1521 Office Administration jobs in Paya Lebar

Our client is leading player in construction industry. Due to business needs, they are now recruiting a administrator to be part of their Team. They are located in the East Area - easily accessible.

Duties:

• Greet and welcome visitors, ensuring a professional and friendly first impression.
• Assist in scheduling and coordinating appointments and meetings.
• Conduct showroom tours for customers, introducing products and services clearly and confidently.
• Provide product information and answer customer queries during showroom visits.
• Maintain the reception area and showroom in a neat and presentable condition at all times.
• Assist with administrative duties such as data entry, filing, and handling correspondence.
• Coordinate with sales and marketing teams to support customer visits and events.
• Ensure smooth visitor registration and security procedures.

Requirements:

• At least 1 year of receptionist and administrative experience
• Able to work on weekends or PH
• Good communication skills

We regret that only shortlisted candidate will be notified.

Email Address:

Recruitpedia Pte. Ltd.

EA License No: 19C9682

EA Personnel No: R Loh Pooi Keng)

As an Office Administration Manager, you will play a pivotal role in ensuring the smooth operation of our office. Your primary responsibility will be to oversee the administration tasks, including deployment management , training records maintenance , and regulatory compliance .

• Deployment Management: Ensure that all foreign workers' deployments are up-to-date, covering recruitment and renewal of work passes.
• Training Records Maintenance: Maintain accurate training records for all employees.
• Regulatory Compliance: Arrange regulatory training like Safety Orientation Courses and skill assessments.

• Excellent communication and organizational skills.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in office administration or a related field.

• A competitive salary package.
• A dynamic and supportive work environment.
• Ongoing training and professional development opportunities.

• A challenging and rewarding role with opportunities for growth and advancement.
• A collaborative and inclusive team environment.
• The opportunity to make a meaningful contribution to our organization's success.

Receptionist - Office Administration

What's on the offer

• 6 Months of contract - with a possibility of extension/conversion into perm.
• Industry: Insurance

Summary

We are seeking a highly organized, proactive, and friendly Receptionis- Office Administrator to be the welcoming face and efficient backbone of our office. This role is crucial for ensuring the smooth daily operations of our front office and providing essential administrative support across various departments. If you are a detail-oriented individual with excellent communication skills and a passion for creating a positive office environment, this role is for you.

Key Responsibilities

Receptionis Management

• Serve as the primary point of contact for all incoming calls, greeting visitors warmly and directing them appropriately.
• Manage the reception area, ensuring it is tidy, welcoming, and well maintained at all times.
• Handle incoming and outgoing mail, couriers, and deliveries efficiently.
• Maintain visitor logs and manage access control procedures.

Office Administration & Support

• Assist with travel arrangements and expense claims for staff as required.
• Support new employee onboarding by preparing workstations, welcome packs, and necessary access cards.
• Manage office supplies, including monitoring inventory, ordering, and organizing stationery, pantry items, and other consumables.
• Coordinate and schedule meetings, appointments, and conference room bookings.
• Assist with the preparation of presentations, reports, and other documents as needed.
• Manage office equipment (e.g., printers, copiers), ensuring they are in good working order and arranging for maintenance when required.
• Maintain accurate and up-to-date filing systems, both physical and digital.

Facilities Management Support

• Act as a liaison with building management for office-related issues (e.g., air conditioning, cleaning, repairs).
• Assist in coordinating office events, team lunches, and special occasions.

General Administrative Duties

• Perform data entry and maintain various administrative records.
• Handle ad-hoc administrative tasks and projects as assigned by management.
  Ensure compliance with office policies and procedures.

Qualifications

• Minimum 5 years of experience in a similar Front Office, Receptionist, or Administrative Assistant role.
• Experience in travel management is a must.
• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills in English
• Strong organizational and time management skills with the ability to multitask and prioritize effectively.
• A proactive, positive, and professional attitude with a strong customer service orientation.
• Ability to work independently and as part of a team.
• High level of attention to detail and accuracy.

• Handle full set of accounts and monthly/yearly financial statements.
• Issue monthly invoices.
• Process payments to suppliers.
• Maintain proper records of all admin/accounting transactions.
• Assist and support the office administration functions.

• Diploma/degree in a relevant discipline.
• At least 1 year experience in a similar role.
• Good writing and communication skills.
• Good organizational and interpersonal skills.
• Able to work independently and work under tight deadlines.
• Good problem-solving skills.
• Pro-active, positive attitude, good team player.
• Flexible and adaptable in various working styles.

