What Senior Administrative Management Positions Jobs are in Singapore?

ROLE OVERVIEW:

The PMO Lead is Hilleman Laboratories' operational hub for portfolio and project delivery. Sitting within the Portfolio Realisation function, this role owns the governance infrastructure that keeps the vaccine and biologics pipeline on track, maintains the integrated view across all organisational projects, and sets the standards that project managers apply consistently across the organisation.

This is not a coordination or support role. The PMO Lead is a senior operational leader who builds delivery discipline, challenges poor planning before it becomes a problem, and actively develops project management capability across the organisation.

RESPONSIBILITIES:

The position reports to the Head of Portfolio Realisation and works in close collaboration with scientific and operational functions. Primary responsibilities will include but are not limited to the following:

Portfolio governance & integrated planning

• Own and maintain the integrated portfolio dashboard as the single source of truth for program status, resource loading, and milestone health.
• Run the portfolio governance cadence — monthly Portfolio Reviews, bi-weekly Program Steering meetings, and stage-gate boards — ensuring forums are decision-ready.
• Maintain RAID logs current and complete before every governance forum; escalate with proposed resolutions, not problem statements.
• Produce the monthly CEO Portfolio Briefing and contribute data and dashboards to board reporting on a consistent cadence.

Project management standards & tooling

• Define and maintain PMO governance standards, templates, and tooling across vaccine programs and organisational initiatives.
• Own the stage-gate framework — ensure all programs reach gates with complete evidence packs.
• Conduct quarterly artifact audits for organisational projects managed by functional PMs; escalate persistent gaps to relevant functional heads.
• Maintain version control and archiving of governance artifacts to GMP/GxP documentation standards for audit readiness.

People & capability development

• Line manage Project Manager(s) within the PMO — set clear delivery expectations, review plans, and actively develop PM capability.
• Coach program leads on project management disciplines: integrated planning, RAID management, dependency mapping, and milestone documentation.
• Run a PMO community of practice across the project manager population; share learnings, tune standards, and build delivery discipline organisation-wide.

QUALIFICATIONS, EXPERIENCE, COMPETENCIES AND SKILLS:

Essential:

• Minimum 8–10 years of project/program management experience, with at least 3 years leading a PMO or equivalent governance function.
• Demonstrated ability to manage complex, multi-workstream portfolios with competing priorities and resource constraints.
• Strong stakeholder management skills — credible with both scientific and operational audiences; able to hold others to delivery standards.
• Proficient with portfolio management platforms, dashboard tools (Power BI or equivalent), and SharePoint-based document management.
• Excellent written and verbal communication skills — able to present complex portfolio trade-offs clearly and concisely to senior leadership.

Advantageous:

• Experience in biotech, vaccine development, or GMP-regulated environments; familiarity with stage-gate frameworks and CMC documentation standards.
• Prior experience managing a PMO spanning both R&D/science programs and operational or infrastructure projects.
• Exposure to GxP audit readiness and documentation standards.
• Project management certification (PMP, PRINCE2, or equivalent).

Core working style:

• Comfortable operating without complete information — makes sound governance judgements in ambiguous situations.
• Proactive escalator — raises issues early with proposed resolutions.
• Collaborative but firm on standards — builds delivery discipline without creating adversarial relationships.
• Lean instinct — adds governance only where it earns its place; actively simplifies over time.

The Role

The Kallang Group Pte Ltd (TKG), a wholly owned subsidiary of the The Kallang Group Holding Co Pte Ltd which is incorporated by Sport Singapore (SportSG), is established to manage the Kallang Alive Precinct including National Stadium, Singapore Indoor Stadium, Kallang Tennis Hub and Kallang Football Hub. This centrally located precinct is Singapore’s premier sports, entertainment and lifestyle hub with integrated community programming. TKG aims to bring to life Singapore’s vision of the Kallang Alive Precinct as a national icon by maximising the full potential of the integrated sports, entertainment and lifestyle development.

