392 Workplace Environment jobs in Singapore

Job Highlights

• Salary : Up to $3,00 per month

• Working Hours : Mon–Thurs: 8:30 AM–6:00 PM, Fri: 8:30 AM–5:30 PM

• Contract Duration : 12-month contract

• Nearest MRT Station : One-North

Job Description

• Monitor and report on the usage of meeting rooms and workstations.

• Assist with the management and maintenance of office furniture and equipment.

• Escort and supervise visitors and vendors for works and deliveries.

• Troubleshoot and assist with the setup of AV equipment systems.

• Manage the distribution of FM advisories within the office.

• Handle FM-related issues submitted through case reporting systems.

• Coordinate with external vendors to resolve issues and follow up on resolutions.

• Manage keys for rooms, cabinets, and lockers, and assist staff with access issues.

• Assist with the issuance of staff passes and other related tasks.

• Perform other general administrative duties as assigned.

Requirements

• Facilities Management or other relevant disciplines

• Experience in Facilities Management is an advantage

• Physical fitness required due to frequent movement across multiple levels

Interested candidates, please click “Apply Now”.

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Jean Carolline Julian

BGC Group Pte Ltd

EA License No.: 05C3053

Internal Reference: JO 26557

FACILITIES MANAGEMENT EXECUTIVE - Job Description & Requirements

a. Keep facilities and common areas clean and maintained.

b. Vacuum, sweep, and mop floors.

c. Clean up guest room.

d. Clean up spills with appropriate equipment.

e. Notify managers of necessary repairs.

f. Collect and dispose of trash.

g. Assist guests when necessary.

h. Keep linen room stocked.

i. Properly clean upholstered furniture.

j. To maintain effective communication within the Housekeeping Department.

k. To take on any other task or assignment that may from time to time be given or directed by Assistant Executive Housekeeper / Executive Housekeeper

l. Training Management.

a. Keep facilities and common areas clean and maintained.

b. Vacuum, sweep, and mop floors.

c. Clean up guest room.

d. Clean up spills with appropriate equipment.

e. Notify managers of necessary repairs.

f. Collect and dispose of trash.

g. Assist guests when necessary.

h. Keep linen room stocked.

i. Properly clean upholstered furniture.

j. To maintain effective communication within the Housekeeping Department.

k. To take on any other task or assignment that may from time to time be given or directed by Assistant Executive Housekeeper / Executive Housekeeper

l. Training Management.

Who We Are Looking For & What Role You Will Play

We’re looking for someone detail-oriented, proactive, and hands-on—someone who takes pride in ensuring facilities run efficiently and seamlessly. As a Facilities Executive, you’ll play a central role in maintaining high operational standards across all AETOS sites, ensuring our buildings are safe, well-maintained, and ready to support daily operations.

From managing security access control and coordinating inspections with Facilities Officers, to monitoring utilities, overseeing contractors, and tracking maintenance schedules—you’ll be involved in a wide range of activities that keep our facilities in top condition. You’ll also assist in improvement projects, energy-saving initiatives, and event setups, while responding promptly to operational feedback. If you thrive on variety, problem-solving, and taking ownership to make things work better, this role is for you.

What Knowledge & Experience We Require From You

• Higher Nitec/Diploma in Facilities Management
• Experience in facilities management or building maintenance, including managing multiple sites and coordinating service contractors (cleaning, landscaping, pest control, etc.).
• Strong understanding and hands-on experience in managing security access control systems, including creating, updating, and terminating card access.
• Skilled in conducting site inspections, identifying building defects, preparing inspection reports, and coordinating rectification works.
• Able to monitor and analyse utilities usage (electricity and water) and recommend energy-saving measures.
• Familiar with overseeing minor improvement projects and A&A works, including tracking work progress and quality.
• Knowledge of contract administration, including tracking maintenance schedules, ensuring timely renewals, and assessing contractor performance.
• Ability to coordinate breakdown responses, schedule follow-up works, and track progress to closure.
• Understanding of equipment license renewal requirements and compliance processes.
• Familiar with QHSM (Quality, Health, Safety, and Maintenance) inspection processes.
• Willingness to assist in event setups and provide operational/logistical support for VIP visits, functions, and welfare activities.
• Organised and detail-oriented in handling operational feedback, tracking outstanding requests, and ensuring timely resolution.
• Good communication skills to work effectively with internal stakeholders, external vendors, and regulatory bodies.
• Physically fit to conduct regular walkarounds, inspections, and equipment handling when necessary.

Key Responsibilities

1. Facility Operations

· Oversee and manage all aspects of building operations, including M&E systems, housekeeping, security, landscaping, and pest control.

· Monitor and ensure performance of contractors and service providers according to contractual obligations and KPIs.

· Conduct regular building inspections and audits to ensure cleanliness, safety, and operational efficiency.

2. Regulatory Compliance

· Ensure all building operations comply with Singapore's Building and Construction Authority (BCA), Singapore Civil Defence Force (SCDF), National Environment Agency (NEA), and other regulatory requirements.

· Prepare and manage documentation for mandatory inspections, such as Fire Safety Certificate, Periodic Structural Inspections, Lift and Escalator Maintenance, and Green Mark Certification.

· Stay updated on changes in relevant laws and regulations, including Workplace Safety and Health (WSH) guidelines.

3. Maintenance Management

· Plan and oversee preventive and corrective maintenance schedules for building systems (e.g., HVAC, plumbing, electrical).

· Manage asset registers and ensure all equipment is maintained and functioning optimally.

4. Budgeting and Cost Control

· Assist in the preparation of annual OPEX and CAPEX budgets.

· Monitor and control operating expenses within approved budgets.

5. Stakeholder & Tenant Management

· Serve as the point of contact for residents regarding facilities issues.