• Work location: Shenton Way, Singapore.
• Working hours: Monday to Friday 9am - 6pm.
• Monthly fixed allowance SGD 100.
• Transport allowance reimbursement.
• Performance bonus.
• Annual leave starting with 14 days.
• Medical and insurance benefits.

Civil Service College

Permanent/Contract

Closing on 03 Oct 2025

What the role is

The role of Senior Executive, Office Administration is part of the Corporate Development Department. This role is to manage the full spectrum of office administration matters relating to officers' and contractors' onboarding and off-boarding matters.

What you will be working on

1. Office workstation management to ensure that workspaces are managed and optimised effectively with staff movements;
2. Office keys and access cards management, including communicating on the access control procedures and policies;
3. Oversee carpark, name cards production and telecommunication matters; and
4. Other administrative matters including procurement of office supplies and services, filing of proper official records and reviewing office administration policies and procedures.

What we are looking for

• Diploma in any discipline

• Experience in administration work in the public sector is a plus

• Team player, self-driven and resourceful

• Strong organisational skills with meticulous attention to detail

• Ability to multitask, goal-oriented and perform under pressure

• Good analytical, writing and communication skills

• Good interpersonal and customer service skills

• Excellent problem-solving and decision-making skills
This role will be on a 1-year contract

About Civil Service College

The Civil Service College (CSC) is a statutory board under the Public Service Division, Prime Minister's Office. We are the central learning institution for the Singapore Public Service and we partner government ministries and agencies to develop people for a first-class public service.
CSC brings together public officers from diverse backgrounds and provides them with opportunities for learning and skills upgrading. Our service-wide networks enable public officers to build capabilities, develop shared ethos and gain deeper perspectives, creating a collaborative environment for dialogue and knowledge sharing.
Through our programmes and services, CSC aims to strengthen strategic capacity in governance, leadership, public administration and management for the Singapore Public Service.

About your application process

This job is closing on 03 Oct 2025.

If you do not hear from us within 4 weeks of the job ad closing date, we seek your understanding that it is likely that we are not moving forward with your application for this role. We thank you for your interest and would like to assure you that this does not affect your other job applications with the Public Service. We encourage you to explore and for other roles within Civil Service College or the wider Public Service.

We are hiring a full-time, on-site Office Administrator & MS365 Software Engineer. This role combines executive office support with advanced technical expertise in Microsoft 365, Dynamics 365, the Power Platform, and Copilot.

You will manage C-suite schedules, travel, meetings, and office operations while also serving as the in-house specialist for Microsoft tools. This includes maintaining and customising Dynamics 365 CRM, building Power Automate workflows, designing Power BI dashboards, and integrating with Power Apps and Dataverse.

A core responsibility is enabling Copilot across Word, Excel, Outlook, Teams, and Dynamics — from prompt design and AI governance to building Copilot-driven agentic solutions that automate processes and boost productivity.

• Provide administrative support to the C-suite: calendar management, travel arrangements, and meeting coordination.
• Prepare reports, presentations, and documentation for leadership and stakeholders. Coordinate communication and follow-up on behalf of executives with internal teams and external partners.
• Support day-to-day office operations to ensure smooth functioning.
• Maintain accurate records, files, and documentation with confidentiality.
• Create, develop, and manage the company CRM using Microsoft Dynamics 365.
• Design, build, and maintain workflows using the Microsoft Power Platform (Power Apps, Power Automate, Power BI, Power Virtual Agents).
• Customise CRM dashboards, reports, and automation processes aligned with business needs. Ensure accuracy and integrity of partner, investor, and customer data within the CRM.
• Provide training and support to team members on CRM and Microsoft productivity tools.
• Design, test, and deploy Copilot agents within Microsoft 365 and Dynamics to address business workflows as directed by leadership.
• Provide structured feedback on the technical success of MS365, Dynamics, and Power Platform deployments, including adoption rates, performance, and user experience.
• Monitor and maintain system integrity by ensuring data accuracy, security, and compliance across all Microsoft business applications.
• Develop documentation and SOPs for MS365, Dynamics 365, and Power.
• Platform processes to support consistency and knowledge transfer.