With the new upcoming 18,000 seats indoor arena and relocated Home of Team Singapore (HTSG) within the 90-hectares precinct, TKG is tasked with the expanded responsibilities of planning and operating of majority of the new and existing building facilities including the public spaces; for and on behalf of the government. Relatedly, under the SG Green Plan, a national initiative aimed at advancing sustainable development by 2030, focusing on key areas including cleaner energy, green infrastructure, resilient city planning, sustainable living and a circular economy, maintaining standards and certification of the current buildings and ensuring on setting specific goals and objective of the new/ upcoming building are eminent to overall success in this whole-of-nation effort across industry-community and government.

Responsibilities:

This role serves as the subject matter experts for mechanical system for all buildings within the 90-hecatares precinct, maintained and operated by TKG. These facilities include but not limited to: National Stadium, Singapore Indoor Stadium, Kallang Tennis Hub, Kallang Football Hub and upcoming buildings defined by Kallang Alive Master Plan.

The role shall lead, plan and manage mechanical system the maintenance and operations of Kallang Alive Precinct and facilities. The SM plays a role of system manager to manage the mechanical system from life cycle cost perspective; from cradle, operation, mid-life upgrade & enhancement and condemnation. Manage service provider ensuring maintenance work meet the contractual terms. Review and prepare tender specifications, responsible for preventive and corrective maintenance, life cycle cost budget plans, proposed improvement initiatives and sustainability programs. Working with key stakeholders both internal and external, including government regulatory agencies, SportSG, contracted consultants and vendors, this role will be eminent in ensuring system operations are align with business objectives.

Key responsibilities include:

System planning and execution:

• Overseeing the planning and management of mechanical system such as ACMV (chillers, AHUs PAHUs, and etc), Plumbing & Sanitary system (ejectors, storm water, submersible, waste hot & cold water system and etc), irrigation, Fire Protection (ESCS, detectors, call points, Fire Extinguishers, Hose Reels, Sprinklers, Hydrants, Fire curtains & shutters, Vertical transport system (lifts, escalators, hoist and etc) and Building Management System (BMS).
• To lead and manage service provider for management of mechanical system. Responsible in preventive & corrective maintenance and ensuring KPIs and SLA are met, equipment condition assessment and mid-life upgrade or expansion, Life Cycle Cost (LCC) management, authority licensing requirements, inventory & spares management and condemnation.
• Subject Matter Experts (SME) in mechanical system. To work with service provider in ensuring the mechanical system is well upkept, in good and sustainable operating conditions; support and provide technical advisory for in-house TKG team for project work; to support and provide technical advise for future upgrading development.
• Addressing complex challenges that may arise during the development process, providing technical solutions and making critical decisions while seeking relevant stakeholders’ alignment.
• Cascade environmental sustainability measures to realise the organisation’s green building strategies.

Manage Budget and Contracts:

• To support and review tender specifications for mechanical systems
• Review maintenance contracts and budget plans for mechanical system
• Collaborating with finance and procurement teams to ensure procurement of projects and compliance with project governance.
• Audit and monitor the performance standards of service provider.

Drive continuous improvement initiatives:

• Analyse data and proposed continuous improvement initiatives to improve system operation efficiency, cost optimisation operation and reliability for the mechanical system.
• Conduct cost-benefit analyses on implementation of new technologies
• Keep abreast of latest developments of built environment trends and technologies
• Evaluate technical and progress reports to propose for improvements.

Manage people and organisation:

• Collaborating with various Business Groups within TKG and among the Project Management Team lead.
• Providing technical guidance, mentorship and motivation to foster a culture of innovation, collaboration and continuous improvements.
• Maintain trust and rapport with users through consistency in service standards

General:

• Perform any other duties assigned by HOD.

Skills & Education

• Minimum 12-15 years industry experience in leading and overseeing maintenance of large scale mission critical facilities.
• Graduate Degree in Mechanical Engineering.
• Registration with Singapore Professional Engineers Board is an advantage.
• Managed multi-disciplinary teams including sub-contract vendors.
• Proven track record in managing and leading specialists’ team(s), addressing both internal and external stakeholders.
• Knowledge in complex issues relating to precinct operations and users’ requirements.
• Prior experience with design, installation, commissioning, maintenance and condemnation of mechanical systems are essential.
• Experience in management of building services and facilities operation as well as improvement projects will be an advantage.

