1181 Administration jobs in Sembawang

Our client is leading player in construction industry. Due to business needs, they are now recruiting a administrator to be part of their Team. They are located in the East Area - easily accessible.

Duties:

• Greet and welcome visitors, ensuring a professional and friendly first impression.
• Assist in scheduling and coordinating appointments and meetings.
• Conduct showroom tours for customers, introducing products and services clearly and confidently.
• Provide product information and answer customer queries during showroom visits.
• Maintain the reception area and showroom in a neat and presentable condition at all times.
• Assist with administrative duties such as data entry, filing, and handling correspondence.
• Coordinate with sales and marketing teams to support customer visits and events.
• Ensure smooth visitor registration and security procedures.

Requirements:

• At least 1 year of receptionist and administrative experience
• Able to work on weekends or PH
• Good communication skills

We regret that only shortlisted candidate will be notified.

Email Address:

Recruitpedia Pte. Ltd.

EA License No: 19C9682

EA Personnel No: R Loh Pooi Keng)

Job Title: Clerical Support Specialist

We are seeking a detail-oriented and organized Clerical Support Specialist to work in a dynamic environment. The ideal candidate will have good manners, strong communication skills, and the ability to work on weekends.

Key Responsibilities:

• Provide administrative support to our team
• Maintain accurate records and files
• Develop and implement effective filing systems
• Assist with special projects as needed

Requirements:

• Bachelor's degree in Business Administration or related field
• Minimum 2 years of experience in a clerical role
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team

Benefits:

• Competitive salary and bonus package
• Ongoing training and development opportunities
• A supportive and collaborative work environment
• The opportunity to work with a diverse range of clients

Contact Information:

• Phone:

We are seeking a highly organized and efficient Clerical Support Professional to join our team. This individual will be responsible for providing administrative support, managing correspondence, and maintaining accurate records.

• Key Responsibilities:
• Managing correspondence: Responding to emails, phone calls, and letters in a timely and professional manner.
• Maintaining accurate records: Organizing and updating files, documents, and databases as needed.
• Scheduling and calendar management: Coordinating appointments, meetings, and events with internal and external stakeholders.
• Providing administrative support: Handling tasks such as photocopying, faxing, printing, and scanning documents.
• Data entry and database management: Entering and maintaining data in various systems and databases.
• Financial administration: Handling invoices, processing payments, and managing petty cash.
• Maintaining office supplies: Ordering supplies, tracking inventory, and ensuring the office is well-stocked.
• Reception duties: Greeting visitors, answering questions, and directing them to the appropriate person or department.

To be successful in this role, you will need:

• Able to work independently with minimal supervision.
• Familiarity with Microsoft Office and Outlook.
• The ability to speak both English and Chinese (to liaise with Chinese clients).

We welcome fresh graduates to apply!

Receptionist - Office Administration

What's on the offer

• 6 Months of contract - with a possibility of extension/conversion into perm.
• Industry: Insurance

Summary

We are seeking a highly organized, proactive, and friendly Receptionis- Office Administrator to be the welcoming face and efficient backbone of our office. This role is crucial for ensuring the smooth daily operations of our front office and providing essential administrative support across various departments. If you are a detail-oriented individual with excellent communication skills and a passion for creating a positive office environment, this role is for you.

Key Responsibilities

Receptionis Management

• Serve as the primary point of contact for all incoming calls, greeting visitors warmly and directing them appropriately.
• Manage the reception area, ensuring it is tidy, welcoming, and well maintained at all times.
• Handle incoming and outgoing mail, couriers, and deliveries efficiently.
• Maintain visitor logs and manage access control procedures.

Office Administration & Support

• Assist with travel arrangements and expense claims for staff as required.
• Support new employee onboarding by preparing workstations, welcome packs, and necessary access cards.
• Manage office supplies, including monitoring inventory, ordering, and organizing stationery, pantry items, and other consumables.
• Coordinate and schedule meetings, appointments, and conference room bookings.
• Assist with the preparation of presentations, reports, and other documents as needed.
• Manage office equipment (e.g., printers, copiers), ensuring they are in good working order and arranging for maintenance when required.
• Maintain accurate and up-to-date filing systems, both physical and digital.

Facilities Management Support

• Act as a liaison with building management for office-related issues (e.g., air conditioning, cleaning, repairs).
• Assist in coordinating office events, team lunches, and special occasions.

General Administrative Duties

• Perform data entry and maintain various administrative records.
• Handle ad-hoc administrative tasks and projects as assigned by management.
  Ensure compliance with office policies and procedures.

