5,505 Senior Administrator jobs in Singapore

Position Title: Office Administration & Operations Assistant

Location: Singapore

Department: Finance, Compliance and Office Admin

Report to: Director, Finance & Admin

This position is full-time.

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ORGANIZATION OVERVIEW

Special Olympics International (SOI), headquartered in Washington, DC, is a global non-governmental organization founded on the belief that persons with intellectual disabilities learn, enjoy, and benefit from participation in year-round individual and team sports training and competition. Today, more than 6 million children and adults with intellectual disabilities participate in over 100,000 games and competitions in over 190 countries. The Asia Pacific Region consists of 35 countries from Japan, Afghanistan, South Asia, Southeast Asia, Australia, New Zealand and the Pacific Islands.

POSITION SUMMARY

The role of Office Administration & Operations reports to the Director of Finance & Administration. The individual will be part of the Finance & Administration team and will support all areas covered by the function. We are looking for an experienced and versatile individual keen to grow in the role, to be part of a growing organization in the non-profit sector, who is hands on, both an independent and team worker, and capable of operating across a broad spectrum of responsibilities.

To be successful in the role, the individual must be organized, thorough, able to work to deadline and have good communication skills (both written and verbal). You should enjoy working in a fast-paced and fluid environment with people from a variety of different backgrounds. We are looking for an individual who likes a challenge and is able to work across multiple projects at once with a genuine flair for enterprise within a social/community context.

PRIMARY RESPONSIBILITIES

The responsibilities of the Administration & Operations Assistant include, but are not limited to:

Office Administration:

• Liaise with suppliers and vendors in relation to all matters of the office
• Manage assets of the organization and co-ordinate support from SOI global departments in areas such as IT, to ensure needs of the office staff are addressed
• Administer day-to-day upkeep and operational needs of the office e.g., office supplies

Operations:

• Support the planning and co-ordination of events e.g. training and meetings, organized by the office. This will include vendor arrangements covering travel, accommodations and logistic matters, and may include liaising with invitees to events from other countries on travel planning
• Support compliance effort of the office including Personal Data Protection
• Organize office activities, group meetings and support Board meetings
• Support people related operations covering leave management and employment related matters as assigned
• Support operational needs of fundraising activities
• Other duties as assigned

QUALIFICATIONS

• Experience in office administration and vendor management
• Ability to work under pressure and meet deadlines
• Good computer and word processing skills, with good working knowledge of MS Office tools such as Word, Excel, and Power Point
• Spreadsheet skills to support tracking of expenditures, event planning and budgeting etc
• Capable of high levels of consistency, accuracy, confidentiality, and excellent attention to detail
• Strong inter-personal skills and ability to work effectively with individuals from a range of cultures and professional backgrounds
• Ability to exercise judgment to identify solutions and strategies for novel situations, ability to anticipate departmental needs, and initiative to tackle problems
• Effective written and verbal communication skills, and fluent in written and verbal English
• Interest in and/or experience with sports, health, fitness, and people with intellectual disabilities

Special Olympics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Our client is leading player in construction industry. Due to business needs, they are now recruiting a administrator to be part of their Team. They are located in the East Area - easily accessible.

Duties:

• Greet and welcome visitors, ensuring a professional and friendly first impression.
• Assist in scheduling and coordinating appointments and meetings.
• Conduct showroom tours for customers, introducing products and services clearly and confidently.
• Provide product information and answer customer queries during showroom visits.
• Maintain the reception area and showroom in a neat and presentable condition at all times.
• Assist with administrative duties such as data entry, filing, and handling correspondence.
• Coordinate with sales and marketing teams to support customer visits and events.
• Ensure smooth visitor registration and security procedures.

Requirements:

• At least 1 year of receptionist and administrative experience
• Able to work on weekends or PH
• Good communication skills

We regret that only shortlisted candidate will be notified.

Email Address:

Recruitpedia Pte. Ltd.

EA License No: 19C9682

EA Personnel No: R Loh Pooi Keng)

We are looking for a proactive and organized Administrator to join our dynamic gymnastics club. The ideal candidate will be the backbone of our operations—handling day-to-day administration, supporting coaches and management, and ensuring a smooth experience for our members and parents.

This role is perfect for someone who enjoys working in a lively sports environment, communicates well, and can juggle multiple tasks with ease.

Job Scope / Key Responsibilities

Administrative & Office Management

Manage daily club operations, including member registrations, class schedules, and attendance records.

Handle enquiries via phone, email, and in-person—providing friendly and accurate information to parents and members.

Maintain up-to-date databases, filing systems, and club documentation.

Prepare invoices, track payments, and assist with basic bookkeeping.

Member & Staff Support

Assist with onboarding of new members and coordinate trial classes.

Support coaches with class logistics (e.g., equipment booking, event coordination).

Coordinate communication between management, coaches, and parents (e.g., updates, notices, event details).

Events & Operations

Assist in planning and organizing club events, competitions, and holiday programmes.

Ensure smooth registration and administrative support for events.

Oversee inventory and ordering of office supplies and basic gym equipment.

