28 Definition jobs in Singapore

Job Responsibilities:

• Support reception desk operations.

• reparation of airwaybills, local deliveries arrangement, etc.

• F cility Operations:

a. Assist with documentation, filing, and data entry for FM operations.

b. Assist with onsite inspection, staff enquiries/feedback when required.

c. Assist with facility operations when required.

d. Liaise with vendors for on-site tasks and ensure proper access is arranged, etc.

• A ministrative support for company events, etc.

• A y other ad-hoc tasks assigned.

Working Hours:

Monday to Friday, 9:00 – 6:00pm

We are looking for a dedicated Administrative Clerk that is able to handle simple invoicing, quotations, customer calls, daily queries and scheduling.

The main job scope:

• To handle simple invoicing
• To bill out quotations to clients
• To answer customer calls
• To attend to emails from customer
• To schedule work calendars and tasks

Able to start immediately. Past experiences will be a plus.

Interviews: 1 to 2 rounds of Interviews

Language needed: Proficient English (compulsory)

Working hours: Monday to Friday 830am to 6pm

Salary: Depending on relevant experiences, performance and work accomplishments.

This is not your typical administrative assistant role.

We are looking for someone who is proactive, adaptable, and eager to contribute to a growing organization. As this role is primarily on-site at our Singapore office, we need someone who is hands-on and ready to work closely with the team. The work environment is fast-paced and unstructured, as we are still in the early stages of development as a company in Singapore. You will play a key role in building internal systems and supporting our daily operations. This position is ideal for someone who wants to grow alongside the company and help shape its foundational structure.

Leave a Nest is a for-profit social enterprise driven by individuals with research backgrounds or a strong research mindset. Our mission is to contribute to society through the advancement of science and technology.

Founded in Japan, the Leave a Nest Group now has manned subsidiaries in Singapore, Malaysia, and the Philippines, along with satellite offices in the United States and the United Kingdom. Our global vision is: Advancing Science and Technology for Global Happiness.

We call ourselves a Knowledge Manufacturing Company, committed to generating new ideas and solutions that tackle social issues. Our core method, Science Bridge Communication, involves building connections across academia, industry, government, and other sectors to co-create knowledge and sustainable innovation.

As Administrative Assistant, you will support our Science Bridge Communicators and the overall business operation. Your duties will include:

• Gaining a full understanding of current projects to support relevant back-office tasks
• Assisting in accounting tasks, including invoice creation via the Xero platform
• Supporting recruitment processes and candidate management
• Preparing contracts and handling legal documentation
• Managing government-related processes (e.g., tax submissions)
• Maintaining document and file organization in line with office protocols
• Providing administrative and logistical support as needed
• Coordinating communication with internal and external stakeholders, both locally and internationally
• Supporting website maintenance and updates when necessary

• Strong organizational, time management, and interpersonal skills
• Ability to multitask and work independently in a fast-paced environment
• Proficiency in Google Workspace (Docs, Sheets, Slides)
• Comfortable using online communication tools such as Google Meet, Zoom, and Microsoft Teams
• Bookkeeping experience or basic knowledge of journal entries is an advantage

• Alignment with the Leave a Nest Group’s vision and values
• Willingness to grow the company collaboratively with the current team
• Ability to think independently and take initiative, even in the absence of clear procedures
• Openness to working across cultures and collaborating internationally
• Commitment to completing tasks thoroughly, without giving up in the face of challenges

. Has BCA certificates

. At least 10 years experience in construction/engineering

· Willing to work on holidays / work on shifts / change of shift

· Able to stand/work for long hours

· Can work between different locations

· Have relavant degree/diploma

• Answering phones and greeting visitors
• Scheduling appointments and maintaining calendars
• Collecting and distributing mail
• Preparing communications such as memos, emails, invoices or reports
• Writing and editing letters, reports and instructional documents
• Creating and maintaining electronic and physical filing systems
• Managing accounts and performing basic bookkeeping
• Performing data entry and analysis
• Assisting with event planning and coordination
• Ordering and maintaining office supplies
• Processing expense reports
• Managing travel arrangements

Ubi: Administrative Assistant (Construction Industry)

Vacancies: 02

Office Location: 33 Ubi Avenue 3, Vertex Tower A

Nearest MRT Station: Ubi Station and Tai Seng Station

We are looking for Administrative Assistant or Executive to play a key role in supporting the company administrative work and ensuring smooth operations by supporting sales and managing admin functions.

