.
- Design, test, and deploy Copilot agents within Microsoft 365 and Dynamics to address business workflows as directed by leadership.
- Provide structured feedback on the technical success of MS365, Dynamics, and Power Platform deployments, including adoption rates, performance, and user experience.
- Monitor and maintain system integrity by ensuring data accuracy, security, and compliance across all Microsoft business applications.
- Develop documentation and SOPs for MS365, Dynamics 365, and Power.
- Platform processes to support consistency and knowledge transfer.
- 1–2 years of relevant experience in an administrative role (experience with C-suite support is a plus).
- High level of proficiency with Microsoft Office Suite (Word, Excel, etc).
- Strong organisational and problem-solving skills in a fast-paced, startup-style environment.
- Excellent attention to detail with a focus on data accuracy and integrity.
- Ability to work independently as well as collaboratively.
- Strong communication and interpersonal skills.
- Proactive, flexible, and eager to learn.
- AI & Productivity Tools: Expertise in Microsoft Copilot for enhancing productivity across Word, Excel, Outlook, and Teams, including prompt design and AI governance.
- Automation & Integration: Proficient in Power Automate for building workflows, integrating APIs, and optimising business processes with RPA.
- Business Applications: Skilled in Dynamics 365 architecture, customisation and integration with Power Platform tools like Power Apps, Power BI, and Dataverse.
- Diploma or Bachelor's degree.
- Microsoft Certifications are advantageous but not mandatory.
Email application (CV and Cover Letter) to: .Health
Why Join Us?At MyMedVault, you will be part of a mission-driven healthcare startup that is reshaping how people manage and control their health data. This role provides a unique opportunity to work closely with the leadership team, gain broad exposure to startup operations, and develop your career in a fast-growing company. You will have the chance to take ownership of projects, learn new tools and systems, and contribute to building innovative solutions that make a real impact on people's lives.
A Career in Office Administration
Posted 1 day ago
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This is a highly sought-after position that requires an individual with excellent administrative skills. As an Administrative Assistant, you will provide support to senior management by screening calls, scheduling meetings, and managing email correspondences.
Key responsibilities include preparing for meetings, maintaining a proper filing system, and keeping records of clients and contact information. Additionally, you will perform general office duties such as attending to walk-ins, answering phone calls, and assisting with ad hoc tasks assigned by management.
Our ideal candidate is self-driven, enjoys communicating with people, and has a willingness to learn. If you are a team player with good interpersonal and communication skills, we encourage you to apply.
Requirements:
- Fresh graduates welcome
- 1 year of relevant experience in a similar role preferred
- Positive work attitude and willingness to learn
- Good interpersonal and communication skills
- Self-driven and highly-motivated
- Able to work under pressure and in a fast-paced environment
Office Administration and Operations Executive
Posted 12 days ago
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Sandpiper, one of the fastest growing reputation and policy management consultancies in the world, is seeking a proactive, enthusiastic and resourceful individual to join our team as the Office Administration and Operations Executive
The successful candidate will be based in Singapore and will also support and function within the central operations team, supporting our other markets in Australia, China, Dubai, Hong Kong, Malaysia and New Zealand.
Sandpiper is a multi-award-winning agency, is the second fastest growing firm in Asia Pacific and one of the fastest growing PR firms in the world. In Asia Pacific we are the only firm to have a dedicated professional services practice and are the largest public affairs agency in China.
Our team are trusted advisors to industry leaders and market disruptors. We combine strong regional market and industry understanding with global perspectives. Our expertise spans corporate communications, healthcare, financial services, and capital markets communications, professional services, ESG and sustainability, brand PR, media relations, public affairs and public policy, and technology.
Operating with one global P&L, we harness new technologies to deliver advisory backed by rigorous research and deep insights, and to meet the evolving needs of our clients quickly and effectively wherever they are in the world.
Our firm is built around a simple proposition: by hiring the right people to do smart thinking, and equipping them with the right technologies and tools, we deliver results and business benefits for our clients. Our clients are diverse, ranging from the world’s leading asset managers, insurers, and banks to disruptive technology firms that are reshaping the way commerce is carried out.
We partner with some of the world’s leading businesses and brands to develop effective, evidence-based communications strategies and programmes.
What are we looking for?
We are looking for a thoughtful, energetic, and detail-oriented professional who has the passion and drive to support and be part of a fast-growing and fast-paced business. The successful candidate will need to be self-motivated and take ownership in delivering operational duties.
