265 Office Administration jobs in Paya Lebar

Duties and Responsibilities

• Manage and coordinate the project administrative work - Purchase Order, Monthly Tax Invoices and sub-contractors payment certifications.
• Manage and update all submission documents and liaise with subcontractors and suppliers.
• Preparing and submitting monthly project progress claims and follow through on invoices.
• Monitor, record, and submission of monthly accident statistics form.
• Assist in material sourcing and compilation of quotations from various vendors and subcontractors.
• Support, communicate, and coordinate with external and internal departments.
• Assist in other ad-hoc duties when required.

Requirements

• Min GCE 'N' level or any other recognized qualification of the same equivalent.
• Prior exposure in construction industry is preferred.
• Ability to work independently and target oriented in a stressful environment and able to contribute as part of a team.
• Good interpersonal skills and able to interact effectively with all levels, internally and externally, in a professional and responsive manner.
• IT savvy & well-versed in Microsoft Word & Excel.
• Organized, detail-oriented, multitask, priorities and meet the deadlines as needed.

Requirements

• Diploma in Project Management, Construction, Civil Engineering, Quantity Surveying, M&E Engineering, Real Estate Management, Building/Facilities Management, or equivalent
• Working experience in property and/or project management would be advantageous
• Fluent in spoken and written English
• Good interpersonal and communication skills
• Proficient in Microsoft Office applications
• Organised, detailed and meticulous
• Candidates without experience are welcome to apply

1. Project Support:

• Assist Developer lead for assigned project
• Assistant lead for Project Consultants (external), RTO (internal) and internal departments
• Assist to ensure project is carried out on time, within budget and with excellent quality
• Assist to Oversee construction activities on site and any Changes to Works
• Assist to Check Shop Drawings to ensure design can be carried out in an effective manner
• Assist to Liaise with relevant authorities on approvals and compliance matters
• Assist to check Final Assessment of Contractor Monthly Progress Payments & Accounts
• Assist with marketing, sales and general administration

2. Leasing/Customer Service Support:

• Assist in overall management of properties – industrial, commercial & residential
• Support all marketing efforts and manage new leases including promotion of the property online and offline, manning the marketing hotline, handle agents' and prospects site viewings
• Assist in managing LOIs, tenancy agreements, lease renewals and other administrative issues
• Assist in handover and/or handback of premises to/from tenants including preparation of inventory list, determine sums due (rent, tenant damages, reinstatement, etc)
• Assist in upkeep of properties in good tenantable condition with facilities/maintenance. Execute repair and upgrading works to maintain properties in good tenantable condition.
• Assist in sales & marketing admin including the smooth operations of the sales gallery, maintaining supplies and coordinating facilities management
• Assist in record management and regulatory compliance
• Promote good working relationships with our partners, tenants and buyers/clients
• Assist and support any adhoc work assigned

We regret that only shortlisted applicants will be notified

Join our growing team at CreateMake

We are a growing interior design studio dedicated to creating thoughtful, functional, and beautifully crafted spaces. From concept design to project completion, our team takes pride in blending creativity with precision. As our portfolio expands, we are looking for a highly organized and proactive Administrative Assistant to support our daily operations and ensure smooth coordination across projects.

Key Responsibilities:

· Provide day-to-day administrative support to the design and project management team.

· Manage correspondence (emails, phone calls, scheduling appointments, meeting arrangements).

· Maintain project documentation, contracts, and client records.

· Assist with preparation of invoices, quotations, and progressive payment tracking.

· Coordinate with suppliers, contractors, and clients on documentation and scheduling.

· Monitor inventory of office and studio supplies, and handle procurement needs.

· Support HR-related tasks (staff onboarding, leave tracking, payroll coordination).

· Contribute to overall workflow improvement and ensure deadlines are met.

Requirements:

· Diploma or equivalent in Business Administration, Office Management, or related field.

· At least 2 years' experience in administrative or operations support (experience in design, architecture, or construction industry is a plus).

· Strong organizational and time-management skills with attention to detail.

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

· Experience with accounting/invoicing software (e.g., Xero, QuickBooks) is advantageous.

· Excellent written and verbal communication skills.