If you are facing issues submitting your application through Linkedln, please email us your resume at with the job title.

Only shortlisted candidates will be notified.

The level of appointment will depend on the qualifications and experience of the candidate.

For more information on The Kallang Group, refer to

About Us

Green Link Digital Bank is Singapore's inaugural wholesale digital bank focusing on supply chain finance, mainly serving MSMEs and aiming to help MSMEs grow and improve digitization.

Responsibilities

A. Recovery strategy & end-to-end workout

• Take charge of the end-to-end loan asset repayment, formulating and executing case specific remedial strategies, including debt restructuring, security enforcement, repossession, and orderly asset disposal in the Bank.

• Operate the SAM regular action loop: track monies collected, refresh case status against multi-signal triggers, and escalate stalled cases on defined timeline.

• Make timely filing and enforcement decisions where insolvency is in prospect.

B. Third-party & legal management

• Liaise with and manage debt collectors, solicitors, valuers, lawyers and real estate agents on issuance of statutory demands and issuance of offer of amicable solution, etc, (or any other cases requiring legal action and third-part appointments).

• Submission of bills (including solicitors, real estate agents, valuers, asset disposal related expenses, etc.) through Financial Management System.

C. Classification, ECL & MAS downgrade governance

• Conduct periodic review and reporting of non-performing borrowers with justification for ECL proposed and appropriate MAS downgrade.

• Apply forbearance classification wherever the facts trigger it.

• Take charge of the annual review of Bank’s Credit Risk Management Policy, Procedures, and Guidelines (1. Collections and Classified Credit Management and 2. Post-approval Monitoring, etc.).

• Attend and participate in CRMC meetings, including but not limited to identifying and addressing audit findings and presenting as and when required.

Requirements

• University degree holder with at least 10 years’ experience in asset/loans recovery of corporate and SME borrowers.

• Excellent communication and interpersonal skills.

• Self-motivated, detail-oriented, good team player.

• Knowledge in setting up loans recovery system will be a plus point.

By submitting your application, you have given your consent for us to collect, use and retain your data for a year as according to our prevailing data retention and PDPA policies. Should you have any enquiries on our data policy, please contact us at

This position reports to the Assistant Vice President, Group Talent Management.

Key Responsibilities :

• Responsible to design/drive the implementation and execution of Talent Management and Leadership Development initiatives in ST Engineering in partnership with functional stakeholders across the business, HR and fellow Talent Partners
• Manage end-to-end scholars’ assimilation and rotations within the Group to develop and retain the future talent pipeline
• Responsible to design and roll out Hi-Potential development initiatives that are strategic for the business
• Regularly engage and check-in with the top talent pool in your Business Area
• Partner with HRBP Leads to prepare and drive robust Succession Planning and Talent Reviews for Singapore and International BUs with guidance from COE
• Perform analyses and identify metrics/KPIs to track Talent Development, succession planning, learning utilization and other Talent & Learning Development outcomes.

Requirements:

• At least 7 years experience in talent development, organizational development, professional development, adult learning, or other related people field
• Experience in designing and leading leadership development initiatives
• Proven ability to get things done in a highly matrixed and relationship-based organization
• Proven skills with managing multiple projects in a rapidly changing environment and the ability to work to tight timescale
• Exceptional interpersonal, leadership, and communication skills. Ability to communicate effectively with management and employees across the organization
• Ability to thrive in a fast-paced environment
• Strong analytical, project management and organizational skills
• Passionate, positive, energetic and highly self-motivated individual
• Collaboration skills including the ability to integrate and act upon the diverse perspectives of business unit managers, instructional designers and external vendors

Assistant Manager, Regional Human Capital Management

Job Purpose

The Assistant Manager, Regional Human Capital Management (HCM), plays a critical role in supporting and driving regional HR initiatives across Company Group subsidiaries in Southeast Asia and Oceania (SEAO). Working in close partnership with the Senior Manager, HCM, this role contributes to the development and implementation of strategic HR frameworks, strengthens regional HR operations, and supports the delivery of key talent management programmes.

