741 Office Administration jobs in Paya Lebar

Job Title: Career Opportunities in Office Administration

About the Role:

• We are seeking a highly skilled and organised individual to join our team as an Administrative Support Professional.

Key Responsibilities:

• Provide general administrative support, including filing, document management, data entry, and maintaining office supplies and inventory.
• Handle incoming calls, emails, and correspondence professionally and courteously.
• Support enrolment and withdrawals with parents.

Required Skills and Qualifications:

• Excellent organisational and time management skills, with the ability to prioritise tasks and work efficiently.
• Strong communication and interpersonal skills, with a professional and customer-focused approach.
• Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook)
• Attention to detail and a commitment to producing high-quality work.

Work Environment:

This role is ideal for individuals who thrive in fast-paced environments and are comfortable working in a dynamic setting. You will be part of a supportive team that values collaboration and teamwork.

What We Offer:

• A comprehensive training program to help you develop your skills and knowledge.
• Opportunities for growth and career advancement within the company.
• A competitive salary package that reflects your skills and experience.

Job Summary:

We are seeking a highly organized and detail-oriented Project Manager Specialist to support departmental cost management, data analysis, and day-to-day operational activities. The ideal candidate will possess good analytical skills, excellent communication abilities, and a proactive mindset to ensure seamless team operations. This role requires collaboration across multiple levels of the organization to drive efficiency and support project success.

Key Responsibilities:

1. Cost Management & Data Analysis:

- Monitor and analyze departmental costs, identifying trends and opportunities for optimization.

- Prepare regular financial and operational reports to support decision-making.

- Maintain accurate records and ensure compliance with budgetary guidelines.

2. Operational Support:

- Provide ad-hoc support to the team based on business needs, ensuring smooth daily operations.

- Assist in project coordination, including timeline tracking, documentation, and stakeholder updates.

3. Reporting & Documentation:

- Develop and maintain dashboards, presentations, and reports using tools like Excel, Tableau, or other data visualization platforms.

- Prepare materials (e.g., reports, emails, presentations) as needed.

Qualifications & Requirements:

- Communication & Coordination:

- Excellent interpersonal skills with the ability to communicate effectively across all organizational levels.

- Proven experience in cross-functional collaboration and stakeholder management.

- Execution & Accountability:

- High level of responsibility and ability to deliver tasks efficiently under deadlines.

- Proactive problem-solving skills and a results-driven mindset.

- Technical Skills:

- Proficiency in Microsoft Office (Excel, PowerPoint, Word); advanced Excel skills (e.g., pivot tables, formulas) is a plus.

- Familiarity with data analysis tools (e.g., Tableau, Power BI) and programming (e.g., Python, SQL) is a plus.

- Experience with database management and automation tools is advantageous.

Duration: 11 months

Location: One North

Working Hours: Monday - Thursday 8.30am to 6pm; Friday 8.30am to 5.30pm

Responsibilities:

• Register and track new research grant calls.
• Assist in drafting grant call announcements and internal approval timelines.
• Review and verify grant proposals for compliance with funding terms and criteria.
• Coordinate internal reviews, approvals, and submissions of proposals and revisions.
• Maintain accurate records in internal portals and tracking systems.
• Support grant award administration and documentation filing.
• Assist in preparing regular and ad-hoc reports.
• Support automation and testing of grant administration processes.
• Help manage and maintain the central repository of research documentation.

Requirements:

• Meticulous, organized, and able to multitask independently.
• Strong communication skills and ability to work across teams.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Bonus: Experience with Visio, MS Forms, Power BI, or Power Automate.
• Prior experience in research administration is a plus.

To apply, simply click "APPLY" and submit your curriculum vitae (CV) through GO, the official PERSOLKELLY job application platform.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at . You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 20007268E • EA License No. 01C4394• Reg. R23114622 So Man Xin

Duration: 11 months

Location: One North

Working Hours: Monday - Thursday 8.30am to 6pm; Friday 8.30am to 5.30pm

Responsibilities:

• Register and track new research grant calls.
• Assist in drafting grant call announcements and internal approval timelines.
• Review and verify grant proposals for compliance with funding terms and criteria.
• Coordinate internal reviews, approvals, and submissions of proposals and revisions.
• Maintain accurate records in internal portals and tracking systems.
• Support grant award administration and documentation filing.
• Assist in preparing regular and ad-hoc reports.
• Support automation and testing of grant administration processes.
• Help manage and maintain the central repository of research documentation.

Requirements:

• Meticulous, organized, and able to multitask independently.
• Strong communication skills and ability to work across teams.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Bonus: Experience with Visio, MS Forms, Power BI, or Power Automate.
• Prior experience in research administration is a plus.

To apply, simply click "APPLY" and submit your curriculum vitae (CV) through GO, the official PERSOLKELLY job application platform.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at . You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 20007268E • EA License No. 01C4394• Reg. R23114622 So Man Xin

Responsibilities:

• Manage end-to-end HR processes, including recruitment, onboarding, employee relations, performance management, and offboarding.
• Work closely with hiring managers to identify staffing needs and conduct effective recruitment strategies.
• Coordinate and conduct interviews, assessments, and reference checks.
• Facilitate new hire onboarding and orientation processes.
• Handle employee relations matters, including grievance handling, disciplinary actions, and performance improvement plans.
• Support the performance management process, including goal setting, mid-year performance reviews, and annual performance assessments.
• Administer HR policies and procedures, ensuring compliance with labor laws and company regulations.
• Process payroll and maintain accurate HR records.
• Assist in the implementation of HR programs and initiatives, such as employee engagement activities and talent development programs.
• Handle general administrative tasks, including office supplies procurement, travel arrangements, and facilities management.
• Ensure a positive and conducive working environment for all employees.

• Diploma or degree in Human Resources, Business, or related field.
• Minimum 2 years of HR and admin experience.
• Knowledge of local labor laws and regulations.
• Experience in end-to-end recruitment and employment processes.
• Strong interpersonal and communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficient in MS Office applications.
• Excellent organizational and time management skills.
• Attention to detail and ability to multitask.
• Proactive and able to work independently as well as in a team environment.
• Positive attitude with a strong desire to create a good working environment.

Interested candidates who wish to apply for the advertised position, please click 'APPLY ' to send in your resume.

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Why Join Us?

We are seeking a General Associate (Office Management) to support the smooth running of our operations across real estate, hospitality, and healthcare businesses. This role offers fresh graduates the opportunity to develop practical business skills in office administration, documentation, and finance support.

Your Key Responsibilities

Manage general office administration (supplies, filing systems, scheduling support)

Perform data entry and upkeep of financial and operational records

Organise and maintain digital and physical documentation (contracts, invoices, reports)

Assist in preparing basic reports for management

Coordinate office activities, meetings, and internal communications

Support in vendor communications, procurement admin, and payment follow-up

Who We’re Looking For

Degree or diploma in Business, Admin, or related field

Fresh graduates welcome; 0-2 years’ admin experience an advantage

Strong attention to detail, organised and reliable

Good communication skills and a positive attitude

Proficient in MS Office / Google Workspace

What We Offer

Hands-on exposure to office and business operations

Mentorship and growth opportunities across departments

JOB DESCRIPTION -

- Data Entry

- Documents Checking / Filing

- Issue work order / invoice

- Issue Delivery Order

- Prepare sales documents such as delivery order, packing list, etc

- Track and ensure proper documentation and paper trail

JOB REQUIREMENTS -

· ITE Cert in accounting or equivalent

· Knowledge of MS Office

· Able to multi-task and willing to learn

- Well organized, meticulous and good time management