This role plays a key part in ensuring the smooth day-to-day running of our Singapore office, while also providing wide-ranging administrative and operational support to our regional People Success team. The role also provides executive support to the firm’s General Manager and Managing Director in Singapore. It is an office-based based role, with a high volume of in-person errands.
This individual must have a strong ability to multi-task, excellent organisational skills and the ability to support senior leadership. With strong communications skills, this person must be able to collaborate with people at all levels within the organisation and interact with a diverse group of cultures, individuals and personalities.
Requirements
· Min. 4 years’ experience in an administration or operations role, ideally in a consultancy environment
· Communications agency or professional services firm experience a plus
· Excellent written and verbal communications skills
· Responsive, strong organisational skills and the capability to multi-task on multiple projects in a fast-paced environment – managing priorities and meeting deadlines, while maintaining a high level of attention to detail
· Proficient with Microsoft 365 and Office tools, mainly Excel, PowerPoint and Word. Alternative experience with Google Workspace is welcomed
· Technologically savvy and able to use cloud-based systems
· A good team player, enthusiastic and resourceful in supporting the regional team in Asia Pacific
· Required languages: English, Mandarin a plus
At a general level, the responsibilities include the following:
1. Responsible for ensuring the smooth running of the Singapore office, and other ad hoc requests from the regional People Success team
2. Support with coordination and organisation of local cultural / team building initiatives in partnership with the General Manager
3. Manage regional travel bookings for team members across the business in line with the Sandpiper travel and travel expenses policy
4. Coordinate the purchase of gifts and deliveries for local clients and employees.
5. Manage administrative, and any other urgent and ad hoc requests from the CEO, COO, MD SEA and GM SG.
6. Be a role model for Sandpiper’s values and behaviours, including the company’s one P&L approach.
Detailed role description:
This role is multi-faceted embracing the following areas (not listed in particular priority):
· Office and administrative support for Singapore
· Regional administrative support
· People and culture engagement
· IT and onboarding and offboarding support
· ESG Operations support
Office and administrative support for Singapore
· Provide administrative support to the Managing Director and General Manager based in Singapore.
· Provide general day-to-day administrative/office management support to the Singapore office as required and manage annual office spend budget for Singapore.
· Coordinate with suppliers for insurance, subscriptions and other office supplies (pantry, water supply, etc) related procurement matters locally.
· Coordinate office maintenance, renovation and refurbishment matter with the contractors.
· Ensure office cleanliness and tidiness in local office.
· Support the finance team and company secretary with any physical local filings and submission to the government and embassies.
· Assist the Singapore office with the set-up of IT equipment before meetings.
· Diary management:
- Coordinate weekly team meetings and ensure provision of all relevant documents required by agenda.
- Coordinate diaries, bookings, meetings for weekly events.
Regional administrative support
· Manage all travel bookings as requested for team members across the business in line with the Sandpiper travel and expenses policy
· Manage the office phone lines in Singapore and regionally
· Manage online orders using company credit card
· Hold custody of company credit card for local office spend and submission of invoice to regional Finance team
· Provide administrative support in terms of new business and coordinate signing of contracts
· Ensure timesheets across the business are up to date and accurate.
· Monitor and maintain regional team folders in good order.
· Support with filling up vendor forms.
· Ad hoc requests from regional team
People and culture engagement
· Support with coordination and organisation of local cultural / team building initiatives in partnership with the General Manager in Singapore
· Coordinate welcome lunches, Something to Chew On (lunch and learn), Thursday Hangouts (virtual), Feel Good Friday (virtual) and cultural events in Singapore.
· Coordinate the purchase of gifts for clients and employees, including purchase of gift vouchers for weekly hangout winners, anniversary photo frames, birthday cards and team cultural events in across all markets.
IT and onboarding and offboarding support
· Purchase of new laptops for new hires across all markets.
· Keep track of proper records of IT equipment and subscriptions across all markets.
· Coordinate the setup of laptop and activation of user accounts for new hires with IT team.
· Coordinate and set up new user accounts for Sandpiper software for new hires.
· Review and ensure laptops and email accounts are set up by IT in accordance with Sandpiper’s requirements.
· Coordinate the deactivation of email and user accounts with IT team for leavers.
ESG Operations support
· Support the regional finance team with ESG, mainly with sustainability-related certification initiatives, data collection, target-setting and improvement efforts
· Liaising with key/material suppliers to sustainability initiatives to ensure compliance by suppliers