Qualifications & Skills

Minimum GCE 'O' Level

At least 1–2 years of administrative experience; experience in sports/recreational clubs or customer service is an advantage.

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Strong organizational skills and attention to detail.

Good written and spoken English; ability to communicate clearly with parents, staff, and vendors.

Your Style

Cheerful, approachable, and loves working with kids and families.

Organised and able to juggle tasks in a busy, active environment.

Team player who isn't afraid to roll up your sleeves during big events.

GIMTEK (SINGAPORE) PTE. LTD. is hiring a Full time Administrator role in Woodlands, Singapore. Apply now to be part of our team.

Job summary:

• Looking for candidates available to work:
• Monday: Morning, Afternoon
• Tuesday: Morning, Afternoon
• Wednesday: Morning, Afternoon
• Thursday: Morning, Afternoon
• Friday: Morning, Afternoon
• 2-3 years of relevant work experience required for this role
• Expected salary: $2,600 - $3,000 per month

Job Responsibilities:

• Assist in handling the full spectrum of procurement functions with day-to-day operations.

• Source materials, spare parts, tools, and equipment according to specifications.

• Liaise directly with warehouse personnel and engineer to effectively monitor and replenish various raw materials, packaging materials, and overhaul/repair products for daily operations.

• Provide data entry support, proper records, and filing for warehousing functions.

• Assist with logistics arrangements for all incoming and outgoing product in coordination with vendors.

• Assist in annual and periodic cycle counts.

• The role includes handling administrative tasks.

• Any other job duties as assigned by superior.

Job Requirements

• IT / PC literacy and proficiency in Microsoft Office

• Able to start work immediately or within short notice.

• Bilingual in English and Mandarin to liaise with Mandarin speaking associates.

ONLY APPLICATIONS VIA SEEK WILL BE PROCESSED. DO NOT SEND APPLICATIONS VIA WHATSAPP OR OTHER APPS / EMAILS.

Job Description

• To assist senior in administrative duties
• Prepare Tax Invoices, P.O., Data Entry & monthly inventory
• To liaise with customers & suppliers on orders, delivery, shipments, AR & AP
• Liaise with freight, media & printing companies
• Able to read & write in English and Mandarin
• Any other duties and assignments from the superior as required
• Attend to walk-in customers

Job Requirements

• GCE 'O' level
• Min, 2 years of administrative/relevant work experience
• Familiar with MS Word, Excel and PowerPoint
• ISO & BizSafe experience preferred

Other Information

• 5-day work week: Mon- Fri
• Working hours: 8.30am - 6.00pm
• Salary will commensurate with experience

• Job Description
  
  • To assist Principal on various Administrative duties assigned to you.
  
  • To assist Principal in the administrative duties in accordance with the school's agreed policies and guidelines
  
  • To keep all information and intellectual property of the centre confidential
  
  • To build positive links between yourself, Principal, Teachers and parents of children at the centre

Job Requirements

• At least GCE 'O' Level and above
• Able to converse in English and Chinese (in order to liaise with Mandarin-speaking associates)
• Well organised and able to work independently
• Proficient in MS Office
• Good interpersonal and communication skills
• Able to start work immediately
• Must be comfortable in a childcare setting and around children
• Working experience in a childcare is most advantageous

Working Location: Tampines

Nearby MRT Station: Tampines MRT

The Talent People x JSIT-PE

The Talent People is proud to partner with JSIT-PE, a government initiative aimed at strengthening Singapore's Precision Engineering sector by addressing manpower challenges and fostering industry growth.

By applying for our job opportunities, you're joining a strategic effort to enhance Singapore's Precision Engineering landscape.

Job Description

A Semi-Conductor Testing Equipment Manufacturer is seeking an Administrator to join their team.

Key Responsibilities:

• General Administrative Support: Provide daily administrative assistance to the management team, departments, and employees, including answering phones, handling emails, and scheduling meetings.
• Office Management: Oversee the smooth operation of the office, including managing office supplies, equipment, and ensuring a comfortable working environment.
• Document Management: Organize and maintain important company documents, including contracts, reports, correspondence, and files, ensuring they are easily accessible and properly archived.
• Scheduling & Coordination: Manage appointments, travel arrangements, and event coordination for senior management and employees, ensuring all logistics are in place.
• Correspondence & Communication: Draft and send professional emails, letters, and memos to clients, suppliers, and other external stakeholders. Ensure clear communication between departments.
• Support Project Teams: Assist with project-related tasks, including documentation, reporting, and coordination between teams to ensure deadlines and deliverables are met.
• Expense Management: Assist in tracking office-related expenses and assist with budget management to ensure cost-efficiency.
• Database Management: Maintain and update internal databases and records, ensuring accuracy and timely updates for all stakeholders.
• Health and Safety Compliance: Ensure that the office environment adheres to health, safety, and legal regulations.
• Ad-hoc Support: Provide support to various departments, including HR, finance, and operations, as needed for special projects or tasks.

