32 Office Manager jobs in Singapore

Job Opening: Office Manager

Employment Type: Full-time
Company: Luminous Cleaning Pte Ltd
Industry: Cleaning Services

We are looking for a dedicated and detail-oriented Office Manager to join our growing team!

Key Responsibilities:

• Communicate effectively with foreign workers, especially Myanmar nationals, to assist with HR-related matters.
• Handle Work Pass applications, renewals, and cancellations in compliance with MOM regulations.
• Calculate monthly payroll, including CPF, leave, and overtime calculations.
• Assist in liaising with the accounting firm for monthly reports, invoicing, and financial matters.
• Support daily office operations and ensure smooth coordination between departments.

Requirements:

• Proven experience in office administration or HR-related roles.
• Good knowledge of MOM regulations and Work Pass procedures.
• Familiar with payroll processing.
• Able to communicate fluently in English and Burmese (Myanmar language).
• Strong organizational and problem-solving skills.
• Proficiency in Microsoft Office and general computer skills.

Added Advantage:

• Experience working in cleaning, construction, or manpower-related industries.
• Familiar with XERO or other accounting software.

What We Offer:

• Friendly and supportive working environment

Managing the daily operational activities covering full spectrum of Office Administration, Finance and Accounting, HR management and administration. (Plan and Lead in all activities in office Management)

Responsibilities: (Accounts/HR/Operation )

Accounts

• Perform Finance and Accounting activities, G/L and Tax management,
• Prepare or oversee preparation of financial statements, business activities reports, financial position forecasts, annual budgets or reports required by regulatory agencies.
• Coordinate with internal and external auditors for company accounts audit and financial transaction to ensure compliance- to the financial year

HR

• Manage HR activities including recruiting, employee files management, HR policies and procedures etc.
• Prepare Appointment Letter, MOM Application
• Including overtime claims, leaves, incentives, medical claims and allowances, CPF submission
• Handle Payroll

General Operation

• Office General Administration (purchasing, arrangement (eg: aircon cleaning))
• Government contact (related Finance, HR, like MOM, BCA, ICA, etc.,)

Job Description

We are seeking a detail-oriented and reliable Accounts / Office Manager to oversee our company’s financial and administrative operations. The ideal candidate will be responsible for maintaining accurate financial records, ensuring timely invoicing and payments, managing GST filings, and handling payroll processes, including CPF submissions. This role also includes general office management duties to support the smooth running of day-to-day operations.

Key Responsibilities:

• Accounts Management:
  Prepare and issue invoices, credit notes, and payment reminders.
  Monitor accounts receivable and payable to ensure timely payments.
  Maintain and reconcile general ledger and bank statements.
  Prepare monthly, quarterly, and annual financial reports.
  Manage cash flow and budgeting processes.
• GST and Tax Filing:
  Prepare and submit quarterly GST returns accurately and on time.
  Liaise with external auditors, tax agents, and government bodies as needed.
• Payroll Administration:
  Process monthly payroll, including calculation of salaries, bonuses, and deductions.
  Ensure accurate submission of CPF contributions, IRAS filings, and other statutory requirements.
  Maintain employee payroll records and support HR-related documentation.
• Office Management:
  Oversee daily administrative functions and office operations.
  Coordinate office supplies, vendor management, and service contracts.
  Support management with documentation, scheduling, and other operational needs.

Requirements:

• Diploma or degree in Accounting, Finance, Business Administration, or related field.
• Proven experience in accounting, payroll, and office administration.
• Proficiency in accounting software.
• Strong knowledge of Singapore GST regulations and CPF/payroll processes.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.

Preferred Qualities:

• Meticulous with a strong attention to detail.
• Ability to work independently and manage multiple responsibilities.
• Team player with a proactive and positive attitude.

