321 Administrative Roles jobs in Clementi

• Receptionist duties
• Prepare and sort documents
• Keep record of completed work
• File and maintenance of source document after entry
• Provided routine office supports such as making copies, faxing, answering phones, prepares correspondence for mailing delivering and picking up correspondence.
• Accounts Receivable function
• Customer Service Support
• Assistant to Manager
• Minimum qualification of 'O' levels
• Fluent in English
• Computer literate
• Proficient in both Microsoft Words and Microsoft Excel

• Duration: 6 months, subject to further extension or conversion
• Working Location: West, Jurong East
• Working hours: 08.30am – 6.00pm (Monday to Thursday), 08.30am – 5.30pm (Friday)

Job Duties

• Maintain and update procurement information in the department inventory system daily
• Support billing related maters
• Provide general administrative support
• Ad hoc duties assigned by reporting officer

Requirements

• Proficient in Microsoft Office applications in particular Microsoft Excel
• Good interpersonal and communication skills
• Ability to work independently and as part of a team
• Meticulous and able to multi-task in a fast-paced environment

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd
• RCB No E
• EA License No. 01C4394
• R Lau Jing Wen)

We are looking for a talented individual with a strong work ethic to be part of our team as the Administrative Assistant – 12 months contract responsible for a variety of administrative support tasks with an emphasis in maintaining accurate and up-to-date vendor accounts. This role is based in Jurong East, Singapore, and reporting to our Accounts Associate Manager.

Our Administrative Assistant – 12 months contract will be responsible for (1) Accounting Vendor Master Data Maintenance, (2) Credit Card Administration and (3) General Administrative Support:

1. Accounting Vendor Master Data Maintenance:

2. Manage the creation, validation and ongoing maintenance of vendor master data.

3. Partner with cross-functional teams to uphold data accuracy and ensure compliance with internal controls and financial regulations.
4. Respond to audit inquiries related to vendor master records and contribute to reconciliation efforts.
5. Investigate and resolve inconsistencies or errors with vendor data.
6. Participate in continuous improvement initiatives aimed at optimizing data management processes and enhancing operational efficiency.
7. Provide support in generating monthly reports and other data-related documentation.

8. Credit Card Administration:

9. Process applications for corporate cards in accordance with company procedures.

10. Coordinate with relevant stakeholders to facilitate changes in corporate card limits.
11. Address employee inquiries related to corporate card usage, transactions and account status.
12. Handle requests for transaction reports, report on suspected fraud cases, process card termination for departing employees.
13. Maintain and update cardholder lists for both Elavon and US Bank.
14. Download and retrieve statements/reports.

15. General Administration Support:

16. Provide administrative support to the finance department.

17. Manage office maintenance needs, coordinating with vendors for repairs and upkeep.
18. Coordinate office supply inventory and procurement to ensure smooth operations.
19. Assist with scheduling meetings, managing correspondence and handling general office inquiries.

About you:

Bachelor's degree, or equivalent experience/combined education with additional training in specific aspects of job functions and/or demonstrated ability to perform assigned tasks and/or at least 2 years of experience. Fresh graduates are welcome and encouraged to apply.

You will also have:

• Experience in an administrative position as an office admin assistant/personal assistant.
• Experience using Sharepoint or similar.
• Basic to intermediate experience and knowledge of computer software packages including Microsoft Office Suite (Word, Excel, Access and Powerpoint).
• Experience with vendor master data maintenance OR credit card administration is an advantage.

Special Requirements:

Chosen candidate must have existing rights to work and live in Singapore at the time of application.

Click 'apply' to complete our online application form. We look forward to connecting with applicants who meet the mandatory work rights and skill requirements.

How we reward and support you:

Our flexible schedules, competitive pay and comprehensive benefits, enable you to live a healthy, fulfilling life at and outside of work. Training and development opportunities to grow your career and skills for life with Lockheed Martin.

Our culture of performance excellence, ethics, teamwork and inclusion is embedded in everything we do. Be empowered to be your best in using your strength to make a difference in the lives of one another.

Curious about joining our team?

