217 Administrative Assistants jobs in Tampines

embecta is a global diabetes care company that is leveraging its 100-year legacy in insulin delivery to empower people with diabetes to live their best life through innovative solutions, partnerships and the passion of more than 2,000 employees around the globe. For more information, visit? embecta.com ?or follow our social channels on? LinkedIn ,? Facebook ,? Instagram ?and?X ( ?
**Why join us?**
A career at embecta means being part of a team that values your opinions and contributions and that empowers you to bring your authentic self to work? Here our employees can fulfill their life's purpose through the work that they do every day.
You will learn and work alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture? Our Total Rewards program - which includes competitive pay, benefits, continuous learning, recognition, career growth and life balance components - is designed to support the varying needs of our diverse and global employees.
**The Role**
**Administrative Assistant - Marketing (SEA & Pakistan Cluster)**
We are looking for a proactive, organised and detailed orientated individual to join our team as an Administrative Assistant.
In this role you will play a crucial part in supporting the SEA and Pakistan
cluster as well as providing support to the Singapore Asia Hub.
You will manager essential administrative tasks and coordinate marketing projects.
This position will suit a someone who thrives in a fast paced environment with a diverse range of responsibilities.
**What You'll Be Doing**
_Support for the SEA & Pakistan Cluster_ :
+ Plan and coordinate cluster events, manage supplier relationships, and raise purchase orders (POs
+ Handle travel bookings and Concur claims for the General Manager.
+ Coordinate content and logistics for quarterly cluster townhalls.
+ Support corporate secretariat requirements across Thailand, Vietnam, the Philippines, and Malaysia.
+ Organize the dispatch of product samples across markets.
+ Provide ad-hoc support as needed by your supervisor.
+ Support for the Singapore Commercial Team:
+ Manage and coordinate selected regional marketing projects, liaising with global, regional, and country-level teams.
+ Oversee procurement, invoicing, and budgeting for marketing activities.
+ Manage sample requests and track marketing expenditures.
+ Assist in developing marketing collaterals and integrated campaigns that maintain brand consistency across channels.
+ Ensure all promotional materials meet approval standards via the VEEVA system and comply with medical, legal, and regulatory guidelines.
+ Act as the key contact for MLR (Medical, Legal, Regulatory) reviews, addressing feedback.
+ Provide administrative support during periods when the Office Manager is on leave.
**What You Bring to the Table**
+ Diploma or Higher
+ Experience in a similar administrative or Marketing Coordination role
+ Mandarin Speaker
+ Excellent Stakeholder management with great verbal and written communication skills.
+ Strong organizational and project management skills with keen attention to detail.
+ Ability to multitask, prioritize, and work independently.
+ A self-starter with a positive, solutions-oriented mindset.
+ Strong knowledge and Experience in MS Office and related applications
+ Prior regional experience in SEA is an advantage.
**Why Join embecta?**
At embecta, we're committed to improving the lives of people with diabetes, and we believe our success starts with empowered, passionate individuals. Join a collaborative team where your contributions make a difference across the region
embecta is an Equal Opportunity/Affirmative Action Employer. ?We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

About the Company

We are a global organization founded by individuals with a strong research background, with a mission to contribute to society through science and technology. With offices across Asia, the US, and the UK, we focus on creating innovative and sustainable solutions by bridging knowledge across academia, industry, and government. Our work involves building new ideas and connecting different sectors to solve real-world problems.

About the Role

We are looking for an Administrative Assistant to support our back-office operations. This role will be key in ensuring smooth day-to-day functions across accounting, payroll, audit preparation, recruitment, legal documentation, and government submissions. You will also assist in coordinating local and international communication, and may support web and office tasks. Fresh graduates with strong multitasking and communication skills are welcome to apply.

