2328 Administrative Positions jobs in Toa Payoh

Job Title: Administrative Support

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Support.

• Manage and respond to enquiries from public members and applicants via phone calls and emails
• Verify submitted documentation and ensure accuracy of information provided in applications
• Process and manage end-to-end administrative workflow of applications
• Perform accurate data entry and maintain updated records within the system
• Ensure confidentiality and compliance with data protection standards
• Provide general administrative and clerical support as required

• Minimum 1 year of administrative experience, preferably in a healthcare or related setting
• Administrative or data entry experience preferred
• Proficient with computer use and comfortable with data entry tasks
• Good communication (written and verbal) and customer service skills
• Meticulous, organized, and detail-oriented
• Ability to work independently and as part of a team

Job Description:

We are looking for a dedicated and responsible individual to support the school's Science, Art, and Mathematics departments, as well as assist in maintaining teaching resources and supporting teachers in experiments and activities.

Key Responsibilities:

• Maintain and ensure that materials in the Art Room and equipment in the Science Laboratory are clean and in good working condition.
• Maintain the science hydroponics, Vege pods, and eco-garden areas.
• Support in overseeing Science Trails within the school.
• Assist teachers with Science experiments and preparation of teaching materials.
• Maintain and update the Science Laboratory inventory.
• Maintain the Art Room inventory and Mathematics inventory.
• Laminate and pack teaching resources as required.
• Perform any other duties assigned by the school based on operational needs.

This postion is open to all who are fulfilling aforesaid requirements.

• Manage and respond to enquiries from public members and applicants via phone calls and emails
• Verify submitted documentation and ensure accuracy of information provided in applications
• Process and manage end-to-end administrative workflow of applications
• Perform accurate data entry and maintain updated records within the system
• Ensure confidentiality and compliance with data protection standards
• Provide general administrative and clerical support as required

Requirements:

• Minimum 1 year of administrative experience, preferably in a healthcare or related setting
• Administrative or data entry experience preferred
• Proficient with computer use and comfortable with data entry tasks
• Good communication (written and verbal) and customer service skills
• Meticulous, organized, and detail-oriented
• Ability to work independently and as part of a team

Administrative Support Assistant, 6-9 Months

This role is to provide administrative and secretarial support to the Chief Human Resource Officer with the following responsibilities.

1. Coordinate meetings and appointments for CHRO.
2. Arrange/collate documents for CHRO signature and ensure documents are distributed after signature.
3. Draft simple letters for CHRO's signature.
4. Represent department in disseminating information.
5. Provide Administrative/Secretarial support to CHRO and coordinate with members of the department.
6. Manage stock and order of stationery, collaterals and consumables for department use

1. Minimum GCE 'O' Level and/or Private Secretarial Certificate.
2. At least 2 years of experience.
3. Proficiency in Microsoft Office.

Job Overview:

• We are seeking a highly skilled and organized Admin Support professional to join our team.

• Support the finance, project, and operations teams with general administrative duties.
• Assist with full set of accounts and have a good understanding of double entry accounting principles.
• Familiarize yourself with the preparation of customer quotations and sales orders to support finance, project, and operations activities.
• Track customers quotations, sales orders, and project delivery schedules.
• Maintain proper documentation of finance, project, and operations control.
• Perform other duties as assigned by your superior from time to time.

• You must hold a minimum GCE 'O' level or Diploma qualification.
• You should be proficient in MS Office applications such as Excel, Windows, and PowerPoint.
• You will assist in tasks and support the finance, project, and operations team in the execution of projects, operations, accounting, and administrative duties.

Location: West Singapore

Please submit your application if you are interested in this role.

• Prepare, follow up and upkeep maintenance agreements, letter of offer, quotations and service orders (including tracking list)
• Prepare quotation in the accounting system.
• Update selected clients on monthly maintenance schedule
• Communication with the Technical team for job execution after quotation signed
• Coordinate and upkeep of the monthly No Load test & Full load test exercise (including collating & updating the test forms in the system)
• Coordinate and upkeep the work schedule & downpayment for all upgrading/New installation projects
• Update various reports for Sales Manager
• Prepare Permit to work for selected sites
• Oversee the Defects listing from the Professional Engineer and provide an update on the defect clearance with Photos/image and description of the rectification of the defects.
• Assist sales manager in preparation of presentation slides
• Assist clients on BCA Leap management (Change of contractors, PTO renewal, BCA fee payment etc)
• Maintain various forms, label stickers printing i.e. service order, service chits, service reports etc
• Maintain and renew essential training courses for technical team
• Manage stocks for uniforms, stationery, water ordering, first-aid items, and pantry item
• Coordinate with office cleaning, and periodic aircon maintenance.
• Assist to collate and calculation of Overtime time forms for technician
• Coordinate staff/company/marketing events such as birthday vouchers, D &D, CNY etc.
• Support Accounts department on billing and credit control
• Manage scanning of service reports and service orders to the share drive
• Upkeep service order records and document filing
• Other tasks assigned by supervisor/Management

• Qualification: Minimum Diploma in Business studies or equivalent
• Minimum 2 years of relevant experiences
• Proficient in Microsoft office i.e. Power point, Excel, words
• Possess a keen to learn attitude and is a team player
• The right candidate must be independent, mature, self-starter, meticulous and confident, organized, proactive and focus
• Possess the ability to communicate (Read/write) in mandarin & English

Job Title: Administrative Support Assistant

The Role:

• Provide administrative support to the sales team.
• Offer exceptional customer service and coordination assistance to customers.
• Handle phone calls, respond to customer inquiries, and resolve issues efficiently.
• Carry out tasks related to customer support, delivery coordination, invoicing, and other office duties.
• Contribute to general administrative tasks and participate in special projects as needed.

• Minimum 2 years of relevant work experience.
• Excellent interpersonal and communication skills.
• A positive attitude, strong initiative, and excellent teamwork abilities.
• Bilingual proficiency in English and Mandarin.
• Proficiency in Microsoft Office applications.

We are seeking an organized and detail-oriented Administrative Support Assistant to join our team. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our administrative functions.

Responsibilities:

1. Assist with data entry tasks, including updating records and managing databases.
2. Support procurement activities, such as ordering supplies and equipment.
3. Contribute to Human Resources tasks, including employee onboarding and benefits administration.
4. Maintain a safe and organized workspace, adhering to company standards and protocols.
5. Collaborate with team members to achieve shared goals and objectives.
6. Perform various administrative tasks, such as photocopying, scanning, and answering phone calls.
7. Ensure compliance with company policies and procedures.

• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• High school diploma or equivalent required; post-secondary education in business administration or a related field preferred.
• Basic computer skills and knowledge of office software.

Our company offers a competitive compensation package, including salary, paid time off, and opportunities for professional growth and development.

As an Administrative Support Assistant, you will have the opportunity to work in a dynamic and fast-paced environment, contributing to the success of our organization. If you are a motivated and detail-oriented individual who is passionate about providing excellent administrative support, we encourage you to apply for this exciting opportunity.