Lockheed Martin supports Equal Employment Opportunity and Diversity in the workplace by creating a place of employment that is, harassment free, diverse, fair, ethical, inclusive, and values the contribution of all its employees. Diversity and inclusion are the foundation of our culture and reflect our values of doing what's right, respecting others and performing with excellence. By leveraging our employees' unique talents and experiences, we will deliver innovative, affordable solutions and unparalleled customer value.

Learn what's it's like to work with us at

For more information about Lockheed Martin, visit

Assist in performing the basic functions of handling areas such as personnel management (P-files), employee welfare, and providing administration support.

This position also assist in coordinating vendor appointments, update employee information and process documentation and prepare reports relating to personnel activities.

The Administrative Assistant assist in overall administration duties for HR and overall office. He/she is required to be meticulous, have interpersonal and excellent communication skills, confident in liaising with department managers and employees.

Key Accountabilities:

• Min GCE 'O' Level or Diploma
• Knowledge of Employment regulations
• Good communication and interpersonal skills
• A reliable, good and supportive team member who works independently
• Familiar with Microsoft Offices (Word,Excel, Powerpoint)
• Self motivated with good organisation and time management skills

Job Duties

Procurement and Management of OT supplies

o   Facilitate supply order requests

o   Maintain and update procurement information in the department inventory system daily

o   Support billing related maters

Provide general administrative support

Ad hoc duties assigned by reporting officer

Requirements

· Proficient in Microsoft Office applications in particular Microsoft Excel

· Nitec, Diploma holder

· Good interpersonal and communication skills

· Ability to work independently and as part of a team

· Meticulous and able to multi-task in a fast-paced environment

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOL job application platform - GO.

Contact number:

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at You acknowledge that you have read, understood, and agree with the Privacy Policy

PERSOLKELLY Singapore Pte Ltd
• RCB No E
• EA License No. 01C4394
• Reg. R Ng Shao Ze)

Job Duties

Procurement and Management of OT supplies

o   Facilitate supply order requests

o   Maintain and update procurement information in the department inventory system daily

o   Support billing related maters

Provide general administrative support

Ad hoc duties assigned by reporting officer

Requirements

· Proficient in Microsoft Office applications in particular Microsoft Excel

· Nitec, Diploma holder

· Good interpersonal and communication skills

· Ability to work independently and as part of a team

· Meticulous and able to multi-task in a fast-paced environment

Interested candidate please click on the following link to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOL SINGAPORE PTE LTD
• RCB No E
• EA License No. 01C4394
• Reg. R , EMILY YEO CHU YU

Location: Jurong East

Salary: Up to $2,600 per month

Working Hours:

• Monday to Thursday: 8:30 AM – 6:00 PM
• Friday: 8:30 AM – 5:30 PM

Duration: 6 months (renewal or conversion possible)

Industry: Healthcare

• Procurement & Inventory Support

• Handle ordering and replenishment of Operating Theatre (OT) supplies.

• Maintain and update procurement records in the department's inventory system daily.
• Support billing and related administrative processes.

• General Administrative Duties

• Provide administrative and clerical support to the team.

• Assist with ad-hoc tasks assigned by the reporting officer.

• Nitec or Diploma in any discipline.
• Proficient in Microsoft Office, especially Excel.
• Strong communication and interpersonal skills.
• Meticulous, organized, and able to multitask in a fast-paced environment.
• Works well both independently and in a team.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

Should you be interested in this position, kindly directly contact/message (Cheryl) for a quicker response. - Spamming or inappropriate messages will not be entertained.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its local and overseas subsidiaries and affiliates to collect, use and disclose your personal data to prospective employers/companies based in any country for purposes of evaluating  suitability for employment, conducting reference checks, administering employment related services, complying with Government's health advisories and such other purposes stated in our privacy policy. Our full privacy policy is available at   If you wish to withdraw your consent, please drop us an ) to let us know. Please feel free to contact us if you have any queries

PERSOLKELLY Singapore Pte Ltd
• RCB No E
• EA License No. 01C4394
• Reg No: R Foo May Cheng)

Responsibilities:

• To manage and assist Director in overseas trading, freight matters and financial accounting matters.
• Assist to negotiate and manage contracts with suppliers, customers, and shipping companies.
• Assist to maintain relationships with customers, ensuring timely delivery and meeting specific requirements.
• Assist to oversee logistics and shipping operations, including vessel scheduling and port coordination.
• Assist to prepare financial accounting documents, monitor trading performances, and manage trading budgets.
• Report closely with the director/managers to keep them informed of upcoming commitments and responsibilities, and follow up as needed
• Perform other ad-hoc duties as assigned by Director/managers from time to time.