**Additional Information**
**Job Number** 25111045
**Job Category** Rooms & Guest Services Operations
**Location** JW Marriott Hotel Singapore South Beach, 30 Beach Road, Singapore, Singapore, Singapore, 189763VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Management
**JOB SUMMARY**
Assists the Front Office Manager in administering front office functions and supervising staff on a daily basis. Front office areas include Bell/Door Staff, Switchboard and Guest Services/Front Desk. Position directs and works with managers and employees to carry out procedures ensuring an efficient check in and check out process. Ensures guest and employee satisfaction and maximizes the financial performance of the department.
**CANDIDATE PROFILE**
**Education and Experience**
- High school diploma or GED; 2 years experience in the guest services, front desk, or related professional area.
OR
- 2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; no work experience required.
**CORE WORK ACTIVITIES**
**Supporting Management of Front Desk Team**
- Utilizes interpersonal and communication skills to lead, influence, and encourage others; advocates sound financial/business decision making; demonstrates honesty/integrity; leads by example.
- Encourages and builds mutual trust, respect, and cooperation among team members.
- Supervises and manages employees. Managing all day-to-day operations. Understanding employee positions well enough to perform duties in employees' absence.
- Ensures employee recognition is taking place on all shifts.
- Establishes and maintains open, collaborative relationships with employees.
**Monitoring and Supporting Progress Toward Guest Services and Front Desk Goals**
- Manages day-to-day operations, ensuring the quality, standards and meeting the expectations of the customers on a daily basis.
- Develops specific goals and plans to prioritize, organize, and accomplish your work.
- Handles complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.
- Strives to improve service performance.
- Collaborates with the Front Office Manager on ways to continually improve departmental service.
- Communicates a clear and consistent message regarding the Front Office goals to produce desired results.
- Participates in the development and implementation of corrective action plans based on review of comment cards and guest satisfaction results.
- Emphasizes guest satisfaction during all departmental meetings and focuses on continuous improvement.
**Ensuring Exceptional Customer Service**
- Provides services that are above and beyond for customer satisfaction and retention.
- Improves service by communicating and assisting individuals to understand guest needs, providing guidance, feedback, and individual coaching when needed.
- Serves as a role model to demonstrate appropriate behaviors.
- Sets a positive example for guest relations.
- Displays outstanding hospitality skills.
- Empowers employees to provide excellent customer service.
- Interacts with customers on a regular basis to obtain feedback on quality of product, service levels and overall satisfaction.
- Provides feedback to employees based on observation of service behaviors.
- Handles guest problems and complaints effectively.
- Interacts with guests to obtain feedback on product quality and service levels.
**Managing Projects and Policies**
- Implements the customer recognition/service program, communicating and ensuring the process.
- Ensures compliance with all Front Office policies, standards and procedures.
- Monitors adherence to all credit policies and procedures to reduce bad debts and rebates.
**Additional Responsibilities**
- Provides information to supervisors and co-workers by telephone, in written form, e-mail, or in person.
- Analyzes information and evaluating results to choose the best solution and solve problems.
- Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.
- Functions in place of the Front Office Manager in his/her absence.
- Communicates critical information from pre- and post-convention meetings to the Front Office staff.
- Participates in department meetings.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated?Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of "Wonderful Hospitality. Always." by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that's synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand's namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment. In joining JW Marriott, you join a portfolio of brands with Marriott International. **Be** where you can do your best work,? **begin** your purpose, **belong** to an amazing global? team, and **become** the best version of you.

Description

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PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients’ capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world’s largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns.

Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients.

Position Description

The Candidate will be responsible for managing middle office operations for APAC trade floors (Singapore, Hong Kong, Tokyo, Sydney) centralized in Singapore office. The position involves daily interaction with Portfolio Managers/Traders, Trade & Regulatory Compliance, Legal, Back Office Operations (Outsourced vendor), Custodian Banks and Brokers.

The role requires direct interfacing with Global offices colleagues in different group/teams thus need to be flexible in working hours (interacting with US and Europe counterparts). Flex working policy is available.