The incumbent will be responsible for supporting day-to-day regional HR activities, leading cross-subsidiary initiatives, ensuring robust HR data governance, and providing guidance to regional HR focal points to promote alignment and operational excellence across the region. The ideal candidate is a proactive and analytical HR professional with strong stakeholder management and communication capabilities, demonstrating the ability to drive continuous improvement and contribute effectively to regional HR excellence.

Duties and Responsibilities

1. Regional HR Operations & Process Optimization (30%)

• Coordinate and facilitate quarterly Regional HR focal point meetings, including agenda preparation, logistics, and documentation of key outcomes.

• Maintain and enhance regional HR communication channels and contact databases to ensure effective information flow.

• Provide high-level administrative and project support to the HCM team, including complex scheduling, stakeholder coordination, and handling of sensitive communications.

• Act as the primary liaison for Regional HR focal points, providing operational guidance and resolving escalated matters.

• Drive the development, standardization, and continuous improvement of regional HR processes, templates, and workflows to enhance efficiency and consistency.

2. Strategic Data Management & Analytics (20%)

• Lead the consolidation and validation of regional HR data, including headcount reporting, organizational structures, and key HR metrics.

• Manage and optimize HR data systems and databases, ensuring data accuracy, integrity, and accessibility.

• Prepare and deliver monthly, quarterly, and annual HR reports and presentations for senior management, providing insights on trends and workforce analytics.

• Responsible 1st draft of compensation and benefits initiatives, including benchmarking (with a focus on Singapore) and ongoing review of salary structures and reward strategies.

• Provide data-driven insights and analytical support to support business decision-making and continuous process improvement.

3. Regional HR Initiatives & Project Management (30%)

• Lead and execute regional HR initiatives aligned with the HCM strategic roadmap.

• Coordinate and manage participation in regional talent development programmes, including tracking progress and outcomes.

• Oversee planning and execution of regional training programmes, including logistics, monitoring, and risk management.

• Drive post-programme evaluation, feedback collection, and sharing of best practices across subsidiaries.

• Support succession planning initiatives through data consolidation and talent insights.

• Facilitate knowledge-sharing and capability-building initiatives for Regional HR focal points.

• Support the optimization and adoption of HR systems (e.g., SuccessFactors, Udemy) across the region.

• Any other ad-hoc may assign by Direct Superior/ Management.

4. Performance Management & Employee Relations (10%)

• Support the implementation of performance management frameworks to enhance organizational effectiveness.

• Provide guidance on employee relations matters, including conflict resolution and disciplinary processes.

• Promote a positive, inclusive, and high-performance work culture across the region.

5. Compliance, Governance & Policy Development (10%)

• Develop and maintain regional HR policies and procedures in alignment with corporate standards and local regulatory requirements.

• Ensure compliance with employment laws and HR governance standards across all SEAO jurisdictions.

• Maintain accurate and up-to-date HR governance documentation and frameworks.

Job Requirements

Required Qualifications & Experience

• Bachelor’s degree in Human Resource Management, Business Administration, or a related discipline.

• Minimum 5-8 years of relevant HR experience, preferably within a regional or multinational organization.

• Proven experience in full-spectrum HR operations and regional coordination.

• Strong analytical capabilities with solid experience in data management and reporting.

• Advanced proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP, data analysis) and PowerPoint.

• Working knowledge of HR compliance requirements and employment regulations.

• Excellent stakeholder management and communication skills, with the ability to engage effectively across all levels.

• Strong organizational skills with high attention to detail and data accuracy.

• Demonstrated ability to manage multiple priorities in a fast-paced, dynamic environment.

• Proactive, adaptable, and solution-oriented mindset.

• Proficiency in one or more regional languages will be an advantage.

Core Competencies (Soft Skills)

• Strong analytical thinking and problem-solving abilities.

• Excellent written and verbal communication and presentation skills.

• High attention to detail with a strong focus on accuracy and quality of work.

• Collaborative team player with a proactive attitude and willingness to learn and grow.

Interested applicants pls send in a copy of your resume with your current, expected salaries and availability in Microsoft Word format to Low See Wei (R ) for immediate processing.

Kindly indicate in your email subject title as "Job Application for 20265 Assistant Manager, Regional Human Capital Management SW228IN "

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities

Thank you.