Qualifications

• Minimum 5 years of experience in a similar Front Office, Receptionist, or Administrative Assistant role.
• Experience in travel management is a must.
• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills in English
• Strong organizational and time management skills with the ability to multitask and prioritize effectively.
• A proactive, positive, and professional attitude with a strong customer service orientation.
• Ability to work independently and as part of a team.
• High level of attention to detail and accuracy.

As an Office Administration Manager, you will play a pivotal role in ensuring the smooth operation of our office. Your primary responsibility will be to oversee the administration tasks, including deployment management , training records maintenance , and regulatory compliance .

• Deployment Management: Ensure that all foreign workers' deployments are up-to-date, covering recruitment and renewal of work passes.
• Training Records Maintenance: Maintain accurate training records for all employees.
• Regulatory Compliance: Arrange regulatory training like Safety Orientation Courses and skill assessments.

• Excellent communication and organizational skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in office administration or a related field.

• A competitive salary package.
• A dynamic and supportive work environment.
• Ongoing training and professional development opportunities.

• A challenging and rewarding role with opportunities for growth and advancement.
• A collaborative and inclusive team environment.
• The opportunity to make a meaningful contribution to our organization's success.

• Handle full set of accounts and monthly/yearly financial statements.
• Issue monthly invoices.
• Process payments to suppliers.
• Maintain proper records of all admin/accounting transactions.
• Assist and support the office administration functions.

• Diploma/degree in a relevant discipline.
• At least 1 year experience in a similar role.
• Good writing and communication skills.
• Good organizational and interpersonal skills.
• Able to work independently and work under tight deadlines.
• Good problem-solving skills.
• Pro-active, positive attitude, good team player.
• Flexible and adaptable in various working styles.

• Work location: Shenton Way, Singapore.
• Working hours: Monday to Friday 9am - 6pm.
• Monthly fixed allowance SGD 100.
• Transport allowance reimbursement.
• Performance bonus.
• Annual leave starting with 14 days.
• Medical and insurance benefits.

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes

• Recruit and train personnel and allocate responsibilities and office space

• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

• Ensure the smooth and adequate flow of information within the company to facilitate other business operations

• Manage schedules and deadlines

• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

• Monitor costs and expenses to assist in budget preparation

• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)

• Organize and supervise other office activities (recycling, renovations, event planning etc.)

• Ensure operations adhere to policies and regulations

• Keep abreast with all organizational changes and business developments

Requirements and skills

• Proven experience as administration manager

• In-depth understanding of office management procedures and departmental and legal policies

• Familiarity with financial and facilities management principles

• Proficient in MS Office

• An analytical mind with problem-solving skills

• Excellent organizational and multitasking abilities

• A team player with leadership skills

• Ability to work shift, weekend and public holiday

• Standby for 24 hours

• Manage and oversee the administrative staff, including recruitment, training, and performance management.
• Manage budgets for the administrative functions of the company, including office supplies and equipment.
• Ensure that all administrative tasks, such as data entry, filing, and correspondence, are completed accurately and efficiently.
• Coordinate and manage office events and meetings.
• Maintain and update company databases and records.
• Implement and maintain health and safety procedures in the office.

JOB DESCRIPTION / REQUIRMENT

• Managing and oversee daily operations and ensure compliance to operations standards and procedures
• Specially Expeerinced in Indian, Bangladesh and Sri Lankan Food
• Willin to work on Public and Special holidays.
• Willing to work overtime when requirmed with nigh shifts on special days.
• Managing restaurant financial objectives by forecasting requirements, scheduling expenditures through best monitoring methods via tracking, monitoring and analyzing Sales, Labour & Food cost variances
• Plan weekly schedule planning and daily team floor plan
• Hires, trains and provide on-going communication to staff and deliver first-class service to customers
• Propose staff changes in assigned areas, including hiring, promotion, demotion and vacation leave
• Maintain safety requirements in the restaurant
• Handles customers' feedback promptly
• To comply ad-hoc with all the admin and paperwork requirements
• Assist and support any other relevant business duties and responsibilities as and when assigned by the Management.
• Making sure employees that report to you meet performance expectations.
• Giving instructions or orders to subordinate employees.
• Ensuring that the work environment is safe, secure and healthy.
• Meeting deadlines.
• Approving work hours.
• Ensure great customer service at all levels.
• Helping the team understand performance targets and goals
• Training or ensuring that workers are properly trained for their specific roles
• Scheduling work hours and shifts
• Coordinating job rotation and cross-training
• Assisting in resolving emergencies, such as a quality or customer problem that might be escalated to the team supervisor for handling
• Creating new food menus for all 3 countries.
• Creating costing for food menus.