Requirements:

• Must be Singaporean (due to no quota).
• Station to work (long term) in overseas required .
• Mature adult with sufficient woking experience and must be able to work independently.
• Min O level qualifications with higher accounting certification.
• Bilingual in English and Mandarin.
• Willing to learn and able to multitask, willing to pick up new skill sets.
• Good computer literacy with Work, Excel and/or accounting software is a must.
• Good inter-personal & organisational skills.
• Previous years of working experiences, min. 5+ years (in any field, preferably in accounting and/or trading industry or related field).

Position Title: Office Administration & Operations Assistant

Location: Singapore

Department: Finance, Compliance and Office Admin

Report to: Director, Finance & Admin

This position is full-time.

___

ORGANIZATION OVERVIEW

Special Olympics International (SOI), headquartered in Washington, DC, is a global non-governmental organization founded on the belief that persons with intellectual disabilities learn, enjoy, and benefit from participation in year-round individual and team sports training and competition. Today, more than 6 million children and adults with intellectual disabilities participate in over 100,000 games and competitions in over 190 countries. The Asia Pacific Region consists of 35 countries from Japan, Afghanistan, South Asia, Southeast Asia, Australia, New Zealand and the Pacific Islands.

POSITION SUMMARY

The role of Office Administration & Operations reports to the Director of Finance & Administration. The individual will be part of the Finance & Administration team and will support all areas covered by the function. We are looking for an experienced and versatile individual keen to grow in the role, to be part of a growing organization in the non-profit sector, who is hands on, both an independent and team worker, and capable of operating across a broad spectrum of responsibilities.

To be successful in the role, the individual must be organized, thorough, able to work to deadline and have good communication skills (both written and verbal). You should enjoy working in a fast-paced and fluid environment with people from a variety of different backgrounds. We are looking for an individual who likes a challenge and is able to work across multiple projects at once with a genuine flair for enterprise within a social/community context.

PRIMARY RESPONSIBILITIES

The responsibilities of the Administration & Operations Assistant include, but are not limited to:

Office Administration:

• Liaise with suppliers and vendors in relation to all matters of the office
• Manage assets of the organization and co-ordinate support from SOI global departments in areas such as IT, to ensure needs of the office staff are addressed
• Administer day-to-day upkeep and operational needs of the office e.g., office supplies

Operations:

• Support the planning and co-ordination of events e.g. training and meetings, organized by the office. This will include vendor arrangements covering travel, accommodations and logistic matters, and may include liaising with invitees to events from other countries on travel planning
• Support compliance effort of the office including Personal Data Protection
• Organize office activities, group meetings and support Board meetings
• Support people related operations covering leave management and employment related matters as assigned
• Support operational needs of fundraising activities
• Other duties as assigned

QUALIFICATIONS

• Experience in office administration and vendor management
• Ability to work under pressure and meet deadlines
• Good computer and word processing skills, with good working knowledge of MS Office tools such as Word, Excel, and Power Point
• Spreadsheet skills to support tracking of expenditures, event planning and budgeting etc
• Capable of high levels of consistency, accuracy, confidentiality, and excellent attention to detail
• Strong inter-personal skills and ability to work effectively with individuals from a range of cultures and professional backgrounds
• Ability to exercise judgment to identify solutions and strategies for novel situations, ability to anticipate departmental needs, and initiative to tackle problems
• Effective written and verbal communication skills, and fluent in written and verbal English
• Interest in and/or experience with sports, health, fitness, and people with intellectual disabilities

Special Olympics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.