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Roles and Responsibilities

• Support and drive the execution and refinement of ONE’s global talent strategy through annual Talent Review, Calibration, Talent rotation, Succession Planning, talent development, and career-related initiatives
• Work with relevant stakeholders to identify improvements in talent management strategy to build and enlarge internal pipeline for succession planning at various levels globally
• Collaborate with relevant stakeholders to automate processes and dashboarding relating to talent management and success planning
• Support and contribute to HR Transformation initiatives related to projects including but not limited to Succession Planning Methodology and competency framework - contributing to ONE Global Talent Pool
• Partner closely with GHR teams, and relevant stakeholders from regional HQs and globally to support integrated delivery of Talent Management, Career & Mobility, and development initiatives.
• Support ONE Academy's, talent development, and employee engagement-related initiatives
• Take part in any ad-hoc HR projects as required

Requirements

• Degree in relevant discipline preferable in Human Resources
• At least 4 - 5 years of hands-on experience in Talent Management or 7 years of experience in HR
• Good communication skills to work with stakeholders from different backgrounds
• Able to multi-task in dynamic environment
• Meticulous, detailed and able to work across job functions and levels
• Proficiency in Google Suite is preferable

We regret that only shortlisted candidates will be notified. Thank you.

Nestled in the heart of Tengah Evergreen Town, the new Tengah General and Community Hospital will be an exciting and innovative health campus providing a comprehensive range of clinical specialties and healthcare services including emergency, inpatient, rehabilitative and outpatient specialist care.

As part of National University Health System (NUHS) cluster, this state-of-the-art facility is slated to be ready by early 2030s.

Intricately connected with the surrounding community, Tengah Health Campus offers you the opportunity to create a healthcare facility of the future, tightly integrated with the residents and nature. As a people-focused organisation, we believe in respect and recognition. By harnessing the passion and strength of our team and putting them at the core of our culture, we create a nurturing environment to excel and deliver fulfilling care.

Be part of our groundbreaking team to bring our vision to life – a hospital in a forest, and a healing oasis within the hospital. Join #TeamTengah #TengahHealthCampus

Assistant Manager, Office Management & PMO Support

(Tengah General and Community Hospital)

The role requires a candidate who can operate independently, manage a broad range of office, workplace, administrative, and operational matters, and ensure the planning office is effectively supported for project delivery, stakeholder engagement, and day-to-day operations in a complex healthcare and institutional context.

Job Responsibilities:

Office & Facilities Management

• Plan and coordinate office relocation and new office setup, including move-out, make-good requirements, move-in, renovation works, and fit-out procurement, to ensure the office is fully operational-ready according to stipulated timeline.
• Oversee day-to-day office and facilities operations to maintain a safe, functional, and efficient work environment that supports hospital planning activities, including the upkeep of furniture, utilities, shared amenities, and office infrastructure.
• Coordinate maintenance, repairs, improvement works, and resolution of office space and facilities issues to support smooth operations.
• Ensure workplace safety, health, and fire safety requirements are met, including maintenance of safety equipment, regulatory compliance, and coordination with Fire Wardens on preparedness and emergency protocols, in line with organisational and healthcare institutional requirements.
• Manage leasing matters, including landlord liaison, lease administration, renewals, and compliance.
• Oversee pantry management and parking administration to support daily office operations and staff needs.
• Liaise with IT and relevant teams to ensure workplace systems are reliable and enhanced as needed.
• Coordinate with internal stakeholders, service providers, landlords, and external parties to ensure timely resolution of office management matters.

Workplace Operations & Visitor Management

• Coordinate workstation provisioning and ensure each workspace is properly set up with the required equipment and accessories.
• Manage workplace systems, including access cards, visitor management, and room and resource booking systems.
• Manage visitor coordination and reception to ensure a seamless and professional visitor experience.
• Establish and streamline workplace processes and workflows to improve operational efficiency.
• Support business continuity and contingency planning for office operations, including coordination during facilities, safety, or workplace system disruptions, to minimise impact on hospital planning and project operations.