· Handle feedback and complaints professionally and coordinate resolution in a timely manner.

6. Emergency Preparedness

· Supports FSM on regular fire drills and provide necessary document as and when required.

a. Keep facilities and common areas clean and maintained.

b. Vacuum, sweep, and mop floors.

c. Clean up guest room.

d. Clean up spills with appropriate equipment.

e. Notify managers of necessary repairs.

f. Collect and dispose of trash.

g. Assist guests when necessary.

h. Keep linen room stocked.

i. Properly clean upholstered furniture.

j. To maintain effective communication within the Housekeeping Department.

k. To take on any other task or assignment that may from time to time be given or directed by Assistant Executive Housekeeper / Executive Housekeeper

l. Training Management.

Summary

• Overseeing the safety and maintenance of GHQ building facilities and associated equipment and ensuring that these building and premise are in compliance with all applicable regulations.
• Recommending and coordinating improvements to the building facilities as needed to ensure a safe, functional and appealing working space.

Responsibilities

Managing

• Ensure smooth operations of Building assets and systems like Chiller system, Portable water, Fire protection, Lift, Phone, Mechanical and Electrical, Water dispensers, Air conditioning systems and Building maintenance systems (BMS)
• Ensure supporting services like Cleaning, Security, Plumbing & Sanitary (P&S) and Pest Control are carried out per industry standards
• Ensure PM services are done on time to support production such as Cleanroom systems – Air Handling units and HEPA systems
• Ensure all statutory requirements pertaining to Building facilities are in compliance
• Ensure Workplace and Fire safety in Jalan Tukang site are in compliance with the prevailing laws and regulations
• Ensure all general waste disposal and recycling efforts on site is managed according to NEA requirements

Operations

• Perform due diligence on preventive maintenance work to comply with contracts and POs
• Advise team on maintenance strategies to maximise asset uptime and availability
• Lead troubleshooting team on complex issues
• Makes monthly report on Building Facility

Personnel

• Ensure team members skills are aligned with the job requirements
• Motivate and develop team for higher achievement
• Ensure team members build up social capitals with all departments

Site/Safety

• Ensure the site is safe for Business operations
• Acts as secretary and competent person to Workplace Safety & Health committee
• Acts as Fire safety Manager to site

Planning

• Controls spending according to allocated budget
• Negotiate and optimise annual PM and services contracts with a balance between cost and quality
• Ensure spares and parts are available for critical assets to minimise downtime

Requirement

• Degree or diploma in building/facilities management or equivalent.
• Good knowledge of equipment maintenance, government statutory requirements pertaining to building
• Good knowledge of process control and instrumentation
• Good experience in cGMP, GDP and quality systems pertaining to ISO13485 and FDA requirements.
• Ability to allocate all resources, deals with problem solving, and conflict resolutions.
• Strong verbal and writing communication skills.
• Good interpersonal, Influencing and networking skills with all levels of staff and contractors.

Summary

• Overseeing the safety and maintenance of GHQ building facilities and associated equipment and ensuring that these building and premise are in compliance with all applicable regulations.
• Recommending and coordinating improvements to the building facilities as needed to ensure a safe, functional and appealing working space.

Responsibilities

Managing

• Ensure smooth operations of Building assets and systems like Chiller system, Portable water, Fire protection, Lift, Phone, Mechanical and Electrical, Water dispensers, Air conditioning systems and Building maintenance systems (BMS)
• Ensure supporting services like Cleaning, Security, Plumbing & Sanitary (P&S) and Pest Control are carried out per industry standards
• Ensure PM services are done on time to support production such as Cleanroom systems – Air Handling units and HEPA systems
• Ensure all statutory requirements pertaining to Building facilities are in compliance
• Ensure Workplace and Fire safety in Jalan Tukang site are in compliance with the prevailing laws and regulations
• Ensure all general waste disposal and recycling efforts on site is managed according to NEA requirements

Operations

• Perform due diligence on preventive maintenance work to comply with contracts and POs
• Advise team on maintenance strategies to maximise asset uptime and availability
• Lead troubleshooting team on complex issues
• Makes monthly report on Building Facility

Personnel

• Ensure team members skills are aligned with the job requirements
• Motivate and develop team for higher achievement
• Ensure team members build up social capitals with all departments

Site/Safety

• Ensure the site is safe for Business operations
• Acts as secretary and competent person to Workplace Safety & Health committee
• Acts as Fire safety Manager to site

Planning

• Controls spending according to allocated budget
• Negotiate and optimise annual PM and services contracts with a balance between cost and quality
• Ensure spares and parts are available for critical assets to minimise downtime

Requirement

• Degree or diploma in building/facilities management or equivalent.
• Good knowledge of equipment maintenance, government statutory requirements pertaining to building
• Good knowledge of process control and instrumentation
• Good experience in cGMP, GDP and quality systems pertaining to ISO13485 and FDA requirements.
• Ability to allocate all resources, deals with problem solving, and conflict resolutions.
• Strong verbal and writing communication skills.
• Good interpersonal, Influencing and networking skills with all levels of staff and contractors.

FACILITIES MANAGEMENT EXECUTIVE - Job Description & Requirements

a. Keep facilities and common areas clean and maintained.

b. Vacuum, sweep, and mop floors.

c. Clean up guest room.

d. Clean up spills with appropriate equipment.

e. Notify managers of necessary repairs.

f. Collect and dispose of trash.

g. Assist guests when necessary.

h. Keep linen room stocked.

i. Properly clean upholstered furniture.

j. To maintain effective communication within the Housekeeping Department.

k. To take on any other task or assignment that may from time to time be given or directed by Assistant Executive Housekeeper / Executive Housekeeper

l. Training Management.