The role also involves the compilation of statistical metrics for Senior Management, the onboarding of new brokers/new markets and oversight of critical activity within the EM (fixed income and equity) portfolios.

The successful candidate will demonstrate good judgment, strict attention to detail, an ability to manage multiple tasks and work well in a dynamic group.

Position Requirements

• People management experience & Project management experience.
• Strong interpersonal and leadership skills - ability to network with various departmental personnel and outside parties.
• Be ready to roll up own sleeves and lead by example as playing manager on the ground.
• Communicate strategically and effectively with all levels of staff and management.
• 4 year university degree in finance, accounting, or economics preferred. Graduate studies a plus.
• 10 or more years’ experience in the financial service industry.
• EM Asia Market experience and knowledge preferred.
• Product knowledge in processing and settlement of various financial products (fixed income, forex, equities and derivatives), Familiarity with ISDA, GMRA, and MSFTA documentation preferred
• Excellent written and verbal English communication skills.
• Experience with MS computer applications, proficiency in Visio and Add-In applications, such as Infocube /business objects are a plus;
• Bloomberg trade order management systems and matching utilities preferred.
• Self-motivated, problem solver, detail oriented, resourceful, with the ability to think strategically on how to create business led solutions.
• Mentor junior members of the team providing coaching & training.
• Ability to work effectively with local and global teams.
• Thrive in a fast paced environment.
• Take leadership role in key projects and issue resolution.

Job Description

• Managing APAC Middle Office team to support all trade desks activities in APAC region (Singapore, HK, Tokyo, Sydney).
• Liase with PIMCO global operations team with follow the sun model with EMEA and US counterparts.
• External vendor oversight – Managing KPI according to SLA of global outsourced back office vendor for APAC region.
• Build strong, cohesive relationships with external stakeholders - brokers, custodians and to ensure smooth operational management and with focus for improved efficiencies, productivity and quality controls
• Coordinate with change management team to review and develop support mode for new/changes of trade floor initiative in APAC region

Ad Hoc

• Support manager in completing any assignment related to day-to-day requests from Operations, Portfolio, or Account management teams
• Participate in client due diligence meetings
• Provide support on regional/global industry initiatives

Reporting To

• Executive Vice President, Head of Asia Operations & Trade Support

Equal Employment Opportunity and Affirmative Action Statement

PIMCO recruits and hires qualified candidates without regard to race, national origin, ancestry, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender (including gender identity and expression), age, military or veteran status, disability (physical or mental), any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other basis such as medical condition, or marital status under applicable laws.

Applicants with Disabilities

PIMCO is an Equal Employment Opportunity/Affirmative Action employer. We provide reasonable accommodation for qualified individuals with disabilities, including veterans, in job application procedures. If you have any difficulty using our online system due to a disability and you would like to request an accommodation, you may contact us at and leave a message. This is a dedicated line designed exclusively to assist job seekers with disabilities to apply online. Only messages left for this purpose will be considered. A response to your request may take up to two business days.

Seniority level

• Seniority level Executive

Employment type

• Employment type Full-time

Job function

• Job function Finance and Sales
• Industries Investment Management

Referrals increase your chances of interviewing at PIMCO by 2x

Senior Relationship Manager - Middle Corporation SG Junior Trader and Middle Office Support, Capital Markets Wealth Management - Senior Relationship Manager / Relationship Manager AVP, Business Service (Middle Office Support), Private Bank

