2 jobs in VOTUM CONSULTING PTE. LTD.
General Admin Assistant
Posted 8 days ago
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Job Description
Role Summary
We are seeking a reliable and organized General Administrative Assistant to manage office tasks efficiently.
The role includes carrying out administrative duties such as filing, typing, copying, binding, scanning, etc.
The ideal candidate will be competent in prioritizing and working with little supervision and is self-motivated and trustworthy.
Responsibilities
The primary duties and responsibilities of a General Administrative Assistant include:
- Managing office supplies inventory and placing orders as necessary
- Answering and directing phone calls to relevant staff
- Scheduling appointments, meetings, and managing staff calendars
- Coordinating travel arrangements for staff members
- Preparing reports and documents as needed
- Maintaining and updating company databases
- Organizing, filing, and retrieving corporate records, documents, and reports
- Providing general support to visitors
- Handling basic bookkeeping tasks
- Supporting staff in assigned project-based work
- Creating and maintaining electronic and hard copy filing system
- Providing excellent customer service to clients and customers
Qualifications
- Minimum 4 years’ experience as a General Administrative Assistant, Administrative Assistant or similar role.
- Knowledge of office management systems and procedures.
- Working knowledge of office equipment, like printers and fax machines.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
- Excellent time management skills and the ability to prioritize work.
- Strong organizational skills with the ability to multi-task.
- Excellent written and verbal communication skills.
- Attention to detail and problem-solving skills.
- ITE Certification in Business; additional qualification as an Administrative Assistant or Secretary will be a plus.
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LOGISTICS & TRANSPORT MANAGER
Posted 8 days ago
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Job Description
Role Overview:
We are looking for a hands-on, operations-driven Logistics &Transport Manager to take full ownership of our last-mile delivery and fleet operations. In this role, you will be the backbone of our F&B supply chain—leading a team of drivers to ensure that stock moves seamlessly from our central warehouses to our diverse portfolio of internal and external customer sites. Your primary mission is to guarantee 100% on-time, in-full deliveries while maintaining vehicle safety and optimizing daily rosters.
Key Responsibilities:
1. Team Leadership &Roster Management
- Lead, mentor, and manage a team of delivery drivers and transport assistants.
- Plan and manage daily/weekly work rosters to ensure adequate manpower coverage for peak periods, public holidays, and sick leave, minimizing operational disruptions.
- Conduct regular performance appraisals, provide coaching, and address disciplinary or performance issues promptly.
2. On-Time Delivery Operations
- Oversee the end-to-end delivery schedule, ensuring all stock (raw materials and finished goods) is dispatched and delivered to various F&B outlets, customer sites, and external clients strictly according to delivery windows.
- Proactively monitor driver progress via tracking systems; troubleshoot delays (e.g., traffic, breakdowns) and re-route drivers immediately to meet service level agreements (SLAs).
3. Fleet & Vehicle Maintenance
- Oversee the planned preventative maintenance of all company vehicles (e.g., vans, lorries).
- Ensure all vehicles comply with LTA regulations, road tax, insurance, and inspection schedules.
- Manage the repair and servicing budget, negotiating with external workshops to minimize vehicle downtime.
4. Cross-Functional Logistics Support
- Support the broader logistics operations across the various Food & Beverage business units—this includes coordinating receiving schedules with the warehouse team and ensuring smooth handover of goods.
- Liaise with internal stakeholders (e.g., Sales, Outlet Managers) to resolve delivery issues and adapt to changing order volumes.
5. Safety &Compliance
- Promote a high level of safety awareness, enforcing safe driving practices and proper handling of goods (especially temperature-sensitive F&B items).
- Work closely with the safety committee to investigate incidents, implement corrective actions, and ensure compliance with workplace safety regulations.
6. Continuous Improvement & Reporting
- Audit daily delivery reports and driver logbooks; monitor key performance indicators (KPIs) such as delivery accuracy, fuel efficiency, and vehicle utilization.
- Make recommendations on restocking frequency and route optimization to reduce operational costs and improve EBIT contribution.
Qualifications &Requirements:
- Experience: Minimum 3-5 years of experience in transport, fleet, or logistics management, preferably within the F&B, FMCG, or distribution industry .
- Leadership: Proven experience leading and scheduling a blue-collar workforce (drivers/riders).
- Knowledge: Strong understanding of Singapore road networks, LTA regulations, and vehicle maintenance protocols.
- Skills: Highly organized with strong crisis-management skills; able to pivot rosters quickly in response to last-minute changes.
- Licenses: Possess a valid Class 3 driving license (Class 4 is a plus).
- Tech Savvy: Comfortable using GPS tracking, inventory management systems, and basic MS Office (Excel) for reporting.
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