6 Academic Library jobs in Singapore

JOB TITLE: LIBRARY ASSISTANT / SENIOR LIBRARY ASSISTANT

Links to: Teacher Librarian, SLT Link

WHO ARE WE?

Nexus is an empowering, learning-focused community. We strive to create an honest, open and innovative community with our learners, parents and peers. We believe that we have something unique and special here, we are proud to be different in the way we work; and how we teach and learn.

At Nexus, we do things differently. Each member of staff is valued and recognised as a unique individual collaborating as part of a supportive community, to elevate one another with innovative ideas. Our strategies emerge from the collective positive mindsets of our colleagues. You will experience high levels of ownership and empowerment in your role.

JOB DESCRIPTION

The Library Assistant plays a key role in the successful operation of the school library, or as we call it, the Learning Resource Hub (LRH) and its associated teaching programmes. The Learning Resource Hub is a busy and demanding work environment and the ability to work within a team and to communicate effectively with others is essential.

The Library Assistant is responsible for providing library and research services and maintenance of the Learning Resource Hub and its collections under the direction of the Librarian.

The Senior Library Assistant is responsible for managing the learning space, maintaining our digital resources and leading on the audit and development of our physical collections.

ROLE AND RESPONSIBILITIES

• Assist in the promotion of the School Learning Resource Hub, its resources and services.
• Assist learners, teachers and staff in using the Learning Resource Hub Catalogue.
• Assist teachers in promoting reading and guide learners in individual choices of books available for recreational and research reading.
• Respond to daily requests for information and resources.
• Prepare and distribute overdue notices.
• Organise resources for easy access, availability and effective use.
• Carry out daily shelving and regular shelf tidy of the collection.
• Maintain the Destiny Catalogue system to support circulation, cataloguing, and increased access to academic resources.
• Assist with annual inventory.
• Assist with the yearly rollover of Destiny Catalogue and online subscription data.
• Repair, cover and process new resources, assist with weeding and the annual stocktake.
• Assist with the creation of information displays and carry out other activities to help make the Learning Resource Hub a welcoming, pleasant, and helpful environment.
• Assist with the smooth running of day to day operations, procedures and routines, including daily circulation duties and initial orientation.
• Assist with the upkeep and maintenance of the Learning Resource Hub, ensuring it is safe, clean, comfortable for learners and staff, and assist with managing the overall safety, cleanliness and soundness of the Learning Resource Hub.
• Help to coordinate and schedule use of the Learning Resource Hub and its facilities for classes, book fair, author visits and other events.
• Supervise learners in Learning Resource Hub during break, lunchtimes and after school activities.
• Involvement in whole school events and activities as required.
• To perform any other duties as assigned by the management, stakeholders and reporting manager/link.

Senior library assistant

• Liaise with suppliers to organise the procurement of student textbooks, library resources and development of the digital collections.
• Collate and review usage statistics to inform collection development
• Train staff on the use of library systems.

QUALIFICATIONS AND SKILLS

• Diploma in Library or Information Science (preferred) or related tertiary qualification
• Good knowledge of library techniques, systems, working tools, procedures and cataloguing library resources
• Skill in the use of standard library methods and principles in cataloguing, classification, circulation and reference services
• Able to carry out cataloguing of both English and Mandarin language resources (preferred)

Nexus International School (Singapore) is committed to the safety and wellbeing of our children and families. Nexus endorses the Convention on the Rights of the Child, which Singapore ratified on 11 December 2008, and establishes a clear policy and guidelines to protect our learners from maltreatment by any person or persons who come in contact with them in any environment.

Nexus International School (Singapore) is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our school.

Whilst every effort has been made to explain the main duties and responsibilities the role may be revised from time to time.

Maintain a well-organized library environment, ensuring publications and shelves are tidy and easily accessible.

• Maintaining accurate inventory records.
• Providing excellent customer service to patrons.
• Organizing and maintaining the physical collection of books and other materials.

• A supportive work environment that encourages collaboration and teamwork.
• Ongoing training and development opportunities to enhance your skills and knowledge.
• A competitive compensation package that reflects your value to the organization.

This is an exciting opportunity for someone who enjoys working in a fast-paced environment and is committed to delivering high-quality results. If you have a passion for libraries and a desire to make a difference, we encourage you to apply.

