864 Administrative Duties jobs in Singapore

This is an exciting opportunity for a highly skilled and organized Personal Assistant to join our team. As the trusted right-hand to a doctor, you will play a vital role in supporting their work.

Key Responsibilities:

• Communicate effectively with patients, responding to their queries and concerns
• Process online invoice payments efficiently and accurately
• Maintain accurate and up-to-date patient records

Requirements:

• Minimum Diploma in Nursing or any discipline
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive matters
• At least 3 years experience as a Personal Assistant or similar role

Benefits:

The successful candidate will have the opportunity to work in a dynamic and supportive environment, with opportunities for growth and development.

We offer competitive compensation and benefits packages, including flexible working arrangements and ongoing training and development opportunities.

This is a fantastic opportunity to gain valuable experience and increase your knowledge in finance/accountancy. The role involves assisting with accounting duties, handling email correspondence, data entry using Excel, verifying documents and invoices, and other ad hoc tasks.

• Assisting with accounting duties
• Handle email correspondence
• Data entry duties using Excel
• Verifying documents and invoices
• Other ad hoc duties as assigned

The ideal candidate should have a minimum A Levels/Diploma qualification and be able to commit to at least 3 months. Training will be provided to ensure success in the role.

• Able to work independently
• Strong administrative skills
• Proficient in Microsoft Office, including Excel
• Good communication and organizational skills

If you are looking for a challenging and rewarding role, this could be the perfect opportunity for you.

The ideal candidate will be responsible for handling and managing clients' inquiries, preparing proposals, and maintaining client relationships. They should possess excellent communication skills, the ability to work under pressure, and a keen sense of professionalism.

• Handle and respond to client inquiries in a timely and professional manner.
• Prepare quotations and proposals to meet clients' needs.
• Maintain and develop strong relationships with clients.

• Excellent communication and interpersonal skills.
• Ability to work under pressure and manage multiple tasks simultaneously.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite.

This role offers a competitive salary, comprehensive benefits package, and opportunities for career growth and development.

Job Opportunity: Administrative Support Professional

We are seeking a skilled and detail-oriented individual to fill an administrative support role within our organization.

Key Responsibilities:

• To accurately prepare and dispatch invoices to clients in a timely manner.
• To verify that all invoices adhere to established company procedures and financial regulations.
• To process orders from customers who contact us via telephone.
• To ensure that order information is accurately captured, including specifications and requests.
• To communicate with clients to obtain quotations as required.
• To issue purchase orders to suppliers or service providers when necessary.
• To generate work orders and delivery orders in accordance with business processes.
• To organize and coordinate delivery schedules to guarantee timely transportation of goods.
• To maintain accurate and up-to-date records of all billing transactions.

Requirements:

• 1-2 years of experience in an administrative role.
• Excellent communication skills.
• Multitasking abilities.

Benefits:

• A dynamic and supportive work environment.
• Opportunities for career growth and development.

Administrative Support Specialist

The role of the Administrative Support Specialist is to provide high-level administrative support to our organization, ensuring seamless daily operations and effective management of logistical and procurement tasks.

• Serve as the primary point of contact for general inquiries and office operations, providing exceptional customer service and professionalism in all interactions.

As an Administrative Support Specialist, your key responsibilities will include:

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1. Manage logistics and coordination for company car rentals, ensuring timely and efficient arrangements.
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• Perform data entry in SAP, maintaining accurate and up-to-date records across various systems.

• Liaise with vendors on procurement, office maintenance, and other essential matters, fostering strong relationships and negotiating favorable terms.

• Assist in planning and coordinating internal events, promoting a positive work environment and employee engagement.

• Handle ad-hoc tasks with flexibility and a proactive mindset, prioritizing tasks and managing multiple projects simultaneously.

• Provide first-level IT support to employees, troubleshooting hardware, software, and connectivity issues in a timely and effective manner.

• Maintain accurate tracking of IT assets such as laptops and mobile devices, ensuring security and compliance standards are met.

Requirements

To succeed in this role, you should have a minimum Diploma in any discipline and excellent communication skills. You should also be proficient in Microsoft Office and possess strong organizational and problem-solving abilities.

