2,100 Administrative Coordinator jobs in Singapore

Administrative Coordinator (Regional)

Downtown Tanjong Pagar, Central Region

Full Time | 5-Day Work Week

Why Join Us

• 13th Month Salary (AWS) + Discretionary Bonus
• Birthday Leave + 15 Days Annual Leave
• Medical Insurance + Dental Reimbursement
• Central location, 5-min walk from Tanjong Pagar MRT
• Exposure to HQ-level operations and regional coordination

About the Role

This role offers wide exposure but limited direct supervision. Candidates must be highly self-driven, willing to figure things out, and comfortable working with ambiguity in a fast-paced environment.

Key Responsibilities

Office & Administration Support

• Manage office pantry and stationery supply, liaise with vendors for replenishment
• Assist with workspace maintenance, and seasonal decoration
• Manage guest arrangements including meeting room setup and refreshment service
• Handle inbound calls, courier deliveries, mail, and meeting logistics
• Support access control and visitor registration systems

HR & Events Coordination

• Schedule interviews and help with onboarding logistics (laptops, welcome kits, etc.)
• Maintain leave tracking, HR records, and basic payroll support documentation
• Coordinate staff activities, internal events, and training sessions
• Provide administrative assistance to internal HR projects and communication with HQ

Regional & Cross-Border Liaison

• Support HQ-led initiatives and documentation follow-ups across overseas offices
• Liaise with overseas colleagues and external vendors in both English and Mandarin
• Assist in project scheduling, updates, and follow-up tracking for regional admin tasks
• Ensure clear documentation and update of shared records and drives

Requirements:

• Candidates with 1–2 years of admin, HR, or coordination experience preferred
• Fresh graduates with strong self-learning ability and prior internship exposure may be considered
• Excellent communication skills in both English and Mandarin (spoken and written), to liaise with overseas Mandarin-speaking colleagues and local/international vendors.
• Comfortable navigating ambiguity and last-minute changes in a regional business environment

Requirements:

• Candidate must possess at least Secondary School/"O" Level certification in any field.
• At least 2 Year(s) of working experience in administrative coordination works, preferably in construction industry.
• Experience in term contract maintenance/facility management administrative work is preferred.
• Required Skill(s): Good organization, interpersonal & communication skills. Able to work independently in a fast paced environment.

Job Scope:

• To provide administrative and customer services, able to handle documentation and filing.
• Coordinate with the client and relevant stakeholders on work-related matters.
• Coordinate and communicate among internal team.
• Preparation of quotation, purchase order and invoicing.
• Handle scheduling of works.
• To assist the team with all maintenance requests, regular reporting and monitoring of work progress.

Job Description:

• Manage local and overseas mail logistics, including preparing and dispatching mail to vessels, handling calls, mail distribution, and offsite document archiving.
• Perform general administrative duties such as printing, scanning, copying, maintaining office supplies, updating contact directories, and verifying invoices and phone bill expenses.
• Provide weekly travel plan updates, manage hotel bookings for staff and vessel masters, circulate public holiday notifications, and assist with staff pass applications and access control.
• Support HR with onboarding, training records, course enrollment, and employee registration. Coordinate medical check-up authorizations and liaise with vendors on insurance claims.
• Compile and report quarterly paper usage and staff statistics, manage marketing e-shop stock and gift distribution, and perform ad-hoc tasks as assigned by management.

Requirement:

• Possess secretarial education with 2 years working experience

Additional Information:

• Located near promenade MRT Station
• Up to $3000
• 8 Month Contract (Convertible to Perm)

We regret that only shortlisted candidates will be notified.

GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | Remus Gan | Registration No: R

This is in partnership with the Employment and Employability Institute Pte Ltd (e2i).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.

By applying for this role, you consent to GMP Recruitment Services (S) Pte Ltds PDPA and e2is PDPA.

ADMINISTRATIVE COORDINATOR | INTERNATIONAL ORGANISATION

Our client is a respected not-for-profit International Organisation where their work impacts economic socio-development of its members. . To support its expanding functions, the organisation is seeking an experienced Administrative Coordinator to be based here in Singapore.

The successful candidate will provide comprehensive administrative and operational support to the teams that are responsible for producing analytical reports, flagship publications, and thematic research on economic developments. This is an excellent opportunity for a highly organised, proactive, and service-oriented professional to be part of a dynamic international environment.

Key Responsibilities

• Provide day-to-day administrative and secretarial support, including managing correspondence, formatting reports and presentations, and maintaining shared documentation systems.
• Coordinate procurement-related processes, such as preparing documentation, liaising with vendors and service providers, managing requisitions, contract renewals, and payment follow-ups.
• Support the teams in planning overseas business missions, including travel logistics, meeting coordination, and communication with internal and external stakeholders.
• Assist in the organization of events such as workshops, seminars, and conferences, handling scheduling, logistics, materials preparation, and venue or virtual setup.
• Manage meeting arrangements, including scheduling, participant coordination, material circulation, and minute-taking; maintain accurate contact lists and records.
• Contribute to process improvements and other administrative initiatives as assigned by team leaders.