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Industry

Other

Category

Management & Operations

Sub Category

Operations & Business Administration

Description

Get AI-powered advice on this job and more exclusive features. PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients’ capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world’s largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns. Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients. Position Description The Candidate will be responsible for managing middle office operations for APAC trade floors (Singapore, Hong Kong, Tokyo, Sydney) centralized in Singapore office. The position involves daily interaction with Portfolio Managers/Traders, Trade & Regulatory Compliance, Legal, Back Office Operations (Outsourced vendor), Custodian Banks and Brokers. The role requires direct interfacing with Global offices colleagues in different group/teams thus need to be flexible in working hours (interacting with US and Europe counterparts). Flex working policy is available. The role also involves the compilation of statistical metrics for Senior Management, the onboarding of new brokers/new markets and oversight of critical activity within the EM (fixed income and equity) portfolios. The successful candidate will demonstrate good judgment, strict attention to detail, an ability to manage multiple tasks and work well in a dynamic group. Position Requirements

People management experience & Project management experience. Strong interpersonal and leadership skills - ability to network with various departmental personnel and outside parties. Be ready to roll up own sleeves and lead by example as playing manager on the ground. Communicate strategically and effectively with all levels of staff and management. 4 year university degree in finance, accounting, or economics preferred. Graduate studies a plus. 10 or more years’ experience in the financial service industry. EM Asia Market experience and knowledge preferred. Product knowledge in processing and settlement of various financial products (fixed income, forex, equities and derivatives), Familiarity with ISDA, GMRA, and MSFTA documentation preferred Excellent written and verbal English communication skills. Experience with MS computer applications, proficiency in Visio and Add-In applications, such as Infocube /business objects are a plus; Bloomberg trade order management systems and matching utilities preferred. Self-motivated, problem solver, detail oriented, resourceful, with the ability to think strategically on how to create business led solutions. Mentor junior members of the team providing coaching & training. Ability to work effectively with local and global teams. Thrive in a fast paced environment. Take leadership role in key projects and issue resolution. Job Description

Managing APAC Middle Office team to support all trade desks activities in APAC region (Singapore, HK, Tokyo, Sydney). Liase with PIMCO global operations team with follow the sun model with EMEA and US counterparts. External vendor oversight – Managing KPI according to SLA of global outsourced back office vendor for APAC region. Build strong, cohesive relationships with external stakeholders - brokers, custodians and to ensure smooth operational management and with focus for improved efficiencies, productivity and quality controls Coordinate with change management team to review and develop support mode for new/changes of trade floor initiative in APAC region Ad Hoc

Support manager in completing any assignment related to day-to-day requests from Operations, Portfolio, or Account management teams Participate in client due diligence meetings Provide support on regional/global industry initiatives Reporting To

Executive Vice President, Head of Asia Operations & Trade Support Equal Employment Opportunity and Affirmative Action Statement PIMCO recruits and hires qualified candidates without regard to race, national origin, ancestry, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender (including gender identity and expression), age, military or veteran status, disability (physical or mental), any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other basis such as medical condition, or marital status under applicable laws. Applicants with Disabilities PIMCO is an Equal Employment Opportunity/Affirmative Action employer. We provide reasonable accommodation for qualified individuals with disabilities, including veterans, in job application procedures. If you have any difficulty using our online system due to a disability and you would like to request an accommodation, you may contact us at and leave a message. This is a dedicated line designed exclusively to assist job seekers with disabilities to apply online. Only messages left for this purpose will be considered. A response to your request may take up to two business days. Seniority level

Seniority level

Executive Employment type

Employment type

Full-time Job function

Job function

Finance and Sales Industries

Investment Management Referrals increase your chances of interviewing at PIMCO by 2x Senior Relationship Manager - Middle Corporation SG

Junior Trader and Middle Office Support, Capital Markets

Wealth Management - Senior Relationship Manager / Relationship Manager

AVP, Business Service (Middle Office Support), Private Bank

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Other Category

Management & Operations Sub Category

Operations & Business Administration

Your new company
A financial industry is looking for a 3month Office Manager.

Your new role

• Manage meeting rooms
• Order pantry supply
• Meeting arrangements
• Data updates
• Ad-hoc
• Ordering of essentials (stationaries, pantry supplies)

What you'll need to succeed

Your previous experience in a similar role will lead to your success, as you will ideally have:

• Conversant in English.
• Friendly and cheerful disposition, yet firm and confident in maintaining order.
• Familiar with Microsoft Office, especially Excel and Outlook.
• Meticulous, with an eye for details.

