3,074 Executive Support Specialist jobs in Singapore

Seeking a highly skilled Professional Support Specialist to provide exceptional assistance to our senior executive. The ideal candidate will have experience working in a similar role, excellent organisational skills and the ability to multitask.

• Schedule Management : Manage and coordinate the senior executive's business and personal schedules across time zones.
• Travel Arrangements : Handle travel arrangements, including flights, accommodations, visas and logistics, and accompany the senior executive on trips when required.
• Reporting and Presentation : Prepare reports, presentations and correspondence while maintaining strict confidentiality.
• Communication Liaison : Serve as the main contact point between the senior executive and stakeholders, including internal teams, partners and vendors.
• Project Monitoring : Monitor ongoing projects and tasks, ensuring timely follow-ups and completion.
• Personal Assistance : Handle the senior executive's personal matters, from running errands to managing household needs and special events.
• Event Organisation : Organise business and social functions with precision and efficiency.
• Ad-Hoc Tasks : Undertake any ad-hoc tasks to ensure seamless support for the senior executive.

We are seeking a highly skilled and organized professional to serve as our Personal Assistant.

• The ideal candidate will assist the Director with daily communication and coordination of internal and external tasks, including drafting, summarizing, and reviewing official documents and reports.
• Coordinate various arrangements and public relations work of the Director, and make work assignments in a timely manner.
• Prepare materials for internal and external mandates, provide administrative support for project work and ad hoc activities as necessary.
• Responsible for the implementation and reminder of working documents issued by the Director.
• Run personal errands and assist on personal projects for the Director.
• Manage and review daily emails, ensuring timely responses and appropriate follow-ups to maintain efficient communication.
• Provide general administrative support, including document processing, coordination with project teams.
• Handle confidential and strategic information with professionalism and discretion.

• Good written and verbal communication skills in English
• Outstanding organizational and time management skills
• Ability to multitask effectively and prioritize daily workload
• Excellent discretion and confidentiality
• Good communication skills and teamwork
• Meticulous attention to detail

• Responsibilities:

1. To provide comprehensive support to senior management and coordinate their schedules.
2. To manage daily errands, residential properties, and handle personal engagements as necessary.
3. To assist with expense processing, data archiving, and general administrative tasks.
4. To back up the Office Manager in all administrative duties.

• Relevant secretary/personal assistant experience.
• Strong organizational skills with attention to detail.
• Strong team player with professional integrity and discretion.
• Good interpersonal and communication skills.
• Organized, meticulous, and energetic with good time management and punctuality.

We are seeking a highly organized and detail-oriented Executive Support Specialist to provide administrative support for our daily business activities. This role will involve providing operational assistance, coordinating projects, handling import/export procedures, processing sales invoices and purchase orders, and maintaining accurate records.

• Provide administrative and operational support for daily business activities
• Assist in project planning, vessel attendances, shipment of equipment/spares
• Handle import/export procedures and related documentation
• Process sales invoices, purchase orders, and maintain accurate records
• Monitor and order office supplies and spare parts for projects and operations
• Organize filing systems to meet audit and regulatory requirements
• Perform general admin duties (data entry, calls, scheduling, scanning, etc.)

• Computer literate (MS Office proficiency preferred)
• Able to work independently with a positive attitude and willingness to learn
• Good coordination, problem-solving, and interpersonal skills
• Bilingual in English and Mandarin (able to liaise with China based colleagues will be a bonus)
• Training provided - Maritime experience will be a bonus
• 5.5 days work week (Flexible arrangements)
• Singaporeans or PR only

• Opportunity to work in a dynamic and fast-paced environment
• Professional development and training opportunities
• Competitive salary and benefits package

We regret to inform that only shortlisted candidates will be notified.

As a highly organized and detail-oriented professional, you will be responsible for facilitating company improvement activity events, tracking reports, and supporting managers in organizing workshops.

• Key Responsibilities:
• Conduct surveys such as Great Place to Work (GPTW) and Employee Satisfaction Survey
• Liaise and coordinate with staff on general issues
• Translate periodicals or essential information
• Undertake other special assignments, ad hoc projects and related duties when required

Requirements:

• Minimum Diploma level with 2 years of experience in Administration or other relevant professional certificates
• Proficient in Microsoft office
• Proficient in Japanese language to communicate with internal stakeholders (JLPT N2)
• Meticulous and possess good interpersonal and communication skills

Job Description:

• We are seeking a highly organized and detail-oriented Executive Support Specialist to provide administrative support to our team.
• This role involves performing various tasks such as answering phone calls, responding to emails, preparing documents, and organizing files to ensure seamless office operations.
• You will also be responsible for keying in data into computer databases and spreadsheets, updating existing data, and verifying its accuracy.
• Furthermore, you may be required to scan documents, create digital files, and assist in the preparation of regular reports.

Requirements:

• Strong typing skills and attention to detail
• Proficiency in MS Office applications including Word, Excel, and PowerPoint
• Ability to work independently and meet deadlines
• Good organizational skills
• Willingness to learn and adapt to new tasks and responsibilities
• Able to start work immediately
• Singaporean or SPR preferred
• Fresh graduates welcome

Benefits:

• Opportunity to work with a dynamic team
• Professional development and growth opportunities
• Competitive salary and benefits package

About Us:

• We are a leading organization in Singapore
• We offer a positive and inclusive work environment

Job Opportunity: Executive Support Specialist

We are seeking a highly skilled and experienced Executive Support Specialist to join our team. The successful candidate will provide top-level administrative support to our senior leadership, ensuring seamless execution of daily tasks and projects.

Seeking a highly skilled and experienced Executive Support Specialist to provide comprehensive administrative support to the Managing Director.

• Support the Managing Director with daily tasks, ensuring efficient time allocation and effective prioritization of assignments.
• Protect sensitive information with utmost confidentiality and discretion.
• Coordinate travel arrangements, including booking flights and securing accommodations, as required.
• Assist in preparing reports, presentations, and business documents for internal stakeholders and clients.
• Maintain well-organized electronic and paper filing systems, ensuring seamless access to critical information.
• Serve as a liaison between internal teams, clients, and external partners, fostering strong relationships and communication.

Requirements:

• Minimum Diploma in a relevant field or equivalent experience.
• At least 3 years' experience as an Executive Assistant or in a related role, with a proven track record of success.
• Exceptional verbal and written communication skills, with the ability to adapt to diverse audiences and contexts.
• Ability to thrive in a fast-paced environment, managing multiple priorities and deadlines while maintaining a high level of professionalism.

Preferred Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with advanced skills in PowerBI or Tableau a significant advantage.
• Private Secretarial Certificate (PSC) is a desirable asset.
• Valid Class 3 driving license is a requirement.

We are seeking a highly skilled and motivated Administrative Support Professional to join our team.

Key responsibilities include:

• Managing the CEO's diary, business schedules and calendar
• Organizing incoming information and prioritizing tasks
• Scheduling meetings and coordinating logistics
• Arranging conference calls and travel arrangements
• Preparing expense claims and handling confidential documents
• Maintaining a database of contacts and managing filing systems

Requirements:

• Excellent organizational and communication skills
• Ability to work accurately and efficiently under pressure
• Proficiency in Microsoft Office applications including Excel, PowerPoint, Word and Outlook

The ideal candidate will be a graduate with 3-5 years of relevant experience.

What we offer:

• A dynamic and supportive work environment
• Ongoing training and development opportunities
• A competitive salary and benefits package

Apply now if you have the skills and motivation to succeed in this challenging role.