• 1–2 years of relevant experience in an administrative role (experience with C-suite support is a plus).
• High level of proficiency with Microsoft Office Suite (Word, Excel, etc).
• Strong organisational and problem-solving skills in a fast-paced, startup-style environment.
• Excellent attention to detail with a focus on data accuracy and integrity.
• Ability to work independently as well as collaboratively.
• Strong communication and interpersonal skills.
• Proactive, flexible, and eager to learn.
• AI & Productivity Tools: Expertise in Microsoft Copilot for enhancing productivity across Word, Excel, Outlook, and Teams, including prompt design and AI governance.
• Automation & Integration: Proficient in Power Automate for building workflows, integrating APIs, and optimising business processes with RPA.
• Business Applications: Skilled in Dynamics 365 architecture, customisation and integration with Power Platform tools like Power Apps, Power BI, and Dataverse.

• Diploma or Bachelor's degree.
• Microsoft Certifications are advantageous but not mandatory.

Email application (CV and Cover Letter) to: .Health

At MyMedVault, you will be part of a mission-driven healthcare startup that is reshaping how people manage and control their health data. This role provides a unique opportunity to work closely with the leadership team, gain broad exposure to startup operations, and develop your career in a fast-growing company. You will have the chance to take ownership of projects, learn new tools and systems, and contribute to building innovative solutions that make a real impact on people's lives.

This is a highly sought-after position that requires an individual with excellent administrative skills. As an Administrative Assistant, you will provide support to senior management by screening calls, scheduling meetings, and managing email correspondences.

Key responsibilities include preparing for meetings, maintaining a proper filing system, and keeping records of clients and contact information. Additionally, you will perform general office duties such as attending to walk-ins, answering phone calls, and assisting with ad hoc tasks assigned by management.

Our ideal candidate is self-driven, enjoys communicating with people, and has a willingness to learn. If you are a team player with good interpersonal and communication skills, we encourage you to apply.

Requirements:

• Fresh graduates welcome
• 1 year of relevant experience in a similar role preferred
• Positive work attitude and willingness to learn
• Good interpersonal and communication skills
• Self-driven and highly-motivated
• Able to work under pressure and in a fast-paced environment

Sandpiper, one of the fastest growing reputation and policy management consultancies in the world, is seeking a proactive, enthusiastic and resourceful individual to join our team as the Office Administration and Operations Executive

The successful candidate will be based in Singapore and will also support and function within the central operations team, supporting our other markets in Australia, China, Dubai, Hong Kong, Malaysia and New Zealand.

Sandpiper is a multi-award-winning agency, is the second fastest growing firm in Asia Pacific and one of the fastest growing PR firms in the world. In Asia Pacific we are the only firm to have a dedicated professional services practice and are the largest public affairs agency in China.

Our team are trusted advisors to industry leaders and market disruptors. We combine strong regional market and industry understanding with global perspectives. Our expertise spans corporate communications, healthcare, financial services, and capital markets communications, professional services, ESG and sustainability, brand PR, media relations, public affairs and public policy, and technology.

Operating with one global P&L, we harness new technologies to deliver advisory backed by rigorous research and deep insights, and to meet the evolving needs of our clients quickly and effectively wherever they are in the world.

Our firm is built around a simple proposition: by hiring the right people to do smart thinking, and equipping them with the right technologies and tools, we deliver results and business benefits for our clients. Our clients are diverse, ranging from the world’s leading asset managers, insurers, and banks to disruptive technology firms that are reshaping the way commerce is carried out.

We partner with some of the world’s leading businesses and brands to develop effective, evidence-based communications strategies and programmes.

What are we looking for?

We are looking for a thoughtful, energetic, and detail-oriented professional who has the passion and drive to support and be part of a fast-growing and fast-paced business. The successful candidate will need to be self-motivated and take ownership in delivering operational duties.

This role plays a key part in ensuring the smooth day-to-day running of our Singapore office, while also providing wide-ranging administrative and operational support to our regional People Success team. The role also provides executive support to the firm’s General Manager and Managing Director in Singapore. It is an office-based based role, with a high volume of in-person errands.

This individual must have a strong ability to multi-task, excellent organisational skills and the ability to support senior leadership. With strong communications skills, this person must be able to collaborate with people at all levels within the organisation and interact with a diverse group of cultures, individuals and personalities.