What you'll get in return

You will be given the chance to continuously grow in the company due to the expanding business entity, whilst being a part of the team in the growing business.

What you need to do now
If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call Francesca at Hays on +65 6027 2257 or email for a confidential discussion. Referrals are welcome.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

EA Reg Number: R1660446

EA License Number: 07C3924

Company Registration No: 200609504D

Key Responsibilities: Personal & Lifestyle Management

• Manage complex personal calendars, appointments, travel itineraries (private & commercial), and reservations.
• Coordinate family schedules, schooling needs, medical appointments, and special occasions.
• Handle confidential and sensitive information with the utmost discretion.
• Manage luxury assets such as cars, properties, and private memberships.

Executive Support

• Act as liaison between the principal and business contacts, legal advisors, and service providers.
• Assist with high-level correspondence, document preparation, and research tasks.
• Manage and track personal investments or business ventures, if required.

Project & Event Coordination

• Plan and execute personal and family events (e.g., private dinners, birthdays, travel retreats).
• Oversee private projects such as property renovations, philanthropic initiatives, or relocation planning.

Requirements:

• Minimum 5–8 years of experience in private office, executive support, or household management.
• Experience working with UHNWIs, C-suite executives, or in luxury service environments is highly preferred.
• Outstanding organizational and multitasking skills.
• Excellent written and verbal communication skills.
• High discretion and trustworthiness.
• Tech-savvy and proficient in Microsoft Office, Google Suite, and modern scheduling tools.
• Ability to travel occasionally and work flexible hours, including weekends if necessary.

HOW TO APPLY:

Interested applicants, please click on "Apply Now." We regret that only shortlisted candidates will be notified.

EA License No: 25C2785

EA Personnel: Lee Zhi Hui (Christine)

EA Personnel Reg No: R24120510

Description

Position: Senior Executive/Executive, Property Management

Location: Bugis Area/FunanArea

Employment Type: 2-Year Contract under Developer

Salary: Up to $5,500, based on experience

Responsibilities:

• You will support the Operations Manager in managing effective operations and maintenance of our retail mall.
• Coordinate operation programs and execute maintenance works to ensure the mall operates at optimum level
• Prepare annual budget, manage and administer all maintenance contracts and supervise expense for the operational needs of the mall
• Assist in the implementation of the Asset Enhancement Initiatives, renovation works carried out by tenants and operational support for the promotional activities of the mall
• Liaise with Contract & Procurement team, manage and execute specific/adhoc procurement of equipment cyclical replacement & enhancement works in the mall
• Manage and attend to all feedback and service requests in a timely manner
• Lead the technicians and manage vendor services to achieve the required professional standards in day-to-day operations
• Part of Company Emergency Response Team (i.e. Site Incident Controller, First Aider, etc),
• Part of Environmental Health Safety (EHS) team for review & approval of permit to work (PTWs), risk assessment, safety checks/audits of the mall.

Requirements:

• Degree in Engineering (Mechanical/Electrical) / Real Estate / Facilities / Building / Estate Management
• Exhibit strong initiative, leadership, and interpersonal skills
• Able to work within tight timelines, resourceful and systematic in resolving problems
• Good communication skills
• Willing to work beyond standard operating hours, when required
• Willing to learn and open to possible lateral movements between asset classes in the future (based on business needs)

What We Offer

• Opportunities to grow in a structured yet dynamic environment
• Exposure to end-to-end facilities and building management
• A role with autonomy and responsibility, yet backed by a collaborative team
• A place where problem-solving and initiative are valued daily.

Tan Wen Sin (R23118072)

RecruitFirst Pte Ltd (E.A. 13C6342)

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Industry

Other

Category

Management & Operations

Sub Category

Trade, Import & Export