422 Administration jobs in Punggol

Responsibilities

• Provide administrative/secretarial support to the Partners, Directors to Managers assigned under his/her portfolio

• Undertake various administrative tasks such as secretarial support, billings, travel bookings, meeting room bookings, upload files onto global in-house software on an ongoing basis etc

• Process billings and managing the billing process

• Carry out recovery activities with due diligence within prescribed standard operating procedures to minimize delinquency and ensuring compliance with the firm's guidelines

• May be required to prepare statement of accounts, monthly ageing reports and/or any other adhoc reports as requested

• Maintain 'live' or up to date status reports, and provide the reports to managers upon requests

• Communicate actively with the respective internal stakeholders

• May be required to prepare simple analytical reports when necessary

• Assist in preparation of presentation materials, reports

• Provide status updates on files and track progress using in-house database

• Ad-hoc admin duties as assigned including support to members of the team

Requirements

• Proficient in MS Office

We are seeking a detail-oriented and proactive Administration Executive to support our daily office operations. The ideal candidate will be responsible for managing administrative tasks, coordinating office activities, and ensuring efficient support across departments. This role requires excellent organisational skills, a professional attitude, and the ability to multitask in a fast-paced environment.

• Oversee daily administrative operations, including documentation, scheduling, and office support.

• Coordinate and support meetings, appointments, and internal communications.

• Lead team event coordination, including planning internal gatherings, celebrations, and staff engagement activities.

• Provide creative input and guidance on office layout, workspace arrangement, and organisation.

• Support responsibility rotation within the team to promote shared ownership and variety in tasks.

• Maintain office supplies and liaise with vendors to ensure smooth operations.

• Assist with HR and finance administrative tasks as needed.

• Help drive internal initiatives that improve workplace culture and efficiency.

• Diploma or Degree in Business Administration or related field.

• Bonus : Proven experience in an administrative or office support role.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Strong communication and interpersonal skills.

• Excellent time management and organisational abilities.

• Attention to detail and problem-solving mindset.

• Ability to handle sensitive and confidential information with discretion.

• Opportunities for learning and career growth

• A supportive and collaborative team environment

• Medical and leave benefits

Join us as an Administration Officer. You will provide comprehensive administrative support to our leadership team, ensuring the smooth running of our day-to-day operations.

What you will be doing

1. Report to and work closely with the MD
2. Operate various office-related (e.g., HR/File Management/Billing/CRM/eLitigation) systems
3. Assist in KYC/AML checks
4. Manage monthly billing
5. Liaise with international Osborne Clarke offices, suppliers, banks, and government bodies
6. Assist with preparing presentations, reports, submissions, and other communications
7. Onboard/offboard client and staff
8. Provide customer service support such as answering and directing phone calls
9. Perform general office duties such as filing and photocopying
10. Contribute to projects and complete ad-hoc tasks
11. Renew lawyers' annual practising certificates and insurance
12. Work with bookkeeper to process GST returns, corporate tax returns, annual compliance audits, etc.

What we're looking for

1. Hardworking and resourceful
2. IT Savvy
3. Flexible and adaptable to changing priorities

Join hands to create a bright future for the informatization development in the field of engineering construction.

1. Administration, maintenance, configuration, installation, and support of databases.
2. Maintaining the normal operation of the database.
3. Platforms running including backup and restoration, troubleshooting, SQL performance tuning, monitoring usage, and capacity planning.
4. Participating in technical and administration tasks of database upgrade, database security tools implementations, vulnerability checks, server upgrade, and migration.
5. Develop and input into key database documentation, enable and standardize operation procedures, security guidelines, deployment architecture, component version, and patch management decisions.
6. Provide technical advice to the application team on the use of database technologies.
7. Assist and help as required with the resolution of complex database operational incidents and determine the root cause of the problem.
8. Provide database support in normal/off-hours and on-call attendance.

1. Degree in Computer Science, Information Technology, or Engineering Information.
2. 2 years or above experience in database administration under Linux platform covering performance tuning, troubleshooting, and maintenance.
3. Proficiency in MySQL, PostgreSQL, and MongoDB database administration.
4. Proficient in database architecture design, installation, migration, and upgrade.
5. Solid experience in Windows and Linux platforms.
6. Solid experience with cloud-based database services (AWS RDS).
7. Good command of English and Putonghua.

• Guiding the organization's activities
• Identifying opportunities to improve a business' policies or objectives
• Ensuring a company is operating securely and effectively
• Preparing and reviewing operational reports
• Leading and/or participating in meetings
• Assisting managers in compiling annual budget information and reports
• Maintaining all policies and procedures manuals
• Hiring and training administrative staff
• Delegating tasks to administrative assistants
• Creating personnel folders for new hires
• Monitoring and projecting staffing needs
• Overseeing department budget planning and development
• Managing and maintaining all department databases
• Performing clerical accounting and general office duties as needed
• Developing strong relationships with cross-functional teams and departments

• Handle general administrative duties
• Issue quotations and invoices
• Prepare and arrange stocks for next-day delivery
• Attend to customer enquiries and requirements
• Assist the Director with scheduling and operational matters
• Use Microsoft Excel, Word, and PowerPoint for documentation and reports
• Basic design work using Photoshop (e.g., updating brochures, product sheets)
• Ensure smooth coordination between internal teams and customers
• Training will be provided

• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Basic knowledge of Adobe Photoshop
• Able to work independently and take initiative
• Good communication and organizational skills
• No prior experience required - fresh graduates are welcome to apply
• Must be able to work full-time, on-site

• Stable 5-day work week (Mon-Fri, 9 AM - 6 PM)
• Friendly and supportive work environment
• On-the-job training provided
• Opportunities to learn and grow with the company

• Check and count physical quantity of incoming AFE deliveries in warehouse
• Key in excel sheet on incoming AFE deliveries, assist in keeping track and monitoring shortages
• Track and key in SNCA and monitor all AFE SNCA including tracking of return items
• Assist in documentation and filing, keeping track and updating of folio sheets
• Tracking and keying of patents cost
• Assist in preparing documentation for billing
• Assist in preparing proposal to customers.
• Assist in preparing certificate of completion, delivery note and tracking payment under proposal and contract
• Assist in doing new BG/BG reduction under contract.

• Minimum GEC O-level with a few years of working experience in administrative or engineering-related role
• Or Diploma in related field with or without prior working experience
• Proficiency in Microsoft excel and word