Job Description & Scope:

Admin support in Sales, Operations, HR, Accounts and Company

Job Requirements:

· Minimum ‘O’ level

· Minimum 2 year’s relevant working experience

· Good communication & interpersonal skills to interact well with customers

Remuneration Details:

· Monthly salary $2,400 and above

· 5-day work week (40 hours per week)

· 38 days Leave per year (Annual Leave 14 days + Sick Leave 14 days + 10 days Casual Leave)

· Flexible working hours / Part-time also can be arranged

Interested applicants please send your resume with your expecting salary.

Only shortlisted applicants will be contacted.

Job Responsibilities:

• Support reception desk operations.

• reparation of airwaybills, local deliveries arrangement, etc.

• F cility Operations:

a. Assist with documentation, filing, and data entry for FM operations.

b. Assist with onsite inspection, staff enquiries/feedback when required.

c. Assist with facility operations when required.

d. Liaise with vendors for on-site tasks and ensure proper access is arranged, etc.

• A ministrative support for company events, etc.

• A y other ad-hoc tasks assigned.

Working Hours:

Monday to Friday, 9:00 – 6:00pm

Job scope includes:

• Drafting resolutions and letters for company changes.
• Lodging company changes on ACRA portal.
• Ensuring clients are on time for their annual return and tax obligations.
• Applying work passes such as Employment Pass and S Pass on MOM portal.
• Upkeeping of clientele database.
• Ensuring statutory records of clients are in order.
• Client liaison.
• Handling ad hoc tasks when required.

The ideal candidate must be:

• Comfortable in communicating and meeting with clients.
• Proactive.
• Able to operate in a team.
• Able to work independently.
• Willing to learn and develop proficiency in technical skills.
• Strong in problem-solving skills

Description

Morgan McKinley is Your Gateway to Career Success.

Embark on a rewarding career journey as an Executive Assistant for our client, who is the leading Technology company in the industry.

Job Overview:

· Contract role for 12 months - renewable!

· Working hours: Monday-Friday, 830am-530pm

Responsibilities:

• Excel in administrative activities for assigned senior executives, including extensive calendar and appointment scheduling, expense reports, stakeholder communication, travel arrangements, document compilation, and more.
• Organize regular team activities and manage logistics for online/offline events.
• Support in creating PowerPoint and related documents for team meetings.
• Manage team alias and administrative information (work anniversaries, birthdays).

Qualifications:

• Minimum of 5 years professional experience in Executive Assistant or Administrative
• Prior experience in a Multinational company or large scale institution is a must
• Experience as an Executive Assistant with expertise in Calendar Management across US-Asia-EMEA time zones, travel, and expenses.
• Proficiency in Microsoft Office tools (Outlook, Word, Teams, PowerPoint, Excel).
• Proactive, flexible, and eager-to-learn individual.
• 4 days onsite and 1 day WFH

What We Provide:

• A highly competitive remuneration package.
• An opportunity to interface with cutting-edge technology.
• An inclusive and collaborative work milieu.
• A clear trajectory for career advancement and professional growth

Interested candidates may apply through the application system or send it to Shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to Morgan Mckinley Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at You acknowledge that you have read, understood, and agree with the Privacy Policy.

Morgan McKinley Pte Ltd

Koh Boon Sien

EA Licence No: 11C5502

EA Registration No. R1110345

#J-18808-Ljbffr

Industry

Other

Category

Human Resources

Sub Category

General HR

We are looking for a responsible Administrative Assistant/ Exectuive to perform a variety of administrative and clerical tasks.

Job Descriptions

· Attend walk-in visitors

· Answering phone calls and direct to the PIC

· Data entry, scanning, photocopying, opening new files

· Physical filing of documents/paper in files

· Recording and organise the files

· Collect, sort and distribute the incoming letters to respective departments

· Coordination with clients for mail collection.

· Coordinate office supplies and repairs to office equipment

· Courier arrangement

· Provide other ad-hoc administration support for the office as required

Job Requirements

· Fresh graduates and working mothers are welcome to apply

· 1 year of prior experience in clerical/administrative support or equivalent;

· Must have basic computer skills

· Meticulous, well-organized, deadline-driven, and adaptive

· Well-spoken and presentable

· Positive working attitude, good communication, and interpersonal skills

· Monday – Friday; 9 am to 6 pm

Benefits

· Professional Institutional Member

· Positive working environment

· Career advancement; Opportunities to learn with career progression

· Training Development

· Long Service Awards

We regret to inform that only shortlisted candidates will be notified

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF ADMINISTRATION PTE LTD and its affiliates to collect, use and disclose your personal data for the purpose of recruitment