Responsibilities

• Understand all projects being run by the company for back-office purposes
• Support accounting activities, including creation of invoices through the Xero platform
• Maintain and update financial records, including accounts payable, accounts receivable, and general ledger entries.
• Prepare internet banking fund transfer and payment
• Assist in month end closing preparation
• Ensure transaction are properly recorded and entered into the computerized accounting system
• Assist with payroll processing, ensuring timely and accurate salary payments.
• Assist in the preparation for annual audits and liaise with external auditors
• Support recruiting activities
• Support legal-related activities (creation of contracts, etc.)
• Process government-related paperwork (including filing of taxes)
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed
• Communication with various people locally and internationally
• Website management, if needed

Qualifications

• Bachelor’s degree holder (a degree related to science and technology, or engineering is a plus) - fresh graduates are most welcome to apply!
• Strong interpersonal, time management, and communication skills
• Ability to multitask
• Proficient in Google Workspace tools, including Google Documents, Google Sheets, and Google Slides
• Proficient in usage of online meeting tools, including Google Meet, Zoom, and Microsoft Teams
• Journalizing experience and bookkeeping knowledge is a plus

Overview

Here at Prestige Technology, we are the leading solutions provider and an active partner in the semiconductor, cryogenic processes and systems, and safety industries. We provide turnkey solutions to meet our customer's requirements and expectations.

We are looking for a highly motivated and detail-oriented administrative assistant to join our team. As an administrative assistant, you will play a critical role in ensuring the smooth operation of our office by providing administrative support to our team.

At Prestige Technology, we're committed to growing together. Join us today to become part of our team and begin your journey toward a rewarding and impactful career. Apply now!

Job Highlights

• Attractive Remunerations and Benefits
• Innovative Working Culture
• Work-Life Balance, 5-day Work Week

Responsibilities

• Provide day-to-day general administrative support
• Issuance of invoices, delivery orders, and purchase orders
• Submission of e-invoices and delivery orders
• Daily delivery arrangement/route planning, and coordination with in-house driver
• Liaising with other departments, clients and/or vendors to ensure smooth delivery
• Preparation of shipping documentation (CI & PL)
• Liaise and coordinate with forwarders & consignees
• Maintain and upkeep office admin records, database, and filing system
• Carry out reception duties and attend to visitors and guests
• Any other ad-hoc duties as assigned

Job Requirements

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Good command of English, written and spoken
• Strong communication skills, both written and verbal
• Preferably 1-2 years of relevant office administrative experience
• Fresh graduates are welcome to apply!

Job Responsibilities:

• Support reception desk operations.

• reparation of airwaybills, local deliveries arrangement, etc.

• F cility Operations:

a. Assist with documentation, filing, and data entry for FM operations.

b. Assist with onsite inspection, staff enquiries/feedback when required.

c. Assist with facility operations when required.

d. Liaise with vendors for on-site tasks and ensure proper access is arranged, etc.

• A ministrative support for company events, etc.

• A y other ad-hoc tasks assigned.

Working Hours:

Monday to Friday, 9:00 – 6:00pm

Job Responsibilities :

1. Handle and update all WP applications, renewals, and cancellations for workers.
2. Manage and oversee employee training requirements, such as CSOC and WAH.
3. Update and maintain employee databases (using Excel).
4. Organize and arrange training sessions and appointments.
5. Assist with the procurement of construction materials and equipment, and manage inventory.
6. Manage office supplies, furniture, equipment, and assets.
7. Perform other ad-hoc tasks as assigned by management.

Job Requirements :

• At least 2 years of relevant experience, preferably in the construction industry.
• Proficient in Microsoft Office software (Word and Excel are mandatory).
• Excellent communication skills in both English and Mandarin (written and spoken).
• Strong attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Ability to work independently and as part of a team.
• Excellent interpersonal and communication skills.

· *Singaporeans or PRs are most welcome to apply. Foreigners may apply for SP.

·

· How to Apply :
Please send your resume to . We look forward to having you join us.

About the Role

To provide overall administrative support to the Singapore Office Manager and Asia Managing Directors of Operations in ensuring smooth running of the office.

What You’ll Do

Admin

• Provide overall administrative and operational support
• Scanning, filing, copying, faxing, binding, and other documentation requirements
• Organise and maintain files and record (electronically and in hard copies)
• Assist with vendors sourcing (e.g. office equipment, courier, caterers, contractors etc)
• Liaise with contractors for office renovations and arrange building permit application with vendors
• Coordinate with building management and vendors on repair and maintenance work
• Maintain inventory of stationery order, manage and track vendors maintenance schedule Liaise with support functions (HR, Finance, Marketing, ITG etc.) on internal processes and procedures
• Provide coverage for receptionist with front of house duties, couriers and pantry supplies
• Assist Office Manger to organise and set up both internal and external meetings, conferences and networking events
• Work closely with Tea Lady to maintain office and pantry cleanliness and tidiness
• Arrange staff season parking
• Assist on new hire onboarding admin process
• Assist on visitors and external staff with building registration and provide general support to visitors
• Act as Fire Safety Marshall
• Provide clerical support to Office Manager and Managing Directors
• Run errands when required and Ad-hoc duties as assigned by the Office Manager and Managing Directors of Operations

