2,360 Business Administrator jobs in Singapore

The Opportunity
Brunswick Group seeks an experienced and dedicated individual to join the team as a Business Administrator. In this role, you will manage the operational, administrative, and coordination needs of a selection of Leadership colleagues, comprising an assigned selection of Partners and Directors (herein called "the Leadership").

This role requires impeccable organizational skills, an unrelenting attention to detail, a proactive and agile mindset, a professional and collaborative approach and the ability to handle confidential information with discretion. The ideal candidate will thrive in a fast-paced focused environment, will have the ability to serve as a thought partner and will be a driver of excellence in the undertaking of tasks.

Key Responsibilities
Calendar and Schedule Management, Meeting Preparation

• Optimize the Leadership's time by planning and coordinating schedules, resolving conflicts, anticipating any difficulties, negotiating and allocating time to priorities across multiple time zones and making sure they are in the right place at the right time, with the right information and briefing to hand.
• Appropriately prioritize and coordinate internal and external commitments to optimize the Leadership's time.
• Coordinate briefings and gather relevant materials, making sure that the Leadership is provided with the relevant papers or briefing in advance of meetings.
• Able to draft documents, edit presentations and assist with other preparations of presentation materials, collaborating appropriately across teams and functions.
• Managing general events admin, including but not limited to invitation emails, confirmation emails, chasing outstanding responses, filing and upkeep of the intranet and related databases. Also continuously looking for ways to drive efficiencies.

Travel Coordination

• Arrange complex international and domestic travel itineraries, including flights, accommodations, visas and ground transportation.
• Prepare detailed travel agendas and ensure all necessary travel documentation is in order.
• Arrange, organize and implement attendance at conferences, events and meetings for the Leadership including arranging business travels both domestic and international.

Collaboration, Communication and Correspondence

• Anticipate problems and remain sensitive to issues that require diplomacy, while working toward swift resolution.
• Understand and remain abreast of the nature of our firm's work, how the leadership team functions and your role in facilitating that work in order to seamlessly coordinate with other teams across the firm globally.
• Draft, review, and edit correspondence, presentations, and reports as needed.

Information Management

• Maintain accurate and up-to-date files, records, and databases, ensuring easy accessibility for the Leadership.
• Conduct research and compile information as requested to support decision-making and strategic initiatives.
• Keep the Leadership abreast of trends, company initiatives and events.

Meeting Coordination and Support

• Prepare agendas, materials, and presentations for meetings attended by the Leadership.
• Record meeting minutes, follow up on action items, and ensure timely completion of tasks.

Project Coordination

• Assist in coordinating special projects and initiatives as assigned by the Leadership, collaborating with cross-functional teams as necessary.
• Track project milestones and deadlines, providing regular updates and status reports.
• Possess keen awareness of business strategies and acts as project manager where necessary.

Confidentiality and Discretion

• Handle confidential information with utmost sensitivity and discretion.
• Maintain a high level of professionalism and integrity in all interactions and communications.

Knowledge, Skills and Competencies
Professional Experience & Technical Proficiency

• Minimum 5 years of administrative and operational experience, ideally within professional services, law firms, financial institutions, or international organisations.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with Power BI is a plus.
• Practical experience with of AI productivity tools such as CoPilot and ChatGPT.
• Comfortable managing complex schedules across multiple time zones.

Communication & Collaboration

• Exceptional verbal and written communication skills.
• Strong interpersonal skills with the ability to work independently and as a collaborative team member.
• Proven ability to engage with stakeholders and clients in a professional and service-oriented manner.
• Demonstrates discretion and sound judgment when handling confidential information.

Project & Time Management

• Strong project coordination and task execution capabilities.
• Effective multi-tasker with sharp time management and organisational skills.
• Maintains high attention to detail and follows through on commitments under tight deadlines.

Professionalism & Adaptability

• Maintains the highest standard of professionalism in all interactions and environments.
• Displays a proactive, solution-driven mindset and a readiness to take on new challenges.
• Adapts effectively in fast-paced, evolving contexts with a clear focus on results and quality.

Business Acumen & Global Perspective

• Demonstrated interest in business operations and current global affairs.
• Brings a strategic mindset to administrative responsibilities and aligns work with broader organisational goals.