Job Requirements:

• Education: Diploma or Degree in Business Administration, Management, or a related field.
• Experience: Minimum of 2 years of experience in an administrative or office management role, preferably in a technology or manufacturing company.
• Skills: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Experience with office management software and tools (e.g., ERP, Google Workspace) is a plus.
- Organizational Skills: Excellent organizational and time-management skills, with the ability to prioritize tasks and manage multiple responsibilities simultaneously.
- Communication Skills: Strong written and verbal communication skills. Ability to interact effectively with all levels of staff, clients, and external stakeholders.
- Attention to Detail: High level of accuracy and attention to detail in administrative tasks and documentation.
- Team Player: Strong collaborative skills with a proactive, positive attitude. Ability to work well within a team and independently.
- Problem-Solving: Ability to address challenges quickly and find practical solutions while maintaining smooth operations.
- Adaptability: Comfortable working in a fast-paced environment and able to manage changing priorities.

The Talent People 24C2589

Patrick Dental Ceramic Arts Pte Ltd is hiring a Full time Administrator role in Geylang, Singapore. Apply now to be part of our team.

Job summary:

• Looking for candidates available to work:
• Monday: Morning, Afternoon
• Tuesday: Morning, Afternoon
• Wednesday: Morning, Afternoon
• Thursday: Morning, Afternoon
• Friday: Morning, Afternoon
• Saturday: Morning
• Expected salary: $1,800 - $,800 per month

Founded in 2004, Patrick Dental Ceramic Arts Pte Ltd (PDCA) is a dental laboratory based in Singapore. Our mission is to provide quality and aesthetic dental restorations to our dentists and their patients. We do so by working as a team and investing time and effort in individuals who are willing to grow with us.

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As a dental laboratory, we work closely with clinics, dentists and other dental professionals to design and fabricate dental prostheses.

As an Administrator, you will fulfil the following responsibilities:

• Administrative Paperwork: Generating sales order, generating invoices, filing of paperwork and input of data into the company's data system.

• Document Management: Organise and maintain physical and digital files.

• Office Organisation: Manage office supplies and inventory. Ensure that essential supplies are stocked.

• Oversee Operations: Monitor deadlines. Ensure that cases are completed, packed and sent out on time.

• Procurement Support: Source, request, and purchase office or operational items required for day-to-day activities. Liaise with vendors where necessary to ensure timely restocking.

• Communication and Coordination: Act as a point of contact for internal and external communication. Respond to emails, phone calls, text messages in a professional manner.

• Social Media Brand Management: Establish brand presence on social media platforms such as Facebook, Instagram. Create content to keep the platforms active. Respond to inquiries, feedback and comments on those platforms.

• Packing and Dispatch: Ensure that items that came with the case are enclosed when going out, together with the other components that have been fabricated in our lab. Check that all components belong to the respective patient, and that the paperwork such as invoices and memos to and from dentists are enclosed in the box.

• Courier Arrangement: Coordinate deliveries and pick-ups with the courier.

• Trend Knowledge: Stay updated with the latest trends and features happening on social media.

• Improvement of Protocols: Evaluate current procedures, practices and develop and implement best practices for current operations.

• Cleanliness: Ensure that the workstation and area around it is always well-maintained, tidy and clean for hygiene purposes.

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You are suitable for this role if you are:

• Proficient in the English Language (spoken and written) as administrative work, communication with external business units and marketing will be done in English. Proficiency in Mandarin (spoken and written) is a must, as the role involves frequent interaction which includes translating between English and Mandarin with Mandarin-speaking colleagues, clients and patients.

• Proficient in basic office software and Google Workspace (Calendar, Drive, Doc, Sheet, Slides, etc).

• Computer and smartphone literate as using computers and phones for workflow and communication is required.

• Able to pay attention to details and have critical thinking for record keeping and problem-solving.

• Willing to learn and contribute to process improvements.

• Moving around the lab as the job is not desk bound, and carry up to a load of 5kg (files for paperwork, small equipment).

No experience required. On-job training will be provided. Experienced candidates are welcomed too.

We are looking for someone who can stay with us long-term, and grow with us as a team.

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We believe that a supportive environment empowers you to do your best work. Here's what we provide:

• Conducive Work Environment: Our lab is air-conditioned with sanitary facilities well-equipped. You will have your own workstation. It is modern, comfortable and clean.

• Annual Leave: 14 days annual leave. The number of leave accrues with the length of employment and reaches up to 21 days after 8 years.

• Medical Coverage: Medical claims up to 80% (capped at 50) for visitation at private clinics, and full medical claims for visitation at government clinics/ hospitals.

• Dental Coverage: Dental claims up to 200 per year.

• Insurance: Workman Injury Compensation Insurance.

• The following are as per government's regulations:

• Sick leave

• Childcare leave
• Maternity leave
• Paternity leave

• Parental leave

• Festive Gifts.

• To count Staff & Worker salary

• Maintain comprehensive records of employee working hours, overtime and other relevant data.

• To assist in book keeping and documents

• To assist in bank transaction

_Perform some Admin work

• Assignment of other duties as & when require

• 5 days work week

• Prefered candidates who have construction site admin experience