Finance

• Prepare and submit expenses claim, vendor invoice payments and vouchers on a timely basis
• Preparation of vendor invoice payments
• Preparation of A/P vouchers and cost allocation sheet
• Manage payment deadline and assist with recording of bank receipts
• GST Filing
• Collating, analysing, summarising and reporting on pertinent business data

Basic Qualifications

• Minimum “O” Levels with 5 to 6 years of administrative or related experience in consulting or multicultural environment.
• Detail-oriented with strong follow-through; accurate and efficient in task execution
• Proficient in Microsoft Office (Excel, PowerPoint, Word, Outlook)
• Strong interpersonal and communication skills across all levels
• Professional, mature, and self-motivated with a positive attitude
• Able to multitask, prioritise, and work independently with minimal supervision
• Strong analytical, problem-solving, and organisational skills
• Able to manage time effectively and meet tight deadlines
• Excellent command of English (written and spoken)
• Available to work on weekends as needed, for office maintenance and repair works.
• Able to start within short notice.

We are seeking a reliable and detail-oriented Administrative Assistant to support our daily office operations. The ideal candidate will provide administrative and clerical support to ensure efficient operation of the office. You will assist managers and employees through a variety of tasks related to organization and communication.

Key Responsibilities:

• Handle general office duties including answering phone calls, emails, and managing correspondence
• Maintain organized filing systems (digital and physical)
• Schedule meetings, appointments, and travel arrangements
• Prepare reports, memos, invoices, and other documents
• Order office supplies and manage inventory
• Assist in the preparation of regularly scheduled reports
• Support team members with administrative tasks as required
• Ensure compliance with company policies and procedures
• Handle confidential information with discretion

Requirements:

• Proven experience as an administrative assistant or relevant role
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Attention to detail and problem-solving skills
• High school diploma or equivalent; additional qualifications as an administrative assistant or secretary will be a plus
• Ability to work independently and as part of a team
• Professional demeanor and strong interpersonal skills

Ubi: Administrative Assistant (Construction Industry)

Vacancies: 03

Office Location: 33 Ubi Avenue 3, Vertex Tower A

Nearest MRT Station: Ubi Station and Tai Seng Station

We are looking for Administrative Assistant or Executive to play a key role in supporting the company administrative work and ensuring smooth operations by supporting sales and managing admin functions.

Job Description & Scope:

Admin support in Sales, Operations, Project, Machine, HR, Accounts and Company

Job Requirements:

· Minimum ‘O’ level

· Minimum 2 year’s relevant working experience

· Good communication & interpersonal skills to interact well with customers

Remuneration Details:

· Monthly salary $2,400 and above

· 5-day work week (40 hours per week)

· 38 days Leave per year (Annual Leave 14 days + Sick Leave 14 days + 10 days Casual Leave)

· Flexible working hours / Part-time also can be arranged

Interested applicants please send your resume with your expecting salary.

Only shortlisted applicants will be contacted.

Ubi: Administrative Assistant (Construction Industry)

Vacancies: 02

Office Location: 33 Ubi Avenue 3, Vertex Tower A

Nearest MRT Station: Ubi Station and Tai Seng Station

We are looking for Administrative Assistant or Executive to play a key role in supporting the company administrative work and ensuring smooth operations by supporting sales and managing admin functions.

Job Description & Scope:

Admin support in Sales, Operations, Project, Machine, HR, Accounts and Company

Job Requirements:

· Minimum ‘O’ level

· Minimum 2 year’s relevant working experience

· Good communication & interpersonal skills to interact well with customers

Remuneration Details:

· Monthly salary $2,400 and above

· 5-day work week (40 hours per week)

· 38 days Leave per year (Annual Leave 14 days + Sick Leave 14 days + 10 days Casual Leave)

· Flexible working hours / Part-time also can be arranged

Interested applicants please send your resume with your expecting salary.

Only shortlisted applicants will be contacted.