Essential Skills:
Front Office
Transaction Processing
Asset Management
Microsoft Office
Proactive Problem-Solving

Administrative Support Specialist

We are seeking a highly organized and resourceful Administrative Support Specialist to support our team across the APAC region. This dynamic role involves providing essential administrative support, focusing on human resources, marketing, event planning, and executive administration.

• Support regional HR initiatives and programs, including recruitment, employee relations, and performance management.
• Manage end-to-end HR administrative tasks, such as maintaining accurate employee records, processing leaves, and sales incentive plan administration.
• Develop and update HR policies to ensure compliance with local labor laws and company standards.
• Provide guidance on company policies and procedures to employees.
• Coordinate monthly and quarterly HR meetings.

• Coordinate and support company events, including team-building activities and annual sales kick-off meetings.
• Assist with marketing-related tasks, such as creating newsletters and updating marketing materials.
• Organize and execute partner programs, CSR initiatives, and community engagement programs.

• Provide administrative support to the APAC President, including calendar management, scheduling meetings, and managing travel arrangements.
• Handle general office administration, such as ordering supplies and groceries.
• Liaise with external vendors and service providers to ensure smooth office operations.

Required Skills and Qualifications

• Diploma or Degree in Human Resource Management, Marketing, Business Administration, or related field.
• Minimum 3–4 years of experience in HR coordination with exposure to marketing/MARCOM and administrative support.
• Understanding of HR processes and marketing principles.
• Proficient in Microsoft Office and design tools.
• Creative thinker with strong organizational and time management skills.

Role Summary:

We are seeking a highly skilled and experienced Administrator to join our team as an Administrative Support Officer. As an integral part of the administrative team, you will be responsible for providing comprehensive support in various administrative duties and tasks.

• Coordinate and manage day-to-day administrative activities, ensuring smooth operations
• Provide administrative support to staff members, including correspondence, travel arrangements, and record-keeping
• Manage databases, spreadsheets, and other software systems to maintain accurate records and reports

To succeed in this role, you must have a Bachelor's degree or equivalent and at least 3 years of experience in a similar position. You should possess excellent communication and interpersonal skills, with the ability to work effectively in a team environment. Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint, is essential.

You should be able to multitask, prioritize tasks, and maintain attention to detail. A strong sense of responsibility, adaptability, and self-motivation is also necessary. Fluency in both written and spoken English is required.

In return for your hard work and dedication, you will have the opportunity to work with a dynamic team, contribute to the growth and success of the organization, and develop your skills and expertise in a supportive and collaborative environment.

At a real estate advisory firm, we deliver exceptional property and facilities management services. Our success is built on the expertise of our people, who strive to create a culture where innovation, teamwork, and client satisfaction are key.

We believe that our employees are our greatest strength. We seek passionate, dynamic, and motivated professionals to join us and contribute to the seamless operation and management of world-class properties. Whether you are starting your career or a seasoned professional, we offer opportunities to grow and thrive in a collaborative work environment.

About the Role

As an administrative assistant, you will play a key role in supporting owners/tenants and the team. You will be responsible for facilitating the onboarding of new owners/tenants, coordinating service requests, and maintaining organized documentation.

Key Responsibilities:

• Act as the first point of contact for owners and tenants, answering phone calls, handling enquiries, and complaints with professionalism.
• Assist new owners and tenants in the application process for card access, keys, season parking, and manage move-in/move-out logistics to ensure a smooth transition into their new homes.
• Coordinate on-site inspections for technicians and executives to promptly address residents' service requests.
• Manage petty cash vouchers and facility bookings, provide administrative support by compiling weekly and monthly submissions for HQ Accounts, establish and maintain an efficient filing system to streamline documentation and operations, keep an accurate inventory of office supplies, and track equipment maintenance records.

What We're Looking For:

• Strong communication and interpersonal skills.
• A positive attitude with a can-do mindset.
• Attention to detail.
• Proficiency in Microsoft Office and comfort using technology to streamline tasks.
• Candidates from property/facilities management, service industry, or Hospitality, Tourism, or Hotel Management will have an added advantage.
• Minimum of 'O' Level or equivalent qualifications.

Why Us?

• Lots of opportunities for growth and career development.
• A supportive team that values your contributions.
• Continuous learning and development to help you advance.
• The chance to work with a global leader in property and facilities management.