• Ensure efficient processing and circulation of resources to students and other library patrons.
• Shelve library materials and read shelves in accordance with recognized library standards i.e., DDC for school libraries
• Catalogue and process new materials promptly to have them ready for borrowing
• Creation of promotional materials and displays to support the school curriculum and library programmes
• Conduct library programmes and activities
• Generate regular reports on loans, overdue items, fines and other collection-related statistics
• Assist library patrons with queries
• Ensure good housekeeping in the library, including tidying the library and maintaining clear and accurate shelf signages to assist patrons in locating materials.
• Follow-up with students and staff on overdue, damaged and/or lost books
• Work with the stakeholders to manage damaged and/or lost books. This includes withdrawing, repairing or reconditioning library materials.
• Stocktaking and weeding of library materials

• 4 GCE 'O' level passes, including English
• Good interpersonal and communication skills
• Enjoy interacting with students and teachers
• Familiar with Microsoft Word, Excel and Powerpoint
• Open to learning to operate the Library System, with training provided
• Comfortable working independently
• Stooping, bending, lifting and reaching is required for the picking up and shelving of books.

Changing communities for the better starts with you

Join us on our mission to change the world.

Civica is a global organisation of over 5,000 employees, providing vital cloud software to public services resulting in better outcomes for people and communities.

We do this by collaborating with a large number of organisations including schools, libraries, local councils, state governments, and healthcare and community organisations, applying innovation and creative thinking.

We are problem solvers and experts in our field. And we love what we do because it makes a difference to those who really need it.

In our team we have some truly amazing people - smart, passionate, fun. And there’s plenty of room for you to join us.

So are you ready to become part of our vision in building a better world though smart software and cloud services?

What does it take to become a Civican?

Civica is looking for Library Assistants who are passionate about promoting good reading habits among students in Singapore.

A day in the life…

• Ensure efficient processing and circulation of resources to students and other library patrons.
• Shelve library materials and read shelves in accordance with recognized library standards i.e., DDC for school libraries
• Catalogue and process new materials promptly to have them ready for borrowing
• Creation of promotional materials and displays to support the school curriculum and library programmes
• Conduct library programmes and activities
• Generate regular reports on loans, overdue items, fines and other collection-related statistics
• Assist library patrons with queries
• Ensure good housekeeping in the library, including tidying the library and maintaining clear and accurate shelf signages to assist patrons in locating materials.
• Follow-up with students and staff on overdue, damaged and/or lost books
• Work with the stakeholders to manage damaged and/or lost books. This includes withdrawing, repairing or reconditioning library materials.
• Stocktaking and weeding of library materials

We welcome your unique talents

Please apply for this role if it would make you excited to come into work every day.

There is no such thing as the perfect candidate, so if you think you have what it takes, but don't necessarily meet every single point on the job description, please still get in touch. We'd love to have a chat and see if you could be a great fit.

• 4 GCE ‘O’ level passes, including English
• Good interpersonal and communication skills
• Enjoy interacting with students and teachers
• Familiar with Microsoft Word, Excel and Powerpoint
• Open to learning to operate the Library System, with training provided
• Comfortable working independently
• Stooping, bending, lifting and reaching is required for the picking up and shelving of books.

Training will be provided. Apply now and our recruiting team will connect with you to share more details!

Why you’ll love working with us

We know that when our people are happy they will work better and have greater work satisfaction.

So here at Civica, we look after you. Here’s what you can expect:

Career opportunities – we take great satisfaction in seeing you grow and share your knowledge to other parts of our large business

We’re all different – and we love this about us. We provide an inclusive, safe and welcoming environment to all Civicans, new and old

Focus on learning – there are heaps of opportunities to enable you to grow and be your best.

Apply for this job - Become part of something special

Do you see yourself in this role? If so then we would love to hear from you. Please include a cover letter outlining how your experience, aspirations and values are a match, along with your resume and we will take it from there

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. In fact, we strongly believe that diversity of experience contributes to a broader collective perspective that will consistently lead to a better company and better outcomes. We are working hard to increase the diversity of our team wherever we can and we actively encourage everyone to consider becoming a part of it.

Job Title: Library Support Staff

The successful candidate will be responsible for providing exceptional service to users of the library. This includes handling Service Desk duties efficiently and effectively, maintaining collections, operating the Alma Library Management System, analyzing current processes, and identifying areas for improvement.

• Key Responsibilities:

The ideal candidate will have a bachelor's degree or diploma in any field, with at least three years' experience in customer service-related industries. They should be proficient in MS Office applications, have experience working in academic libraries or large libraries, and possess strong communication skills.

Required Skills and Qualifications:

• Bachelor's degree or diploma in any field
• At least three years' experience in customer service-related industries
• Proficient in MS Office applications
• Experience working in academic libraries or large libraries
• Strong communication skills

Job Benefits:

• Mondays to Thursdays: 8:30 am to 5:45 pm
• Friday: 8:30 am to 5:15 pm
• Deliver after-office-hours (AOH) services during weekday and weekend opening hours

Other Information:

• Contract Period: August 2025 - March 2026
• Location: Nanyang Avenue
• EA License No.: 96C4864
• Reg. No.: R22110485

Essential Skills:

• Data Analysis
• Workplace Safety
• MS Office
• Procurement
• PowerPoint
• Able To Work Independently