Requirements

· Min. 4 years’ experience in an administration or operations role, ideally in a consultancy environment

· Communications agency or professional services firm experience a plus

· Excellent written and verbal communications skills

· Responsive, strong organisational skills and the capability to multi-task on multiple projects in a fast-paced environment – managing priorities and meeting deadlines, while maintaining a high level of attention to detail

· Proficient with Microsoft 365 and Office tools, mainly Excel, PowerPoint and Word. Alternative experience with Google Workspace is welcomed

· Technologically savvy and able to use cloud-based systems

· A good team player, enthusiastic and resourceful in supporting the regional team in Asia Pacific

· Required languages: English, Mandarin a plus

At a general level, the responsibilities include the following:

1. Responsible for ensuring the smooth running of the Singapore office, and other ad hoc requests from the regional People Success team

2. Support with coordination and organisation of local cultural / team building initiatives in partnership with the General Manager

3. Manage regional travel bookings for team members across the business in line with the Sandpiper travel and travel expenses policy

4. Coordinate the purchase of gifts and deliveries for local clients and employees.

5. Manage administrative, and any other urgent and ad hoc requests from the CEO, COO, MD SEA and GM SG.

6. Be a role model for Sandpiper’s values and behaviours, including the company’s one P&L approach.

Detailed role description:

This role is multi-faceted embracing the following areas (not listed in particular priority):

· Office and administrative support for Singapore

· Regional administrative support

· People and culture engagement

· IT and onboarding and offboarding support

· ESG Operations support

Office and administrative support for Singapore

· Provide administrative support to the Managing Director and General Manager based in Singapore.

· Provide general day-to-day administrative/office management support to the Singapore office as required and manage annual office spend budget for Singapore.

· Coordinate with suppliers for insurance, subscriptions and other office supplies (pantry, water supply, etc) related procurement matters locally.

· Coordinate office maintenance, renovation and refurbishment matter with the contractors.

· Ensure office cleanliness and tidiness in local office.

· Support the finance team and company secretary with any physical local filings and submission to the government and embassies.

· Assist the Singapore office with the set-up of IT equipment before meetings.

· Diary management:
- Coordinate weekly team meetings and ensure provision of all relevant documents required by agenda.
- Coordinate diaries, bookings, meetings for weekly events.

Regional administrative support

· Manage all travel bookings as requested for team members across the business in line with the Sandpiper travel and expenses policy

· Manage the office phone lines in Singapore and regionally

· Manage online orders using company credit card

· Hold custody of company credit card for local office spend and submission of invoice to regional Finance team

· Provide administrative support in terms of new business and coordinate signing of contracts

· Ensure timesheets across the business are up to date and accurate.

· Monitor and maintain regional team folders in good order.

· Support with filling up vendor forms.

· Ad hoc requests from regional team

People and culture engagement

· Support with coordination and organisation of local cultural / team building initiatives in partnership with the General Manager in Singapore

· Coordinate welcome lunches, Something to Chew On (lunch and learn), Thursday Hangouts (virtual), Feel Good Friday (virtual) and cultural events in Singapore.

· Coordinate the purchase of gifts for clients and employees, including purchase of gift vouchers for weekly hangout winners, anniversary photo frames, birthday cards and team cultural events in across all markets.

IT and onboarding and offboarding support

· Purchase of new laptops for new hires across all markets.

· Keep track of proper records of IT equipment and subscriptions across all markets.

· Coordinate the setup of laptop and activation of user accounts for new hires with IT team.

· Coordinate and set up new user accounts for Sandpiper software for new hires.

· Review and ensure laptops and email accounts are set up by IT in accordance with Sandpiper’s requirements.

· Coordinate the deactivation of email and user accounts with IT team for leavers.

ESG Operations support

· Support the regional finance team with ESG, mainly with sustainability-related certification initiatives, data collection, target-setting and improvement efforts

· Liaising with key/material suppliers to sustainability initiatives to ensure compliance by suppliers

Reporting to the Manager, Clinical Administration Office, you will play a vital role in supporting the various initatives in clinical services across Medical, Nursing and Allied Health departments. Your primary responsibility will be providing administrative support to Directors, Managers, clinicians and staff in the delivery of clinical care. You will also continuously participate in projects focused on enhancing patient care, safety standards and operational efficiency, helping to identify areas for improvement to ensure smooth and effective operations.

Join us in making a difference in healthcare delivery and patient outcomes.

Job Requirements:

• Bachelor degree in any discipline
• Preferably at least 2 years of working experience
• Good writing skills, meticulous and organised with good planning skills
• Excellent communication and interpersonal skills. Able to work independently and supervise junior staff.
• Experience in healthcare setting will be an advantage
• Proficient in Microsoft Office