· A proactive, resourceful, and adaptable team player with a positive attitude.

What We Offer:

· Opportunity to work closely with a passionate and creative team.

· Exposure to a wide range of design and renovation projects.

· Professional growth and career development in a dynamic studio environment.

· A collaborative and supportive work culture.

How to Apply?

If you are detail-oriented, motivated, and excited to contribute to the growth of a design studio, we'd love to hear from you.

Job Types: Full-time, Permanent

Pay: $2, $3,000.00 per month

Benefits:

• Additional leave
• Flexible schedule
• Professional development

Work Location: In person

Roles & Responsibilities

- End to end audit arrangement processes

- Preparation of monthly calling list and monthly audit planning

- Scheduling of audit, follow up till confirmation

• Report uploads and follow up on outstanding
• Withdrawal administration
• Client database management including updating and maintaining of records
• Updating and Maintaining proper filing system
• Invoice administration
• Responsible for incoming and outgoing email
• Answering phone calls.
• Any ad-hoc duties as assigned.

Job Types: Contract, Temporary

Contract length: 6 months

Pay: $1, $2,000.00 per month

Benefits:

• Promotion to permanent employee

Work Location: In person

Company Profile:

BIO MEADOWS PTE LTD is a health and wellness solutions provider that works with superior natural and eco-green solutions providers to help our clients achieve health and mental well-being and create a healthier world. Many of our products and therapies are used by our clients globally.

There are over 500 epidemiologic studies that show that consuming the correct nutrients gives significant health benefits. The right choices made by us on nutrients can result in natural healing and optimal health that makes living joyous and meaningful.

Nutrition plays an important role in virtually every medical condition. It follows that correcting nutritional imbalances is fundamental to the prevention and treatment of many medical conditions.

Roles & Responsibilities

a) Accountable for customer orders, liaison with mandarin speaking clients and inventory management in the operations function.

b) Distribution of clients information.

c) The role involves packing supplements picked by courier companies.

d)  General administrative work.

Skills Required

Good communication skills -spoken/written English

Computer skills including Windows, MS Office and Photoshop.

Good interpersonal skills.

Other Information

• 5 working days per week

• working schedule: 9.00 am to 06.00 pm.

• Salary: S$2,400/- negotiable per month with CPF

• No age limit.

• Location: Bugis.

• Immediate commencement

Interested candidates are requested to send us your resume by emailing   and mention in the subject Administrative Assistant.We regret to inform you that only shortlisted candidates will be notified.

We are seeking a proactive Administrative Assistant to support our contract team. Your role will be key in ensuring efficient administrative operations and effective contract management processes.

Duties & Responsibilities

• Handle emails, inquiries, and incoming calls as necessary.
• Manage and organize project-related documents, including contracts, proposals, and reports.
• Assist with the preparation of reports
• Assist with the preparation of quotation
• Maintain accurate records of contract-related correspondence and documentation.
• Conduct occasional travel to project sites for on-site project management oversight and coordination.
• Assist in general administrative tasks such as filing, scanning, and office supply management.

Qualification

• Minimum of 2 years of experience in an administrative support role.
• Familiarity with contract management processes.
• Experience or background in Quantity Surveying is a plus
• Proficiency in Microsoft Office Suite, particularly Word and Excel.
• Strong email communication skills.
• Ability to work in a fast-paced environment.
• Excellent organizational and interpersonal skills.

Administrative Assistant
Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
Providing real-time scheduling support by booking appointments and preventing conflicts.
Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
Screening phone calls and routing callers to the appropriate party.
Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
Greet and assist visitors.
Maintain polite and professional communication via phone, e-mail, and mail.
Anticipate the needs of others in order to ensure their seamless and positive experience.
#J-18808-Ljbffr

About the role

We are seeking a skilled Logistics Administrative Assistant to join our team at Profitrade Pte Ltd in our Kampong Glam Central Region office. This full-time role will provide vital administrative support to our retail convenience store on logistics operations, administrative support to both store/online platforms and financial management contributing to the overall success of the business.