The Ideal Candidate

• Holds at least a Polytechnic Diploma or NITEC qualification, with 5 or more years of relevant administrative experience.
• Experience working in a multilateral organisation, international institution, or government agency would be a distinct advantage.
• Demonstrates strong interpersonal and communication skills, with the ability to engage diplomatically with diverse internal and external stakeholders.
• Highly organised, adaptable, and capable of managing multiple priorities under tight deadlines with attention to detail.
• Proactive and solutions-oriented, with a track record of improving administrative efficiency and reliability.
• Proficient in Microsoft Office / Microsoft 365 (Outlook, Teams, SharePoint, Word, Excel, PowerPoint) and comfortable with workflow systems; familiarity with Adobe Acrobat or related tools is an asset.
• Excellent command of spoken and written English.

This position is applicable for Singaporeans & PRs. If you are interested in the above opportunity, we look forward to your resume in discretion to James Yalung - -

Pan & Company Pte Ltd | Licence 18S9074 R

• Handle telephone calls, emails, and front-desk duties, including receiving and directing visitors.

• Perform data entry and maintain accurate records.

• Manage the filing, scanning, and photocopying of documents.

• Handle and distribute incoming and outgoing mail and courier services.

• Assist with general office support for all departments &

• Prepare and follow up on purchase orders and expedite deliveries.

• Prepare delivery orders for materials being sent to project sites.

• Assist in tracking and updating project schedules and work orders.

• Coordinate with suppliers for material deliveries.

• Assist with daily operational matters for projects.

Requirements:

• GCE Ó Level or equivalent
• At least 1-2 years admin experience in a construction firm
• Proficient in Microsoft word, excel and powerpoint
• Able to communicate in English and one other local language
• Teamplayer, flexible and able to work independently &

Job Title: Administrative Coordinator

• Email Correspondence: Respond to emails related to departmental activities.
• CME Application Support: Assist in preparation and submission of CME applications.
• Complaints Committee Support: Maintain records of complaints received and provide administrative support as required.

Course & Event Support: Coordinate and execute courses and events. Weekend work may be required.

Membership Database Administration: Update, validate and maintain accurate membership records.

Additional Tasks:

• Undertake other administrative duties assigned by the Head of Department or Chief Administrator.

• Diploma in Business Administration or related field.
• Administrative experience in a healthcare, education, events or professional association setting.
• Strong organizational and time-management skills.
• Proficient in Microsoft Office.
• Good written and verbal communication skills.
• Able to work independently and as part of a team.

Job Opportunity:

We are seeking a highly skilled and organized individual to fill the position of Administrative Coordinator. The selected candidate will be responsible for supporting our team with various administrative tasks, ensuring the smooth operation of our office.

The key responsibilities of this role include issuing notices to mariners, creating and distributing port marine/shipping circulars, safety advisories, training materials, documents, and amendments to vessels. Additionally, the successful candidate will monitor and confirm acknowledgement receipts for all distributed materials.

In collaboration with our team, the chosen candidate will review and update controlled documents with amendments, maintain and compile records and statistics of casualties and incidents reported by vessels, process and manage departmental invoices, oversee the upkeep of the reference publication library, and provide support on other administrative matters as needed.

Requirements:

A diploma in marine engineering or a related field is required. At least 2 years of relevant experience in the oil trading industry or a comparable role is preferred. We are looking for someone who is meticulous, organized, and professional in their execution of duties.

The ideal candidate should possess strong drafting skills, with excellent verbal communication abilities. Proficiency in Microsoft Office applications, including Word and Excel, is also essential.

This role involves providing administrative support to management and other departments.

• About the Role:
• Manage daily office operations to ensure a smooth workflow.
• Handle correspondence, emails, phone calls, and inquiries effectively.
• Maintain accurate records, files, and databases.
• Schedule meetings, appointments, and travel arrangements with attention to detail.
• Prepare meeting materials, reports, and take minutes when required.
• Support financial recordkeeping, procurement, and office supplies inventory management.
• Coordinate logistics for events, workshops, and training sessions.
• Act as a point of contact for staff, clients, and external partners.
• Support HR functions such as recruitment, onboarding, and leave tracking.

We are seeking an organized and detail-oriented Administrative Coordinator to join our team. This role will provide critical support to the project management team, ensuring seamless daily operations at the site.

• Maintain accurate documentation and records for the project.
• Procure office supplies and manage inventory levels.
• Coordinate appointments, meetings, and logistics as needed.
• Liaise with vendors, clients, and internal departments to facilitate communication.
• Support weekly site meetings and take minutes.

• GCE 'O' Level or equivalent; Diploma preferred.
• At least 1 year of administrative experience (construction or engineering industry a plus).
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Excellent organizational and communication skills.
• Able to work independently and collaboratively as part of a team.
• Bilingual in English and Mandarin a strong asset.