Key Stakeholder Group

• Office based Partners and Directors
• Office based Business Manager
• People and Recruitment Team, Asia-Pacific
• ICT Team, Asia-Pacific
• Finance and BI Team, Asia-Pacific
• Head of Operations, Asia-Pacific

About Brunswick
Brunswick is a global advisory firm. We help companies tackle high-stakes issues, navigate complex stakeholder relationships, and deliver high-impact outcomes.

Our clients value our ability to anticipate, shape, and respond to the key players and forces in the financial and investment arena, regulatory and geopolitical universe, NGO community, workforce and beyond. They rely on us for deep experience, fresh perspectives and original thinking. So, in Brunswick you will find an exceptional range of experience and talent with a rich mix of backgrounds. From the beginning, we have prioritized attracting, developing, and retaining the best professionals in the industry, united by a culture of inclusivity, excellence, and intellectual curiosity.

Founded in 1987 in London, the firm has organically grown to 27 offices in 18 countries across the Americas, Europe, Middle East, Africa, Asia and Australia. We operate as a "one-firm firm" with no individual profit centers. This allows us to assemble fully integrated, bespoke teams for each client, able to draw on the full resources of Brunswick anywhere in the world.

Brunswick is an equal opportunity employer. All qualified applicants will be considered without regard to race, religion, color, national origin, gender, sexual orientation, age, disability, pregnancy, genetic information, or any other status protected by applicable law.

Company's Profile

Chelson Gordon (CG) is an international consultancy firm specialized in educational institutions services. Our reach extends across 8 countries, including Thailand, Myanmar, Philippines, Malaysia, Singapore, India, Fiji and Pakistan, demonstrating our global impact.

Our talented team, with over a decade of industry experience, ensures educational institutions receive top-notch consultancy services. We pride ourselves on delivering timely and effective solutions to meet our business partners' unique needs.

Role and Responsibilities:

• Project management

• Oversee the project management and timeline of all departments and follow up if needed.

• Maintain the record of the company's documents (e.g., legal documents, business partner profiles).

• Scheduling and travel management

• Manage travel and accommodation arrangements for the domestic/overseas    business trip

• Manage calendars, meeting schedules and reminders.

• Financial management

• Perform the expense claims.

• Prepare the expense report.
• Perform bank reconciliation.
• Conduct the financial analysis regularly.
• Record keeping of relevant financial evidence (e.g., receipts).

• Business Partner's relationship management

• Maintain a good relationship with the business partners

• Operational Support

• Provide administrative support to the business streams of the organisation.

Mandatory Qualifications:

• Bachelor's degree in business administration, International Business, or any related field.
• Possessing working experience as a personal assistant, business administrator, accounting officer, or any related field is preferable.
• Has good interpersonal and communication skills.
• Possessing the ability to think critically and logically.
• Fluent level in English communication skills (e.g. speaking, listening, reading, and writing).
• Able to handle tasks outside working hours.
• Has an initiative mind (able to think and perform tasks without being told).

Desired Candidate Qualities:

• Willing to learn under pressure.
• Ambitious and strive for career advancement.
• Positive attitude.
• On-the-job training.

Business Administrator

At Chelson Gordon Consultancy (CG), we foster a culture of collaboration and teamwork. As a Business Administrator, you will be facing diverse challenges daily. You will manage schedules, coordinate meetings and events, handle correspondence, and assist with various administrative tasks. This role will help you grow over time to unleash the best potentials.

• As an Administrative Assistant , you will be responsible for managing daily tasks, maintaining accurate records, and providing administrative support to the team.
• You will work closely with spreadsheets, sales and purchase ledgers, and journals to ensure accuracy and compliance.
• Your attention to detail will be crucial in calculating and checking payments, amounts, and records.
• You will also be responsible for sorting and managing incoming and outgoing post, as well as petty cash transactions.
• In addition, you will assist in reconciling finance accounts, perform data entry, and provide general administrative support.

• Candidate must possess a strong foundation in basic book-keeping knowledge and computer literacy.
• You should have excellent analytical and problem-solving skills, with the ability to think critically and creatively.
• A good understanding of administration and customer service principles is essential.
• The ideal candidate will be self-motivated, with a keen eye for detail and strong communication skills.

• This is a full-time position with a 5-day work week (8am - 5pm).
• The role is located within walking distance to the MRT, making it easily accessible by public transportation.
• No prior work experience is required, making this an ideal opportunity for recent graduates or those looking to enter the workforce.