Vendor, Contract & Procurement Management

• Manage contracts for office space, facilities services, and workplace systems.
• Serve as the primary point of contact for vendors, including cleaning, security, maintenance, IT, and utilities providers.
• Monitor vendor performance, service standards, and contractual compliance.
• Drive cost-effectiveness and continuous improvement in vendor services.
• Oversee procurement of office supplies, equipment, and services, including vendor sourcing and onboarding.
• Manage the delivery, commissioning, inventory, tracking, maintenance, and issuance and return of office assets, equipment, and supplies.
• Maintain office records, documentation, and administrative systems, including contracts, inventories, access records, and standard operating procedures.
• Monitor office-related expenditure, track spending against budget, and support cost planning and financial reporting for office operations.

Administrative & Team Support

• Provide administrative support to the TGCH team and leadership, including calendar coordination, meeting support, and preparation of reports and presentations, for internal healthcare planning discussions and stakeholder engagements.
• Support staff onboarding, workspace setup, offboarding, and engagement activities.
• Coordinate office-based events, meetings, and hosted visits, including logistics, vendor coordination, room setup, and onsite support, particularly for healthcare, institutional, and external stakeholder engagements

Requirements:

• Degree in Business Administration, Office Management, Facilities Management, Project Management, Healthcare Administration, or a related discipline.
• 3-5 years of relevant experience in corporate office management, administration, facilities coordination, workplace operations, or project support, preferably within a healthcare, hospital, academic medical, or other institutional environment.
• Demonstrated experience in office setup and relocation, vendor and contract management, procurement coordination, and budget tracking within healthcare or other institutional operating environments will be a strong advantage.
• Strong organisational, coordination, and stakeholder management skills, with the ability to work independently, exercise sound judgement, and manage multiple priorities in a fast-paced environment.
• Good communication and interpersonal skills, with the ability to engage effectively with internal stakeholders, external partners, and service providers.
• Strong digital proficiency, including the ability to use emerging AI-enabled productivity tools to support coordination, document preparation, reporting, information management, and workflow optimization.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

This position is under contractual basis.

(This role is hired on contract basis.)

About The Role

The Innovation & Enterprise Office (Ventures) advances SUTD’s efforts in translating innovations, creative work and tech into real-world impact. This role plays a critical role in partnering SUTD inventors in managing and translating their technology and innovations. He/she will also work closely with venture partner colleagues in the I&E team in licensing discussions and supporting spinoffs.

What You Will Do

1.IP Strategy

• Align IP strategy with broader SUTD strategic outcomes.
• Lead the design and review of IP related policies, commercialisation frameworks, and tech licensing best practices.
• Manage the university’s IP portfolio with a view to leverage and commercialise higher-potential technologies.
• Monitor the IP commercialisation pipeline and manage the dashboard to track key success metrics.

2.IP Portfolio Management

• Coordinate the submission of Technology Disclosures (TDs) by SUTD inventors which includes conducting preliminary assessments of the TDs and facilitating internal reviews to arrive at patenting decisions.
• Assess disclosed inventions and applied research outputs for commercial potential, market relevance, and scalability.
• Set up and maintain dashboards to track the IP lifecycle from the point of disclosure to commercialisation.
• Manage the patenting process by working closely with patent attorneys and firms in IP protection and prosecution activities and managing the budgets associated with these activities.
• Recommend which technologies to prioritise, pause or stop based on commercial readiness and market demand.

3.IP Commercialisation and Licensing

• Advise inventors on IP strategies to facilitate commercialisation together with venture building colleagues.
• Lead licensing discussions with spinoffs together with venture building colleagues.
• Act as main point of contact for portfolio of licensee companies ensuring regular engagement and updates with a clear understanding of each licensee’s milestones and requirements.
• Manage and grow the licensee portfolio.

4.Other Strategic and Ad-Hoc Initiatives and Projects undertaken by the Office

Who We Are Looking For

• Bachelor’s degree in STEM.
• 15 years or more of experience in IP management and proven track record in licensing and enabling tech commercialisation.
• Demonstrated ability to translate technical concepts into clear market and commercial narratives.
• Strong stakeholder management skills with inventors and industry partners
• Familiarity with deep tech domains.
• Experience working in lean teams and driving changes.