What you'll be doing

1. Providing general administrative support to the logistics inventory management including raising purchase orders, invoicing data entry and document management
2. Assisting with the coordination of logistics operations such as arranging and monitoring deliveries, liaising with suppliers and payment arrangements with suppliers
3. Handling and coordinating on inquiries and requests from both internal retail staff and external partners (such as Shopee, Grab, Simba etc) in a professional and timely manner
4. Maintaining accurate inventory records and generating sales reports as required
5. Supporting the store on logistics-related meetings and events with suppliers/partners
6. Responsible for online delivery platforms (Grab, Deliveroo) to maintain pricing correctness with margins, accuracy of product catalogue and checks on sales revenue generated

What we're looking for

1. Singaporean, Permanent Resident (PR)
2. Minimum 1 year of experience in an administrative or logistics support role and no experience will also be considered if possess willingness to learn attitude
3. Excellent organisational and time management skills, with the ability to prioritise and multitask
4. Strong communication and interpersonal skills, with a customer-focused mindset
5. Proficient in using Microsoft Office suite, including Excel, Word, and Outlook
6. Familiarity with logistics processes and procedures, or a willingness to learn
7. Adaptable and able to work well in a team environment

What we offer

At Profitrade Pte Ltd, we are committed to providing our employees with a supportive and rewarding work environment. In addition to a competitive salary, we offer a range of benefits, including:

1. Opportunities for development and career change within the company
2. Flexible work arrangements timing to support work-life balance can be arranged
3. Pleasant work environment with office situated above retail store
4. A collaborative and team-oriented culture

Work locations:

Beach Road (Kampong Glam)

Work week:

5.5-days work week, 44 hours work week, one off day per week

Employment Type:

Full-time Working Hours for Mon-Fri: 9am-5pm and Sat: 9am-1pm. Sun: Off

Full Time Monthly Starting Salary Range (SGD)

$1,900 to 2,200 depending on experience, confirmation after 3 months with add-on incentives

About us

S.Mart (under Profitrade Pte Ltd) is a convenience store setup to meet our customers' convenience based on location as our core focus. We will customized based on observations of store's location and customer's profile by offering a wide range of products. We will target to provide highly-rated products at good prices with a modern and wonderful experience shopping with us.

S. started operations in July 2023 and also available with online platform such as Grab and Deliveroo, with plans to opening more outlets focusing in the certain areas of Singapore. In order for us to continue growing, we need great and motivated individuals to join us and grow together with the company.

If you're excited about the prospect of joining our team as a Logistics Administrative Assistant, we encourage you to apply now.

Our Motto & Beliefs

• Provide an enjoyable shopping experience to customers at reasonably good prices
• Carry a wide variety of products and customized based on location
• Aim to grow our new branding and outlet footprint
• Developing employees with flexible work arrangement, career path interchangeable or take to on other roles
• Share financial benefits with employees - year end profit sharing

Program Administrative Assistant

• General clerical duties include :-
• Filing, data entry, customer documentation management, procedures, E-claims
• Customer visits management :-
• room booking, room setup with drinks, snacks, labcoat, ESD shoe, etc
• Lunch arrangement
• Customer visit badge
• Maintaining on-site customer's room cleanliness on lapcoat changes and any adhoc customer needs on site
• Order, maintain, record and track customer gifts inventory, drinks and snacks
• Order, maintain, record and track on dept usage items like ESD shoes, stationery, etc
• Carryout and support Program or ad-hoc activities as assigned.
• This include contacting customer for PO, invoice, RMA arrangement, etc
• Manage shipment arrangement to assign customer account
• Prepares program reports for management, client, or others.
• Perform routine reports in frequency of daily, weekly, monthly, etc
• Contribute to the workplace safety and health improvement for the employees, as well as environmental protection, by adhering to the company's Environmental, Health and Safety policies and procedures, and helping to achieve EHS objectives and targets through participation of EHS programs
• Participate and adhere to Corporate Social and Environmental Responsibility (CSER) policy, programs and procedures.

Job Requirement

• Candidate must possess at least a Primary/Secondary School/"O" Level, Higher secondary/Pre-U/A level/College, any field.
• At least 1 year(s) of working experience in the related field is required for this position.
• Applicants must be willing to work in No.1 Kallang Place Singapore